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FY2019 Golf Department
The Captains Golf Course FY 2019 Budget Narrative Rev. 01/25/18 FY 2019 REVENUE & EXPENSE BUDGET PROJECTION Projected REVENUES: FY 2019 Season Passes $ 975,000 Golf Carts 670,000 Daily Green Fees 1,800,000 Driving Range 130,000 Pro Shop Gross Sales 300,000 Restaurant Rent 36,000 Miscellaneous 0 Total Revenues $3,911,000 EXPENSES: Wages $1,382,032 Operating Expenses 916,506 Pro Shop Purchases 230,000 Fringe Benefits 509,790 Property & Liability Ins. 60,000 Debt Service Principal 775,000 Debt Service Interest 61,277 Issuance Cost 700 Capital 52,617 Contingency 50,000 Total Expenses $4,037,922 TO GOLF RESERVE $ (126,922) Projected Golf Fund Beginning Balance on 7/1/18 $ 202,001 Less FY 2019 Golf Deficit $ 126,922 Projected Golf Fund Ending Balance on 6/30/19 $ 75,079 Notes: 1.Season Passes are based on the number of season pass holders in 2017 with a 3% rate increase over the 2018 rates. 2.Golf Carts are based on the average cart usage over the last three years. It assumes no rate increase. 3.Daily Green Fees are based on the average amount of daily fee play over the last three years. It assumes no rate increase. 4.No projected growth in Driving Range revenues. 5.No projected growth in Pro Shop Sales. 6.Restaurant rent is based on the new three year lease that was just entered into as of January 1, 2018. 7.The Golf Fund Beginning Balance represents the projected balance at the close of FY 2018 and is subject to operations for the remainder of FY2018 from 1/1/2018 thru 6/30/18. 8.Wages are based on negotiated union contracts. The Golf Department staff consists of three full-time year-round administrative staff (1-Director of Operations and 2-Asst. Operations Managers); nine full-time year-round Maintenance staff (1-Superintendent, 2- Foremen, 3-Mechanics, 1-Irrigation Tech, and 2-Groundsmen); seventeen seasonal maintenance staff (3-40 weekers, 2-32 weekers, 3-25 weekers, 4-20 weekers, and 3-15 weekers); and approximately 50 part-time seasonal golf operations workers. There are no additional positions requested. The Part-time Administrative line item is decreased based on a plan to discontinue part-time custodial positions and outsource this service. 9.The Operating Expenses represent a 0.31% decrease as compared to the FY2018 Appropriated Operating Expenses. Although we had to increase the Custodial Services line item to account for outsourcing the custodial services, savings are being recognized in other line items to end up with a slightly reduced request. Of note is the fact that our electricity costs have been reduced based on savings realized from installing more energy efficient light fixtures and refrigeration equipment. 10.Fringe Benefits include unemployment, health insurance, pension, medicare, and workers compensation costs. 11.The debt service includes the bond for the expansion of the golf course ($795,200 P & I). This bond will be retired in 2020. Also included in the Debt Service line item is a short term borrowing for a golf improvement project ($41,077 P & I) that will expire in 2020. 12.There is a Contingency line item included in the budget of $50,000. Based on our track record over the last 18 years, we do not expect t have to expend these funds. The Captains Golf Course has approximately 1,000 season pass holders and about 75% are Brewster tax-payers. We annually host approximately 75,000 rounds of golf each year, with nearly half of those being daily fee players who are guests to our area. The Captains Golf Course continues to be ranked as the top public golf course on Cape Cod and is a great draw for tourists to our Town. These visitors provide a boost to the local economy. In addition, the Captains is the home course for the Nauset High School Girls and Boys golf teams (for no fee), and is host to many local charity golf tournaments. Our junior instructional programs provide a great experience for the local youth and we also participate in the Nauset Continuing education programs and golfers with disabilities programs. Golf Department Director of Golf Operations Pers Bylaw three year contract Golf Superintendent Pers. Bylaw Gr. IV Food & Beverage Operation Contract Service Asst. Operations Pers. Bylaw/ Gr. III Department Assistant (PT) Pers. Bylaw Gr. 1 (24 HPW) Pro Shop Clerks, Starters, Rangers, Attendents Pers. Bylaw Fixed Rate Golf Master Mechanic SEIU Gr. 4 Golf Irrigation Technician SEIU Gr. 3Golf Maint. Mechanic SEIU Gr. 3 Golf Groundsman SEIU Gr.3 Seasonal Groundsman (3) Town Administrator Appointed by the Board of Selectmen Asst. Town Administrator Pers. Bylaw Gr. V Asst. Operations Manager Pers. Bylaw/LRS Gr. 6 Golf Foremen (2 Positions) OPEIU Gr. 7B Golf Maint. Mechanic SEIU Gr. 3 Golf Groundsman SEIU Gr.3 Seasonal Groundsman Seasonal Groundsman (2) SPECIAL REVENUE FUND DEPT HEAD TOWN ADMINISTRATOR SELECTBOARD FINANCE COMMITTEE EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDED WAGES: Full-time Maintenance $ 547,282 $572,835 $ 594,449 $ 594,449 $ 594,449 $ 594,449 3.8% $ 21,614 Part-time Maintenance $ 223,099 $266,174 $ 261,282 $ 261,282 $ 261,282 $ 261,282 -1.8% $ (4,892) Full-time Administrative $ 232,625 $232,362 $ 245,278 $ 245,278 $ 245,278 $ 245,278 5.6% $ 12,916 Part-time Administrative $ 225,675 $232,107 $ 217,050 $ 217,050 $ 217,050 $ 217,050 -6.5% $ (15,057) Overtime $ 45,146 $45,000 $ 46,250 $ 46,250 $ 46,250 $ 46,250 2.8% $ 1,250 Longevity $ 16,859 $18,053 $ 17,723 $ 17,723 $ 17,723 $ 17,723 -1.8% $ (330) Clothing Reimbursement $ 7,453 $0 $ - $ - $ - $ - 0.0% $ - Contractual Obligations $ - $2,794 $ - $ - $ - $ - -100.0% $ (2,794) SUB TOTAL 1,298,139$ $1,369,325 1,382,032$ 1,382,032$ 1,382,032$ 1,382,032$ 0.9% $ 12,707 GENERAL EXPENSES; Clothing-Maint $ - $8,500 $ 8,500 $ 8,500 $ 8,500 $ 8,500 0.0% $ - Clothing-Admin $ - $2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 0.0% $ - Oil/Grease - Maint $ 1,474 $4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 0.0% $ - Diesel Fuel - Maint $ 9,086 $12,200 $ 12,650 $ 12,650 $ 12,650 $ 12,650 3.7% $ 450 Heating - Maint $ 2,355 $2,000 $ 2,300 $ 2,300 $ 2,300 $ 2,300 15.0% $ 300 Heating - Clubhouse $ 11,261 $10,000 $ 10,500 $ 10,500 $ 10,500 $ 10,500 5.0% $ 500 Gasoline - Maintenance $ 7,195 $8,600 $ 11,000 $ 11,000 $ 11,000 $ 11,000 27.9% $ 2,400 Electricity - Maint $ 9,423 $11,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 -27.3% $ (3,000) Electricity - Clubhouse $ 43,087 $43,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 -7.0% $ (3,000) Electricity-Irrigation $ 27,985 $26,000 $ 26,000 $ 26,000 $ 26,000 $ 26,000 0.0% $ - Electricity-Drive Range $ 6,779 $4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 0.0% $ - R & M Equipment $ 72,346 $75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 0.0% $ - R&M Irrigation Maint. $ 61,244 $30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 0.0% $ - Professional/Technical $ 1,778 $5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 0.0% $ - Phone - Maintenance $ 636 $650 $ 650 $ 650 $ 650 $ 650 0.0% $ - Phone - Clubhouse $ 966 $950 $ 950 $ 950 $ 950 $ 950 0.0% $ - Alarm - Maintenance $ 1,141 $1,100 $ 1,100 $ 1,100 $ 1,100 $ 1,100 0.0% $ - Alarm - Clubhouse $ 4,525 $3,500 $ 4,000 $ 4,000 $ 4,000 $ 4,000 14.3% $ 500 Office Supplies - Admin $ 8,346 $9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 0.0% $ - Score Cards $ 3,480 $3,600 $ 3,600 $ 3,600 $ 3,600 $ 3,600 0.0% $ - Maintenance Supplies $ 8,876 $8,500 $ 9,000 $ 9,000 $ 9,000 $ 9,000 5.9% $ 500 Range Supplies $ 10,061 $10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 0.0% $ - Computer Supplies $ 7,173 $7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 0.0% $ - Office Supplies - Maint $ 409 $1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 0.0% $ - Custodial Supplies $ 6,577 $6,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 166.7% $ 10,000 Rubbish Removal/Sanit. $ 15,421 $10,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 60.0% $ 6,000 Seed & Sod $ 35,383 $25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 0.0% $ - Tee & Green $ 8,419 $8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 0.0% $ - Landscaping $ 2,957 $4,500 $ 4,500 $ 4,500 $ 4,500 $ 4,500 0.0% $ - Topsoil & Sand $ 22,291 $25,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 20.0% $ 5,000 Fertilizer $ 72,922 $80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 0.0% $ - Fungicide $ 129,432 $142,000 $ 135,000 $ 135,000 $ 135,000 $ 135,000 -4.9% $ (7,000) Insecticides $ 11,784 $18,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 -16.7% $ (3,000) Misc(wetting agents) $ 55,312 $55,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 -9.1% $ (5,000) Cart Lease $ 119,986 $119,986 $ 119,986 $ 119,986 $ 119,986 $ 119,986 0.0% $ - Clbhse Furnish/Repair $ 35,416 $28,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 25.0% $ 7,000 Credit Card Expense $ 46,496 $49,000 $ 49,000 $ 49,000 $ 49,000 $ 49,000 0.0% $ - GOLF DEPARTMENT - MGL Chapter 40 S 5F FY2017 FY2018 FY2019 % CHANGE YR / YR $ CHANGE YR / YR Golf 3/23/2018 SPECIAL REVENUE FUND DEPT HEAD TOWN ADMINISTRATOR SELECTBOARD FINANCE COMMITTEE EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDED GOLF DEPARTMENT - MGL Chapter 40 S 5F FY2017 FY2018 FY2019 % CHANGE YR / YR $ CHANGE YR / YR In-State Travel - Maint. $ 705 $450 $ 450 $ 450 $ 450 $ 450 0.0% $ - Meetings/Travel-Maint $ 858 $2,500 $ 3,000 $ 3,000 $ 3,000 $ 3,000 20.0% $ 500 Meetings/Travel-Admin $ 199 $500 $ 500 $ 500 $ 500 $ 500 0.0% $ - Dues/Subscripts - Maint $ 1,356 $1,520 $ 1,520 $ 1,520 $ 1,520 $ 1,520 0.0% $ - Dues/Subscripts-Admin $ 2,255 $2,300 $ 2,300 $ 2,300 $ 2,300 $ 2,300 0.0% $ - Adverts/Markt/Promo $ 67,173 $55,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 -27.3% $ (15,000) Pro Shop Purchases $ - $230,000 $ 230,000 $ 230,000 $ 230,000 $ 230,000 0.0% $ - Reserve for Unforseen Exp. $ - $100,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 -50.0% $ (50,000) SUB TOTAL 934,567$ $1,249,356 $1,196,506 $1,196,506 $1,196,506 $1,196,506 -4.2% $ (52,850) DEBT SERVICE EXPENSE Principal $ - $700,000 $ 735,000 $ 735,000 $ 735,000 $ 735,000 5.0% $ 35,000 Interest $ - $95,200 $ 60,200 $ 60,200 $ 60,200 $ 60,200 -36.8% $ (35,000) ST to LT Principal $ - $40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 0.0% $ - ST to LT Interest $ - $1,077 $ 1,077 $ 1,077 $ 1,077 $ 1,077 0.0% $ - Issuance Costs $ - $10,000 $ 700 $ 700 $ 700 $ 700 -93.0% $ (9,300) SUB TOTAL $ - $846,277 $ 836,977 $ 836,977 $ 836,977 $ 836,977 -1.1% $ (9,300) FRINGE BENEFITS Unemployment $ - $21,239 $ 60,000 $ 60,000 $ 60,000 $ 60,000 182.5% $ 38,761 Group Insurance $ - $201,526 $ 213,617 $ 213,617 $ 213,617 $ 213,617 6.0% $ 12,091 Life Insurance $ - $666 $ 700 $ 700 $ 700 $ 700 5.1% $ 34 Medicare $ - $19,500 $ 20,700 $ 20,700 $ 20,700 $ 20,700 6.2% $ 1,200 Retirement $ - $208,406 $ 214,773 $ 214,773 $ 214,773 $ 214,773 3.1% $ 6,367 SUB TOTAL $ - $451,337 $ 509,790 $ 509,790 $ 509,790 $ 509,790 13.0% $ 58,453 GENERAL INSURANCE Workers Compensation $ - $58,000 $ 17,384 $ 17,384 $ 17,384 $ 17,384 -70.0% $ (40,616) Auto Liability $ - $0 $ - $ - $ - $ - 0.0% $ - General Liability $ - $0 $ 17,384 $ 17,384 $ 17,384 $ 17,384 100.0% $ 17,384 Claims $ - $0 $ 25,231 $ 25,231 $ 25,231 $ 25,231 100.0% $ 25,231 SUB TOTAL $ - $58,000 $ 60,000 $ 60,000 $ 59,999 $ 59,999 3.4% $ 2,000 CAPITAL EXPENSE Additional Equipment $ - $ - $ - $ - $ - 0.0% $ - Vehicles & Replacement Equip $ - $258,756 $ 52,617 $ 52,617 $ 52,618 $ 52,618.00 -79.7% $ (206,139) Repair & Maintenance Project $ - $ - $ - $ - $ - 0.0% $ - Construction $ - $ - $ - $ - $ - 0.0% $ - SUB TOTAL $ - $258,756 $ 52,617 $ 52,617 $ 52,618 $ 52,618 -79.7% $ (206,139) GRAND TOTAL 2,232,707$ $4,233,051 4,037,922$ 4,037,922$ 4,037,922$ 4,037,922$ -4.6% $ (195,129) Vote 5-0-0 Vote 6-0-0 Note: Pro Shop Purchases previously captured in pro shop revolving fund. Note: Golf revenue, expenditures, and debt service were previously included in the General Fund budget. FY2018 budget establishes spending limits based upon "worst case scenario" as opposed to conservative. Unforeseen salary & expenditure appropriations are now included in budget. Golf General Fund Revenues for Fiscal Year 2016 were $2,857,450.88. This figure does not include golf cart revenue or the pro shop. As of December 20th, Fiscal Year 2017's golf general fund revenue is $1,364,358.88 compared to $1,407,382.33 in FY2016. Golf 3/23/2018 Fund 026 GOLF DEPT:635 Golf Department MGL CHP 40 Sec 53D Number of Positions in Department Full-time 12 Part-time 6 Seasonal 60 Temporary 0 Vacancies 0 New Positions Requested 0 TOTAL OF ALL POSITIONS 78 Position Avg Hours Per Week Bi-Weekly Salary / Hrly Rate Class & Step as of 6/30/18 (e.g., B -Step 3) Yearly Salary as of 6/30/18 Date of Hire FY 2019 Projected Salary Longevity Pay Education Pay Certification Pay Holiday Pay Other Total by Employee DIRECTOR OF OPERATIONS 40.00 4272.51 Contract 111,085 06/04/92 114,140 1,800 0 0 0 0 115,940 ASST. OPERATIONS MGR 40.00 4272.51 Bylaw Grade 2 63,814 07/07/97 65,569 1,500 0 0 0 0 67,069 ASST OPS / PRO SHOP MGR 40.00 4272.51 Bylaw Grade 3 63,814 05/23/96 65,569 1,500 0 0 0 0 67,069 MAINTENANCE SUPER 40.00 4272.51 Bylaw Grade 4 97,561 02/24/14 100,244 0 0 0 0 0 100,244 ASST SUPERINTENDENT 40.00 34.46 OPEIU Grade 7 71,679 09/18/90 72,922 1,950 0 0 0 0 74,872 ASST SUPERINTENDENT 40.00 33.78 OPEIU Grade 7 70,262 03/23/93 71,490 1,650 0 0 0 0 73,140 MASTER MECHANIC 40.00 29.92 SEIU Grade 4 62,234 04/22/85 63,482 2,250 0 0 0 0 65,732 IRRIGATION TECH 40.00 29.92 SEIU Grade 4 62,234 05/07/90 63,482 2,100 0 0 0 0 65,582 MAINTENANCE MECHANIC 40.00 26.42 SEIU Grade 3 54,957 04/18/17 57,179 1,200 0 0 0 0 58,379 SKILLED GROUNDSMAN 40.00 25.57 SEIU Grade 3 53,186 04/18/05 57,179 1,200 0 0 0 0 58,379 SKILLED GROUNDSMAN 40.00 25.57 SEIU Grade 3 53,186 08/14/08 57,179 750 0 0 0 0 57,929 GROUNDS WORK 40 WKS 40.00 24.06 SEIU Grade 2 50,045 04/22/02 39,264 1,038 0 0 0 0 40,302 GROUNDS WORK 40 WKS 40.00 22.81 SEIU Grade 2 47,445 03/07/16 39,264 692 0 0 0 0 39,956 GROUNDS WORK 40 WKS 40.00 20.36 SEIU Grade 2 42,349 03/07/16 35,232 0 0 0 0 0 35,232 GROUNDS WORK 32 WKS 40.00 21.59 SEIU Grade 2 44,907 03/28/16 29,811 92 0 0 0 0 29,903 GROUNDS WORK 32 WKS 40.00 19.13 SEIU Grade 2 39,790 04/03/17 26,586 0 0 0 0 0 26,586 MAINTENANCE MECHANIC 40.00 22.81 SEIU Grade 3 47,445 05/25/15 51,293 0 0 0 0 0 51,293 DEPARTMENT ASST.20.00 20.93 Bylaw 21,767 03/17/93 7,366 0 0 0 0 0 7,366 PRO SHOP WORKERS (Varies)(Varies)Bylaw 210,916 Varies 0 0 0 0 0 209,684 209,684 SEASONAL GROUNDS WORKER(S)(Varies)(Varies)Bylaw 114,750 Varies 0 0 0 0 0 91,125 91,125 594,449 261,282 245,278 217,050 17,723 0 0 0 46,250 1,382,032 20,000 1,402,032 Total Full Time Maintenance Total Part Time Maintenance Total Full Time Administrative Total Part Time Administrative Salary Subtotal Medicare Total Personnel Services FY 2019 Personnel Spreadsheet Total Longevity Total Education Total Other Pay Shift Differential Overtime As of 1/26/2018 Town of Brewster - FY18 Budget Projection