HomeMy Public PortalAbout11-8220 Violence Prevention Demonstration Program Sponsored by: City Manager
Resolution No 11-8220
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA TO AUTHORIZE THE
CITY MANAGER TO SUBMIT AN APPLICATION TO
THE U.S. DEPARTMENT OF JUSTICE FOR THE FY 2011
COMMUNITY-BASED VIOLENCE PREVENTION
DEMONSTRATION PROGRAM IN THE AMOUNT OF
SEVEN HUNDRED FIFTY THOUSAND DOLLARS
($750,000.00); PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP),
Office of Juvenile Justice and Delinquency Prevention (OJJDP), administers funding for the FY
2011 Community-Based Violence Prevention Demonstration Program; and
WHEREAS, the Office of Juvenile Justice and Delinquency Prevention (OJJDP) supports
and assists faith-based and community organizations that serve the community's youth; and
WHEREAS, the grant would provide the City of Opa-locka with the funds to implement
programs to change community norms regarding violence and provide alternatives to violence,
gangs, risky behavior, and bad decision-making amongst high-risk young people in the community,
with the assistance of outreach workers, clergy and community leaders; and
WHEREAS, the OJJDP FY 2011 Community-Based Violence Prevention Demonstration
Program is 100% grant funded, and will be developed and implemented by the Opa-locka Weed and
Seed Program.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Resolution 11-8220
Section 2. The City Commission of the City of Opa-locka hereby directs and authorizes
the City Manager to submit an application to the U.S. Department of Justice for the FY 2011
Community-Based Violence Prevention Demonstration Program, in the amount of Seven Hundred
Fifty Thousand Dollars ($750,000.00).
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 11th day of May, 2011.
,
J
RA TA OR
(Z1/ MAYOR
At�st to:
Deborah S. Irby
City Clerk
Approved as to form and legal sufficiency:
s-ph S. Geller
ty Attorney
Moved by: COMMISSIONER MILL '
Seconded by: VICE MAYOR JOHNSON,
Commission Vote: 4-0
Commissioner Holmes: OUT OF ROOM
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
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Memorandum
TO: Mayor Myra L. Taylor
Vice-Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
Commissioner Gail Miller
FROM: C arance `' � City ana atterson Cit er
g
DATE: April 28,2011
RE: FY 2011 Community-Based Violence Prevention Demonstration Program
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AUTHORIZING THE CITY MANAGER TO SUBMIT AN
APPLICATION TO U.S. DEPARTMENT OF JUSTICE FOR THE FY 2011
COMMUNITY-BASED VIOLENCE PREVENTION DEMONSTRATION
PROGRAM IN THE AMOUNT UP TO SEVEN HUNDRED AND FIFTY
THOUSAND ($750,000.00)DOLLARS; PROVIDING FOR AN EFFECTIVE DATE.
Description: The U.S. Department of Justice, Office of Justice Programs, Office of Juvenile Justice
and Delinquency Prevention is seeking applications for funding under the FY 2011 Community-
Based Violence Prevention Demonstration Program. Funds under this program will implement
programs to change community norms regarding violence, provide alternatives to violence when
gangs and individuals in the community are making risky behavior decisions, and increase
awareness of the perceived risks and costs of involvement in violence among high-risk young
people. The approach must engage outreach workers, clergy, and other community leaders to
intervene in conflicts or potential conflicts and promote alternatives to violence.
Financial Impact: None, the budget is a 100% grant fund and the Opa-locka Weed and Seed will
take the lead in developing and implementing the program.
Implementation Time Line: Immediately
Legislative History: None
Recommendation(s): Staff recommends approval.
Analysis: This recommendation is based on the OJP announcement.
Attachment(s): OJJDP program guideline
Prepared By: Charmaine Parchment
END OF MEMORANDUM
U.S.Department of Justice OMB No. 1121-0329
Office of Justice Programs
Office of Juvenile Justice and Delinquency Prevention
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile
Justice and Delinquency Prevention (OJJDP) is seeking applications for funding under its Fiscal
Year(FY) 2011 Community-Based Violence Prevention Demonstration Program. This program
furthers DOJ's mission by reducing violence involving youth in targeted communities.
OJJDP FY 2011 Community-Based Violence
Prevention Demonstration Program
Eligibility
Applicants are limited to states (including territories) and units of local government(including
federally recognized tribal governments, as determined by the Secretary of the Interior). (See
"Eligibility," page 3.)
Deadline
Applicants must register with Grants.gov prior to submitting an application. (See "How to Apply,"
page 8.)All applications are due by 11:59 p.m., Eastern Time, on May 23, 2011. (See
"Deadlines: Registration and Application," page 3.)
Contact Information
For technical assistance with submitting an application, contact the Grants.gov Customer
Support Hotline at 1-800-518-4726 or via e-mail to support( grants.gov. Hotline hours of
operation are 24 hours, 7 days a week, except federal holidays.
For assistance with any other requirements of this solicitation, contact the Justice Information
Center at 1-877-927-5657 or via email to JICtelesishq.com. Center hours of operation are
8:30 a.m. to 5:00 p.m., Eastern Time, Monday through Friday. On the solicitation close date,
the Center will be open from 8:30 a.m. to 8:00 p.m., Eastern Time.
The Grants.Gov number assigned to this announcement is OJJDP-2011-2967.
Released: March 22, 2011
Contents
Overview 3
Deadlines: Registration and Application 3
Eligibility 3
Program-Specific Information 3
Performance Measures 5
Project Evaluations 7
Notice of New Post-Award Reporting Requirements 7
How to Apply 8
What an Application Is Expected To Include 9
Standard Form 424 (SF-424) 10
Program Narrative 10
Budget Detail Worksheet and Budget Narrative 14
Indirect Cost Rate Agreement (if applicable) 14
Tribal Authorizing Resolution (if applicable) 14
Other Attachments 15
Other Standard Forms 15
Selection Criteria 16
Review Process 16
Additional Requirements 17
Appendix: Application Checklist 18
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OJJDP FY 2011 Community-Based Violence
Prevention Demonstration Program
(CFDA #16.123)
Overview
A growing number of communities have adopted multi-strategy, multi-disciplinary approaches to
reduce the violence that has adversely affected youth, families, and neighborhoods across
America. This program provides funding for localities to support federal, state, and local
partnerships to replicate proven multi-disciplinary, community-based strategies to reduce
violence. This program will be authorized by an Act appropriating funds for the Department of
Justice.
Deadlines: Registration and Application
Applicants must register with Grants.gov prior to submitting an application. OJP encourages
applicants to register several weeks before the application deadline. The deadline to apply for
funding under this announcement is11:59 p.m., Eastern Time, on May 23, 2011. See "How to
Apply," page 8, for details.
Eligibility
Applicants are limited to states (including territories) and units of local government(including
federally recognized tribal governments, as determined by the Secretary of the Interior).
OJJDP welcomes joint applications from two or more eligible applicants; however, one applicant
must be clearly indicated as the primary applicant (for correspondence, award, and
management purposes) and the others indicated as co-applicants.
Applicants must demonstrate a significant crime and violence problem affecting youth
(specifically, high levels of shootings and killings over an extended period of time) to be eligible
for this program.
OJJDP will give preference to applicants that have high levels of support within local
government. Specifically, successful applicants will be those that have signed letters of support
from, at a minimum, a mayor or chief executive officer, chief of police, and the local school
superintendent and have proven how the implementation of their comprehensive, community-
based violence prevention strategy fits into the local government's youth violence prevention
plan(s).
OJJDP may visit designated sites prior to making a final determination of award.
Program-Specific Information
The program's goal is to replicate programs, such as the Boston Gun Project, the Richmond
Comprehensive Homicide Initiative, and the Chicago CeaseFire model, to reduce violence in
targeted communities. Applicants must target their proposed intervention on the high-risk
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activities and behaviors of a small number of carefully selected members of the community who
are likely to be involved in violent activities, specifically gun violence, in the immediate future.
The intervention with this target population should include improved coordination of existing
resources and activities that support multiple, complementary anti-violence strategies. All
community-based violence reduction strategies that applicants propose must be evidence
based and have demonstrated effectiveness through research and evaluation. Additional
information regarding evidence-based strategies can be found in OJJDP's Model Programs
Guide www.ojjdp.gov/mpg.
Goals, Objectives, and Deliverables
The three main goals of this program are to change community norms regarding violence, to
provide alternatives to violence when gangs and individuals in the community are making risky
behavior decisions, and to increase awareness of the perceived risks and costs of involvement
in violence among high-risk young people. To accomplish these goals, communities must
develop and implement evidence-based programs or strategies to reduce and prevent violence,
particularly shootings and killings. OJJDP's community-based violence prevention program will
support the capacity building of communities to exercise formal and informal social controls and
to respond to issues that affect them, including community-based violence.
Proposed community-based violence approaches must engage outreach workers, clergy, and
other community leaders to intervene in conflicts or potential conflicts and promote alternatives
to violence. These approaches must also involve law enforcement in their youth violence
prevention efforts and develop a strong public education campaign to instill the message in the
community that shootings and violence are not acceptable. The involvement of law enforcement
is particularly important for personnel screening and selection if programs intend to hire past
offenders as outreach workers.
Evidence-based Programs or Practices
OJP considers programs and practices to be evidence-based when their effectiveness has been
demonstrated by causal evidence, generally obtained through one or more outcome
evaluations. Causal evidence documents a relationship between an activity or intervention
(including technology) and its intended outcome, including measuring the direction and size of a
change, and the extent to which a change may be attributed to the activity or intervention.
Causal evidence depends on the use of scientific methods to rule out, to the extent possible,
alternative explanations for the documented change. The strength of causal evidence, based on
the factors described above, will influence the degree to which OJP considers a program or
practice to be evidence-based.
Amount and Length of Awards
OJJDP will make multiple awards for as much as $2.2 million each for a 3-year award period.
OJJDP anticipates that the Office will make awards under this solicitation by no later
than September 30, 2011.
OJJDP will enter into a cooperative agreement with the applicant. In furtherance of the goals
and objectives described above, OJJDP's role will include the following:
• reviewing and approving major work plans, including changes to such plans, and key
decisions pertaining to project operations;
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• reviewing and approving major project-generated documents and materials used in the
provision of project services;
• providing guidance in significant planning meetings and participating in project-sponsored
training events or conferences;
• reviewing and approving any proposed solicitations prior to release or publication.
All awards are subject to the availability of appropriated funds and any modifications or
additional requirements that may be imposed by law.
Budget Information
Limitation on Use of Award Funds for Employee Compensation; Waiver. With respect to
any award of more than $250,000 made under this solicitation, federal funds may not be used to
pay total cash compensation (salary plus bonuses) to any employee of the award recipient at a
rate that exceeds 110% of the maximum annual salary payable to a member of the Federal
Government's Senior Executive Service (SES) at an agency with a Certified SES Performance
Appraisal System for that year. (The 2011 salary table for SES employees is available at
www.opm.gov/oca/1ltables/indexSES.asp.) Note: A recipient may compensate an employee at
a higher rate, provided the amount in excess of this compensation limitation is paid with non-
federal funds. (Any such additional compensation will not be considered matching funds where
match requirements apply.)
The limitation on compensation rates allowable under an award may be waived on an individual
basis at the discretion of the Assistant Attorney General for OJP. An applicant that wishes to
request a waiver must include a detailed justification in the budget narrative of its application.
Unless the applicant submits a waiver request and justification with the application, the applicant
should anticipate that OJP will request the applicant to adjust and resubmit its budget.
The justification should include: the particular qualifications and expertise of the individual, the
uniqueness of the service being provided, the individual's specific knowledge of the program or
project being undertaken with award funds, and a statement explaining that the individual's
salary is commensurate with the regular and customary rate for an individual with his/her
qualifications and expertise, and for the work that is to be done.
Match Requirement. Match is not required for this program.
Performance Measures
To assist the Department in fulfilling its responsibilities under the Government Performance and
Results Act (GPRA), Public Law 103-62, applicants that receive funding under this solicitation
must provide data that measure the results of their work. Any award recipient will be required,
post award, to provide the data requested in the"Data Grantee Provides" column so that OJP
can calculate values for the "Performance Measures" column. Performance measures for this
solicitation are as follows:
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0
--
Objective Performance Measures Data Grantees Provide
This initiative supports and Mandatory performance Data to be reported will cover activity
enhances the coordination measures for grant recipients that occurred during the reporting
of existing community- are outlined below. period.
based violence prevention
and intervention programs Percentage of program youth Number of youth served by program.
and strategies that who complete program
replicate proven violence requirements. Number of youth who complete
reduction strategies. program requirements.
Percentage of youth with whom Number of youth.
Specific objectives will be an evidence-based
determined by the project, program/practice was used. Number of youth with whom an
in consultation with OJJDP evidence-based program/practice
and the initiative evaluator. was used.
Percentage of youth who offend/ Total number of youth in the
reoffend. program.
Number of youth who
offend/reoffend, typically defined as
a new arrest or court referral.
Percentage of youth who exhibit Number of youth who exhibit a
a desired change in the targeted desired change in the targeted
behavior. behavior. The targeted behavior will
depend upon the program's goals,
activities, and target population.
Number of training requests Number of training requests
received. received.
Number of technical assistance Number of technical assistance
requests received. requests received.
Number of program materials Number of program materials
developed. developed.
Number of planning or training Number of planning or training
events held. events held.
Number of people trained. Number of people trained.
Percentage of people exhibiting Number of people trained.
increased knowledge of the
program area. Number of people trained (recipients
of training/technical assistance)
exhibiting increased knowledge of
the program area (determined by
pre- and post-testing).
Number of program policies Number of program policies changed
changed and/or rescinded. and/or rescinded.
Percentage of organizations Number of organizations that receive
reporting improvements in training and technical assistance.
operations based on training and
technical assistance. Number of organizations reporting
improvements in operations based
on training and technical assistance.
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Objective Performance Measures Data Grantees Provide
Percentage of organizations Number of organizations that receive
served by training and technical training and technical assistance.
assistance who reported
implementing an evidence- Number of organizations served by
based program and/or practice training and technical assistance
during or after the training and who reported implementing an
technical assistance. evidence-based program and/or
practice during or after the training.
Submission of performance measures data is not required for the application. Instead,
applicants should discuss in their application their proposed methods for collecting data for
performance measures. Refer to the section "What an Application Is Expected To Include"
(page 9) for additional information.
Project Evaluations
Applicants that propose to use funds awarded through this solicitation to conduct project
evaluations should be aware that certain project evaluations (such as systematic investigations
to develop or contribute to generalizable knowledge) may constitute "research" for purposes of
applicable DOJ human subjects protections. However, project evaluations that are intended to
generate internal improvements to a program or service or to meet OJP's performance measure
data reporting requirements likely do not constitute "research." Applicants should provide
sufficient information for OJP to determine whether the particular project they propose would
either intentionally or unintentionally collect and/or use information in such a way that it meets
the DOJ regulatory definition of research.
Research, for the purposes of human subjects protections for OJP-funded programs, is defined
as, "a systematic investigation, including research development, testing, and evaluation,
designed to develop or contribute to generalizable knowledge." 28 C.F.R. § 46.102(d). For
additional information on determining whether a proposed activity would constitute research,
see the decision tree in the "Research and the Protection of Human Subjects" section of the
OJP "Other Requirements for OJP Applications" Web page
(www.ojp.usdoj.gov/funding/other_requirements.htm). Applicants whose proposals may involve
a research or statistical component should review the "Confidentiality" section on that Web
page.
For more information about OJJDP performance measures, see
www.ojjdp.ncjrs.gov/grantees/pm/index.htmi.
Notice of New Post-Award Reporting Requirements
Applicants should anticipate that all recipients (other than individuals) of awards of$25,000 or
more under this solicitation, consistent with the Federal Funding Accountability and
Transparency Act of 2006 (FFATA), will be required to report award information on any first-tier
subawards totaling $25,000 or more, and, in certain cases, to report information on the names
and total compensation of the five most highly compensated executives of the recipient and
first-tier subrecipients. Each applicant entity must ensure that it has the necessary processes
and systems in place to comply with the reporting requirements should it receive funding.
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Reports regarding subawards will be made through the FFATA Subaward Reporting System,
found at www.fsrs.gov.
Applicants should anticipate that no subaward of an award made under this solicitation may be
made to a subrecipient(other than an individual) unless the potential subrecipient acquires and
provides a Data Universal Numbering System (DUNS) number.
How To Apply
Applications will be submitted through Grants.gov. Complete instructions on how to register and
submit an application can be found at www.Grants.gov. If the applicant experiences technical
difficulties during this process, call the Grants.gov Customer Support Hotline at 800-518-4726,
24 hours a day, 7 days a week, except federal holidays. Registering with Grants.gov is a one-
time process; however, processing delays may occur, and it can take several weeks for first-
time registrants to receive confirmation and a user password. OJP recommends that applicants
register as early as possible to prevent delays in submitting an application package by the
specified application deadline.
All applicants are required to complete the following steps:
1. Acquire a DUNS number. A DUNS number is required for Grants.gov registration. In
general, the Office of Management and Budget requires that all applicants (Individuals are
exempt from this requirement.)for federal funds include a DUNS (Data Universal Numbering
System) number in their applications for a new award or renewal of an existing award. A
DUNS number is a unique nine-digit sequence recognized as the universal standard for
identifying and tracking entities receiving federal funds. The identifier is used to validate
address and point of contact information for federal assistance applicants, recipients, and
subrecipients. The DUNS number will be used throughout the grant life cycle. Obtaining a
DUNS number is a free, one-time activity. Call 866-705-5711 or apply online at
www.dnb.com to obtain a DUNS number.
2. Acquire or renew registration with the Central Contractor Registration (CCR)
database. OJP requires that all applicants (other than individuals) for federal financial
assistance maintain current registrations in the Central Contractor Registration (CCR)
database. An applicant must be registered in the CCR to successfully register in Grants.gov.
The CCR database is the repository for standard information about federal financial
assistance applicants, recipients, and subrecipients. Organizations that have previously
submitted applications via Grants.gov are already registered with CCR, as it is a
requirement for Grants.gov registration. However, applicants must update or renew their
CCR registration annually to maintain an active status. Access information about CCR
registration procedures at www.ccr.gov.
3. Acquire an Authorized Organization Representative(AOR) and a Grants.gov
username and password. Complete the AOR profile on Grants.gov and create a username
and password. The applicants must use their organization's DUNS number to complete this
step. For more information about the registration process, go to
www.grants.gov/applicants/get_registered.jsp.
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4. Acquire confirmation for the AOR from the E-Business Point of Contact(E-Biz POC).
The E-Biz POC at the applicant organization must log into Grants.gov to confirm the
applicant organization's AOR. An organization may have more than one AOR.
5. Search for the funding opportunity on Grants.gov. Use the following identifying
information when searching for the funding opportunity on Grants.gov. The Catalog of
Federal Domestic Assistance number for this solicitation is 16.123, titled "Community-Based
Violence Prevention Program," and the funding opportunity number is OJJDP-2011-2967.
6. Submit an application consistent with this solicitation by following the directions in
Grants.gov. Within 24-48 hours after submitting the electronic application, the applicant
should receive an e-mail validation message from Grants.gov. The validation message will
state whether the application has been received and validated or rejected with an
explanation. Important: OJP urges applicants to submit their applications at least 72 hours
prior to the due date of the application to allow time to receive the validation message and to
correct any problems that may have caused a rejection notification.
Grants.gov will forward the application to OJP's Grants Management System (GMS). GMS does
not accept executable file types as application attachments. These disallowed file types include,
but are not limited to, the following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db,"
".dbf," ".dll," ".ini," ".log," ".ora," ".sys," and ".zip."
Grants.gov Technical Issues
Applicants who experience unforeseen Grants.gov technical issues that prevent them from
submitting their applications by the deadline must contact OJJDP staff within 24 hours after the
deadline and request approval to submit their applications. At that time, OJJDP staff will instruct
the applicant to submit specific information detailing the technical difficulties. The applicant must
e-mail a description of the technical difficulties, a timeline of submission efforts, the complete
grant application, their DUNS number, and Grants.gov Help Desk tracking numbers they have
received. After OJJDP reviews the information and contacts the Grants.gov Help Desk to
validate the technical issues reported, OJP will contact the applicant to inform them whether
their request has been accepted or denied. If OJJDP cannot validate the technical issues
reported, the Office will reject the application as untimely.
To ensure a fair competition for limited discretionary funds, the following conditions are not valid
reasons to permit late submissions: (1)failure to begin the registration process in sufficient time,
(2) failure to follow Grants.gov instructions on how to register and apply as posted on its Web
site, (3)failure to follow all of the instructions in the OJP solicitation, and (4)technical issues
experienced with the applicant's computer or information technology environment.
Notifications regarding known technical problems with Grants.gov, if any, are posted at the top
of the OJP funding Web page, www.ojp.usdoj.gov/funding/solicitations.htm.
What an Application Is Expected To Include
This section describes what an application should include and sets out a number of elements.
Applicants should anticipate that failure to submit an application that contains all of the specified
elements may negatively affect the review of the application and, should a decision be made to
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make an award, it may result in the inclusion of special conditions that preclude access to or
use of award funds pending satisfaction of the conditions.
Moreover, applicants should anticipate that some application elements are so critical that
applications unresponsive to the scope of the solicitation or that do not include a program
narrative or budget detail worksheet, including a budget narrative, will neither proceed to peer
review nor receive further consideration.
OJP recommends that applicants use appropriately descriptive file names (e.g., "Program
Narrative," "Budget Detail Worksheet and Budget Narrative," "Timelines," "Memoranda of
Understanding," "Resumes")for all attachments. OJP recommends that applicants include
resumes in a single file.
Standard Form 424 (SF-424)
The SF-424 is a standard form required for use as a cover sheet for submission of pre-
applications, applications, and related information. Grants.gov and GMS take information from
the applicant's profile to populate the fields on this form. When selecting "type of applicant," if
the applicant is a for-profit entity, select"For-Profit Organization" or"Small Business" (as
applicable).
Program Narrative
Applicants should submit a program narrative that presents a detailed description of the
purpose, goals, objectives, strategies, design, and management of the proposed program. The
program narrative should be double-spaced with 1-inch margins, not exceeding 30 pages of 81/2
by 11- inches, and use a standard 12-point font, preferably Times New Roman. Pages must be
numbered "1 of 30," etc. The project abstract, tables, charts, pictures, etc., including all
captions, legends, keys, subtext, etc., may be single-spaced, and will count in the 30 page limit.
Material required under the "Budget and Budget Narrative" and "Other Attachments" sections
will not count toward the program narrative page count. Applicants should anticipate that if the
program narrative exceeds these length-related restrictions, such that it provides a significant
competitive advantage, the application will not be reviewed in peer review and will not receive
further consideration.
The following sections should be included as part of the program narrative.
• Statement of the Problem
Applicants must describe how this project will address the nature and scope of the violence and
violent activity in the target areas that affect youth. Applicants should use local data to provide
evidence that the problem exists, demonstrate the size and scope of the problem, and
document the effects of the problem on the target population and the larger community. OJJDP
suggests that applicants use computer mapping to demonstrate the scope of the problem. The
applicant should present crime and violence data, specifically the rates of killings and shootings,
for a period of 3 or more years. The crime data should be mapped to show where the greatest
rates of violent incidents are occurring. Applicants should describe current attempts to address
the problem, with particular emphasis on existing anti-violence strategies. This section should
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describe existing partnerships and complementary anti-violence activities. The applicant should
describe current local procedures for tracking gun- and gang-related incidents of violence.
Project Abstract. Applicants should include a project abstract as the first page of the program
narrative, and it is included in the page limitation specified above. The abstract should not
exceed 200 words and briefly describe the project's purpose, identify the population to be
served, and summarize the activities that the applicant will implement to achieve the project's
goals and objectives. These goals and objectives must focus on short-term and intermediate
outcomes. The abstract should describe how the applicant will measure progress toward these
goals.
• Program Design and Implementation
Applicants must detail how the project will operate throughout the funding period and describe
the strategies that they will use to achieve the goals and objectives they identified in the
previous section. OJJDP encourages applicants to select evidence-based practices for their
programs and adopt a project design that will facilitate the gathering of data on the required
performance measures.
This section should also include details regarding any leveraged resources (cash or in-kind)
from local sources to support the project and discuss plans for sustainability beyond the grant
period. Applicants should identify any other federal, state, or private foundation grants that serve
the same local area and target population.
Applicants should choose as many as four neighborhoods in which they will apply the
intervention. In some instances, sites may propose to tailor their intervention to address
particular community strengths or deficits. All strategies that applicants propose must be
evidence-based.
Applicants must describe how they will evaluate the implementation and impact of the selected
evidence-based strategy or program. A specific section of the narrative should detail the local
evaluation design, and the applicant should budget for a local research partner to conduct this
work and, if applicable, work with a national evaluator of the Community-Based Violence
Prevention Demonstration Program.
This section of the program narrative should describe what applicants propose to do and how
they intend to do it. Applicants should identify the program's target area and target population
and explain how they will implement the various components of the proposed community-based
violence prevention approach. The applicant should detail how the design and implementation
of the program will accomplish the following: change community norms regarding violence,
provide alternatives to violence for gangs and individuals in the community, and increase the
perceived risks and costs of involvement in violence among high-risk young people.
Applicants must clearly describe the specific actions that they will use to reduce violence in the
target areas. Applicants should develop a program design that will facilitate the gathering of
data on the required performance measures. Further, applicants should develop a plan to
implement their evidence-based violence prevention approaches that incorporates the
assistance of a national training and technical assistance provider. Program sites will work
locally to ensure that they collect and report data on a quarterly basis to the national evaluator.
At a minimum, OJJDP expects that awardees will collect the following data elements for
purposes of the evaluation:
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• population rates and characteristics;
• violent crime data (juvenile victimization, offending);
• nonviolent crime data (juvenile victimization, offending);
• gun-related violations.
Logic Model. Applicants must include a logic model that graphically illustrates how the
performance measures are related to the project's problems, goals, objectives, and design.
Sample logic models are available at ojjdp.ncjrs.gov/grantees/performance.html. The applicant
must submit the logic model as a separate attachment, as stipulated in "Other Attachments,"
page 15.
Timeline. Applicants must submit a timeline or milestone chart that indicates major tasks,
assigns responsibility for each, and plots completion of each task by month or quarter for the
duration of the award, using "Year 1," "Month 1," "Quarter 1," etc., not calendar dates (see
"Sample Project Timelines" at ojjdp.ncjrs.gov/grantees/timelines.html). The applicant must
submit the timeline as a separate attachment, as stipulated in "Other Attachments," page 15. On
receipt of an award, the applicant may revise the timeline based on training and technical
assistance that OJJDP will provide.
• Capabilities/Competencies
Applicants must describe the roles and responsibilities of project staff and explain the program's
organizational structure and operations. Applicants should describe their strong ties to the
communities they serve and their ability to work productively with other local organizations,
national partners, and others to implement their community-based violence prevention
approach. Applicants should also describe how they will create change in the target
communities.
Some community-based violence strategies engage community members or outreach workers
to intervene in conflicts or potential conflicts and promote alternatives to violence. Applicants
must be able to employ individuals who have been convicted of and have served time for violent
crimes against persons, if those individuals are the best candidates for the jobs. Applicants must
not employ individuals who have been convicted of and have served time for violent crimes
against women and children. Applicants should be able to demonstrate how they will screen and
monitor outreach workers.
Applicants should consider creating a panel that includes, at a minimum, representatives of the
partner agency, local law enforcement, and other national partners to interview all job
applicants. Community partners must have the capacity to gather and report both program and
fiscal data and other information.
This section of the program narrative must describe how the applicant will manage and staff the
project. It must describe the functioning of existing multi-disciplinary partnerships and the
willingness of those partnerships to adopt the chosen violence prevention approach.
Additionally, the applicant should provide letters from local leadership and local law enforcement
supporting the adoption of the intervention in the target areas. The applicant should clearly and
evidently connect management and staffing patterns to the project design described in the
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previous section. This section should describe the experience and capability of the applicant's
organization and any contractors that will be used to effectively implement and manage this
effort and its associated federal funding. Any prior experience implementing projects of similar
design or magnitude should be highlighted in this section.
Letters of Support/Memoranda of Understanding. If submitting a joint application, as
described under"Eligibility," page 3, applicants must provide signed and dated letters of support
or memoranda of understanding (MOUs)for all key partners that include the following:
• an expression of support for the program and a statement of willingness to participate and
collaborate with it;
• a specific reference to the adoption of the evidence-based model;
• a description of the partner's current role and responsibilities in the planning process and
expected responsibilities when the program is operational;
• an estimate of the percentage of time that the partner will devote to the planning and
operation of the project.
• Performance Measures Requirements
Applicants should describe the goals of the proposed program and identify its objectives. When
formulating the program's goals and objectives, applicants must be cognizant of the
performance measures that will be required of successful applicants.
Goals. Applicants should describe the program's intent to change, reduce, or eliminate the
problem noted in the previous section and outline the project's goals.
Program Objectives. Applicants should explain how the program will accomplish its goals.
Objectives are specific, quantifiable statements of the project's desired results. They should be
clearly linked to the problem identified in the preceding section and measurable. (Examples of
measurable objectives include the following: to provide school-based and community services
for 40 youth returning from commitment, to increase the percentage of youth who successfully
complete their current academic grade, or to expand counseling services to cover an additional
50 at-risk youth.)
Performance Measures. Award recipients are required to report data in support of mandated
performance measures for this solicitation (see "Performance Measures," page 5.) OJJDP does
not require applicants to submit performance measures data with their applications. Applicants
must describe the steps they will take to assemble the information needed to comply with
OJJDP's performance measures reporting requirements. Award recipients will be encouraged to
use information from existing program records to fulfill performance measures reporting
requirements, rather than initiating new data collection activities for this purpose. To ensure
confidentiality of program records, award recipients will also be required to submit a completed
Privacy Certificate pre-award. (See www.ojjdp.ncjrs.gov/grantees/pm/faq.html for more
information).
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Budget Detail Worksheet and Budget Narrative
Applicants should provide a budget that (1) is complete, allowable, and cost effective in relation
to the proposed activities; (2) shows the cost calculations demonstrating how they arrived at the
total amount requested; and (3) provides a brief supporting narrative to link costs with project
activities. The budget should cover the entire award period.
• Budget Detail Worksheet
The worksheet should provide the detailed computation for each budget line item, listing the
cost of each and showing how the applicant calculated it. For example, costs for personnel
should show the annual salary rate and the percentage of time devoted to the project for each
employee paid through grant funds. The budget detail worksheet should present a complete and
detailed itemization of all proposed costs.
A sample Budget Detail Worksheet can be found at
www.ojp.gov/funding/forms/budget_detail.pdf. If the budget is submitted in a different format, the
budget categories listed in the sample budget worksheet should be included.
For questions pertaining to budget and examples of allowable and unallowable costs, see the
OJP Financial Guide at www.ojp.usdoj.gov/financialguide/index.htm.
• Budget Narrative
The Budget Narrative should thoroughly and clearly describe every category of expense listed in
the Budget Detail Worksheet. The narrative should be mathematically sound and correspond
with the information and figures provided in the Budget Detail Worksheet. The narrative should
explain how all costs were estimated and calculated and how they are relevant to the
completion of the proposed project. The narrative may include tables for clarification purposes
but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget
Narrative should be broken down by year.
Indirect Cost Rate Agreement (if applicable)
Indirect costs are allowed only if the applicant has a federally approved indirect cost rate. (This
requirement does not apply to units of local government.) A copy of the rate approval should be
attached. If the applicant does not have an approved rate, one can be requested by contacting
the applicant's cognizant federal agency, which will review all documentation and approve a rate
for the applicant organization or, if the applicant's accounting system permits, costs may be
allocated in the direct cost categories. If DOJ is the cognizant federal agency, obtain information
needed to submit an indirect cost rate proposal at
www.ojp.usdoj.gov/financialguide/part3/part3chap17.htm.
Tribal Authorizing Resolution (if applicable)
If an application is being submitted by either(1) a tribe or tribal organization or(2) a third party
proposing to provide direct services or assistance to residents on tribal lands, then a current
authorizing resolution of the governing body of the tribal entity or other enactment of the tribal
council or comparable governing body authorizing the inclusion of the tribe or tribal organization
and its membership should be included with the application. In those instances when an
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organization or consortium of tribes proposes to apply for a grant on behalf of a tribe or multiple
specific tribes, then the application should include a resolution from all tribes that will be
included as a part of the services/assistance provided under the grant. A consortium of tribes
for which existing consortium bylaws allow action without support from all tribes in the
consortium (i.e., without authorizing resolution or other enactment of each tribal governing body)
may submit a copy of its consortium bylaws with the application in lieu of tribal resolutions.
Other Attachments
Applicants must submit the following information, as stipulated in the cited pages, as
attachments to their application.
• logic model (see "Logic Model," page 12)
• timeline or milestone chart(see "Timeline," page 12)
• résumés of all key personnel
• job descriptions outlining roles and responsibilities for all key positions
• letters of support/MOUs from partner organizations (see"Letters of Support/Memoranda of
Understanding," page 13)
• To help OJP develop a geographic information system (GIS) strategic planning capacity and
to assist in the targeting of this neighborhood-based initiative, applicants must provide the
following item of information on the geographic area that the funded activity ("service area")
will serve in the formats specified below. If the program has multiple service areas, include
the required information for each area.
Applicants should provide a road map (with local detail) with the service area clearly
depicted. Mark the map with information identifying the grant application it is tied to,
including applicant name, application number, and contact name and phone number.
Include a written description of streets bounding the service area. If GIS files are available,
e-mail them to Dennis Mondoro at Dennis.Mondoro @usdoj.gov.
Other Standard Forms
Additional forms that may be required in connection with an award are available on
OJP's funding page at www.ojp.usdoj.gov/funding/forms.htm. For successful applicants, receipt
of funds may be contingent upon submission of all necessary forms. Note, in particular, the
following forms.
• Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; and Drug-Free Workplace Requirements (required to be submitted in GMS prior to
the receipt of any award funds).
• Disclosure of Lobbying Activities (required for any applicant that expends any funds for
lobbying activities; this form must be downloaded, completed, and then uploaded).
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• Accounting System and Financial Capability Questionnaire (required for any applicant other
than an individual that is a non-governmental entity and that has not received any award
from OJP within the past 3 years; this form must be downloaded, completed, and then
uploaded).
• Standard Assurances (required to be submitted in GMS prior to the receipt of any award
funds).
Selection Criteria
The following five selection criteria will be used to evaluate each application, with the different
weight given to each based on the percentage value listed after each individual criteria. For
example, the first criteria, "Statement of the Problem," is worth 40 percent of the entire score in
the application review process.
1. Statement of the Problem (40 percent of 100)
2. Performance Measures Requirements (5 percent of 100)
3. Program Design and Implementation (20 percent of 100)
4. Capabilities/Competencies (25 percent of 100)
5. Budget(10 percent of 100)
See "Program Narrative," 10, for detailed descriptions of the above criteria.
Review Process
OJP is committed to ensuring a fair and open process for awarding grants. OJJDP reviews the
application to make sure that the information presented is reasonable, understandable,
measurable, and achievable, as well as consistent with the solicitation.
Peer reviewers will review the applications submitted under this solicitation that meet basic
minimum requirements. OJJDP may use either internal peer reviewers, external peer reviewers,
or a combination to review the applications under this solicitation. An external peer reviewer is
an expert in the field of the subject matter of a given solicitation who is NOT a current U.S.
Department of Justice employee. An internal reviewer is a current U.S. Department of Justice
employee who is well-versed or has expertise in the subject matter of this solicitation. Eligible
applications will be evaluated, scored, and rated by a peer review panel. Peer reviewers' ratings
and any resulting recommendations are advisory only. In addition to peer review ratings,
considerations for award recommendations and decisions may include, but are not limited to,
underserved populations, geographic diversity, strategic priorities, past performance, and
available funding.
The Office of the Chief Financial Officer, in consultation with OJJDP, conducts a financial review
of applications for potential discretionary awards to evaluate the fiscal integrity and financial
capability of applicants; examines proposed costs to determine if the Budget Detail Worksheet
and Budget Narrative accurately explain project costs; and determines whether costs are
reasonable, necessary, and allowable under applicable federal cost principles and agency
regulations.
Absent explicit statutory authorization or written delegation of authority to the contrary, the
Assistant Attorney General, who also may consider other factors including, but not limited to,
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underserved populations, geographic diversity, strategic priorities, past performance, and
available funding, will make all final award decisions.
Additional Requirements
Applicants selected for awards must agree to comply with additional legal requirements upon
acceptance of an award. OJP encourages applicants to review the information pertaining to
these additional requirements prior to submitting an application. Additional information for each
requirement can be found at www.ojp.usdoj.gov/funding/other_requirements.htm.
• Civil Rights Compliance
• Faith-Based and Other Community Organizations
• Confidentiality
• Research and the Protection of Human Subjects
• Anti-Lobbying Act
• Financial and Government Audit Requirements
• National Environmental Policy Act (NEPA)
• DOJ Information Technology Standards (if applicable)
• Single Point of Contact Review
• Non-Supplanting of State or Local Funds
• Criminal Penalty for False Statements
• Compliance with Office of Justice Programs Financial Guide
• Suspension or Termination of Funding
• Nonprofit Organizations
• For-profit Organizations
• Government Performance and Results Act (GPRA)
• Rights in Intellectual Property
• Federal Funding Accountability and Transparency Act (FFATA) of 2006
• Awards in Excess of$5,000,000— Federal Taxes Certification Requirement
• Active CCR Registration
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Appendix: Application Checklist
OJJDP FY 2011 Community-Based Violence Prevention Demonstration Program
This application checklist has been created to assist in developing an application.
Eligibility Requirements:
The applicant is a public agency: state agency, unit of local government, or a federally-
recognized Indian tribal government.
The federal amount requested is within the allowable limit of$2.2 million.
What an Application Should Include:
Application for Federal Assistance (SF-424) (see page 10)
Program Narrative (see page 10)
Budget Detail Worksheet and Budget Narrative (see page 14)
Indirect Cost Rate Agreement(if applicable) (see page 14)
Tribal Authorizing Resolution;(if applicable) (see page 14)
Other Attachments (see page 15)
logic model
timeline or milestone chart
résumés of all key personnel
job descriptions for all key positions
letters of support/MOUs from partner organizations
road map
Other Standard Forms (see page 15), including:
Disclosure of Lobbying Activities (if applicable)
Accounting System and Financial Capability Questionnaire (if applicable)
Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; and Drug-Free Workplace Requirements
Standard Assurances
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