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Home My Public Portal AboutFY2019 LibraryBREWSTER LADIES LIBRARY Budget Justification FY2019 Overview: The town funds roughly 75% the Brewster Ladies Library Association Library expenses to provide free public library access to programs and materials sponsored by the library. This year the library was awarded a provisional grant from the Massachusetts Board of Library Commissioners for $4,655,737 to complete the schematic design and move into design development for a renovation and expansion of the library. To remain eligible for state grant monies we must continue to meet the Municipal Appropriations Requirement (MAR) of a 2.5% increased budget every year and continue to spend 19% of our annual budget on materials for the library. Currently the town meets 12% of this requirement and the Brewster Ladies Library Association brings materials spending up to the requirement. Wages: The library has three service desks which we staff throughout our open hours Tuesday through Sunday (November – March) and Tuesday through Saturday the rest of the year. We are open weekends and two evenings a week to make the library available to those of who work on weekdays. The library has four full-time and six regular part-time employees to cover these desks and manage the support tasks involved in adding new materials to the collection, maintaining circulation records, creating programming for all ages in the community, ordering supplies, continuing learning of electronic resources, managing the building and answering the information needs of library visitors. The full-time positions are Director, Asst. Director/Children’s Librarian, Reference Librarian, Head of Circulation, and Building Custodian, a position created last year. There are two Circulation Assistants as we usually have two people covering this Main Desk whenever the library is open since it our main point of contact with library visitors and callers. The Children’s/Family services room has two desk assistants which frees the Children’s Librarian from desk duty when she is working on materials selection and programming. It is an important safety feature to have a constant staff presence in this area. There is a part-time Reference Assistant to cover the Information Desk when our full-time Reference Librarian is not here or conducting a program in the auditorium. The library depends of the work of a core of _____ volunteers to return books to the shelves, find books for interlibrary loan to CLAMS libraries, prepare children’s crafts and other general work that we have a Volunteer Coordinator to manage new volunteers, continuous staffing and training. Staffing these desks is so essential for the service and safety of library visitors that we also budget for substitutes when our regular staff is taking sick or vacation leave. Utilities Our utilities request is based on an extrapolation from the expended amounts from the past three years. CLAMS Assessment Libraries on the cape combine their resources for the benefit of our users through a networked database system known as the CLAMS system. Through CLAMS we can fulfill about 90% of the request Brewster library users have for materials we do not have in our collection. This networking of resources saves all the towns form having to house as many older titles as we are share request daily throughout the system and newer titles become available more quickly through the network. CLAMS is managed through membership committees from local libraries, a monthly membership and monthly executive board meeting. The Executive board is made up of Directors from member libraries. Technology All services in the library are now dependent upon technology from internal bookkeeping to information databases, eMaterials and public access computers. Part of the library’s mission is making access to information and learning universal. A number of people do not have internet access in their home. For this reason we have eight public access computers in adult services and four in the Children’s room. We are asking for money to cover increased connectivity to boost the effectiveness of the adult public access computers. We also plan to introduce the circulation of mobile hot spots a service which has been very popular in Massachusetts and libraries around the country. R & M Building The building is aging and needs constant repair and improvements. Our custodian fixes ringing false alarms, paints walls near doorways, and is stabilizing some of the equipment that is becoming worn out. Contracted Services It is almost impossible to project how our venders might increase fees over the next year so we have increased this budget by 2.5%. Brewster Ladies’ Library Board of Library Directors (elected) Library Director (appointed by Library Board) Personnel Bylaw Grade 4 Bookkeeper Volunteer Coordinator Adult Services Librarian SEIU Grade 5 Assistant Director/Youth Services Librarian SEIU Grade 6 Circulaon Manager SEIU Grade 5 Assistant Reference Librarian SEIU Grade 4 Assistant Youth Services Librarian SEIU Grade 5 Custodian Library Assistant SEIU Grade 3 Assistant Circulaon Manager SEIU Grade 4 Substutes Library Assistants (3) SEIU Grade 3 GENERAL FUND DEPT HEAD TOWN ADMINISTRATOR SELECTBOARD FINANCE COMMITTEE EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDED WAGES: Salaries/Wages $ 227,459 $ 274,618 $ 285,523 $ 285,523 $ - $ 285,523 4.0% $ 10,905 Part Time Wages $ 169,835 $ 159,802 $ 172,004 $ 172,004 $ - $ 172,004 7.6% $ 12,202 Longevity $ 3,150 $ 3,525 $ 3,750 $ 3,750 $ - $ 3,750 6.4% $ 225 Sunday hours $ 6,615 $ 9,000 $ 9,000 $ 9,000 $ - $ 9,000 0.0% $ - Education Pay $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ - $ 3,000 0.0% $ - Holiday Pay $ 2,383 $ 2,395 $ 2,395 $ 2,395 $ - $ 2,395 0.0% $ - Overtime $ - $ 600 $ 600 $ 600 $ - $ 600 0.0% $ - SUBTOTAL 412,443$ 452,940$ 476,272$ 476,272$ -$ 476,272$ 5.2% $ 23,332 GENERAL EXPENSES; Natural Gas $ - $ 11,800 $ 12,000 $ 12,000 $ - $ 12,000 1.7% $ 200 Telephone $ 1,351 $ 1,400 $ 1,400 $ 1,400 $ - $ 1,400 0.0% $ - CLAMS Assessment $ 31,420 $ 37,480 $ 37,300 $ 37,300 $ - $ 37,300 -0.5% $ (180) R & M Building $ 17,871 $ 14,000 $ 14,500 $ 14,500 $ - $ 14,500 3.6% $ 500 Contracted Services $ 10,990 $ 13,000 $ 13,325 $ 13,325 $ - $ 13,325 2.5% $ 325 Postage $ 490 $ 470 $ 500 $ 500 $ - $ 500 6.4% $ 30 Custodial/Supplies $ 1,042 $ 1,100 $ 1,375 $ 1,375 $ - $ 1,375 25.0% $ 275 Library Supplies $ 7,627 $ 8,000 $ 8,160 $ 8,160 $ - $ 8,160 2.0% $ 160 Mileage $ 444 $ 475 $ 500 $ 500 $ - $ 500 5.3% $ 25 Dues $ 110 $ 110 $ 110 $ 110 $ - $ 110 0.0% $ - Materials/Books $ 69,999 $ 75,000 $ 78,000 $ 78,000 $ - $ 78,000 4.0% $ 3,000 SUBTOTAL 141,343$ 162,835$ 167,170$ 167,170$ -$ 167,170$ 2.7% $ 4,335 GRAND TOTAL $ 553,786 615,775$ 643,442$ 643,442$ -$ 643,442$ 4.5% $ 27,667 Vote TBD Vote 6-0-0 $ CHANGE YR / YR Note: Natural Gas was reduced in prior years due to Local State Aid being applied as a reduction as opposed to a General Fund revenue source. It is now corrected in FY2018 going forward. BREWSTER LADIES LIBRARY FY2017 FY2018 FY2019 % CHANGE YR / YR Library 3/6/2018 DEPT:610 Number of Positions in Department Full-time 4 Part-time 7 Seasonal 12 Temporary 0 Vacancies 0 New Positions Requested 0 TOTAL OF ALL POSITIONS 23 Position Avg Hours Per Week Bi-Weekly Salary / Hrly Rate Class & Step as of 6/30/18 (e.g., B -Step 3) Yearly Salary as of 6/30/18 Date of Hire FY 2019 Projected Salary Longevity Pay Education Pay Certification Pay Holiday Pay Other Total by Employee LIBRARY DIRECTOR 35.00 3084.78 Bylaw Grade 5 80,204 TBD 90,000 0 1,000 0 0 0 91,000 ADULT SVC LIBRARIAN 35.00 2137.80 SEIU Grade 5 55,583 10/01/98 56,693 1,500 1,000 0 0 0 59,193 ASST. DIRECTOR YOUTH SERVICES 35.00 1948.10 SEIU Grade 6 50,651 04/02/13 51,670 150 1,000 0 0 0 52,820 PROCESSING CIRCULATION 35.00 1768.90 SEIU Grade 5 45,991 08/01/98 46,920 1,050 0 0 0 0 47,970 TEEN / YA LIBRARIAN 27.00 23.50 SEIU Grade 5 32,994 12/18/14 33,654 0 0 0 0 0 33,654 ASST. CIRCULATION MGR 27.00 20.72 SEIU Grade 4 30,707 11/12/14 29,667 0 0 0 0 0 29,667 ASST. REFERENCE LIBRARIAN 27.00 19.90 SEIU Grade 3 27,940 02/06/16 28,501 0 0 0 0 0 28,501 LIBRARY CUSTODIAN 35.00 21.68 SEIU Grade 3 39,458 08/01/17 40,240 0 0 0 0 0 40,240 LIBRARY ASSISTANT 10.00 22.71 SEIU Grade 3 11,809 07/01/98 12,043 1,050 0 0 0 0 13,093 LIBRARY ASSISTANT 12.50 17.47 SEIU Grade 3 11,356 03/13/16 11,583 0 0 0 0 0 11,583 LIBRARY ASSISTANT 19.50 17.47 SEIU Grade 3 17,715 11/08/16 18,069 0 0 0 0 0 18,069 LIBRARY VOLUNTEER COORDINATOR 19.00 17.47 SEIU Grade 3 17,260 03/29/16 17,606 0 0 0 0 0 17,606 LIBRARY SUBSTITUTE(S)(As Needed)20,881 Varies 20,881 0 0 0 2,395 0 23,276 285,523 172,004 3,750 3,000 0 2,395 9,000 0 600 476,272 6,900 483,172 Medicare Total Personnel Services FY 2019 Personnel Spreadsheet Total Certification Pay Total Holiday Pay Total Other Pay (Sunday Hours) Shift Differential Overtime Library Total Prorated Salary Total Part Time / Seasonal Salary Total Longevity Total Education Salary Subtotal As of 1/11/2018 Town of Brewster - FY18 Budget Projection