HomeMy Public PortalAbout11-8212 RFQ for Cairo Lane Drainage Sponsored by: City Manager
RESOLUTION NO. 11-8212
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA, TO
AUTHORIZE THE CITY MANAGER TO ISSUE A
REQUEST FOR PROPOSALS FOR QUALIFIED
CONSTRUCTION FIRMS FOR THE
IMPROVEMENT OF DRAINAGE AND STREET
IMPROVEMENTS AT CAIRO LANE; PROVIDING
FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Opa-locka desires to improve the
drainage and street improvements in the industrial area at Cairo Lane; and
WHEREAS, the improvement will address transportation needs and increase
vehicular traffic safety and will benefit the industrial area with better roads; and
WHEREAS, the City Commission of the City of Opa-locka desires the City
Manager to advertise and issue a Request for Proposals (RFP) for qualified construction
firms.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, authorizes the City
Manager to advertise and issue a Request for Proposals (RFP) for qualified construction
firms for the improvement of drainage and street improvements at Cairo Lane.
Resolution No. 11-8212
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 27`'' day of April, 2011
M RAT OR
MAYOR
Attest to: Approved as to form and legal sufficiency:
1 � . , _r
Deborah S. Irb Jos:(1137". 1! ler
City Clerk Ci Attor -y
Moved by: COMMISSIONER MILLER
Seconded by: VICE MAYOR JOHNSON
Commission Vote: 4-1
Commissioner Holmes: NO
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
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Memorandum
TO: Mayor Myra L.Taylor
Vice-Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
issione Gail Miller
FROM:
Z aPatte?son,City Mag re
DATE: April 7,2011
RE: Cairo Lane Stormwater Drainage and Street Improvements
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA AUTHORIZING THE CITY MANAGER TO ADVERTISE AND ISSUE A REQUEST
FOR PROPOSAL FOR QUALIFIED CONSTRUCTION FIRMS FOR THE IMPROVEMENT OF
DRAINAGE AND STREET AT CAIRO LANE.
Description: The City of Opa-Locka will issue a Request for Proposal (RFP) to solicit competitive
proposals from qualified firm for the improvement of drainage and Street.
Financial Impact: This Street is a part of the City of Opa-Locka capital projects targeted for FY 2011.
The Florida Department of Environmental Protection awarded a reimbursable grant in the amount of
$100,000.00. The City has committed an additional $100,000.00 from the PTP revenues to the proposed
improvements. Consequently this expenditure is expected to have no adverse financial impact.
Implementation Timeline:
The project will be advertised by April 24, 2011
Submittals will be received by May 20, 2011
The projected completion is scheduled for August 12, 2011
Legislative History: None.
Recommendation(s): Staff recommends approval.
Analysis: This improvement project will address important transportation needs for this local road. A
new drainage system and street repairs will increase safety for vehicular traffic provide better to the
industrial area.
Attachment: Draft—Advertisement Notice and RFP
PREPARED BY: Fritz Armand,Director of Public Works and Utilities
END OF MEMORANDUM
CITY OF OPA LOCKA
Advertisement for Request for Proposals
RFP NO. 11-04XXX
CAIRO LANE DRAINAGE AND ROADWAY IMPROVEMENTS
Proposals for CAIRO LANE DRAINAGE AND ROADWAY IMPROVEMENTS will be
received by the City of Opa-locka at the Office of the City Clerk, 780 Fisherman Street, 4th
Floor Opa-Locka, Florida 33054, until 10:00 AM. Friday, May 20, 2011. Any proposals
received after the designated closing time will be returned unopened.
The purpose of this Request for Proposal is to engage a qualified construction firm to
construct improvements for an approved section of Cairo Lane.
An original and five (5) copies of the proposal shall be submitted in sealed envelopes/
packages addressed to Deborah S. Irby, City Clerk, City of Opa-locka, Florida, and
Marked. "RFP NO. 11-04XXX — CAIRO LANE DRAINAGE AND ROADWAY
IMPROVEMENTS". Proposers desiring information for use in preparing proposals may
obtain a set of such documents from the Clerk's Office, 780 Fisherman Street, 4th Floor,
Opa-locka, Florida 33054, Telephone (305) 953-2800 or copies of the RFP requirements may
also be obtained by visiting the City's website at www.00alockafl.gov, (click "RFP/BIDS"
located on the right hand side of the screen and fallow the instructions). .
The City reserves the right to accept or reject any and all proposals and to waive any
technicalities or irregularities therein. The City further reserves the right to award the
contract to that proposer whose proposal best complies with the RFP requirements.
Proposers may not withdraw their proposal for a period of ninety (90) days from the date
set for the opening thereof.
Deborah S. Irby
City Clerk
City of Opa-locka—Request for Proposal
Pr'l OCk4�
O
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CITY OF OPA-LOCKA
RFP XXXXX
LOW BID
CONSTRUCTION
REQUEST FOR PROPOSAL
For:
CAIRO LANE DRAINAGE AND ROADWAY IMPROVEMENTS
City of Opa-locka—Request for Proposal
Table of Contents
I. Introduction. 3
Scope of Work 3
A. Construction Responsibility 4
B. City Responsibility 4
II. Schedule of Events 4
III. Threshold Requirements. 5
A. Qualifications 5
B. Joint Venture Firm 5
C. Price Proposal Guarantee 5
D. Pre-Proposal Meeting 5
E. Question and Answer Session 5
F. Protest Rights 5
G. Non-Responsive Proposals 6
H. Waiver of Irregularities 6
I. Modification or Withdrawal of Proposal 7
J. City's Responsibilities 7
K. Construction Contract 7
IV. PROJECT REQUIREMENTS AND PROVISIONS FOR WORK ......... 7
A. Governing Regulations: 7
B. Innovative Aspects: 7
C. Environmental Permits:
D. Survey: 8
E. Verification of Existing Conditions: 8
F. Submittals: 8
G. Contract Duration: 9
H. Project Schedule: 9
I. Key Personnel/Staffing: 10
J Schedule of Values: 10
V. DESIGN AND CONSTRUCTION CRITERIA. 11
A. General: 12
B. Geotechnical Services: 12
C. Utility Coordination: 13
D. Sidewalk Plans/Roadway Plans: 13
E. Design Documentation Computations and Quantities: 13
VII. TECHNICAL PROPOSAL REOUIREMENTS 13
A. General: 13
B. Submittal Requirements: 14
C. Evaluation Criteria: 15
D. Final Selection Process- 15
VII. BID (PRICE) PROPOSAL REOUIREMENTS 16
A. Submittals: ... .....»............ 16
VIII. CONTRACT ATTACHMENT 17
A. Attachment A ... ... 17
XI. APPENDICES 17
A. Appendix A.. ...... SCHEDULE OF COSTS 19
B. Appendix B .........„..». .. BID PROPOSAL FORM 20
Page 2 of 37
City of Opa-locka—Request for Proposal
I. INTRODUCTION
The City is requesting proposals for the Construction of Cairo Lane Drainage and Roadway Improvements. This
Construction project includes the installation of a new drainage system, rehabilitation of the roadway and the
repair and renovations of existing sidewalks.
BACKGROUND
Cairo Lane is a well traveled thoroughfare. The Cairo Lane Stormwater Drainage and Street Improvement involve
the construction of a drainage system as well as the complete reconstruction of the existing roadway. The project
consists of construction of approximately .55 miles of roadway with sidewalks and relocation/construction of
utilities.
SCOPE OF WORK
The Construction Team shall be responsible for obtaining all required permits, and constructing the Cairo Lane
Improvements as stated above. Additional Specific requirements of the project are as follows:
A. New Sidewalks within the project limits were applicable shall be raised above the 25 year flood criteria.
Sidewalks and ramps must be in compliance with ADA standards.
B. Contractor should maintain a 1' shoulder off the back side of the sidewalk to property lines where possible.
C. Provide 2-4"pvc sleeve conduits under pavement to permit future extension of power at locations to be
specified by City Forces
D. Base shall be a minimum of 8 "Limerock with LBR 100. Lifts shall not exceed 4"during work.
E. Asphalt shall be minimum of 1-1/2" structural course S-1 and 1"friction course FC-3
F. All striping must be thermoplastic.
G. Signs and traffic controls shall be per the Manual on Uniform Traffic Control Devices and Miami Dade County
standards
H. Swale areas shall be seeded upon completion of work
I. All other disturbed areas (i.e. driveway, or sidewalks, fence, gates) shall be fully restored. Grass species shall
match existing species.
J. Construction Teams shall be responsible to secure any environmental permits from DERM and other agencies
K. Construction Team will be responsible for all required testing including,but not limited to,NPDES water
quality monitoring, geotechnical, and material testing.
L. During construction,Contractor shall be responsible to provide adequate maintenance of traffic.
M. The City's Noise ordinance restricts working hours to 8AM to 5PM Monday thru Friday.
A. Construction Responsibility
The Construction Firm shall be responsible for all permits required by the City, maintenance of traffic,
demolition, and construction on or before the date indicated in their proposal. The Construction Firm will
coordinate all utility relocations.
Page 3 of 37
City of Opa-locka—Request for Proposal
This RFP and Construction Criteria sets forth requirements regarding maintenance of traffic during
construction, requirements relative to project management, scheduling, and coordination with other agencies,
utilities and environmental permitting agencies,and the public.
The Construction Firm shall demonstrate good project management practices while working on this project.
These include communication with the City and others as necessary, management of time and resources, and
documentation.
B. City's Responsibility
The City will provide contract administration, management services, construction engineering inspection
services and quality acceptance reviews of all work associated with the development and preparation of the
contract plans and construction of the improvements. The City will provide job specific information and/or
functions as outlined in this document.
II. Schedule of Events
Below is the current schedule of the remaining events that will take place in the selection process. The City
reserves the right to make changes or alterations to the schedule as the City determines is in the best interests
of the public. Proposers will be notified sufficiently in advance of any changes or alterations in the schedule.
Unless otherwise notified in writing by the City, the dates indicated below for submission of items or for other
actions on the part of a Proposer shall constitute absolute deadlines for those activities and failure to fully
comply by the time stated shall cause a Proposer to be disqualified.
Date Event
May 6,2011 12:00 Noon deadline for submission of written questions prior to the
pre-proposal meeting
April 29,2011 Pre-bid meeting at 10:00 a.m. local time at City Administrative
Complex LeJeune Road,Opa-locka,FL 33054
May 20,2011 Technical Proposals and Price Proposals due in City Clerk's Office
(780 Fisherman Street 4th Floor)b y 10:00 a.m. local time
May 20,2011 Public announcing of Price Proposals at 2:00 p.m. local time at City
Clerk's Office 780 Fisherman Street 4th Floor.
May 23,2011 Posting of the City's intended decision to Award(will remain posted
for 24 hours)
May 25,2011 Anticipated Award Date
May 31,2011 Anticipated Contract Execution Date
August 12,2011 Project Must Be Completed or Pay LD of$5,000 per day
Page 4 of 37
City of Opa-locka—Request for Proposal
III. Threshold Requirements.
A. Qualifications
Proposers are required to be Florida License Contractor(s) certified with in all work types required for the project.
The technical qualification requirements with Miami Dade County are also required.
B. Joint Venture Firm
If the Proposer is a joint venture, the individual empowered by a properly executed Declaration of Joint
Venture and Power of Attorney Form shall execute the proposal. The proposal shall clearly identify who will
be responsible for the engineering,quality control, and geotechnical and construction portions of the Work.
C. Price Proposal Guarantee
A bid guaranty in an amount of not less than five percent of the total bid amount shall accompany each
Proposal's Price Proposal. The guaranty may, at the discretion of the Proposer, be in the form of a cashier's
check, bank money order, bank draft of any national or state bank, certified check, or surety bond, payable to
the Department. The surety on any bid bond shall be a company recognized to execute bid bonds for contracts
of the State of Florida. The guaranty shall stand for the Proposal's obligation to timely and properly execute
the contract and supply all other submittals due therewith. The amount of the guaranty shall be a liquidated
sum, which shall be due in full in the event of default, regardless of the actual damages suffered. The bid
guaranty of all Proposers' shall be released at such time as the successful Proposer has complied with the
condition stated herein, but not prior to that time.
D. Pre-Proposal Meeting
Attendance at the pre-proposal meeting is mandatory and any Proposer who fails to attend will be deemed
non-responsive and automatically disqualified from further consideration. All questions of Proposers to be
discussed at the pre-proposal meeting must be submitted in writing by the deadline stated in the Schedule of
Events.
E. Question and Answer Session N/A
F. Protest Rights
Any person who is adversely affected by the specifications contained in this Request for Proposal must file a
notice of intent to protest in writing within seventy-two hours of the receipt of this Request for Proposals. The
formal written protest shall be filed within ten days after the date of the notice of protest if filed. The person
filing the Protest must send the notice of intent and the formal written protest to:
City Clerk Office
780 Fishermen,4th Floor
Opa-locka,FL 33054
The formal written protest must state with particularity the facts and law upon which the protest is based and
be legible on 8 1/2 x 11-inch white paper.and contain the following:
1 Name, address,telephone number and Department identifying number on the
Notice, if known, and name,address and telephone number of a representative, if
any; and
2 An explanation of how substantial interest will be affected by the action described in
the Request for Proposals; and
3 A statement of when and how the request for Proposals was received;and
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City of Opa-locka—Request for Proposal
4 A statement of all disputed issues of material fact. If there are none, this must be
indicated; and
5 A concise statement of the ultimate facts alleged, as well as,the rules and statutes
which entitle the Proposer to relief;and
6 A demand for relief;and
7 Conform to all other requirements set out in Florida Statutes
G. Non-Responsive Proposals
Proposals found to be non-responsive shall not be considered. Proposals may be rejected if found to be in
nonconformance with the requirements and instructions herein contained. A proposal may be found to be non-
responsive by reasons, including, but not limited to, failure to utilize or complete prescribed forms, conditional
proposals, incomplete proposals, indefinite or ambiguous proposals, failure to meet deadlines and improper
and/or undated signatures.
Other conditions which may cause rejection of proposals include evidence of collusion among Proposers,
obvious lack of experience or expertise to perform the required work, submission of more than one proposal
for the same work from an individual, firm,joint venture, or corporation under the same or a different name
(also included for Construction projects are those proposals wherein the same Engineer is identified in more
than one proposal),failure to perform or meet financial obligations on previous contracts.
Proposals will also be rejected if not delivered or received on or before the date and time specified as the due
date for submission.
I. Modification or Withdrawal of Proposal
Proposers may modify or withdraw previously submitted proposals at any time prior to the proposal due date.
Requests for modification or withdrawal of a submitted proposal shall be in writing and shall be signed in the
same manner as the proposal. Upon receipt and acceptance of such a request, the entire proposal will be
returned to the Proposer and not considered unless resubmitted by the due date and time. Proposers may also
send a change in sealed envelope to be opened at the same time as the proposal provided the change is
submitted prior to the proposal due date.
J. City's Responsibilities
This Request for Proposal does not commit the City to make studies or designs for the preparation of any
proposal, nor to procure or contract for any articles or services. Proposers shall examine the Contract
Documents and the site of the proposed work carefully before submitting a proposal for the work contemplated
and shall investigate the conditions to be encountered, as to the character, quality, and quantities of work to be
performed and materials to be furnished and as to the requirements of all Contract Documents. Written
notification of differing site conditions discovered during the design or construction phase of the project will
be given to the City's Project Manager.
The City does not guarantee the details pertaining to borings, as shown on any documents supplied by the
City, to be more than a general indication of the materials likely to be found adjacent to holes bored at the site
of the work, approximately at the locations indicated. Proposers shall examine boring data, where available,
and make their own interpretation of the subsoil investigations and other preliminary data, and shall base his
bid on his own opinion of the conditions likely to be encountered. The submission of a proposal is prima facie
evidence that the Proposer has made an examination as described in this provision.
K. Construction Contract
The City will enter into a Lump Sum contract with the successful Construction Firm. In accordance with
Section V, the Construction Firm will provide a schedule of values to the City for their approval. The total of
Page 6 of 37
City of Opa-locks—Request for Proposal
the Schedule of Values will be the lump sum contract amount.
The terms and conditions of this contract are fixed price and fixed time. The Firm's submitted bid (time and
cost) is to be a lump sum bid for completing the scope of work detailed in the Request for Proposal.
IV. Project Requirements and Provisions For Work.
A Governing Regulations
The services performed by the Construction Firm shall be in compliance with all applicable requirements of
this RFP, applicable guidelines and standards from FDOT, FHWA, AASHTO, Miami Dade County and the
City of Opa-locka.
B.Innovative Aspects
All innovative aspects shall be identified separately as such in the Technical Proposal.
An innovative aspect does not include revisions to specifications, standards or established City policies.
Innovation should be limited to Construction Firm's means and methods, roadway alignments, approach to
project,etc.
C. Environmental Permits
1.Storm Water and Surface Water: Plans shall be prepared in accordance with
Chapter 62-25, Regulation of Storm water Discharge, and Florida Administrative
Code.
The Construction Firm will be required to pay all permit fees. Any fines levied by permitting agencies shall be
the responsibility of the Construction Firm.
However, notwithstanding anything above to the contrary, upon the Construction Firm's preliminary request
for extension of Contract Time, the City reserves the authority to make a determination to grant a non-
compensable time extension for any impacts beyond the reasonable control of the Construction Firm in
securing permits. Furthermore, as to any such impact, no modification provision will be considered by the
City unless the Construction Firm clearly establishes that it has continuously from the beginning of the project
aggressively, efficiently and effectively pursued the securing of the permits including the utilization of any and
all reasonably available means and methods to overcome all impacts. There shall be no right of any kind on
behalf of the Construction Firm to challenge or otherwise seek review or appeal in any forum of any
determination made by the City.
D. Survey
The Construction firm shall assure all surveying and services necessary to complete the project. Survey
services must also comply with all pertinent Florida Statutes and applicable rules in the Florida
Administrative Code.
E Verification of Existing Conditions
The Construction Firm shall be responsible for verification of existing conditions, including research of all
existing records and other information.
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City of Opa-locka—Request for Proposal
By execution of the contract, the Construction Firm specifically acknowledges and agrees that the
Construction Firm is contracting and being compensated for performing adequate investigations of existing
site conditions sufficient to support the design developed by the Construction Firm and that any information is
being provided merely to assist the Construction Firm in completing adequate site investigations.
Notwithstanding any other provision in the contract documents to the contrary, no additional compensation
will be paid in the event of any inaccuracies in the preliminary information.
F. Submittals
The Firm must submit a record set that reflects all changes initiated by the Construction Firm or changes
that the Construction Firm was compensated for. As-built plans must be completed and submitted to City
prior to final acceptance of the project in order to complete the record set.
G. Contract Duration
The Construction Firm shall establish the contract duration for the subject project. In no event shall the
contract duration exceed 180 calendar days. The schedule supporting the proposed contract duration will be
submitted with the Technical Proposal. The Proposed Contract Time (PCT) reflected in the schedule may be
amended in the bid proposal. The official PCT will be the one submitted with the Bid Price Proposal.
H. Project Schedule
The Construction Firm shall submit a project schedule to establish contract duration as part of the Proposal.
The minimum number of activities shall be those listed in the payout schedule and those listed below:
• Anticipated Award Date
• Start of Construction
• Construction Mobilization
• Clearing and Grubbing
• Demolition/Excavation
• Environmental Permit Acquisition
*Drainage Design
'Drainage system construction
• Sidewalk Design
• Sidewalk Construction
•Pavement Repairs/re-construction
• Signing and Pavement Marking Design
• Signing and Pavement Marking Construction
• Maintenance of Traffic Design
• Maintenance of Traffic Set-Up(per duration)
• Erosion Control
• Additional Construction Milestones as determined by the Construction Firm
• Final Completion Date for All Work
I. Key Personnel/Staffing
The Construction Firm's work shall be performed and directed by key personnel identified in the technical
proposal by the Construction Firm. Any changes in the indicated personnel shall be subject to review and
approval by the City's Project Manager.
Page 8 of 37
City of Opa-locks—Request for Proposal
J.Schedule of Values
The total of the Schedule of Values will be the lump sum contract amount. This contract may be awarded in
whole or in part. The City may award a single section of work or multiple sections of work in any
combination. The Schedule of Values/Bid Price Proposal Form must reflect amounts at which the Firm will
complete the work on each section as a stand-alone unit. The Schedule of Values will be the basis for
determining monthly, or as needed, contract payments. The percentage shall be the portion of the work
completed as compared to the total work contracted as determined by City's Project Manager. The Firm shall
assign the schedule of values to the activities in the Critical Path Method (CPM) schedule. The assignment of
values to scheduled activities must be approved by the City, prior to the first monthly, or as needed, progress
payment.
The Construction Firm will be responsible for invoicing the City based on current invoicing policy and
procedure. Invoicing will be based on the completion or percentage of completion of major, well-defined
tasks as defined in the schedule of values. Final payment will be made upon final acceptance by the City of
the Construction project. The Construction Firm must submit the schedule of values to the City for
approval. No invoices shall be submitted prior to City approval of the schedule of values.
Upon receipt of the invoice, the City's Project Manager will make judgment on whether or not work of
sufficient quality and quantity has been accomplished by comparing the reported percent complete against
actual work accomplished.
V.Criteria
A. General
The Construction Firm shall be responsible to comply to the project scope as identified in the RFP and with
additional guidelines detailed in the Construction criteria Section VI. Component submittals shall be
complete submittals along with all the supporting information necessary for review. The work must represent
logical work activities and must show impacts on subsequent work on this project.
All work shall be performed within the limits of existing local right of way, and all improvements shall be
constructed and installed within said limits.
B Geotechnical Services
The Design-Build Firm will be responsible for identifying and performing any geotechnical investigation,
analysis,design and testing dictated by the project needs.All geotechnical work necessary shall be performed in
accordance with the governing regulations.
C. Utility Coordination
The Firm is responsible for coordinating locates with the City of Opa-locka Public Works Dept
and Sunshine locates. The Firm shall insure that all applicable state and local City standards, policies,
procedures, and design criteria are followed concerning utility coordination.
D. Sidewalk Plans/Roadway Plans
General
The Construction Firm shall prepare the Sidewalk/Roadway Plans Package. This work effort includes the
sidewalk design and drainage analysis needed to prepare a complete set of Roadway Plans, Traffic Control
Plans,Environmental Permits and other necessary documents.
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City of Opa-locka—Request for Proposal
VI. Technical Proposal Requirements
A. General
Each Construction Firm being considered for this project is required to submit a Technical Proposal. The
proposal shall include sufficient information to enable the City to evaluate the capability of the Construction
Firm to provide the desired services. The data shall be significant to the project and shall be innovative, when
appropriate, and practical. Discussions of past performances on similar projects as well as current work on
hand will be considered in the evaluation.
Page 10 of 37
City of Opa-locka—Request for Proposal
B. Submittal Requirements
The Technical Proposal shall be bound with tabs labeled Section 1 through Section 9 with the information,
paper size and page limitation requirements as listed below:
A copy of the "Written Technical Proposal"must also be submitted in electronic format on a CD. The format
shall be in Microsoft Word and the file saved in html. No macros will be allowed. Minimum font size of ten
(10). Graphics and photographs shall be held to a minimum, in the electronic version only, so that Internet
loading of the Technical Proposal takes place in 15 seconds or less.
Submit 7 copies of the Technical Proposal to:
Office of the City Clerk
780 Fisherman Street,4h1 Floor
Opa-locka Florida 33054
Section 1:Written Technical Proposal
i. Paper size: 81/2" x 11", additional larger charts and graphs may be provided if folded
neatly to 81/2"x 11"
The minimum information to be included:
ii. Approach and Understanding of the Project
The Construction Firm shall present a comprehensive plan for completing the specified work. The plan should
address all significant design and construction issues and constraints and should demonstrate efficient use of
manpower, materials,equipment,construction schemes, and techniques for completing the project.
iii. Staffing Plan
The Construction Firm shall submit a staffing plan, which clearly illustrates the key
elements of the organizational structure. Project management and key personnel within
each area of required services shall be identified and past experience of each, as it relates
to this project, shall be discussed. The City must approve any changes to the Project
Management and Key Personnel.
Other data demonstrating the ability of the Construction Firm to provide the desired services may be included
in the Technical Proposal.
vi. Coordination
During the performance of the services,coordination must be maintained with the City and/or other agencies.
A suggested method for assuring proper coordination shall be addressed in the Technical Proposal.
A summary of innovative aspects: Details can be explained in Section Four(4)below.
Section 2: Resumes of Key Project Personnel
i. Paper size: 81/2" x 11"
ii. Maximum allowed pages: Each Résumé is limited to one(1)page per person.
iii. The minimum information to be included: experience directly relevant to this project.
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City of Opa-locka—Request for Proposal
Section 3: Proposed Schedule
a) Anticipated Award Date
b) Start of Construction
c) Construction Milestones
d) Final Completion Date for all Work
C. Evaluation Criteria:
1. Evaluation Process:
A Technical Review Committee, hereinafter referred to as the "Committee", will be established to review and
evaluate each Proposal Package submitted in response to this Proposal Solicitation.
The City shall open all bids received at a public bid opening on the date found in Section II of this document. The
Technical Review Committee will review the Technical Proposal of the lowest bidder. The Technical Review
Committee will then establish if the Technical Proposal is responsive or non-responsive based on the criteria described
in this document specifically Section VI,B.
If the proposal is responsive, that Construction Firm will be awarded the project. If the proposal is found to be non-
responsive, the Technical Review Committee will review the Technical Proposal of the next lowest bidder and
establish if the Technical Proposal is responsive or non-responsive based on the criteria described in this RFP and so
on.
D. Final Selection Process:
The Project shall be awarded to the responsive bidder with the lowest price proposal.
Page 12 of 37
City of Opa-locka—Request for Proposal
VII. Bid Proposal Requirements.
A. Bid Price Proposal:
Bid Price Proposals shall be submitted on the Bid Blank form attached hereto(Exhibit C) and shall include one
lump sum price for the Project and the number of calendar days within which the Proposer will complete the
project. Together with the Bid Form a fully executed copy of the Schedule of Costs (Appendix B) pertaining
to the most common construction items shall be attached for evaluation. The lump sum price shall include all
costs for Construction Firms quality plan, construction of that portion of the Project, and all other work
necessary to fully and timely complete that portion of the Project in accordance with the Contract
Documents, as well as all job site and home office overhead, and profit, it being understood that payment of
that amount for that portion of the Project will be full, complete, and final compensation for the work
required to complete that portion of the Project. The Price Proposal shall be hand delivered in a separate sealed
package to the following:
Office of the City Clerk
780 Fisherman Street,4th Floor
Opa-locka Florida 33054
The package shall indicate clearly that it is the Price Proposal and shall identify clearly the Proposer's name,
and project description. The Bid Price Proposal shall be secured and unopened until the date specified for
opening of Price Proposals.
Page 13 of 37
City of Opa-locka—Request for Proposal
ATTACHMENT A
VIII. Contract Attachments.
Standardized Changes Conditions Contract Clauses
1. Changes In Work
11 Change Orders
Without invalidating the Agreement and without notice to any surety, City may, at any time or from time to
time, order additions, deletions or revisions in the Work within the general scope of the contract by a
Written Amendment, or a Change Order. Upon receipt of any such document, Design-Build Firm shall
promptly proceed with the Work involved which will be performed under the applicable provisions of the
Contract Documents (except as otherwise specifically provided).
12 Notice of Intent to Make Claim
If City and Design-Build Firm are unable to agree as to the extent, if any, of an adjustment in the Contract
Price or an adjustment of the Contract Times that should be allowed as a result of any order of City pursuant
to Section 1 or other occurrence for which the Contract Documents provide that such adjustment(s) may be
made, a claim may be made therefore. Written notice of intent to make such a claim shall be submitted to
City promptly and in no event more than 30 days after the start of the occurrence or event giving rise to the
claim.
13 Claim Documentation
Substantiating documentation shall be submitted by Design-Build Firm within 30 days after delivery of
the notice required by Section 1,Paragraph 1.2.
14 Decision
City shall render a decision on the claim no more than 30 days after the receipt of the substantiating
documentation required by Section 1,Paragraph 1.3.This decision will be final and binding.
15 Execution of Change Orders
City and the Firm shall execute appropriate Change Orders or Written Amendments covering (1) changes
in the Work which are (i) ordered by City, (ii) required because of acceptance of defective Construction or
correcting defective Work or (iii) agreed to by the parties; and (2) changes in the Contract Price or Contract
Times which are agreed to by the parties.
16 Notice to Sureties
If notice of any change affecting the general scope of the Work or the provisions of the Contract Documents
(including, but not limited to, Contract Price or Contract Times) is required by the provisions of any Bond
to be given to a surety, the giving of any such notice will be the Firm's responsibility, and the amount of each
applicable Bond will be adjusted accordingly.
2. Change Of Contract Price
The Contract Price constitutes the total compensation (subject to approved adjustments) payable to the
Firm for performing the Work and may be changed only by a Change Order . The value of any work
covered by such Change Order or Amendment shall be determined by mutual agreement of a lump sum
price for the Work between City and the Firm.
3. Change Of Contract Times
3_1 General
The Contract Times (or Milestones) may only be changed by a Change Order or a Written
Amendment. Any claim for an adjustment of the Contract Times (or Milestones) shall be based on written
notice pursuant to Section 4. All Contract Times and Milestones are of the essence of the Agreement.
32 Time Extensions
Where the Firm is prevented from completing any part of the Work within the Contract Times (or Milestones)
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City of Opa-locka—Request for Proposal
due to delay beyond the control of the Firm, the Contract Times (or Milestones) will be extended in an
amount equal to the time lost due to such delay if a claim is made therefore as provided in Section 4. Delays
beyond the control of the Firm shall include, but not be limited to, acts or neglect by City, governmental
agencies, acts or neglect of utility or other contractors performing other construction work, fires, floods,
epidemics, abnormal weather conditions or acts of God. Delays attributable to and within the control of a
Subcontractor or Supplier shall be deemed to be delays within the control of the Firm.
Nothing in this section 3.2 bars a change in Contract Price to compensate for the direct costs incurred
by the Firm due to delay, interference, or disruption directly attributable to actions or inactions of City or
City's Consultants. However, City shall not be liable to the Firm for costs or damages arising out of or
resulting from (i) delays caused by or within the control of the Firm, or (ii) delays beyond the control of
both parties including but not limited to fires, floods, epidemics, abnormal weather conditions, acts of
God or acts or neglect by governmental agencies, City's utility, or other contractors performing other work.
No provision of the Contract Documents shall be construed as a waiver of sovereign immunity
by City.
4. Claims And Disputes
4.1 Claim Definition
A claim is a demand or assertion by one of the parties seeking, as a matter of right, adjustment or
interpretation of Agreement terms, payment of money, extensions of time or other relief with respect to
the terms of the Contract Documents. The term "Claim" also includes other disputes and matters in question
between City and the Firm arising out of or relating to the Contract Documents. Claims must be made by
written notice. The responsibility to substantiate Claims shall rest with the party making the Claim.
No provision of the Agreement or the Contract Documents makes or is intended to make provision for
recovery by the Firm of damages for delay or for breach of contract. All claims, disputes or controversies
under the Agreement or the Contract Documents shall be determined and settled as provided below.
4.2 Time Limits on Claims
Claims by either party must be made in writing no more than twenty-four(24) hours after the occurrence of
the event giving rise to such claim. An additional claim made after the initial claim has been implemented by
Change Order will not be considered.
43 Continuing Contract Performance
Pending final resolution of a Claim, unless otherwise agreed in writing by the parties, the Firm shall proceed
diligently with performance of the Contract and City shall continue to make payment in accordance with the
Contract Documents.
City of Opa-locka—Request for Proposal
APPENDICES
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City of Opa-locka—Request for Proposal
APPENDIX A
CITY OF OPA-LOCKA
143 RD STREET IMPROVEMENTS
SCHEDULE OF COSTS
DESCRIPTION QUANTITY UNIT UNIT COST TOTAL
MOBILIZATION 1 L.S.
ROADWAY ITEMS:
Asphalt overlay, pavement repairs and or
reconstruction, etc. Ton
CONCRETE WORK: Includes Drop Curbs,
Regular Curbs, Sidewalks, etc.
Sidewalk S.Y.
Drop Curbs L.F.
Regular Curbs L.F.
Valley Gutters L.F.
ADA Ramps(corners&intersections)
including detectable domes Each
Driveway (concrete aprons if applicable) S.Y.
PAVEMENT MARKINGS and SIGNAGE:
Traffic Signs Each
Thermo-Plastic Markings LF
DRAINAGE SYSTEM: includes installations
of new drain structures, inlets, exfiltration
system etc...
Drainage structures Each
18" French drain (pavement
restoration included) L.F.
L.F.
VERTICAL ADJUSTMENTS OF
UTILITIES : Includes the Adjustment of
Valve Boxes, Manhole Covers, Water
Service Meter Boxes (Replacement), Fire
Hydrants, Sewer Lateral Caps, etc.
Water Valve Covers Each
Sewer Manhole Covers Each
Meter Boxes Each
MAINTENANCE OF TRAFFIC L.S.
SURVEYING L.S.
GEOTECHNICAL TESTING ALLOWANCE
PERMITTING (Environmental and Others) ALLOWANCE
TOTAL
The attached schedule of costs identifies only the minimum threshold of items of work contained in this
project. Notwithstanding,the construction firm shall be responsible for any and all items necessary to accomplish
the project scope as listed in the RFP.
This form must be attached to the Bid Proposal Form (Appendix B)
Page 17 of 37
APPENDIX B
CITY OF OPA-LOCKA
143 RD STREET IMPROVEMENTS
BID PROPOSAL FORM
CONTRACT NO.:
PROJECT LOCATION/DESCRIPTION: NW 143rd Street improvements between NW 22
Avenue and NW 24 Avenue
PROPOSED CONTRACT CALENDAR DAYS:
Item
Description Unit Quantity Price
NW 143rs Street Construction Project LS 1 $
TOTAL LUMP SUM PRICE $
TOTAL LUMP SUM PRICE WRITTEN OUT:
CONSTRUCTION FIRM NAME:
CONSTRUCTION FIRM ADDRESS:
CONSTRUCTION FIRM SIGNATURE:
PRINTED NAME:
TITLE:
The City reserves the right to increase the quantities under this contract as may be required by
field conditions. In such instance, the unit costs herein specified will apply for this additional work.
Note: A fully executed Schedule of Costs(Appendix A) must be attached with this form at
time of the price proposal submittal
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