HomeMy Public PortalAboutFY2019 Finance and IT OperationsDEPARTMENT OF MUNICIPAL
FINANCE &OPERATIONS
The Department of Municipal Finance includes Assessing, Treasurer / Collector, Accounting /
Budget, and Information Systems. The department operates under the requirements the
General Laws of Massachusetts (MGL) and the Massachusetts Department of Local Services
(DLS / previously known as DOR). Information related specifically to the Accounting / Budget
Division follows:
Accounting
The Accounting office personnel consists of the Assistant Town Accountant and the Director of
Finance who also serves as the Town Accountant. The accounting division maintains the
accounting records for 43 funds totaling $26.7 million at the beginning of Fiscal Year 2018.
Major funds include the general fund ($4.35 million), town capital projects funds ($7.3 million);
and Non-major funds (state and federal grants, gift funds, revolving funds, and trust and agency
funds ($12.15 million). The Accounting division also maintains the accounting records for the
Community Preservation Funds ($2.9 million).
The Director of Finance prepares the draft financial reports to meet local, state, and federal
requirements on an annual basis. This position also coordinates the annual audit with a third
party independent audit firm for the Town of Brewster. In FY2017, the FY2016 audit was
completed on November 18, 2017 with an unqualified opinion. An unqualified opinion, which is
also referred to as a clean opinion, means in the independent auditor’s opinion, the Town has
fairly presented its financial position, results of overall government operations, changes in cash
flows, and application and conformity of Government Accepted Accounting Principles (GAAP).
During FY2018, the majority of the Accounting Divisions focus is on updating the chart of
accounts to be in accordance with Uniform Massachusetts Accounting Standards (UMAS);
providing accounting system access to all internal town departments, as well as reconciling
major fund activity (cash, accounts receivable, special revenue fund, and trusts) updating our
vendor system to ensure each invoice and/or refund that is processed by the Town has an
associated vendor number; and processing Accounts Payable Warrants, Payroll Warrants, and
Cash Receipts. We also began to scan documents into the Laserfische document portal. We
are currently scanning and cataloging contracts. The next phase is to scan and catalogue cash
receipts and eventually accounts payable warrants, invoices, etc.
Budget
The Director of Finance also maintains budget records for all budgetary fund and account
groups, provides financial analysis during union negotiations, and support department heads
and Town Administration during the annual budgetary process.
The Massachusetts Department of Revenue certified the FY2018 Municipal Budget in the
amount of $52.5 million dollars comprised of $38.24 million from the tax levy and other general
revenues, $2.26 million from free cash, $9.9 million from other special revenue funds, and $2.1
million from Community Preservation Funds.
The FY2018 Budget for the General Fund was $40.8 million which includes departments relating
to general government, public safety, costal resources, maintenance, health and human
services, and the school departments. The general fund budget also includes shared expenses
in town and school departments such as debt service, health and other insurances, and
retirement assessments.
Special revenue funds receive revenues from federal and state grants, and from fee-based
programs. Revenues are legally restricted for a specific purpose under MGL Chapter 44
Section 53E ½; the Golf Department and Ambulatory Services under MGL Chapter 40 Section
5F; the Water Department MGL Chapter 41, Section 69B, and other revolving funds established
by local and / or state legislation. The amount budgeted in FY2018 for Revolving Funds was
$9.2 million dollars.
Capital projects for the general fund are funded from taxes, personal property taxes, and other
local revenues as well as proceeds of general obligation bond issues, from federal and state
grants, from certified free cash, or from transfers from the general operating fund, authorized by
Town Meeting. In FY2018, the amount used for Town related capital projects was $1,553,746
($590,951 from the tax levy; $592,668 from free cash; $370,127 from other available funds).
Finance Department
Town Administrator
Town Acct. Finance Director
Pers. Bylaw Grade VI
Assistant Town
Accountant
OPEIU Gr. 6A
Town Treasurer
Collector
Pers Bylaw Gr.V
Computer Systems
Administrator
Principal
AssessorPers Bylaw Gr. IV
Asst. Treasurer
Collector
OPEIU Gr. 6A
Senior Departmental Asst.
Payroll & Benefits
OPEIU Gr. 5A
Senior Departmental Asst.
OPEIU Gr. 4A
Senior Departmental Asst.
OPEIU Gr. 5A
Bd of Assessors
Volunteers appt by
Board of Selectmen
Asst. Town Administrator
Pers. Bylaw Gr. V
ACCOUNTING
The Accounting office personnel consists of the Assistant Town Accountant and the Director of Finance
who also serves as the Town Accountant. The accounting division maintains the accounting records for
43 funds totaling $26.7 million at the beginning of Fiscal Year 2018. Major funds include the general
fund ($4.35 million), town capital projects funds ($7.3 million); and Non-major funds (state and federal
grants, gift funds, revolving funds, and trust and agency funds ($12.15 million). The Accounting division
also maintains the accounting records for the Community Preservation Funds ($2.9 million).
The Director of Finance prepares the draft financial reports to meet local, state, and federal requirements
on an annual basis. This position also coordinates the annual audit with a third party independent audit
firm for the Town of Brewster.
The Director of Finance also maintains budget records for all budgetary fund and account groups,
provides financial analysis during union negotiations, and support department heads and Town
Administration during the annual budgetary process.
Expenditures associated with Accounting include salaries for the two positions and the following
operating expenses:
Professional Services - Audit: The audit expense is the majority of the operating expenditures within the
accounting budget. Audit services were recently increased due to an additional reporting requirement for
a Single Expenditure for Federal Assistance / Grants (SEFA) to be performed each year.
Supplies and Computer Supplies: Supplies are normal operating costs such as paper, pens, labels,
folders, etc.
Meetings, Lodging, Meals, and Mileage: These lines items are associated with the annual attendance at
the Massachusetts Municipal Accountant and Auditors Association classes to maintain certification. In
the past, the line item appropriation only supported one person in accounting to attend each year. The
Assistant Town Accountant is in process to obtain certification over the next three years. The Town
Administrator approved increasing these line items in FY2018 as well as FY2019 for the Assistant Town
Accountant to regain certification. In addition, procurement training classes are also needed within the
accounting department. The Finance Director / Accountant and / or the Assistant Town Accountant also
attend local Cape Accountants and Auditors Association meetings.
Dues & Subscriptions: The dues pertain to the Massachusetts Municipal Accountant and Auditors
Association (MMAAA) and the Cape & Islands Accountant and Auditors Association for the Finance
Director and Assistant Town Accountant as well as Massachusetts Public Procurement Association
(MCPPO) for the Finance Director.
Accounting software and new initiatives for remote entry are included in the Information Technology
budget.
GENERAL FUND
DEPT HEAD
TOWN
ADMINISTRATOR SELECTBOARD
FINANCE
COMMITTEE
EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDED
WAGES:
Full-time $ 177,177 $ 152,972 $ 157,136 $ 157,136 $ 157,136 $ 157,136 2.7% $ 4,164
Longevity $ 3,101 $ 2,500 $ 2,250 $ 2,250 $ 2,250 $ 2,250 -10.0% $ (250)
SUB TOTAL 180,278$ 155,472$ 159,386$ 159,386$ 159,386$ 159,386$ 2.5% $ 3,914
GENERAL EXPENSES;
Professional/Technical Audit $ 22,000 $ 29,500 $ 29,500 $ 29,500 $ 29,500 $ 29,500 0.0% $ -
Professional Services 11,942$ $ - $ - $ - $ - $ - 0.0% $ -
Supplies $ 2,123 $ 625 $ 625 $ 625 $ 625 $ 625 0.0% $ -
Computer Supplies $ 258 $ 175 $ 175 $ 175 $ 175 $ 175 0.0% $ -
Meetings $ 1,064 $ 325 $ 2,200 $ 2,200 $ 2,200 $ 2,200 576.9% $ 1,875
Lodging $ 516 $ 350 $ 1,035 $ 1,035 $ 1,035 $ 1,035 195.7% $ 685
Meals $ 40 $ 250 $ 250 $ 250 $ 250 $ 250 0.0% $ -
Mileage $ 462 $ 240 $ 465 $ 465 $ 465 $ 465 93.8% $ 225
Dues/Subscriptions $ 160 $ 115 $ 315 $ 315 $ 315 $ 315 173.9% $ 200
SUB TOTAL 38,565$ 31,580$ 34,565$ 34,565$ 34,565$ 34,565$ 9.5% $ 2,985
GRAND TOTAL 218,843$ 187,052$ 193,951$ 193,951$ 193,951$ 193,951$ 3.7% $ 6,899
Vote 5-0-0 Vote 7-0-0
ACCOUNTING
Note: FY2019 increase's in meeting, lodging, meals, and mileage pertain to both the Finance Director and Assistant Town Accountant
attending training seminars for the Massachusetts Municipal Auditor and Accountant's Association and on-going procurement training. In
the past, the prior Finance Director attended the MMAAA training every other year.
FY2017 FY2018
FY2019
% CHANGE
YR / YR
$ CHANGE
YR / YR
Finance & Ops 3/21/2018
DEPT:135
Number of Positions in Department
Full-time 2
Part-time 0
Seasonal 0
Temporary 0
Vacancies 0
New Positions Requested 0
TOTAL OF ALL POSITIONS 2
Position
Avg Hours Per
Week
Bi-Weekly
Salary / Hrly
Rate
Class & Step
as of 6/30/18
(e.g., B -Step 3)
Yearly Salary
as of 6/30/18
Date of
Hire
FY 2019
Projected
Salary
Longevity
Pay
Education
Pay
Certification
Pay
Holiday
Pay Other Total by
Employee
FINANCE DIRECTOR / ACCOUNTANT 35.00 3649.17 Bylaw Grade 6 94,878 09/24/16 97,488 0 0 0 0 0 97,488
ASSISTANT TOWN ACCOUNTANT 35.00 32.21 OPEIU Grade 6A 58,780 11/28/88 59,648 2,250 0 0 0 0 61,898
157,136
0
2,250
0
0
0
0
0
0
159,386
2,300
161,686
Medicare
Total Personnel Services
Shift Differential
Overtime
Salary Subtotal
Finance & Operations
FY 2019 Personnel Spreadsheet
Total Education
Total Certification Pay
Total Holiday Pay
Total Other Pay
Total Longevity
Total Prorated Salary
Total Seasonal Salary
As of 1/11/2018
Town of Brewster - FY18 Budget Projection
ASSESSOR’S
The following will provide more detailed explanations of the categories in the
Fiscal Year 2019 budget for the Board of Assessors.
Professional Development – I am requesting to double the previous budgeted
amount for Professional Development. The reasoning behind the request is due
to a few factors. First, the cost of the meetings, conferences, trainings has
increased. Second, the Assessors’ Office staff are both relatively new to the
position. Any opportunities for training and networking are extremely beneficial.
The breakdown of the Professional Development Request is as follows:
Barnstable County Assessors Association - 4 meetings - $400 (increase
from $300 previous);
MAAO Summer Conference - $250 (increase from $200 previous);
Assessors Course for recertification-$275 (increase from $250);
Assessors course for new staff - $825 (increase from $250; the cost per
course averages $275, I am requesting to increase the number of courses
from 1 to 3 that way both the Deputy Assessor and the Department
Assistant could attend 2 courses per year);
Other courses/training opportunities - $250 (increase from $0, some
examples of other opportunities include “What’s new in Municipal Law”,
“Data Collection Workshop”, “MAAO Ethics”, “USPAP Recertification,
Clerk’s meetings, etc…)
TOTAL: $2,000 (previous $1,000)
Professional/Technical – I am requesting an increase of $1,800 for
Professional/Technical Services. This increase is for annual updating of our GIS
Maps which is required for all splits and subdivisions. This is an annual
requirement that was previously in capital articles, request to move to operating
expense.
The remaining items: Registry of Deeds-$200; PK Valuation Group valuation
services-$49,000; cyclical re-inspections-$28,000 are unchanged from last year.
TOTAL: $79,000 (previous $77,200)
Supplies - General supplies (pens, pencils, blank CDs and disks, etc.)-$150;
mailing supplies (envelopes and labels)-$50; Forms-$100. TOTAL: $300
(unchanged)
* the Assessors Office needs a digital camera (~$100) and a laser measuring
device (~$400) for inspection and review purposes these would be a one-time
expense.
Lodging-None TOTAL: $0 (unchanged)
Meals-None TOTAL: $0 (unchanged)
Mileage-Travel to and from conferences and assessing courses, and to Boston
for Appellate Tax Board cases-$225. TOTAL: $225 (unchanged)
This does not include reimbursement for use of my own car to visit properties
within Brewster. I do not request reimbursement for that use.
Dues/Subscriptions-Massachusetts Association of Assessing Officers-$200;
Barnstable County Assessors Association-$225. TOTAL: $425 (unchanged)
GRAND TOTAL: $81,950 (previous $79,150) = 3.5% increase operating
Reduction in salaries leads to an overall decrease.
GENERAL FUND
DEPT HEAD
TOWN
ADMINISTRATOR SELECTBOARD
FINANCE
COMMITTEE
EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDED
WAGES:
Full-time 135,576$ $ 135,308 $ 123,556 $ 123,556 $ 123,556 $ 123,556 -8.7% $ (11,752)
Longevity 2,525$ $ 2,550 $ 1,800 $ 1,800 $ 1,800 $ 1,800 -29.4% $ (750)
SUB TOTAL 138,101$ $ 137,858 $ 125,356 $ 125,356 $ 125,356 $ 125,356 -9.1% $ (12,502)
GENERAL EXPENSES;
Professional Development -$ $ 1,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 100.0% $ 1,000
Professional/Technical 1,041$ $ 77,200 $ 79,000 $ 79,000 $ 79,000 $ 79,000 2.3% $ 1,800
Supplies 270$ $ 300 $ 300 $ 300 $ 300 $ 300 0.0% $ -
Mileage -$ $ 225 $ 225 $ 225 $ 225 $ 225 0.0% $ -
Dues/Subscriptions 440$ $ 425 $ 425 $ 425 $ 425 $ 425 0.0% $ -
SUB TOTAL 1,751$ $ 79,150 $ 81,950 $ 81,950 $ 81,950 $ 81,950 3.5% $ 2,800
GRAND TOTAL 139,852$ $ 217,008 $ 207,306 $ 207,306 $ 207,306 $ 207,306 -4.5% $ (9,702)
Vote 5-0-0 Vote 6-0-0
Note: Moving reval costs into operating budget in FY2018 as it is an annual appropriation.; the annual funding for overlay / abatements was reduced as it
typically covers this cost. ($72,000 for Revaltuation and $5,000 for Updating System with Permit information.
BOARD OF ASSESSORS
FY2017 FY2018
FY2019
% CHANGE
YR / YR
$ CHANGE
YR / YR
Finance & Ops 3/21/2018
DEPT:141
Number of Positions in Department
Full-time 2
Part-time 0
Seasonal 0
Temporary 0
Vacancies 0
New Positions Requested 0
TOTAL OF ALL POSITIONS 2
Position
Avg Hours Per
Week
Bi-Weekly
Salary / Hrly
Rate
Class & Step
as of 6/30/18
(e.g., B -Step 3)
Yearly Salary
as of 6/30/18
Date of
Hire
FY 2019
Projected
Salary
Longevit
y
Pay
Educatio
n
Pay
Certification
Pay
Holiday
Pay Other Total by
Employee
DEPUTY ASSESSOR 35.00 2576.92 Bylaw Grade 4 67,000 08/21/17 68,842 300 0 0 0 150 69,292
SR DEPARTMENT ASSISTANT 35.00 29.46 OPEIU Grade 5 53,617 05/06/94 54,564 1,500 0 0 0 0 56,064
123,406
0
1,800
0
0
0
150
0
125,356
1,800
127,156
Total Education
Total Certification Pay
Total Holiday Pay
Total Longevity
Total Prorated Salary
Total Seasonal Salary
Assessor
FY 2019 Personnel Spreadsheet
Total Other Pay
Medicare
Total Personnel Services
Shift Differential
Overtime
Salary Subtotal
As of 1/11/2018
Town of Brewster - FY18 Budget Projection
INFORMATION TECHNOLOGY
The Brewster Information Technology Department supports computer and technology usage throughout
the town government (not including the schools). We support 150 overall users, over 100 desktops and
laptops. We manage 15 physical and virtual servers dedicated to functions such as accounting, payroll,
permitting, document management, backup, and departmental management. We are responsible for the
creation, maintenance, and upkeep of the town website, consisting of over 500 separate pages and a
public records portal offering over 44,000 minutes, agendas, applications, reports, and other documents.
We manage a town-wide wide area network linking 13 locations either with fiber or site to site VPN. We
manage antivirus and other security software and backups to ensure the reliability and security of
employee, citizen, and business data.
Computer Supplies: This category consists of day-to-day supplies required to keep computers up to date
and in good working order, but which don’t fit under capital purchases including but not limited to
keyboards and mice, specialized programs for individual users, toner for printers, and occasional repairs
or parts.
Web Services: Maintenance, hosting, and support for our website, not including fees for the LaserFiche
public document portal.
Contracted Services: The majority of the Information Technology annual budget consists of contracted
services, consisting primarily of maintenance fees for various programs used throughout the town. This
category is increased significantly for FY2019 largely due to an expension of our accounting system to
allow departments better control of their budgets. There have also been increases in Laserfiche for a large
upgrade including our public document portal, and security fees for additional protections against
malware, and regular and expected price bumps in support fees.
The totals are
$13,850 for the Paul Kapinos Assessing program and online property cards
$56,572 for Vadar Systems for accounting, payroll, and tax collection)
$9,974 Sage Software (payroll & human resources, formerly bundled with Vadar)
$1300 ArcMap GIS (5 copies)
$6781 Laserfiche
$5250 Sophos Cloud Antivirus/Intercept-X/Firewall
$3750 Malwarebytes Subscription
$5000 Mozy Online Backup
$1500 Bonsai Sticker Tracker
$2694 BMSI Permitting Software
$3600 MyRec.com Software
$6000 People GIS
$910 Veeam Backup
$880 Orca email archiving
$1195 eCode360
$1299 LogMeIn Central (remote access for maintenance)
We have also included $25,000 for professional services to cover specialist contractors and part time
additional support.
TOTAL: $145,555
GENERAL FUND
DEPT HEAD
TOWN
ADMINISTRATOR SELECTBOARD
FINANCE
COMMITTEE
EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDED
WAGES:
Full-time 91,961$ $ 94,147 $ 96,963 $ 96,963 $ 96,963 $ 96,963 3.0% $ 2,816
Longevity 1,350$ $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 0.0% $ -
SUB TOTAL 93,311$ 95,647$ 98,463$ 98,463$ 98,463$ 98,463$ 2.9% $ 2,816
GENERAL EXPENSES;
Contracted Services 72,535$ $ 115,256 $ 145,555 $ 145,555 $ 145,555 $ 145,555 26.3% $ 30,299
Computer Supplies 5,799$ $ 6,500 $ 6,500 $ 6,500 $ 6,500 $ 6,500 0.0% $ -
Rentals & Leases 10,490$ $ 9,935 $ 10,500 $ 10,500 $ 10,500 $ 10,500 5.7% $ 565
Internet Services 575$ $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 0.0% $ -
SUB TOTAL 89,400$ 132,691$ 163,555$ 163,555$ 163,555$ 163,555$ 23.3% $ 30,864
GRAND TOTAL 182,711$ 228,338$ 262,018$ 262,018$ 262,018$ 262,018$ 14.8% $ 33,680
Vote 5-0-0 Vote 6-0-0
Note: FY2018 $43,840 increase in Contracted Services. This is to cover IT costs related to support and additional licensing for Accounting System access $14,840; Upgrading Laserfische $4,000,
and $25,000 for additional IT support on major project implementations and also while staff is on vacation.
FY2019
% CHANGE
YR / YR
$ CHANGE
YR / YR
Note: Increase in FY2019 Contracted services pertains to introducing Accounting system upgrades for purchase orders and cash receipts in the amount of $4,135.
INFORMATION
TECHNOLOGY
FY2017 FY2018
Finance & Ops 3/21/2018
Information Technology DEPT:155
Number of Positions in Department
Full-time 1
Part-time 0
Seasonal 0
Temporary 0
Vacancies 0
New Positions Requested 0
TOTAL OF ALL POSITIONS 1
Position
Avg Hours Per
Week
Bi-Weekly
Salary / Hrly
Rate
Class & Step
as of 6/30/18
(e.g., B -Step 3)
Yearly Salary
as of 6/30/18
Date of
Hire
FY 2019
Projected
Salary
Longevity
Pay
Education
Pay
Certification
Pay
Holiday
Pay Other Total by
Employee
DEPARTMENT HEAD 35.00 3629.52 Bylaw Grade 4 94,368 07/10/00 96,963 1,500 0 0 0 0 98,463
96,963
0
1,500
0
0
0
0
0
0
98,463
1,400
99,863
Medicare
Total Personnel Services
Shift Differential
Overtime
Salary Subtotal
FY 2019 Personnel Spreadsheet
Total Education
Total Certification Pay
Total Holiday Pay
Total Other Pay
Total Longevity
Total Prorated Salary
Total Seasonal Salary
As of 1/11/2018
Town of Brewster - FY18 Budget Projection
1/11/2018 1
TREASURER / COLLECTOR
The Town Treasurer/Collector’s Staff comprises of:
Town Treasurer/Collector
Assistant Treasurer/Collector
Senior Department Assistant (Payroll/Benefits)
Department Assistant
The main functions of the office are:
Billing, Collection and Reconciliation of tax revenue for Real, Personal Property, Motor
Vehicle Excise and Boat Excise.
Receipt and Reconciliation of departmental, state and miscellaneous revenue.
Investment, Banking and Disbursement of town funds.
Administration of Payroll for over 500 employees (full, part-time, seasonal, temporary).
Benefit and Retirement Administration for 260 active employees and 150 retirees,
spouses and surviving spouses.
Debt Management.
Administration and Collection of Road, Septic and Water Betterments and Liens.
Administration of Tax Titles and Foreclosures.
Treasurer/Collector’s General Expenses:
Repair & Maintenance Office Equipment:
Copy machine annual maintenance agreement
Toner
Time Stamp Clock
Typewriter maintenance
Lock Repair
Printing:
Bill printing service to prepare our Real Estate, Personal Property 1st half, 2nd half and
demand bills
Departmental self-addressed return envelopes
Return addressed window envelopes
W2’s
Batch Envelopes
Tax Title:
Attorney Fees for Tax Title Research and Foreclosure
Registry of Deeds Fees for Recording Tax Takings & Releases
Land Court Fees for Foreclosures
Advertisement Expense for Tax Title Notice
1/11/2018 2
Bond Registration:
Bond Agent Paying Fees
Temporary Note Expenses for DOR
Bonding Legal/Administrative Fees
Supplies:
Office Supplies
Binders
Storage Boxes
Meetings:
Massachusetts Treasurer Collectors Association Meetings
o Annual School in Amherst & Summer Conference in Hyannis
Cape & Island Treasurer Collectors Meetings
Mass Municipal Personnel Administrator’s Meetings (MMPA)
Lodging:
Hotel Expense for Annual School in Amherst
Meals:
Meal Expense for Annual School in Amherst
Mileage:
Meeting Attendance
o C&I Meetings
o Mass Treasurer Collectors Meetings
o Cape Cod Municipal Health Group
o MMPA Meetings
o IPMA-HR Meetings
o Other Miscellaneous
Registry of Deeds
Dues/Subscriptions:
Mass Treasurer Collectors Memberships x 2
Cape & Island Treasurer Collectors Memberships x 2
Southeast Coast IPMA-HR Membership x 1
Veribanc Subscription (Bank Rating Agency)
Office Equipment (Prior Purchases):
Desks
Adding Machines
Time Clock Stamp
Counter Date Stamps
Credit Card Reader
Copy Machine
1/11/2018 3
Temporary Interest:
When the Town of Brewster losses in an Appellate Tax Board decision we would owe
interest on the tax to be refunded.
GENERAL FUND
DEPT HEAD
TOWN
ADMINISTRATOR SELECTBOARD
FINANCE
COMMITTEE
EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDED
WAGES:
Full-time 231,505$ $ 232,175 $ 236,291 $ 236,291 $ 236,291 $ 236,291 1.8% $ 4,116
Longevity 3,275$ $ 3,450 $ 2,250 $ 2,250 $ 2,250 $ 2,250 -34.8% $ (1,200)
SUB TOTAL 234,780$ 235,625$ 238,541$ 238,541$ 238,541$ 238,541$ 1.2% $ 2,916
GENERAL EXPENSES;
R&M Office/Equipment 438$ $ 600 $ 600 $ 600 $ 600 $ 600 0.0% $ -
Printing 4,881$ $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 0.0% $ -
Tax Title 2,351$ $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 0.0% $ -
Bond Registration 2,990$ $ 3,600 $ 3,000 $ 3,000 $ 3,000 $ 3,000 -16.7% $ (600)
Supplies 868$ $ 1,400 $ 1,400 $ 1,400 $ 1,400 $ 1,400 0.0% $ -
Meetings 509$ $ 500 $ 500 $ 500 $ 500 $ 500 0.0% $ -
Lodging 798$ $ 750 $ 750 $ 750 $ 750 $ 750 0.0% $ -
Meals 21$ $ 150 $ 150 $ 150 $ 150 $ 150 0.0% $ -
Mileage 615$ $ 800 $ 800 $ 800 $ 800 $ 800 0.0% $ -
Dues/Subscriptions 295$ $ 295 $ 295 $ 295 $ 295 $ 295 0.0% $ -
Office Equipment 2,175$ $ 100 $ 100 $ 100 $ 100 $ 100 0.0% $ -
Temporary Interest -$ $ 250 $ 250 $ 250 $ 250 $ 250 0.0% $ -
SUB TOTAL 15,941$ 25,445$ 24,845$ 24,845$ 24,845$ 24,845$ -2.4% $ (600)
GRAND TOTAL 250,721$ 261,070$ 263,386$ 263,386$ 263,386$ 263,386$ 0.9% $ 2,316
Vote 5-0-0 Vote 6-0-0
TREASURER / COLLECTOR
FY2017 FY2018
FY2019
% CHANGE
YR / YR
$ CHANGE
YR / YR
Finance & Ops 3/21/2018
DEPT:147
Number of Positions in Department
Full-time 4
Part-time 0
Seasonal 0
Temporary 0
Vacancies 0
New Positions Requested 0
TOTAL OF ALL POSITIONS 4
Position
Avg Hours Per
Week
Bi-Weekly
Salary / Hrly
Rate
Class & Step
as of 6/30/18
(e.g., B -Step 3)
Yearly Salary
as of 6/30/18
Date of
Hire
FY 2019
Projected
Salary
Longevity
Pay
Education
Pay
Certification
Pay
Holiday
Pay Other Total by
Employee
TREASURER / COLLECTOR 35.00 3497.00 Bylaw Grade 5 90,922 05/17/04 93,422 1,200 0 1,000 0 0 95,622
ASST. TREASURER / COLLECTOR 35.00 26.54 OPEIU Grade 6A 48,303 08/03/16 50,723 0 0 0 0 0 50,723
SR. DEPARTMENT ASST.35.00 24.77 OPEIU Grade 5A 45,081 08/14/17 47,302 0 0 0 0 0 47,302
DEPARTMENT ASSISTANT 35.00 22.99 OPEIU Grade 4A 41,842 01/08/07 43,844 1,050 0 0 0 0 44,894
235,291
0
2,250
0
1,000
0
0
0
0
238,541
3,500
242,041
Medicare
Total Personnel Services
Shift Differential
Overtime
Salary Subtotal
Treasurer / Collector
FY 2019 Personnel Spreadsheet
Total Education
Total Certification Pay
Total Holiday Pay
Total Other Pay
Total Longevity
Total Prorated Salary
Total Seasonal Salary
As of 1/11/2018
Town of Brewster - FY18 Budget Projection