HomeMy Public PortalAbout11-8213 Second Chance Act Juvenile Mentoring Program Sponsored by: City Manager
Resolution No. 11-8213
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE
CITY MANAGER TO SUBMIT AN APPLICATION TO THE
OFFICE OF JUVENILE JUSTICE AND DELINQUENCY
PREVENTION (OJJDP) FOR THE FY 2011 SECOND
CHANCE ACT JUVENILE MENTORING INITIATIVE
GRANT FOR AN AMOUNT UP TO SIX HUNDRED AND
TWENTY-FIVE THOUSAND DOLLARS ($625,000.00);
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Office of Juvenile Justice and Delinquency Prevention (OJJDP) seeks
applicants for its FY 2011 Second Chance Act Juvenile Mentoring Initiative Grant; and
WHEREAS, the Grant will be for the purpose of supporting the successful transition and
reintegration of juvenile offenders from correctional facilities into the community; and
WHEREAS,the City Commission of the City of Opa-locka desires to provide transitional
services to assist in the support and training of juvenile offenders, which in turn will reduce
recidivism among juvenile ex-offenders and enhance safety in the community; and
WHEREAS, OJJDP will award up to $625,000.00 toward a three (3) year project period,
covering 75% of the total cost, while 25% of the total cost must be matched by the City of Opa-
locka,either in cash or in-kind services,the exact method of which will be determined at a later date.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
RAttestiesolution o: No. 11-8213
Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs
the City Manager to submit an application to the Office of Juvenile Justice and Delinquency
Prevention(OJJDP)for the FY 2011 Second Chance Act Juvenile Mentoring Initiative Grant,for an
amount up to Six Hundred and Twenty-Five Thousand Dollars ($625,000.00).
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 27th day of April, 2011.
L)(11 MYRA T ' LOR
MAY R
Deborah S. Irby
City Clerk
Approved as to form and legal sufficiency:
`a
Jose,' ;f el
City Attorney
Moved by: COMMISSIONER MILLER
Seconded by: VICE MAYOR JOHNSON,]
Commission Vote: 3-1
Commissioner Holmes: NO
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: OUT OF ROOM
Mayor Taylor: YES
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Memorandum
TO: Mayor Myra L. Taylor
Vice-Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
mmissione Gail Miller
/f►/a`
FROM: C arance atterson, City Manager
DATE: April 14, 2011
RE: OJJDP FY 2011 Second Chance Act Juvenile Mentoring Initiative
Request: RESOLUTION AUTHORIZING THE CITY MANAGER TO SUBMIT AN
APPLICATION FOR THE FY 2011 SECOND CHANCE ACT JUVENILE
MENTORING INITIATIVE GRANT FOR THE AMOUNT UP TO SIX
HUNDRED AND TWENTY-FIVE THOUSAND DOLLARS ($625,000.00).
Description: The purpose of the Second Chance Juvenile Mentoring Initiative is to support the
successful and safe transition of juvenile offenders from correctional facilities to their communities.
Funding is provided to develop, implement and expand mentoring programs and transitional
services. The initiative is designed to strengthen communities using an evidence-based program.
OJJDP will award up to $625,000.00 for a project with a three (3) year period. Funds awarded
under this program may not cover more than 75 percent of the total cost of the project funded. A
match of 25 percent is required. The source of the nonfederal portion of the total project costs and
how the match funds will be used must be identified.
Financial Impact: 25 percent match required. The match can be satisfied with either cash or in-
kind services. Program partners will be asked to contribute to the match.
Implementation Time Line: Immediately
Legislative History: None
Analysis: The program will enable the City to enhance existing programs such as the Weed and
Seed Initiative, the DJJ programs and programs offered by Parks and Recreation.
ATTACHMENT(S): OJJDP Program Announcement
PREPARED BY: Charmaine Parchment
END OF MEMORANDUM
U.S. Department of Justice OMB No. 1121-0329
Office of Justice Programs
Office of Juvenile Justice and Delinquency Prevention
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile
Justice and Delinquency Prevention (OJJDP) is seeking applicants for its Fiscal Year(FY) 2011
Second Chance Act Juvenile Mentoring Initiative. This program furthers DOJ's mission by
providing grants to support mentoring and other transitional services essential to reintegrating
juvenile offenders into the community.
OJJDP FY 2011 Second Chance Act
Juvenile Mentoring Initiative
Eligibility
OJJDP invites applications from public agencies, including state agencies, units of local
government(including federally-recognized Indian tribal governments as determined by the
Secretary of the Interior), public universities and colleges (including tribal institutions of higher
education), and private, nonprofit organizations (including faith-based, tribal, and community
organizations). (See "Eligibility," page 3.)
Deadline
Registration with Grants.gov is required prior to application submission. (See "How To Apply,"
page 8.) All applications are due by 11:59 p.m., Eastern Time, on May 2, 2011. (See
"Deadlines: Registration and Application," page 3.)
Contact Information
For technical assistance with submitting an application, call the Grants.gov Customer Support
Hotline at 1-800-518-4726 or e-mail support( grants.gov. Grants.gov Support Hotline hours of
operation are 24 hours, 7 days a week, except federal holidays.
For assistance with any other requirements of this solicitation, contact the Justice Information
Center at 1-877-927-5657 or via email to JIC(a.telesishq.com.The Center is open Monday
through Friday, 8:30 a.m. to 5:00 p.m., Eastern Time. On the solicitation close date, the Center
will be open 8:30 a.m. to 8:00 p.m., Eastern Time.
Grants.gov number assigned to this announcement: OJJDP-2011-2934
Release Date: March 2, 2011
OJJDP FY 2011 Second Chance Act
Juvenile Mentoring Initiative
(CFDA #16.812)
Overview
The Second Chance Act (P.L. 110-199) authorizes grants to government agencies and nonprofit
groups to provide employment assistance, substance abuse treatment, housing, family
programming, mentoring, victims' support, and other services to help adult and juvenile ex-
offenders to transition successfully from incarceration to the community. OJJDP will provide
grants to support mentoring and other transitional services essential to reintegrating juvenile
offenders into their communities. Award recipients will use their grants to mentor juvenile
offenders during secure confinement, through transition back to the community, and post-
release; to provide transitional services to assist them in their reintegration into the community;
and to support training in offender and victims' issues. This program will be authorized by an act
appropriating funds for the Department of Justice.
Deadlines: Registration and Application
Registration with Grants.gov is required prior to application submission. OJJDP encourages
applicants to register several weeks before the application deadline of 11:59 p.m., Eastern
Time, on May 2, 2011. See "How To Apply," page 8, for details.
Eligibility
OJJDP invites applications from public agencies, including state agencies, units of local
government(including federally-recognized Indian tribal governments as determined by the
Secretary of the Interior), public universities and colleges (including tribal institutions of higher
education), and private, nonprofit organizations (including faith-based, tribal, and community
organizations).
Joint applications from two or more eligible applicants are welcome; however, one applicant
must be clearly indicated as the primary applicant(for correspondence, award, and
management purposes) and the others indicated as co-applicants.
Targeted youth must be admitted to the program prior to their 18th birthday. However, a reentry
plan can continue to be implemented for these individuals beyond their 18th birthday. OJJDP
does not have a set timeline for terminating these services, but instead they can continue as
long as is deemed therapeutically necessary.
Program-Specific Information
Mentoring is a structured and trusting relationship that brings young people together with caring
individuals who offer guidance, support, and encouragement aimed at developing their
competence and character. Youth offenders are at high risk for recidivism and have the greatest
need for mentoring and other transitional support services. After release from secure
confinement, many young ex-offenders return to the environments that helped create their
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For additional information on evidence-base programs, see OJJDP's Model Programs Guide at
www.ojjdp.gov/mpg.
Amount and Length of Awards
OJJDP will make awards of as much as $625,000 per award for a project period of as long as 3
years. These will be one-time awards to cover the entire project period. A match is required with
this award. See below for further details.
All awards are subject to the availability of appropriated funds and any modifications or
additional requirements that may be imposed by law.
Budget Information
Limitation on Use of Award Funds for Employee Compensation; Waiver: With respect to
any award of more than $250,000 made under this solicitation, federal funds may not be used to
pay total cash compensation (salary plus bonuses) to any employee of the award recipient at a
rate that exceeds 110% of the maximum annual salary payable to a member of the Federal
Government's Senior Executive Service (SES) at an agency with a Certified SES Performance
Appraisal System for that year. (The 2011 salary table for SES employees is available at
www.opm.qov/oca/11tables/indexSES.asp.) Note: A recipient may compensate an employee at
a higher rate, provided the amount in excess of this compensation limitation is paid with non-
federal funds. (Any such additional compensation will not be considered matching funds where
match requirements apply.)
The limitation on compensation rates allowable under an award may be waived on an individual
basis at the discretion of the Assistant Attorney General for OJP. Applicants that wish to request
a waiver must include a detailed justification in the budget narrative of their applications. Unless
applicants submit a waiver request and justification with their application, they should anticipate
that OJP will request that they adjust and resubmit their budget.
The justification should include: the particular qualifications and expertise of the individual, the
uniqueness of the service being provided, the individual's specific knowledge of the program or
project being undertaken with award funds, and a statement explaining that the individual's
salary is commensurate with the regular and customary rate for an individual with his/her
qualifications and expertise, and for the work that is to be done.
Match Requirement
Federal funds awarded under this program may not cover more than 75 percent of the total
costs of the project being funded. The applicant must identify the source of the 25 percent
nonfederal portion of the total project costs and how they will use match funds. (Match is
restricted to the same uses of funds as allowed for the federal funds.)Applicants may satisfy
this match requirement with either cash or in-kind services. The formula for calculating the
match is:
Federal Award Amount = Adjusted (Total) Project Costs
Federal Share Percentage
Required Recipient's Share Percentage x Adjusted Project Cost = Required Match
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Number of youth currently
enrolled.
Improve outcomes for at- Percentage of mentoring Number of mentoring
risk youth in mentoring programs with active partners. programs.
programs by establishing
and strengthening Number of mentoring
collaborative community programs with active
approaches. partners, including nonprofit
service organizations, faith-
based organizations, private
industry, secondary and
post-secondary education
providers, vocational training
providers, and other active
partners.
Number of program youth Number of youth carried over
served. from the previous reporting
period, plus new admissions
during the current period.
Percentage of program youth Number of youth who exited
completing program the program, successfully
requirements. and unsuccessfully.
Number of youth who exited
the program having
completed program
requirements
Percentage of program youth Number of youth with a new
who offend/reoffend. offense.
Percentage of program youth Number of youth exhibiting a
exhibiting desired change in the desired change in targeted
targeted behavior, which will behavior.
depend on specific program
goals and activities and may
include academic achievement,
school attendance, social
competence, etc.
Submission of performance measures data is not required for the application. Instead,
applicants should discuss in their application their proposed methods for collecting data for
performance measures. Please refer to the section "What an Application Is Expected To
Include" (below) for additional information.
For more information about OJJDP performance measures, see
www.oildp.ncirs.qov/qrantees/pm/.
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All applicants are required to complete the following steps:
1. Acquire a DUNS number. A DUNS number is required to submit an application in GMS.
OMB requires that all applicants for federal funds (other than individuals, who are exempt
from this requirement) include a DUNS number in their applications for a new award or
renewal of an existing award. A DUNS number is a unique nine-digit sequence recognized
as the universal standard for identifying and tracking entities receiving federal funds. The
identifier is used to validate address and point of contact information for federal assistance
applicants, recipients, and subrecipients. The DUNS number will be used throughout the
grant life cycle. Obtaining a DUNS number is a free, one-time activity. Obtain a DUNS
number by calling 1-866-705-5711 or by applying online at www.dnb.com.
2. Acquire or Renew Registration with the Central Contractor Registration (CCR)
Database. OJP requires that all applicants (other than individuals) for federal financial
assistance maintain current registrations in the Central Contractor Registration (CCR)
database. An applicant must be registered in the CCR to successfully register in Grants.gov.
The CCR database is the repository for standard information about federal financial
assistance applicants, recipients, and subrecipients. Organizations that have previously
submitted applications via Grants.gov are already registered with CCR. However, applicants
must update or renew their CCR registration annually to maintain an active status.
Information about CCR registration procedures can be accessed at www.ccr.gov.
3. Acquire an Authorized Organization Representative (AOR) and a Grants.gov
Username and Password. Complete the AOR profile on Grants.gov and create a
username and password. Applicants must use their organization's DUNS number to
complete this step. For more information about the registration process, visit
www.arantsgov/aplicants/aet registered.jsp.
4. Acquire Confirmation for the AOR from the E-Business Point of Contact(E-Biz (POC).
The applicant's E-Biz POC must log into Grants. gov to confirm the organization's AOR. An
organization can have more than one AOR.
5. Search for the Funding Opportunity on Grants.gov. Use the following identifying
information when searching for the funding opportunity on Grants. Gov. The Catalog of
Federal Domestic Assistance number for this solicitation is16.812, titled Second Chance Act
Prisoner Reentry Initiative, and the funding opportunity number is OJJDP-2011-2934.
6. Submit an Application Addressing All Solicitation Requirements. Within 24-48 hours
after submitting an electronic application, the applicant should receive an e-mail validation
message from Grants.qov. The validation will state whether OJJDP has received and
validated the application or rejected it, with an explanation. Important: OJJDP urges
applicants to submit their applications at least 72 hours prior to the due date of the
application to allow time to receive the validation message and to correct any problems that
may have caused a rejection notification.
Grants.gov will forward the application to OJP's Grants Management System (GMS). GMS does
not accept executable file types as application attachments. These disallowed file types include,
but are not limited to, the following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db,"
".dbf," ".dll," ".ini," ".log," ".ora," ".sys," and ".zip."
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Program Narrative
Applicants must submit a program narrative that presents a detailed description of the purpose,
goals, objectives, strategies, design, and management of the proposed program. The program
narrative should be double-spaced with 1-inch margins, not exceeding 30 pages of 8% by 11
inches, and use a standard 12-point font, preferably Times New Roman. Pages should be
numbered "1 of 30," etc. The project abstract, tables, charts, pictures, etc., including all captions,
legends, keys, subtext, etc., may be single-spaced, and will count in the 30-page limit. Material
required under the "Budget and Budget Narrative" and "Other Attachments" sections will not
count toward the program narrative page count. If the program narrative fails to comply with
these length-related restrictions, noncompliance may be considered in peer review and in final
award decisions.
The program narrative should address the following selection criteria: (1) statement of the
problem, (2) performance measures requirements, (3) program design and implementation, and
(4) capabilities/competencies. The applicant should clearly delineate the connections between
and among each of these sections. For example, the applicant should derive the goals and
objectives directly from the problems to be addressed. Similarly, the project design section
should clearly explain how the program's structure and activities will accomplish the goals and
objectives identified in the previous section.
• Statement of the Problem
Applicants should briefly describe the nature and scope of the problem that the program will
address (e.g.,juvenile offenders,juvenile in security confinement, gang activity, underage
drinking, drug abuse, truancy, youth employment, school performance, etc.). Applicants should
use data to provide evidence that the problem exists, demonstrate the size and scope of the
problem, and document the effects of the problem on the target population and the larger
community. Applicants should describe any previous or current attempts to address the problem.
Applicants should describe any research or evaluation studies that relate to the problem and
contribute to the applicant's understanding of its causes and potential solutions. While applicants
are expected to review the research literature for relevant studies, they should also explore
whether unpublished local sources of research or evaluation data are available.
Project Abstract. Applicants should include a project abstract as the first page of the program
narrative, and it is included in the page limitation specified above. The abstract should not
exceed 200 words and briefly describe the project's purpose, identify the population to be
served, and summarize the activities that the applicant will implement to achieve the project's
goals and objectives. These goals and objectives should focus on short-term and intermediate
outcomes (see "Performance Measures Requirements," below). The abstract should describe
how the applicant will measure progress toward these goals.
SMART. All applicants must register with OJJDP's Socioeconomic Mapping and Resource
Topography (SMART) system at smart.gismapping.info. Applicants must demonstrate that they
have queried the SMART system to determine program placement in a community facing
significant need. Maps and reports generated that support the problem identified in this section
should be submitted as attachments to the application. If the SMART system does not provide
the most recent data or information to validate the problem, additional data points (e.g., local
incidents of crime or community resources), as identified by the applicant, may be submitted
instead (see "Other Attachments," page 16). Instructions specific to the FY 2011 solicitations will
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• types of individuals the program will recruit as mentors, such as neighborhood leaders,
corporate employees, volunteers from the faith community, and college students.
• type of mentoring that the program will offer: one-to-one, group, team, or peer.
• structure of the mentoring program.
• types of other transitional services, such as socialization and life skills, housing assistance,
family support, employment assistance, and educational services.
• nature of the mentoring sessions, such as career involvement, academic support, and
socialization.
• what the program will accomplish and the outcomes that will result for participants, including
mentors, mentees, and sponsoring organizations.
• when the mentoring will take place.
• how often mentors and mentees will meet and how long the mentoring matches should last.
• where mentoring matches primarily will meet, e.g., workplace, school, faith-based
organization,juvenile corrections facility, community setting, or virtual community.
• who the program stakeholders are and how the program will be promoted.
• how to evaluate program success.
• establishment of case management protocol to assure that the program has regular contact
with mentors and mentees concerning their relationship.
• mentor criminal background checks.
Mentoring services should be a part of a comprehensive program plan and continuum of services
that will serve the youth before and after release. It is critical that a component of the program link
the juvenile offenders to the services in the community. A community mentoring collaborative or
coalition must be established or enhanced to link participating youth to services and to fill in gaps
to services in support of mentoring and other transitional services, i.e. educational services,
employment assistance, socialization and life skills training, entrepreneurial training and
exposure, substance abuse treatment, housing, family functioning, special recreational interests,
etc. The mentoring partnership should encourage collaboration among nontraditional partners that
may not have mentoring as their primary mission but have areas of common interest that include
providing services and support to juvenile offenders. Examples may include faith-based
organizations; for-profits, i.e., local businesses, physical and mental health organizations,
substance abuse prevention organizations, social services, early childhood/elementary
educational systems, educational/vocational entities, universities/colleges, and other government
or tribal units and agencies. This collaboration should develop the community's capacity to
provide mentoring services for juvenile offenders and to facilitate the communication,
collaboration, and delivery of mentoring services among service providers, community
stakeholders, and governmental partners. OJJDP will give priority to proposals that seek to
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• estimate of the percentage of time that the partner will devote to the planning and operation of
the project.
Budget Detail Worksheet and Budget Narrative
Applicants should provide a budget that(1) is complete, allowable, and cost-effective in relation to
the proposed activities; (2) shows the cost calculations demonstrating how they arrived at the total
amount requested; and (3) provides a brief supporting narrative to link costs with project activities.
The budget should cover the entire award period, showing expenditures for each year.
• Budget Detail Worksheet
The worksheet should provide the detailed computation for each budget line item, listing the cost
of each and showing how the applicant calculated it. For example, costs for personnel should
show the annual salary rate and the percentage of time devoted to the project for each employee
paid through grant funds. The budget detail worksheet should present a complete and detailed
itemization of all proposed costs.
A sample Budget Detail Worksheet can be found at www.oip.gov/funding/forms/budget detail.pdf.
If the applicant submits a budget in a different format, the budget categories listed in the sample
budget worksheet should be included.
• Budget Narrative
The Budget Narrative should thoroughly and clearly describe every category of expense listed in
the Budget Detail Worksheet. The narrative should be mathematically sound and correspond with
the information and figures provided in the Budget Detail Worksheet. The narrative should
explain how all costs were estimated and calculated and how they are relevant to the completion
of the proposed project. The narrative may include tables for clarification purposes but need not
be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget Narrative should be
broken down by year.
For questions pertaining to budget and examples of allowable and unallowable costs, please see
the OJP Financial Guide at www.ojp.00v/financialguide/index.htm.
Indirect Cost Rate Agreement(if appropriate)
Indirect costs are allowed only if the applicant has a federally-approved indirect cost rate. (This
requirement does not apply to units of local government.)A copy of the rate approval should be
attached. If the applicant does not have an approved rate, one can be requested by contacting
the applicant's cognizant federal agency, which will review all documentation and approve a rate
for the applicant organization or, if the applicant's accounting system permits, costs may be
allocated in the direct cost categories. If DOJ is the cognizant federal agency, obtain information
needed to submit an indirect cost rate proposal at
www.oip.usdoi.gov/financialguide/part3/part3chap17.htm.
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• Disclosure of Lobbying Activities (required for any applicant that expends any funds for
lobbying activities; this form must be downloaded, completed, and then uploaded).
• Standard Assurances (required to be submitted in GMS prior to the receipt of any award
funds).
Selection Criteria
OJJDP will rate applications that proceed to peer review on a 100-point scale, based on the
following point values for the selection criteria:
1. Statement of the Problem (20 points)
2. Performance Measures Requirements (20 points)
3. Program Design and Implementation (30 points)
4. Capabilities and Competencies (20 points)
5. Budget (10 points)
See "What an Application Is Expected To Include," page 10, for descriptions of the above criteria.
Review Process
OJP is committed to ensuring a fair and open process for awarding grants. OJJDP reviews the
application to make sure that the information presented is reasonable, understandable,
measurable, and achievable, as well as consistent with the solicitation and its requirements.
Peer reviewers will review the applications submitted under this solicitation that meet basic
minimum requirements. OJJDP may use either internal peer reviewers, external peer reviewers,
or a combination to review the applications under this solicitation. An external peer reviewer is an
expert in the field of the subject matter of a given solicitation who is not a current U.S. Department
of Justice employee. An internal reviewer is a current U.S. Department of Justice employee who
is well versed or has expertise in the subject matter of this solicitation. A peer review panel will
evaluate, score, and rate all eligible applications. Peer reviewers' ratings and any resulting
recommendations are advisory only. In addition to peer review ratings, considerations for award
recommendations and decisions may include, but are not limited to, underserved populations,
geographic diversity, strategic priorities, past performance, and available funding.
The Office of the Chief Financial Officer, in consultation with OJJDP, conducts a financial review
of applications for potential discretionary awards to evaluate the fiscal integrity and financial
capability of applicants; examines proposed costs to determine if the budget detail worksheet and
budget narrative accurately explain project costs; and determines whether costs are reasonable,
necessary, and allowable under applicable federal cost principles and agency regulations.
Absent explicit statutory authorization or written delegation of authority to the contrary, all final
award decisions will be made by the Assistant Attorney General, who also may give consideration
to factors including, but not limited to, underserved populations, geographic diversity, strategic
priorities, past performance, and available funding when making awards.
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Appendix: Application Checklist
OJJDP FY 2011 Second Chance Act Juvenile Mentoring Initiative
The application check list has been created to aid you in developing your application. If any of the
items listed below are missing, the application may not move forward for review under the basic
requirements.
Eligibility Requirements:
The amount requested does not exceed $625,000
What an Application Is Expected To Include:
Application for Federal Assistance (424) (see page 10)
Project abstract (less than 200 words)
Program Narrative (see page 11)
Format(double spaced, 12-point standard font, 1" standard margins, narrative is 30
pages or less)
Statement of the Problem
Performance Measures Requirements
Program Design and Implementation
Capabilities/Competencies
Budget Detail Worksheet and Budget Narrative (see page 15)
Indirect Cost Rate Agreement (if applicable) (see page 15)
Tribal Authorizing Resolution (if applicable) (see page 16)
Additional Attachments (see page 16)
SMART data
logic model
timeline or milestone chart
résumés of all key personnel
job descriptions for all key positions
letters of support MOUs from partner organizations
Other Standard Forms, Certifications and Other Components (see page 16), including:
DUNS number
CCR registration
Certifications
Disclosure of lobbying activities (if applicable)
Accounting System and Financial Capability Questionnaire (if applicable)
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