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Home My Public Portal AboutFY2019 Recreation (2)Recreation Department - Fiscal Year 2019 Recreation Department Operating Budget Full Time Wages This line item includes wages for the two full time department employees, Director and Assistant Director. Temp/Seasonal/Lifeguard This line item will supplement our temporary/seasonal employees. Temporary/Seasonal/Lifeguard Wages - FY 19 1. Summer Rec Program Positions No. of Positions No. of Weeks Wages/ Hour Hours/ Week Individual Weekly Wages Total Wages Director 1 7 $19.00 22 $418 $2,926 Asst. Director 1 7 $16.00 22 $352 $2,464 Head Counselors 7 7 $15.00 147 $2,205 $15,435 Jr Counselors 5 7 $11.00 105 $1,155 $8,085 Counselors 8 7 $13.00 168 $2,184 $15,288 Playground Program Total: $44,198 2. Lifeguard Program Positions No. of Positions No. of Weeks Wages/ Hour Hours/ Week Individual Weekly Wages Total Wages Head Lifeguard 1 9 $15.00 40 $600 $5,400 Lifeguard 3 9 $14.00 60 $840 $7,560 Lifeguard Total: $12,960 3. Swimming Program Positions No. of Positions No. of Weeks Wages/ Hour Hours/ Week Individual Weekly Wages Total Wages Instructors 3 6 $14.00 45 $630 $3,780 Swimming Program Total: $3,780 Overall Totals $60,938 Facility Maintenance This line item helps to support basic maintenance on the office, fields, buildings (sheds/garages), and recreational facilities around the town. Locations include the Rec Dept Office at the Eddy Elementary School, Freemans Way Recreational Fields, Town Hall Fields, Gage’s Field, Jean Finch Skate Park, Brewster Tennis Courts, Long Pond Beach, and Upper Mill Pond. Meetings/Conference With this line item, our department pays for membership dues and conference fees for professional associations, such as Mass Parks and Recreation Assoc. In-State Travel This line item covers in-state staff mileage reimbursement. Playground This line item supplements costs of the summer playground program “Summer Rec”, such as program supplies, staff uniforms, etc. (2010: staff of 15, 2011: staff of 18, 2012: Staff of 20, 2012: staff of 20, 2013: staff of 21, 2014 staff of 22, 2015 staff of 22, 2016: staff of 23, 2017: staff of 23) (Participants: 2009: 152, 2010: 158, 2011: 177, 2012: 217, 2013: 260, 2014: 269, 2015: 268, 2016: 250, 2017: 260) Office Supplies This budget covers office supplies needed for the daily operations of the Recreation Office. Youth Sports This line item supplements costs of the department’s soccer, basketball and softball/baseball programs (ages 3 – 12). We have costs of field maintenance (paint, goals, etc), uniforms, soccer balls, basketballs, baseballs, referees, gym supervision, etc. Boat Maintenance This line item supports the costs of maintaining our fleet of sail boats and motor boat (utilized by our summer sailing program). We cover the cost of parts and scheduled repairs. Seasonal Certifications This line item covers the costs of making sure our staff is current on certifications such as first aid and CPR, lifeguard certifications, Water Safety Instructor certifications, Archery Certification, etc. Advertising This line item supplements our cost to produce brochures, run advertisements, etc. Recreation Department Employees Director – 1 Assistant Direction – 1 Referees/Umpires – 3 Sailing Director – 1 Asst Sailing Director – 1 Sailing Instructors – 4 Head Lifeguard – 1 Lifeguard – 3 Swim Director – 1 WSI – 3 Playground Director – 1 Asst Playground Director – 1 Head Counselor – 8 Counselor – 8 Jr Counselor – 4 Tennis Director – 1 Tennis Instructor – 1 Program Coordinators – 3 Seasonal volunteer coaches – 25 Youth Leader Volunteers – 40 Recreation Department Functions Cover Office Hours, M-F, 8:30am – 4:00pm General customer service: answering phone calls, returning emails, forwarding questions to appropriate departments. Process Program registrations, on-going throughout the year. Daily revenue reconciliation Prepare and submit cash/check deposits to the Treasurer’s Office Prepare monthly credit card deposits to the Treasurer’s Office Research and Develop seasonal programming: Winter, Spring, Summer, Fall Facilitate programs on a year round basis Manage volunteer coaches for sports programs. Approximately 20-25 per season. Manage a youth leader volunteer program in the summer with approximately 40 8th/9th grade students. Advertise, interview, hire approximately 35 summer seasonal staff. Organize and facilitate employee training for seasonal staff. Maintain an Archery Instructor Certification Maintain CPR/First Aid/AED certification Submit Bi-weekly payroll Research grant opportunities for facility improvements and equipment purchases. Set up management software/website for each program on a seasonal basis Manage program equipment inventory. Pay the Department’s bills on time, generally a weekly submittal. Attend quarterly Mass Park and Rec Regional Meetings. Attend Annual State Conference for Mass Park and Rec Assoc. Prepare yearly Budget Prepare yearly Capital Plan Prepare yearly Annual Report Organize and post agendas monthly Recreation Commission Meetings. Prepare all meeting document packets. Submit minutes from the Recreation Commission meetings. Regular cleanings of our office, storage areas, including floors and restrooms. Apply for all necessary food permits, when applicable. Paint athletic field lines for soccer, baseball, softball, lacrosse and flag football fields. Regular posting of Tennis Court reservations. Attend meetings with Lower Cape Rec Departments to organize sports leagues and regional programs. Brewster Recreation Programs and Events January 2017 – December 2017 Below, please find a description of our events and programs this year, including the number of participants. These programs are funded by both the Operating Budget line items and the Recreation Department’s Revolving Fund. Our Revolving Fund supports approximately 60% of our department’s payroll, office functions and programs. Senior Striders: 10 Skippers: 32 Basketball, ages 5-6: 36 Basketball, ages 7-8: 33 Basketball, grades 3-6: 101 Basketball, ages 3-4: 15 3 Yoga Classes Floor Hockey: 14 Cape Codder Trip: 30 Soccer Stars: 38 Dodgeball: 20 Bloom Run: 210 Senior Tennis: 59 Easter Egg Hunt GPS clinic: 9 Tennis, adult: 16 Tennis, spring: 53 Spring soccer: 48 Softball, grades 3-6: 29 Farm league baseball: 29 Archery, spring: 10 Archery, summer: 28 Archery, fall: 18 T-Ball: 92 Mens Basketball, pick up Whitecaps baseball: 49 Summer Rec: 260 Youth Leader: 34 3v3 Bball: 38 Hoop Fitness: drop in Sailing: 113 Swimming Lessons: 140 Tennis, youth summer: 83 Tennis, summer adult: 8 Stand Up Paddleboard: 11 Summer Skippers: 29 Golf, summer: 10 Golf, fall: 8 Soccer: summer: 16 Movie Night Kayak Rentals Breakfast with Santa: 250 Soccer, grades 3-6: 77 Soccer, ages 3-8: 140 Field Hockey: 45 Fall 3v4 bball: 13 Flag Football: 20 Tennis, fall adult: 11 Tennis, fall youth: 24 SBES Sports Month: 12 Fall Archery: 18 Pickleball: 24 Running Club: 20 Recreation Department Revolving Budget Summary The Brewster Recreation Revolving Account allows us to raise revenue through fees and charges for a specific purpose and to use the revenue without the necessity of a town meeting appropriation to support the services necessary to run the department. A full time salary employee (with benefits), contracted instructors, seasonal staff wages, program coordinator wages and private facility usage fees are funded through this account, which are all crucial to the success of the Recreation Department. Without these items the department would not be able to provide such diverse programs to the community. The local business network the department has established provides an economic impact within the community amounting to thousands of dollars in consumer spending. Finally, the Department is able to employ 30 young adults during the summer programs, providing jobs to the local community. These positions provide stable work environments and financial support to families with costs of supporting children. Recreation (PT)= Part time Employee Recreation Director Bylaw Grade 4 Recreation Commission Asst. Recreation Director Bylaw Grade 2 Asst. Town Administrator Pers. Bylaw Gr. V Program CoordinatorPers Bylaw Fixed Rate Counselors (Qty 4)Pers Bylaw Fixed Rate Board of Selectmen Elected Town Administrator Appt.by Board of Selectmen Playground DirectorPers Bylaw Fixed Rate Sailing DirectorPers Bylaw Fixed Rate Waterfront DirectorPers Bylaw Fixed Rate Asst. DirectorPers Bylaw Fixed Rate Head LifeguardPers Bylaw Fixed RateAsst. DirectorPers Bylaw Fixed Rate InstructorsPers Bylaw Fixed Rate LifeguardsPers Bylaw Fixed Rate Youth LeaderPers Bylaw Fixed Rate Swim DirectorPers Bylaw Fixed Rate InstructorsPers Bylaw Fixed Rate Youth LeaderPers Bylaw Fixed Rate GENERAL FUND DEPT HEAD TOWN ADMINISTRATOR SELECTBOARD FINANCE COMMITTEE EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDED WAGES: Full-time 64,292$ $ 65,821 $ 119,164 $ - $ - $ - Temp/Seasonal 54,079$ $ 57,578 $ 60,938 $ - $ - $ - Longevity 300$ $ 450 $ 600 $ - $ - $ - SUB TOTAL 118,671$ 123,849$ 180,702$ -$ -$ -$ GENERAL EXPENSES; R & M Ballfields 385$ $ - $ - $ - $ - $ - Facility Maintenance 1,767$ $ 1,500 $ 1,500 $ - $ - $ - Skateboard Park -$ $ - $ - $ - $ - $ - Meetings/Conferences 425$ $ 300 $ 300 $ - $ - $ - In-State-Travel 488$ $ 600 $ 150 $ - $ - $ - Playground 1,040$ $ 1,000 $ 1,000 $ - $ - $ - Office 1,462$ $ 300 $ 300 $ - $ - $ - Youth Soccer 1,600$ $ - $ - $ - $ - $ - Youth Basketball 2,500$ $ - $ - $ - $ - $ - Boat Maintenance 104$ $ 800 $ 800 $ - $ - $ - Seasonal Certifications 137$ $ 1,100 $ 1,100 $ - $ - $ - Swim 395$ $ 600 $ 600 $ - $ - $ - Office Maintenance 744$ $ - $ - $ - $ - $ - Advertising 687$ $ 500 $ 500 $ - $ - $ - Softball Expenses 1,188$ $ - $ - $ - $ - $ - Youth Sports -$ $ 6,700 $ 6,700 $ - $ - $ - SUB TOTAL 12,923$ 13,400$ 12,950$ -$ -$ -$ GRAND TOTAL 131,594$ 137,249$ 193,652$ -$ -$ -$ Vote TBD Vote TBD FY2019 request to move Full Time Positions for Assistant Recreation Director from the Recreation Revolving Fund Budget to the General Fund Recreation Budget. Health Insurance and Medicare Tax Impacts are included in the Fringe Benefit Budget. Note: Consolidation of individual youth sporting expenditures such as skateboard park, youth soccer, and youth basketball into a "youth sports' line item to allow for more FY2019 RECREATION FY2017 FY2018 Recreation 2/5/2018 DEPT:630 Number of Positions in Department Full-time 2 Part-time 0 Seasonal Varies Temporary 0 Vacancies 0 New Positions Requested 0 TOTAL OF ALL POSITIONS 2 Position Avg Hours Per Week Bi-Weekly Salary / Hrly Rate Class & Step as of 6/30/18 (e.g., B -Step 3) Yearly Salary as of 6/30/18 Date of Hire FY 2019 Projected Salary Longevity Pay Education Pay Certification Pay Holiday Pay Other Total by Employee RECREATION DIRECTOR 35.00 2537.47 Bylaw Grade 4 65,974 10/08/08 67,789 600 0 0 0 0 68,389 ASST. REC DIRECTOR 35.00 1923.08 Bylaw Grade 2 50,000 10/13/17 51,375 0 0 0 0 0 51,375 SEASONAL EMPLOYEES 57,578 00/00/00 60,938 0 0 0 0 0 60,938 119,164 60,938 600 0 0 0 0 0 0 180,702 2,600 183,302 Total Holiday Pay Total Longevity Total Prorated Salary Total Seasonal Salary Recreation FY 2019 Personnel Spreadsheet Total Education Total Certification Pay Total Other Pay Medicare Total Personnel Services Shift Differential Overtime Salary Subtotal As of 1/26/2018 Town of Brewster - FY18 Budget Projection SPECIAL REVENUE FUND DEPT HEAD TOWN ADMINISTRATOR SELECTBOARD FINANCE COMMITTEE EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDED WAGES: Full-time 48,898$ $ 45,995 $ - $ - $ - $ - Temp/Seasonal $ 43,914 $ 45,122 $ - $ - $ - Longevity 638$ $ 450 $ - $ - $ - $ - Health Insurance 16,156$ $ 19,387 $ - $ - $ - $ - Medicare Tax $ 1,300 $ 650 $ - $ - $ - SUB TOTAL 65,691$ 111,046$ 45,772$ -$ -$ -$ GENERAL EXPENSES; R & M Ballfields -$ $ 600 $ 1,500 $ - $ - $ - Skipping Program 2,190$ $ - $ - $ - $ - $ - Adult Fitness 19$ $ - $ - $ - $ - $ - Facility Maintenance 7,344$ $ 116 $ 35,000 $ - $ - $ - Baseball / Softball 586$ $ 190 $ 400 $ - $ - $ - Skateboard Park $ - $ - $ - $ - $ - Meetings/Conferences $ - $ 500 $ - $ - $ - In-State-Travel $ - $ - $ - $ - $ - Playground 21,007$ $ - $ 23,000 $ - $ - $ - Office Expense 1,875$ $ 5,100 $ 3,000 $ - $ - $ - Office & Rec Supplies 4,222$ $ 4,475 $ 6,000 $ - $ - $ - Youth Soccer 767$ $ 1,345 $ 1,500 $ - $ - $ - Youth Basketball 1,433$ $ 790 $ 1,000 $ - $ - $ - Boat Maintenance $ - $ 300 $ - $ - $ - Seasonal Programs 8,539$ $ 13,350 $ 12,000 $ - $ - $ - Swim 3,015$ $ 2,900 $ 3,000 $ - $ - $ - Office Maintenance $ - $ - $ - $ - $ - Credit Card Expense 2,970$ $ 2,800 $ 2,800 $ - $ - $ - School Vacation Expense $ - $ 2,500 $ - $ - $ - Special Events 2,327$ $ 1,880 $ 7,000 $ - $ - $ - Summer Tennis 8,198$ $ 6,450 $ 3,000 $ - $ - $ - Sailing Program 24,165$ $ 2,340 $ 500 $ - $ - $ - Yoga 3,474$ $ 2,400 $ 1,500 $ - $ - $ - Youth Sports 1,304$ $ 13,250 $ - $ - $ - $ - SUB TOTAL 93,433$ 57,986$ 104,500$ -$ -$ -$ GRAND TOTAL 159,125$ 169,032$ 150,272$ -$ -$ -$ Vote TBD Vote TBD FY2019 RECREATION - MGL Chapter 44 S 53 E1/2 FY2017 FY2018 Other Special Revenue 2/5/2018 DEPT:630 Number of Positions in Department MGL CHP 44 Sec 53 E1/2 Full-time 0 Part-time 0 Seasonal 6 Temporary 0 Vacancies 0 New Positions Requested 0 TOTAL OF ALL POSITIONS 6 Position Avg Hours Per Week Bi-Weekly Salary / Hrly Rate Class & Step as of 6/30/18 (e.g., B -Step 3) Yearly Salary as of 6/30/18 Date of Hire FY 2019 Projected Salary Longevity Pay Education Pay Certification Pay Holiday Pay Other Total by Employee SEASONAL INSTRUCTORS Varies 15.00 43,914 N/A 45,122 0 0 0 0 0 45,122 0 45,122 0 0 0 0 0 0 0 45,122 650 45,772 Salary Subtotal Medicare Total Personnel Services Total Certification Pay Total Holiday Pay Total Other Pay Shift Differential Overtime FY 2019 Personnel Spreadsheet Recreation Total Prorated Salary Total Seasonal Salary Total Longevity Total Education As of 1/26/2018 Town of Brewster - FY18 Budget Projection