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Home My Public Portal AboutORD14758 BILL NO. 2090-99 SPONSORED BY COUNCILMAN Koon ORDINANCE NO. l`- 7 V AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH RACKERS CONSULTING, LLC FOR LEGISLATIVE CONSULTANT SERVICES. WHEREAS, Rackers Consulting, LLC has become the apparent lowest and best offer for Legislative Consultant Services; NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The final offer of Rackers Consulting, LLC is declared to be the best offer and is hereby accepted. Section 2. The Mayor and City Clerk are hereby authorized to execute an agreement with Rackers Consulting, LLC for Legislative Consultant Services. Section 3. The agreement shall be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 4. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: {'1�QL/J. / r �r_ Approved: � r r I ^ i ',�P.residing Officer �w -` Mayo ATTEST: APPROVED AS TO FORM: f- _ `City Clerk ' City ounselor FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Proposal 2503 —Legislative Consultant Services, Law Department Received August 20, 2010 PROPOSALS RECEIVED: Year One Five Year Total Chris Long, Jefferson City, MO $ 14,400.00 $ 79,440.00 Steven R Carroll & Assoc., Jefferson City, MO $ 21,000.00 $111,000.00 The J Harris Co., Jefferson City, MO $ 24,000.00 $120,000.00 Rackers Consulting, LLC, Jefferson City, MO $ 25,000.00 $125,000.00 Harness & Associates, Jefferson City, MO $ 27,000.00 $144,000.00 Flotron& McIntosh, Jefferson City, MO $ 36,000.00 $180,000.00 FISCAL NOTE: 10-185-522020—Professional Services 2010-11 Budget $210,000.00 P2503 (Year 1) $ 25 000.00 Balance $185,000.00 PAST PERFORMANCE: Thomas P Rackers Consulting, LLC has performed legislative consultant services for a number of years as specified. RECOMMENDATION: Staff recommends award to Rackers Consulting, LLC of Jefferson City, Missouri in the amount of$25,000.00 for year one of the proposal. The proposal carries up to four additional one year renewal periods at the salve annual cost should the City choose to renew the agreement. ATTACHMENTS - SUPPORTING DOCUMENTATION 3 Signature_ �°''�' Purchas ng Xgent City Counselor IF J FF lb t �i 0 N 7625 LEGISLATIVE E CONSULTANT AGREEMENT This agreement made and entered into between the City of Jefferson, Missouri, hereinafter known as the City and Thomas P. Rackers Consulting, L.L.C, hereinafter known as Consultant. 1. The City desires to employ Consultant as an independent contractor lobbyist to provide the following services: A. Monitor and take appropriate action, as directed, on legislation as reasonably relates to the City of Jefferson and similar Missouri municipalities as well as other legislation as may be mutually agreed upon. It is agreed and understood that the following services will be included: attendance at hearings concerning legislation on which the City has taken a position; monitoring of the progress of the legislation and other tasks that are incident to the passage or defeat of legislation of concern to the City generally. B. Track and make a periodic written reports on legislation before the Missouri General Assembly dealing with issues of interest to the City. C. Attend, upon proper notice where Consultant does not have a prior commitment, meetings of the City. The City agrees to pay any direct expenses, (meals, lodging and incidentals) involved with attendance at said meetings. D. Comply with all state statutes regulating lobbying and campaign expenditures. Consultant shall provide advice to City (but not to individuals associated with the City) regarding its compliance with such laws. This contract shall terminate automatically if Consultant, or one of Consultant's employees, is no longer a registered lobbyist. 2. Consultant neither warrants nor promises any specific result but agrees to use his best efforts to carry out the aims and objectives of the City as specified in this agreement. 3. The City agrees to compensate Consultant in the amount of Twenty-Five Thousand Dollars ($25,000.00) said sum to be paid in the following manner, Two Thousand Eighty- Three Dollars and Thirty-Three($2,083.33) per month for 12 months beginning with initial payment on December 1, 2010, and continuing thereafter until paid. The City will ❑:\Contract Files\Professional Servicaa\Rackers\Lohbyiat 201U.wpd compensate Consultant for expenses undertaken on behalf of the City with the prior agreement of the City Counselor of the City or his designee. The City agrees and warrants not to make any expenditures to or on behalf of any member of the General Assembly or any public official without notifying Consultant of the expenditure and providing him with sufficient information to complete lobbying reports. 4. The City agrees to provide specific industry related material, statistics and witnesses as the Consultant may require. 5. Neither Consultant nor any subcontractors, employees or agents shall be deemed to be employees or agents of the City. It is understood and agreed that Consultant is an independent contractor for all purposes and at all times. Consultant is solely responsible for the withholding or payment of all federal, state and local personal income taxes, Social Security, unemployment and disability insurance and other payroll taxes. 8. This contract constitutes the entire agreement between the parties and shall not be amended or modified without specific written provision to that effect, signed by both parties. No oral statements of any persons shall, in any manner or degree, modify or otherwise affect the terms and provisions of this agreement. 7. The City Counselor of the City is designated by the City as the primary contact person on all matters. It is agreed and understood that by contacting the City Counselor, Consultant may assume that information and reports of importance to the City will be passed onto the appropriate parties. It is further agreed that statements made by the City Counselor as to the position of the City on issues that from time to time might arise may be relied on by Consultant as the correct and accurate position of the City. 8. This agreement is for the period December 1, 2010 through November 30, 2011. The agreement may be renewed by the mutual agreement of the parties annually for four additional one year periods. The City may terminate this agreement if any key personnel of Consultant cease to be employed by Consultant. If the agreement is terminated before its expiration, Consultant shall be paid pro rata to the date of termination. IN WITNESS WHEREOF both parties have executed this Agreement in duplicate. CITY QF JEFFERSON, MISSOURI THOMAS P. RACKERS CONSULTING L.L.C. Ma. or,-' Lo ist 7E, T: -ify Clerl- APPROVED S TO FORM: CAOL n's`elor u:\Contract Files\Professional Services\Backers\Lobbyist 2010.wpd CITY OF JEFFERSON RENEWAL OF THE LEGISLATIVE CONSULTANT AGREEMENT WHEREAS, the City of Jeffersor., Missouri, a municipal corporation, in Jefferson City, Missouri, hereinafter designated"City,"entered into an Agreement with Thomas P. Rackers Consulting, L.L.C., with offices in Jefferson City,Missouri,hereinafter referred to as "Consultant,"on or about December 21, 2010. WHEREAS, the Agreement was for lobbyist services; WHEREAS,both parties wish to extend the agreement for the first of four additional one-year renewal periods as stipulated in Item 8, of the agreement dated on or about December 21, 2010. NOW,THEREFORE,be it agreed by the parties that the agreement is hereby renewed for the first of four renewal periods ending November 30, 2012. IN TESTIMONY WHEREOF,the parties have hereunto set their hands and seals this I'L day of September. 2011. CITY OF JEFFERSON,MISSOURI THOMAS P. RACKERS CONSULTING LLC Mayor y yist TT T: 7z G�i.,y CIA, J APPROVED AS TO FORM: interim City Counselor U:Tnntract Rtts\Pmressional Services?RackaMmendmcnt 08-Ompd CITY OF JEFFERSON RENEWAL OF THE LEGISLATIVE CONSULTANT AGREEMENT WHEREAS,the City of Jefferson,Missouri,a municipal corporation, in Jefferson City,Missouri, hereinafter designated"City,"entered into an Agreement with Thomas P.Rackers Consulting,L.L.C., with offices in Jefferson City, Missouri, hereinafter referred to as "Consultant," on or about December 21, 2010, and amended on September 12, 2011. WHEREAS, the Agreement was for lobbyist services; WHEREAS,both parties wish to extend the agreement for the second of four additional one-year renewal periods as stipulated in Item 8,of the agreement dated on or about December 21,2010,and amended on September 12, 2011. NOW, THEREFORE, be it agreed by the parties that the agreement is hereby renewed for the second of four renewal periods ending November 30, 2013. IN TESTIMONY WHEREOF,the parties have hereunto set their hands and seals this f L day of July,. 2011. CITY OF JEFFERSON, MISSOURI THOMAS P. RACKERS CONSULTING LLC Mayor Lo yist AVTTEST: City Clerk APPROVED AS TO FORM: C Counselor U.Comma Fita:Profeuimtal Scrim-Pa kcn•Amendmmt 12-13.i pd CITY OF JEFFERSON RENEWAL OF THE LEGISLATIVE CONSULTANT AGREEMENT WHEREAS, the City of Jefferson, Missouri, a municipal corporation, in Jefferson City, Missouri, hereinafter designated "City, "entered into an Agreement with Thomas P. Rackers Consulting, L.L. C., with offices in Jefferson City, Missouri, hereinafter referred to as "Consultant," on or about December 21, 2010, and amended on September 12, 2011 and July 11, 2012. WHEREAS, the Agreement was for lobbyist services; WHEREAS, both parties wish to extend the agreement for the third of four additional one -year renewal periods as stipulated in Item 8, of the agreement dated on or about December 21, 2010, and amended on September 12, 2011 and July 11, 2012.. NOW, THEREFORE, be it agreed by the parties that the agreement is hereby renewed for the third of four renewal periods ending November 30, 2014. 11 IN TESTIMONY WHEREOF, the parties have hereunto set their hands and seals this 1 day of September, 2013. CITY OF JEFFERSON, MISSOURI THOMAS P. RACKERS CONSULTING LLC APPROVED AS TO FORM: yCounselor 'Contract Piles'Profcssional Services\Rackcrs\Amcndment 13- 14.upd