HomeMy Public PortalAboutFY2019 Town ClerkTOWN CLERK /ELECTIONS/
REGISTRAR
EXPENSE LINE ITEM NARRATIVE SUMMARY
FISCAL YEAR 2019
1.Election Salaries - This line item is utilized for wages for all election workers. There
are (3) three elections this fiscal year; one (1) Annual Town election, (1) one State
Primary, and (1) one State Election. By MGL we are required to have two check-
in(MGL 54s17) and two check-outs per precinct and a person observing the ballot box.
The amount of $15,275 is requested for this line item.
2 Police Officers x 3 elections $2,000
1 warden @ 12.15 for 15hrs x 3 elections $550
1 deputy warden @ 11.89 for 15hrs x 3 elections $535
3 precinct clerks @ 11.29 for 15hrs x 3 elections $1,525
3 box clerks @ 11.00 for 15hrs x 3 elections $1,500
12 checkers @ 11.00 for 15hrs x 3 elections $5,550
2 floaters @ 11.00 for 14hrs x 3 elections $925
10 lunch/dinner coverage @ 11.00 for 3hrs x 3 elections $990
7 counters @ 11.00 for 3hrs x 3 elections $700
Asst. Town Clerk’s overtime working the election x 3 elections $750
Wardens preparation 4 hours x 3 elections $250.
2.Registrar Salaries – This line item is utilized for the wages of the Board of Registrars
who aide with the Annual Census, Voter Registrations, and Town Meetings. It is also
used for the wages of the Town Meeting workers, both at the Annual and the Special
Town Meetings. This fiscal year we are anticipating 3 elections(Early Voting in
November and September) and 2 Town Meetings. Therefore a request for $9,000 is
being made for this line item.
5 night voter registrations 2 registrars 4hrs @ 11.25 $500
Annual and Special Town Meetings with a min. of 12 workers $2,000
Registrar stipend for the Town Clerk $500
Overtime wages for Asst. Town Clerk at Special & Annual for reporting purposes $500
Registrars working 17.5hrs wk aiding in census & working the 1 election along
with preparations
$4,500
3.Professional/Technical – This line item is utilized for educational purposes, Town
Clerk classes, a one week clerk course at Plymouth State College in New Hampshire
working towards certification and re-certification (1st re-certification for Colette
2/2018). An amount of $1,650 is requested for this line item.
Cape & Island Professional Dev. Mtgs.
New England Municipal Clerks
$400
$500
New England Clerks Association Conference $400
Mass Town Clerks Conferences: Falmouth, Sturbridge, etc.$350
4.Printing – This line item is utilized for Business Cards, Municipal Listings, keeping the
General Code By-Law book current with incoming by-law changes. Annual Street List
printing, they are required to be available for purchase by the public by MGL Ch51 s6.
An amount of $3,050 is requested for this line item.
General Code by-law updating $2,550
Street Listings $500
5.Purchased Services – This line item is utilized for the annual maintenance contract
for the voting machines, Pollpads, programming of the memory cards for all elections,
printing of the ballots. There are (3) three elections this year. The HAVA Act requires
that there be a handicapped accessible machine, the state has supplied the voting
machine, but the towns have to pay for programming. Therefore a request in the
amount of $12,235 is needed for this line item.
Programming memory cards $3,000
Annual Election Ballots $2,750
Church hall rental $2,500
Programming of handicapped accessible $2,000
5100 CENSUS @ .34 ea $1,750
800 2nd mailings @ .29 ea $235
6.Supplies - This line item is utilized for necessities that are needed to keep a properly
functioning office. Some of the needed items would be bond paper for vital certificates
(issued over 1600 this year), dog licenses(issued 1165 in 2017), cash register tape,
and pens, election markers, etc. An amount of $1,700 is requested for this line item.
Dog licenses $250
Election signs, Booth bulb replacement, AutoMark tape/ink $200
500 sheets of bond paper (need approx 5 to 6 boxes) Misc office
supplies (file folders, state computer toner, pens, tape, etc.)
$1250
7.Postage - This line item is utilized for any unexpected delivery charges resulting from
having to Fed-Ex documents to the Attorney General’s Office. Sending Election Soft-
pacs to Chicago and AccuVote election software to New Hampshire. Mailing of the
Annual Census and 2nd notices which is required to have return postage by MGL Ch. 51
S. 37. An amount of $2,775 is requested for this line item.
Mailing of 5,100 @ .42 ea $2,142
Mailing of 750 2nd notices @ .42 ea $315
Return postage of 2nd notices $315
8.Food – This line item is utilized for lunches, dinners, and drinks for the poll workers on
election days. There are (3) three elections this fiscal year a request in the amount of
$2,100 for this line item is needed.
25 breakfasts –3 elections $150
50 lunch/dinners -3 elections $1,800
Food supplies/paper plates/cups/napkins/etc.$150
9.Meetings – This line item is utilized for all meetings and conferences whether held in
Brewster or in other towns relating to Town Clerk Functions, covering travel expenses,
meals, and registration fees. Examples of Town Clerks meeting would be, the
quarterly C&I Town Clerks Association Meetings, the New England City and Town
Clerks Association meetings, etc. Occasionally special conferences arise due to Law
changes whether Federal or State mandated. Therefore a request in the amount of
$1,200 is made for this line item.
A Vital Information link on incoming voter, vital, census, law changes $1,200
Already having meetings on the upcoming 2020 Federal Census
4 C&I Town Clerks Association Meetings
3 Mass Town Clerks Association Meetings, held in East, West & Central
Annual Conf for NEACTC Travel Expenses & Meal Expenses
10.Dues/Memberships – This line item is utilized for expenses related to annual
memberships in the Cape & Islands Town Clerks Association, Mass Town Clerks
Association, International Institute of Municipal Clerks and the New England
Association of City and Town Clerks. A request in the amount of $515 is made for this
line item.
C&I Town Clerks Association $50
Mass Town Clerks Association $125
International Institute of Clerks $260
New England City and Town Clerks Association $40
National Association of Parliamentarians $40
11. Archival Expense –This line item is utilized for any expenses that the Town
Archivist may require throughout the year. A request in the amount of $1,000 is
made for this line item. The Archivist prepares the Old Brewster pages in the Town
Meeting Warrants as well as aids in research for many projects and genealogists.
Town Clerk's Office
(PT)= Part time Employee
Board of Selectmen
Elected
Town Clerk
Pers. Bylaw Gr. IV
Town Administrator
Appt.by Board of Selectmen
Head Registrar (PT)Pers Bylaw Fixed Rate Asst. Town Clerk
OPEIU Gr. 6A
Election Wardens (PT)
Pers. Bylaw Fixed Rate
Registrars (PT)
Pers Bylaw Fixed Rate
Asst. Registrars (PT)
Pers. Bylaw fixed Rate
Dep. Election Wardens (PT)
Pers. Bylaw fixed Rate
Election Clerk (PT)
Pers. Bylaw fixed Rate
Checkers & Counters (PT)
Pers. Bylaw fixed Rate
Asst. Town Administrator
Pers. Bylaw Gr. V
GENERAL FUND
DEPT HEAD
TOWN
ADMINISTRATOR SELECTBOARD
FINANCE
COMMITTEE
EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDED
WAGES:
Full-time 118,338$ $ 122,334 $ 132,615 $ - $ - $ -
Part-time Elections 16,746$ $ 11,500 $ 15,275 $ - $ - $ -
Part-time Registrars 8,971$ $ 9,024 $ 9,000 $ - $ - $ -
Longevity 1,650$ $ 1,950 $ 2,250 $ - $ - $ -
SUB TOTAL 145,705$ 144,808$ 159,140$ -$ -$ -$
GENERAL EXPENSES;
Professional/Technical 1,595$ $ 1,650 $ 1,650 $ - $ - $ -
Printing 395$ $ 3,660 $ 3,050 $ - $ - $ -
Purchased Services 14,061$ $ 13,600 $ 12,235 $ - $ - $ -
Supplies 1,796$ $ 1,700 $ 1,700 $ - $ - $ -
Postage 1,621$ $ 2,775 $ 2,775 $ - $ - $ -
Food Supplies 1,658$ $ 1,700 $ 2,100 $ - $ - $ -
**Archival Expense 630$ $ 1,200 $ 1,000 $ - $ - $ -
Meetings 664$ $ 465 $ 1,200 $ - $ - $ -
Dues/Subscriptions 460$ $ 1,000 $ 515 $ - $ - $ -
Additional Equipment 3,780$ $ 3,000 $ - $ - $ - $ -
SUB TOTAL 26,659$ 30,750$ 26,225$ -$ -$ -$
GRAND TOTAL 172,364$ 175,558$ 185,365$ -$ -$ -$
Vote TBD Vote TBD
Note: Fiscal Year 2017
FY2019
TOWN CLERK
FY2017 FY2018
Town Clerk 2/5/2018
Town Clerk DEPT:161
Number of Positions in Department
Full-time 2
Part-time 0
Seasonal 31
Temporary 0
Vacancies 0
New Positions Requested 0
TOTAL OF ALL POSITIONS 33
Position
Avg Hours Per
Week
Bi-Weekly
Salary / Hrly
Rate
Class & Step
as of 6/30/18
(e.g., B -Step 3)
Yearly Salary
as of 6/30/18 Date of Hire
FY 2019
Projected
Salary
Longevity
Pay
Education
Pay
Certification
Pay
Holiday
Pay Other Total by
Employee
TOWN CLERK 35.00 2891.38 Bylaw Grade 5 75,176 10/09/03 77,243 1,200 0 1,500 0 0 79,943
ASST. TOWN CLERK 35.00 28.24 OPEIU Grade 6A 51,397 05/07/06 53,872 1,050 0 0 0 0 54,922
ELECTIONS (Qty 25)(As Needed)0.00 Bylaw 11,500 00/00/00 0 0 0 0 0 15,275 15,275
REGISTRARS (Qty 6)(As Needed)0.00 Bylaw 9,024 00/00/00 0 0 0 0 0 9,000 9,000
131,115
24,275
2,250
0
1,500
0
0
0
0
159,140
2,300
161,440
Total Holiday Pay
Total Longevity
Total Seasonal Salary
Total Prorated Salary
FY 2019 Personnel Spreadsheet
Total Education
Total Certification Pay
Total Other Pay (Seasonal Salary)
Medicare
Total Personnel Services
Shift Differential
Overtime
Salary Subtotal
As of 1/11/2018
Town of Brewster - FY18 Budget Projection