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Home My Public Portal About81-124 (09-01-81),. i ,,. RESOLUTION N0. 81-124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE EMPLOYEE CLASSIFICATION AND POSITION PLAN TO REVISE THE ADMINISTRATIVE SECRETARY CLASSIFICATION, AND TO AMEND THE FY 81-82 BUDGET TO REASSIGN THIS POSITION FROM THE CITY MANAGER'S DEPARTMENT TO THE CITY CLERK'S DEPARTMENT..- WHEREAS, Resolution No. 81-4g, the Employee Classification ____ Position Plan, was adopted on April,7,-1881; and WHEREAS, Resolution No: 81-94, the City of Lynwood Budget for FY 81-82, was adopted on July 7, 1881; and WHEREAS, the City Council recognizes the need for greater flexibility in the assignment of the Administrative Secretary position and wishes to revise the classification accordingly; and WHEREAS, the City Council has studied the needs of City departments and the budgeted assignment of clerical positions; and WHEREAS, the City Council has determined that the reassign- ment of the Administrative Secretary position would result in the most economic, efficient and effective organization of,the work force and wishes to amend the Budget accordingly; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD HEREBY RESOLVES THAT: Section 1. The Employee Classification and Position Plan is amended to delete the .statement for Administrative Secretary and add the attached classification statement for Administrative Secretary. Section 2. The Fiscal Year 1881-82 Budget is amended to transfer the authorized Administrative Secretary position and funds from the City Manager.'s Office to the City Clerk's Department, and to transfer the authorized Secretary position .related funds in the City Clerk's Department to the City Manager's Office. PASSED, APPROVED, AND ADOPTED this lst day'of September, 1881. :~ . `` ~ LOUIS A.~ THOMPSON ~ ATTESTS. ~ MAYOR PRO-TEM _ ,! U ~"~'~~ APPROVED AS TO FORM ~:~L. ENE COFFEY, CIT LE K APPROVED AS TO CONTENT: `~ DAVID R. MG.EWEN ` CITY ATTORNEY M WEAVER, CITY MANAGER _ U~• .BEVERLY BA ACTING ACCOUNTING MANAGER STATE OF CALIFORPJIA ) ss.. COUNTY OF LOS ANGELES ) I, the undersigned., City Clerk of the City of Lynwood, do hereby certify that the forep:oin~; resolution was passed a.nd adopted by the City Council of the City of Lynwood at a regular meeting; held on the lst day of _ September 19 Rl. AYES : Councilmen GREEN, MORRIS, THOMPSON NOES: Councilmen ROWE ABSENT: Councilmen BYORK ~~ I City Jerk, City of. nwo d 'l t. .: ~, .,_ .r - -~ 4 _ ...__..... _~ u .............r._~ ,.._....~. ~.. _............~_..M ___ .....__.....~......... _ ... _. ~ ~ .. .. .. ~ .... , . ..~._ .. - _ ..... i .. ._... _ ... ._ . _. _.. .. .3 .. STATE OF CALIFORNIA- ) ") ss . . COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk. of the City of Lynwood, do hereby certify that the above and foregoing resolution was duly adopted by the City Council of said. City at a' regular meeting thereof held in. the City Hall. of • said. City on th.e 1st _ day "of September ,. 19' 81 ,. and = passed by the following vote: AYES.; COUNCILMEN GREEN, MORRIS, THOMPSON NOES z COUr?CIL~IEN ROME _' ABSENT;. COUr?CILME~I- BYORK • /s/ LAURENE COFFEY' /'s/ __.. _ __ - - ~- City Clerk,. City of Lynwood- STATE Or^ CALIFORNIA. S S ~ ir: COUNTY OF LOS ANGELES .) I ~, they unde.rs:igned City Clerk of t~1e City of Lynwood,. and clerk of the City Council of said City,, do hereby certify that the above and foregoing is a ful1,,_true and correct copy of Resolution No,, ~• 81-124 on file in my ~ - office and that said resolution was adopted on the. date: and by the vote therein stated. Dated tizis ~~ `,-.-_-.~s-~. day_ of • September ~~ ,, 19 $1 rv ~-, ~ _ ADMINISTRATIVE_SF~RETARY TYPE OF WORK PERFOR'ED _ _ _ Performs _diff_icult and varied secre.tarial_and clerical work- requiri~initiative '~ and independent judgment for the City Manager or such Department Heads as the City Manager may designate from time to time. TYPICAL DUTIES .PERFORMED (These eXamples-- do"--ncit::lst °all' the-'•cluties' ~ahicn may be assigned; :any one position may not include all the duties listed) ~ N,w, Takes and transcribes dictation' from ythe WCityV Manager, , desi~^~ ~ ^ . , , :;: and other officials; prepares.;.corres gna.ted Department Heads agreements,, resolutions, and ordinaacoesdence, interoffice forms, requisitions, :~ . ~ . Prepares City Council and/or commission agendas and reports. Types correspondence and other materials from oral instructions or written outline on a vari ety' of general -and : technics]. `topic's"~ of a confidential nature., Receives phone. calls vand~ visitors, set's= as receptgonist and refers to ,appropriate departments; arranges ,for -meetings conferences"aPPdin~nents~~•.and iiteivews `and handles assigned matters persornal.ly'such as making reservations for use of public facilities. - •• --- ~ - , `~~•` y ~ Handles highly -confidential records and information relating to budget and financial matters, personnel problems, legal issues and the like. . -. ~ ....r .y.... F ... .. .., t. ' .. t •. Handles complaints,'- interprets regulations' according-~}to es~ablshed`'sta~iciards~"and applies rubes to a'warety~ of• work situations. • --~. ., _. ~ , . ,.~ ...-~ ::a;:.., ,,.;:~,;: Supervises clerical staff"on ~assgried projects: "= ~•••-~ - . • •• :..-=tk.~ Maintains office files and records. ~ ~ . ~ •• .. ~ _. ~ •• ~~ _ Performs related woric;as assigned. ' .. ~ . MINIMUM UALIFICATIONS -REQUIRED • . ~ _ -- _ ~ • -.. - _ .. Knowledge of business English, spelling,Mpunctuation, and arithmetic -, - ;-, s ... .... : r, .. Knowledge of office management and of.-'standard record= mantenan~e° p7roceciu=es. Ability to organize a variety of complex material for typist. .t _ ty to perfoLm clencah`functions "ndependently~and `to make-minor=decisions--in- - ------- accordance with established regulations, procedures or policy, -- Ability tq understand and follow involved written and oral instructions. ;~ `' _ ~ -.~ Administrative Secretary (Copt'd) Ability to maintain clerical records and prepare reports. Ability to exercise good judgment, courtesy, and tact in receiving office callers and in making proper disposition of problems. Skill in taking and transcribing oral dictation at a mini.m~ rate of_110__words per ______ minute_and_in_typing_accurately at~a mn;m,m,--rate of~speed of 65 wards per minute over a sustained period of time. INDICATORS OF .PREPARATION FOR WORK Three years of responsible secretarial experience involvi office clerical work; or any combination of tram and ~~stenographic and: provide the required imowledges, ,abilities and skills. experience which may ~,~ ,.-