The URL can be used to link to this page

Home My Public Portal AboutFY2019 Public WorksUpdated DEPARTMENT OF PUBLIC WORKS FY19.docx DEPARTMENT OF PUBLIC WORKS BUDGET SUMMARIES FY2019 BUDGET SUBMITTAL ROAD MACHINERY/R&M EQUIPMENT This section of the DPW Budget is used to fund the maintenance of trucks and equipment used by the Department of Public Works. The particular line items in this section and a brief description are as follows: Road Machinery/Parts - This line item is used to purchase parts and equipment related to the repair and maintenance of the DPW vehicle fleet. Road Machinery/Equipment - This line item is used for various out-of-shop repairs. This includes inspections, tires, and any other specialized services. Road Machinery/Lubricants - This line item is used to purchase various types of oils, grease and other vehicle fluids. Equipment - This line item is used for expenses related to equipment that do not fall directly into one of the three accounts mentioned above. SNOW & ICE CONTROL The line items under this section of the DPW budget are utilized to fund the costs associated with winter storm snow and ice removal from town roads, private roads, and all town facilities. FY17 was the first winter with sidewalks and DPW used a skid steer to keep sidewalks open for public use. GENERAL EXPENSE SECTION Safety Clothing Allowance - This line item is utilized to pay for uniforms and cleaning services. Alarm/Communications - This line item provides for the annual alarm service expense for the main DPW Office/Garage building. R & M Equipment/Office - The department uses this account for minor office equipment repairs, such as the copier, computers, typewriter, etc. R & M Buildings – Includes repair and maintenance of the other buildings maintained by the department, to include the following: DPW Office/Garage Transfer Station Landfill Garage Gatekeepers Shed Salt Storage Shed Updated DEPARTMENT OF PUBLIC WORKS FY19.docx R & M Radios – This line item is used to cover repair expense for communication radios in the buildings and vehicles. R & M Roads and Drainage – This line item is used for road repairs and road maintenance projects. R & M Guardrails – The replacement and repair of existing guardrails throughout Town. R & M Organic Turf - Supplies for organic fertilization for all Town playing fields and various Town properties. Rental, Leases, Contracted Services: - This line item addresses expenses for a number of contracted services. Some of these include: Trash Collection from our beaches, parks and other public areas, Trash collection services for COA, Fire, Water, Police, Town Hall, Portable Toilets which are located at our beaches and other public areas, Drainage Pipe Cleaning Services Catch Basin Cleaning Services Gravel Road Grading Holding Tank and Septic Tank Pumping Miscellaneous Services and Equipment Rentals Traffic Control/Police: - This line item is used for Police Department Traffic control for a variety of services provided by the department – tree trimming, line painting, sig work, drainage work, etc. In general, this line item is not used for Police Details associated with major roadway/drainage projects Traffic Markings –This line item is used to paint centerlines and edge lines along town roads using contracted services. It is also used to purchase paint and other supplies for Town crews to paint crosswalks, stop bars, and parking lines. Traffic Sign Materials - This line item is used to purchase traffic signs and traffic sign materials. Recreational Field Supplies - This line item is used for the maintenance of our many recreation facilities including fertilizer, seed, infield mix, stone dust, electricity and irrigation maintenance for the recreational fields located on Freemans Way Fields, Town Offices Fields. Professional and Technical: - This line item cover continuing education and training course. Medical/Clinical Expense: - Line item is used for medical related expenses and DOT physicals. Suppression Control: - This expense line item covers cost for pest control at the solid waste transfer station and the DPW Facility. Updated DEPARTMENT OF PUBLIC WORKS FY19.docx Office Supplies and Equipment- This line covers office supplies and replacement of minor office equipment for the Public Works Department. Custodial Supply/Services - This line item is used for cleaning supplies and equipment used at the Public Works Facility. Tools - This line item is utilized to acquire new and replacement tools for the entire department. Unclassified Supplies: - Items purchased miscellaneous supplies that do not fall under any other line item. Mileage - This account is utilized for minor expenses associated with meetings for the departmental staff. Dues/Subscriptions: - This account is utilized for expenses associated with annual dues and subscriptions for the departmental staff. In addition we pay for expenses for state licenses for the departmental personnel. Equipment/Non Registered: - This line item is utilized for the replacement and repairs of mowers, chainsaws, welders, and leaf blowers, etc. Safety Equipment: - We utilize this line item for the purchase of safety glasses, reflective vests, safety helmets, safety cones, etc. Construction Supplies: - This account is used for the purchase of various materials including aggregates, loam, asphalt, calcium and other construction supplies used in a wide variety of departmental maintenance and construction activities. Cemetery Expense - Expenses covered under these appropriations are generally for restorative purposes. This department maintains seven town cemeteries. Vehicle Pool: - Expenses in this line item are for expenses related to repair and maintenance of non-departmental vehicles and equipment. Maintenance expenses for vehicles used by the Council on Aging, School Department, Town Hall, Water Department, and Natural Resources are maintained under this line item. DPW also assists Police and Fire Department in repair and maintenance of their vehicles. SOLID WASTE DISPOSAL: - Solid waste covers all expenses associated with the Transfer Station. Landfill Monitoring: This includes required quarterly groundwater sampling and gas monitoring. Updated DEPARTMENT OF PUBLIC WORKS FY19.docx DPW Projects List – Ellis Landing -90% complete. Landscaping and plantings needed to finish. Paving and minor drainage on upper Ellis Landing from Road Bond. Crosby Culvert - Design complete grant from Cape Cod Soil Conservation $67,500. Received 319 grant $105,000 from DEP. Need to complete design, bid, and build. Paving and drainage on upper Crosby Lane from Road Bond. Robbins Hill Road - Under design, chronic drainage issue, 2018 completion by John O’Reilly. Funding source Road Maintenance and Drainage Article. Bog Pond Road - Chronic drainage location, failure during 9/16/17 event. Renovation and expansion 2018 completion by John O’Reilly. Funding source Road Maintenance and Drainage Article. Cedar Lane -Chronic drainage issue, home built below road, Coastal design, new construction in area, plan to evaluate remediation, bid and build in 2018. Funding source Road Maintenance and Drainage Article. Hickory Lane -Chronic drainage issue flooding abutting property, Coastal design, may involve easement taking. Design/bid/build 2018. Road Maintenance and Drainage Article. Millstone Road - Designer selection complete, selected VHB, negotiating terms of Contract, Begin public participation process in January, looking to Complete design by fall 2018, bidding during late fall, spring 2019 Construction, completion in fall of 2019, Road Bond Funding. Long Pond Rd/137 - Drainage failure between Route 124 and Route 6A, selected CDM Smith, Three phase project, drainage design on north end, drainage design on Harwich end, sidewalk designs to provide linkage to new paths on Snow and Underpass Road. Road Bond Funding. Updated DEPARTMENT OF PUBLIC WORKS FY19.docx Fuel Depot -Design complete, awaiting funding source, design by Kleinfelder, funding for Design from Fire Station funding and DPW article for tank removal (STM 2015) ready for bid, $60,000 spent on design to date. Estimated cost of construction $350,000. Additional expenses anticipated for fencing, tree work and landscaping, expect to use DPW forces and funding for additional work. Salt Storage Facility - Feasibility analysis completed by Kleinfelder using Chapter 90 funding. $37,000.00 spent on analysis, awaiting funding source to complete final design. Estimated cost of construction $1.5 million, DPW staff already working on reducing site development expense. This was the motivation for sending Sweepings to Orleans, creating usable area for shed construction. Transfer Station upgrades - This year the Transfer Station switched over to the use of compactors, this included electrical updates and reconfiguration of disposal area. All surplus equipment was sold of Govdeals for $154,000. Transfer Station - Original overhead doors are defective and in need of replacement, selecting Architect to make building modifications, replace existing doors with standard doors which are readily available and better suited to current use of BRC. ATM 2017 funding article $75,000. Spring 2018 construction. DPW Diesel Tank -Removal of underground storage tank at DPW, this project cannot be completed until the Fuel Depot project is complete, town is required to remove this tank, Funding secured at STM 2015 $100,000. Awaiting funding for fuel depot. GIS Upgrades -Working to procure multiple modules including fleet maintenance, pavement management, MS4 location and tracking, and snow operations. The town already uses People GIS, this will allow us to modernize our approach to these important systems. Department of Public Works Town Administrator Appointed by the Board of Selectmen DPW Superintendent Pers. Bylaw Gr. VI Foreman OPEIU Gr. 7B Adm. Sup. /Senior Dept. Asst. OPEIU Gr. 6B Department AsstPers. Bylaw Fixed Rate -19.5 Hrs / Week Master Mechanic SEIU Gr. 5 Crew Leader SEIU Gr. 4 Maintenance Mech SEIU Gr. 3 Gatekeeper SEIU Gr. 1 Equip. Oper. SEIU Gr. 5 Laborer SEIU Gr. 2 Laborer SEIU Gr. 2 Asst. Town Administrator Pers. Bylaw Gr. V Transfer Station Operations Gatekeeper Pers Bylaw Gr. 1 Equip. Oper. SEIU Gr. 5 Equip. Oper. SEIU Gr. 5 Laborer SEIU Gr. 2 Equipment Operator SEIU Gr. 4 Skilled Laborer Truck Driver SEIU Gr. 3 Skilled Laborer Truck Driver SEIU Gr. 3 Skilled Laborer Truck Driver SEIU Gr. 3 Seasonal Laborer Pers Bylaw Fixed Rate Seasonal Laborer Pers Bylaw Fixed Rate Seasonal GENERAL FUND DEPT HEAD TOWN ADMINISTRATOR SELECTBOARD FINANCE COMMITTEE EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDED WAGES: Full-time 846,423$ $ 1,004,448 $ 1,081,411 $ 1,081,411 $ 1,081,411 $ 1,081,411 7.7% $ 76,963 Part-time seasonal -$ $ 11,520 $ 11,869 $ 11,869 $ 11,869 $ 11,869 3.0% $ 349 Part-time clerical 28,854$ $ 31,346 $ - $ - $ - $ - -100.0% $ (31,346) Overtime 26,517$ $ 20,780 $ 20,780 $ 20,780 $ 20,780 $ 20,780 0.0% $ - Longevity 17,018$ $ 11,040 $ 9,300 $ 9,300 $ 9,300 $ 9,300 -15.8% $ (1,740) SUB TOTAL 918,812$ 1,079,134$ 1,123,360$ 1,123,360$ 1,123,360$ 1,123,360$ 4.1% $ 44,226 ROAD MACHINERY: R & M Equipment 24,140$ $ 6,153 $ 7,744 $ 7,744 $ 7,744 $ 7,744 25.9% $ 1,592 Parts 33,098$ $ 49,500 $ 49,500 $ 49,500 $ 49,500 $ 49,500 0.0% $ - Lubricants 4,862$ $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 0.0% $ - Leases (Previously in Capital)-$ $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 0.0% $ - Equipment -$ $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 0.0% $ - SUB TOTAL 62,100$ 98,653$ 100,244$ 100,244$ 100,244$ 100,244$ 1.6% $ 1,592 SNOW & ICE CONTROL: Overtime 53,809$ $ 50,800 $ 50,800 $ 50,800 $ 50,800 $ 50,800 0.0% $ - R & M Equipment 32$ $ 5,150 $ 5,150 $ 5,150 $ 5,150 $ 5,150 0.0% $ - Rentals & Leases 82,595$ $ 28,050 $ 28,050 $ 28,050 $ 28,050 $ 28,050 0.0% $ - Salt & Sand 96,082$ $ 57,775 $ 57,775 $ 57,775 $ 57,775 $ 57,775 0.0% $ - Equipment/Supplies 10,601$ $ 13,000 $ 13,000 $ 13,000 $ 13,000 $ 13,000 0.0% $ - SUB TOTAL 243,120$ 154,775$ 154,775$ 154,775$ 154,775$ 154,775$ 0.0% $ - GENERAL EXPENSES; Safety Clothing / Boots 14,746$ $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 0.0% $ - Alarm/Communications 1,079$ $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 0.0% $ - R & M Equipment/Office 3,315$ $ 1,750 $ 1,750 $ 1,750 $ 1,750 $ 1,750 0.0% $ - R & M Building 21,607$ $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 0.0% $ - R & M Radio -$ $ 750 $ 750 $ 750 $ 750 $ 750 0.0% $ - R&M Roads and Drainage (New FY2019) $ 150,000 $ 150,000 $ 150,000 $ 150,000 100.0% $ 150,000 R&M Guardrails (New FY2019) $ 20,000 $ 20,000 $ 20,000 $ 20,000 100.0% $ 20,000 R&M Organic Turf (New FY2019) $ 15,000 $ 15,000 $ 15,000 $ 15,000 100.0% $ 15,000 Rentals & Leases 93,063$ $ 111,000 $ 111,000 $ 111,000 $ 111,000 $ 111,000 0.0% $ - Traffic Control/Police 4,856$ $ 7,500 $ 7,500 $ 7,500 $ 7,500 $ 7,500 0.0% $ - Traffic Markings 34,424$ $ 33,188 $ 33,188 $ 33,188 $ 33,188 $ 33,188 0.0% $ - Traffic Sign Materials 7,510$ $ 9,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 -22.2% $ (2,000) Recreation Materials 7,386$ $ 13,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 -38.5% $ (5,000) Professional/Technical 10,062$ $ 8,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 25.0% $ 2,000 Medical/Clinics 2,225$ $ 600 $ 3,000 $ 3,000 $ 3,000 $ 3,000 400.0% $ 2,400 Suppression Control 1,294$ $ 1,596 $ 1,596 $ 1,596 $ 1,596 $ 1,596 0.0% $ - Office Supplies 1,855$ $ 2,000 $ 2,250 $ 2,250 $ 2,250 $ 2,250 12.5% $ 250 Custodial supply/services 1,891$ $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 0.0% $ - Tools 5,969$ $ 5,609 $ 5,609 $ 5,609 $ 5,609 $ 5,609 0.0% $ 0 R & M Swap Shop 195$ $ 1,513 $ - $ - $ - $ - -100.0% $ (1,513) Unclassified Supplies 5,454$ $ 5,537 $ 5,537 $ 5,537 $ 5,537 $ 5,537 0.0% $ (0) Mileage 442$ $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 0.0% $ - Dues/Subscriptions 3,202$ $ 3,500 $ 3,500 $ 3,500 $ 3,500 $ 3,500 0.0% $ - PUBLIC WORKS FY2017 FY2018 FY2019 % CHANGE YR / YR $ CHANGE YR / YR DPW 3/6/2018 GENERAL FUND DEPT HEAD TOWN ADMINISTRATOR SELECTBOARD FINANCE COMMITTEE EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDEDPUBLIC WORKS FY2017 FY2018 FY2019 % CHANGE YR / YR $ CHANGE YR / YR Office Equipment -$ $ 250 $ - $ - $ - $ - -100.0% $ (250) Equipment/Non-registered 5,436$ $ 5,636 $ 5,636 $ 5,636 $ 5,636 $ 5,636 0.0% $ (0) Safety Equipment 6,151$ $ 3,163 $ 3,163 $ 3,163 $ 3,163 $ 3,163 0.0% $ 0 Construction Supplies 29,237$ $ 31,950 $ 31,950 $ 31,950 $ 31,950 $ 31,950 0.0% $ 0 Cemetery Expense 698$ $ 1,434 $ 1,434 $ 1,434 $ 1,434 $ 1,434 0.0% $ (0) Vehicle Pool 28,387$ $ 13,000 $ 24,301 $ 24,301 $ 24,301 $ 24,301 86.9% $ 11,301 SUB TOTAL 290,481$ 287,477$ 479,664$ 479,664$ 479,664$ 479,664$ 66.9% $ 192,187 SOLID WASTE DISPOSAL: Landfill Monitoring (New FY2019) $ 50,000 $ 50,000 $ 50,000 $ 50,000 100.0% $ 50,000 Tipping Fees 225,925$ $ 223,263 $ 188,028 $ 188,028 $ 188,028 $ 188,028 -15.8% $ (35,235) SUB TOTAL 225,925$ 223,263$ 238,028$ 238,028$ 238,028$ 238,028$ 6.6% $ 14,765 GRAND TOTAL 1,740,437$ 1,843,301$ 2,096,071$ 2,096,071$ 2,096,071$ 2,096,071$ 13.7% $ 252,770 Vote 4-0-0 Vote 6-0-0 Note: Repair & Maintenace Organic Turf; Roads / Drainage; Guard Rails, and Landfill Monitoring were previously shown in the capital program forecast. It is a recurring expense and is requested to be included in the operating budget. DPW 3/6/2018 DEPT:422 Number of Positions in Department Full-time 17 Part-time 3 Seasonal Varies Temporary Vacancies New Positions Requested TOTAL OF ALL POSITIONS 20 Position Avg Hours Per Week Bi-Weekly Salary / Hrly Rate Class & Step as of 6/30/18 (e.g., B -Step 3) Yearly Salary as of 6/30/18 Date of Hire FY 2019 Projected Salary Longevity Pay Education Pay Certification Pay Holiday Pay Other Total by Employee DPW SUPERINTENDENT 40.00 4721.97 Bylaw Grade 6 122,721 05/06/15 126,096 0 0 0 0 0 126,096 MASTER MECHANIC 40.00 26.87 SEIU Grade 5 55,890 09/22/14 60,362 0 0 0 0 0 60,362 FOREMAN 40.00 31.08 OPEIU Grade 7B 64,646 11/18/02 67,683 1,200 0 0 0 0 68,883 EQUIP OP. - TRANSFER 40.00 28.45 SEIU Grade 5 59,176 08/11/14 63,731 0 0 0 0 0 63,731 EQUIP OP. - TRANSFER 40.00 33.20 SEIU Grade 5 69,056 10/13/98 70,450 1,500 0 0 0 0 71,950 CREW LEADER 40.00 28.44 SEIU Grade 4 59,155 01/20/01 63,461 1,500 0 0 0 0 64,961 LABORER / TRUCK DRIVER 40.00 24.18 SEIU Grade 3 50,294 08/07/17 54,246 0 0 0 0 0 54,246 LABORER / TRUCK DRIVER 40.00 21.42 SEIU Grade 3 44,554 03/13/17 48,381 0 0 0 0 0 48,381 LABORER / TRUCK DRIVER 40.00 26.95 SEIU Grade 3 56,056 12/20/04 57,179 1,200 0 0 0 0 58,379 LABORER 40.00 24.06 SEU Grade 2 50,045 07/21/86 51,043 2,250 0 0 0 0 53,293 DEPARTMENT ASST.40.00 24.00 OPEIU Grade 6B 49,920 03/28/16 52,582 0 0 0 0 0 52,582 LABORER 40.00 24.06 SEIU Grade 2 50,045 12/11/00 51,043 1,500 0 0 0 0 52,543 MAINTENANCE MECHANIC 40.00 24.18 SEIU Grade 3 50,294 08/16/17 54,246 0 0 0 0 0 54,246 LABORER / TRUCK DRIVER 40.00 24.18 SEIU Grade 3 50,294 01/02/18 54,246 0 0 0 0 0 54,246 LABORER 40.00 19.13 SEIU Grade 2 39,790 10/02/17 43,194 0 0 0 0 43,194 LABORER 40.00 21.59 SEIU Grade 2 44,907 06/03/13 48,422 150 0 0 0 0 48,572 ADMINISTRATIVE ASST 40.00 22.30 OPEIU Grade 4 46,384 04/10/17 48,651 0 0 0 0 0 48,651LABORER / TRANSFER STATION 16.00 27.08 ByLaw Grade 22,531 12/258/72 23,150 0 0 0 0 0 23,150 GATE KEEPER 40.00 19.28 SEIU Grade 1 40,102 09/18/14 43,243 0 0 0 0 0 43,243 SEASONAL WORKERS Varies 11,551 Varies 11,869 0 0 0 0 0 11,869 1,081,411 11,869 9,300 0 0 0 0 0 20,780 1,123,360 16,300 1,139,660 FY 2019 Personnel Spreadsheet Dept. of Public Works Total Prorated Salary Total Seasonal Salary Total Longevity Total Education Salary Subtotal Medicare Total Personnel Services Total Certification Pay Total Holiday Pay Total Other Pay Shift Differential Overtime