The URL can be used to link to this page

Home My Public Portal Aboutr 08:268 ~ezolutiou of tqe ~orougq of OIctderd, ~ ~ W ~ No. 08-268 Date of Adoption NovPIlloor 6, 200, AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH CME ASSOCIATES GREEN ACRES MAJOR LAND DIVERSION APPLICATION FOR CHROME PARI( \VHEREAS, the Borough of Carteret is in need of specialized engineering services in cO!ll1ection with the preparation of the Green Acres Major Land Diversion Application for Chrome Park; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and 'VHEREAS, CIvIE Associates has submitted a proposal to provide said services at a total cost noUo.exceed $6,000.00; and 'VHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council ofthe Borough ofCarteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for engineering services related to the preparation of the Green Acres Major Land Diversion Application for Chrome Park, at a total cost not to exceed $6,000.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to NJ.S.A 40A: 11-5(1 lea) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department and CME Associates. Adopted this 6th day of November, 2008 and certified as a tme copy of the original on November 7,2008. KATHLEENM. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILl\IAN YES NO NY A.B. COUNCILMAN YES NO NY A.B. BELLINO X '~m'- X COLOt" v v DIAZ V "T~mn X X - Indicate Vote AS - Absent NV + Not Voting XOR + Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council ;f,61;;:~{}/,<M J.e~ V ~DrDug4 Df CilitrfBnd MIDDLESEX COUNTY ~Je[u ] cr. e~ OFFICE OF KATHLEEN M. BARNEY, RMC/CMC MUNICIPAL CLERK TEL (732) 541-3800 FAX (732) 541-8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 Date: Nov"",hP,. 6, 2008 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret ' REQUEST FOR CERTIFICATION. OF A V AILABLE FUNDS: For: QIE Associates, He: Engineering Services Contract, He: Green Acres Najor Land Diversion Application for Chrane Park. Name of Account: .;,c:.Res'iIluti<m.fi08-268 % AMOUNT TO BE ENCUMBERED: Not To Exceed $6.000.00. /--.. THLEEN M. BARNEY, Municipal Clerk . -3'c'-",~"""'-~'-- CERTIFICATION. OF AVAJLABJLITY OF FUNDS . ... .....,........---.- . _ _/<(',f\i;T,'_~<,:;/ I, Treasurer of the Borough of Carteret, do hereby certifY that there are sufficient funds available in the C(ff:t'e'lt budget to enable the Municipal Council to authorize the entering into a contract between the Borough of CllFt6fe\ d. . . \ I . an . .' ~'Jd C m F~2~TJ-v'! . V_oj .~- The funds available for this ~6ntract are in the Budget, in the account of: . ~O h:~() ~ 1i{J~ 'C) s:- ZJ in the amount of: - 4J (, ()()(') J (jO I By this certification, I have hereby encumbered the above named account Date: / / ~a; f -0 S , KMB/ From: 7325414989 Page: 1f7 Date: 9/10/2008 9:08:23 AM Fax number: 732 409-0756 :Borough ofCarteret Office of the Mayor Memorial Mdnieipal BuildiDg 61 Cooke Avenue 732-54I.3S04 To: Greg Valesi From: Robert J. Bergen, Esq. Fax number: 732 541-4989 FAX Date: September 10, 2008 ~~"",,==.""",,",~:':'ITT. Regarding: Green Acres Major Land Diversion Application for Chrome Park Phone number for follow-up;732-541-3804 . pages including cover sheet __.......<h.....'""'..tSUl.l..U...,......"""'="'"~.= __...._ Comments: Greg, please see enclosed per Mayor Reiman in the above reference matter. Thank you. Carmela (732) 541-3804 This fax was received by GFI FAXmaker fax server. For more information, visit: http://www.gfi.com From: 7325414989 Page: 2f7 Date: 9/10/20089:08:23 AM JOHN H. ALlGA!R, HE" P.P. (19B3.20Cll) OAVlO J, SAMuek, P.E" P..P. JOHN J. STEPANI, RE., LS., p.p. JAY B. CORNELL, P.E., P.P. MICHAEL J. MtCLELLANO, P,E.. P.P, GREGORY R. VALe91. P,E.. p,P: TlMOTHV'W. rJlLLIiN, Re., P.P. B.uce M. KOCH, M., P.P. ERNEST J. PETeRS, JR., P.E., P.P. eF.HRAM TURAN, P,E, August 27, 2008 Via e-mail lrelmand@carteret.netl& 1st class mall Borough of Carteret Municipal Building sf Cooke Avenue Carter!'!t, NJ 07008 Atln: Mayor Daniel Reiman Re: Proposal for Professional Engineering Sen//ees Green Acres Major Llilnd Diversion Application for Chrome Park Borough of Carteret, Middlesex County, New Jersey Our Proposal No,; ~008-136 Dear Mayor Reiman: We are pleased tn have the opportunity to present our proposal for 'p'rofessional engineering services for the above-referenced project. It is our understanding that you desire to apply for a Major land Diversion Application from the New Jersey Department of Environmental Protection (NJDEP) Green Acres Program. This application Is required to construct a proposed new middle school within the existing northern limits of Chrome Park. Accordingly, Chrome Park is listed on the Recreation and Open Space Inventory (ROSI) database on file with the New 'Jersey Department of Environmental Protection Green Acres Program. As such, the Borough is required to submit to the Green Acres Program for approval of same, It Is noted that it is the intention of the Borough to submit for an approval of a major diversion 'of unfunded parkland. Based upon information provided to our office regarding preliminary actions taken by the Borough relative to the project, it is noted that the replacement iands considered for the major diversion of parkland application are considered to be the Wa~er B. Overholt Memoriai Stadium at the Carteret High School and a portion of Sullivan Field adjacent to the Carteret Middle School. Boundary Surveys for Chrome Park and the area of Sullivan Fields have been provided to this office by the Borough. A pre-application conference with an NJDEP Green Acres representative, David Smith, local government and municipal consultants was performed on September 26, 2007 by T&M Associates. Also, a scoping hearing, a precursor to the Green Acres pre- application, was held by the governing body on November 29, 2007. A transcript to same was also provided to this office. l S;\PROP\200a.136 Ore.n Acre' prop O~llNGANDMONlOPALENGNmlS 1460 ROllrn SO\.rTH, HOWELL, NEW JERSEY07731- (ml ,".7.00 - FAX; (7") .0."756 This fax was received by GFI FAXmaker fax server. For more information, visit: http://www.gfLcom @ From: 7325414989 Page: 3f7 Date: 9110/20089:08:23 AM 80rough of Carteret Re: Green Acres Program Major Land Diversion of Parkland n Chrome Park August27.200B Our Proposal #2008-136 Page 2 of6 Our office trusts that the fOllowing tasks have been completed by the Borough in accordance. with the NJOEP Green Acres Program. requirements for same, N.JAC. 7:36-26: o Pre-application conference preformed in accordance with N.J.A.C. 7:36-26.4. Pre-oapplicatlon conference included review of applicable rules, procedures and forms and a visit to parklands applicable to proposed diversion of parkland. o Scoping hearing performed in aCGordance with N.J.A.C. 7:36-26,8. Hearing was held by the governing body adhering to all public notice requirements to solicit public comment on the proposed diversion of parkland and noted alternatives analysis to diversion of parkland. AdditionallY, a stenographic transcript of same has been prepared. . o A generalized alternatives analysis was performed by Farldy Veisz Fraylak, PC dated November 27, 2007. It should be noted that the alternatives review provided to our office does not appear to conform to the requirements set forth in N.J.A.C. 7:36-26.9 and same will be reqUired to be expanded upon for submission of pre-application for major diverslpn of parklands application. . A Boundary and Topographic Survey prepared for Carteret High School, Block 184 Lot 1 was prepared by De Muro Associates and dated December 4, 2000 and last revised September 23, 2006. . . . A Boundary Survey prepared for Chrome Park, 8iock '262 Lots 1 thru 8, Block 263 Lots 1 thru e. Block 264 Lots 1 thru 9 and Slock 265 Lots' 1 thru 8 was prepared by T&M Associates and dated December 5, 2006. . A Boundary Survey prepared tor Cornell Park, Block 371 Lots 152 thru 166 was prepared by Najarian Associates and dated April 1 , 2005. . A Boundary and Topographic Survey prepared for Block 183 Lot 25 was prepared by Najarian Associates and dated January 25, 2005 and last revised March 10, 2005. Accordingly. our office proposes the fOllowing scope of services: PHASE 1- Pre-Application Preoaration This phase of work will include the preparation of the Pre-Application for Major Diversion of Parkland to the Green Acres Program conforming to N.J.A.C. 7:36-26.9. Considering that the pre-application conference and scoplng hearing conforming to N.J.A.C, 7:36- 26.9(a)-(e) and 7:36-26.8 respectively were previously completed by the Borough, our office will assemble and prepare the application package for a major land diversion PROP\200"'36 elre.n Aore. Prop 07..6-1)6 @ This fax was received by GFI FAXmaker fax server, For more information, visit: http://www.gfLcom From: 7325414989 Page: 4fT Date: 9/10/2008 9:08:24 AM - Borough of Carteret Re; Green Aores Program Major Land Diversion of Parkland. Chrome ParK August 27, 2008 Our Proposal #2008.136. Page 3 of 6 application and coordinate same with the appropriate municipal agents if and where required. . The pre-application submittal will include the following documents as provided by Green. Acres: - Preparation of Attachment J: Environmental Assessment Report - Coordination of Attachment II: Land Valuation l'orm$ - Preparation of Attachment 1II: Preliminary Compensation Proposal for Major Diversion of Parkland - Preparation of Attachment IV: Permit I Approval Checkli$t - Preparation of Attachment V: Map RequJrements and preparation of all reference maps as required This phase will include preparation of a conceptual site plan for the proposed new school location and associated relation of park amenities ana improvements within Chrome Park. Additionally, our office will prepare reference maps, site location maps, relocations maps, and aerial/GIS maps for submission' in support of the pre-application requirements. A list of anticipated outside agency approvals will be prepared for the proposed Chrome Park Improvements. A detailed description of the proposed major land diversion application, '8.compensation statement prepared in 'conjunction with the Borough Tax Assessor, and description of how the project is supporting the goals of the state Development and Redevelopment Plan will also be prepared by this office In accordance with N.J.A.C. 7:36.26. Additionally, our office will review and prepare documents to address tree removal requirements for the' pre-application submission. This phase will include attendance at two (2) profes.sional meetings and required coordination with the NJDEP Green Acres Program for submittal o~ the pre-application package and the state House Commission ruling This phase will be Invoiced with an estimated fee 0 $12,000.00. ~liu~ ~\}/\ ~ PHASE 1- Final Application Preparation This phase of' work will include the preparation of the Final Application for Major Diversion of Parkland to the Green Acres Program conforming to N.J.A.C. 7:36-26.11. Our office will address all conditions noted in the pre-application approval and PROP\200B-l~6 Gr..n Ae~$ Prop 07-25-06 @ This fax was received by GFI FAXmaker fax server. For more information, yisit: http://www.gfLcom From: 7325414989 Page: 5fT Date: 9/10/20089:08:24 AM - Borough of Ca'rteret Re: Green Acres Program Major Land Diversion of Parkland" Chrome Park August 27 , 2008 Our Proposal #2008-136 Page 4 of 6 incorporate same in the preparation of the final application submittal package as outlined in N.JAC. 7:36-26.11. Conforming to N.J.A.C. 7:36-26.11 (eHi), a second scoping hearing shall be conducted within the Borough upon receipt of notice of application completeness from Green Acres. Our office will. attend and participate in the final application scoping hearing. In conformance wtth appropriate Green Acres submittal time frames, our office will coordinate. and submit the post-hearing submtttal package to Green Acres for .final application. For SUbmission to Green Acres, the Borough shall supply our office with the following' documents: the second scoping hearing resolution issued by the governing body, associated h!laring t~anscrlpts, applicable proofs of publication and any additional supplemental information requested by Green Acres. . This phase will include attendance at two (2) professionai meetings and required coordination with the NJDEP Green Acres Program for submittal of the final'application package and the State House Commission ruling for silme. This ph<lse will be invoiced with an estimated fee of $6,000.00. . ~G PROJECT SCHEDULE , CME has begun the preparation ot'the pre-application submittal package.' 'Our office is currently preparing Attachment V: Map Requirements as noted in Phase.1 above. Coordination with the Borough for Attachment II and III will begin immediately upon your' acceptance of this proposal. It is estimated that preliminary application package preparation will take approximately four'(4) weeks to complete. Exceptions - It Is assumed that replacement lands are adequate to meet the market value and quality re;quirements per N.J.A,C. 7:36-26.10. - Required appraisals, surveys and title work for parkland of both diverted and replacement lands described herewith were previously prepared in accordance with the NJDEP Green Acres Program reqUirements and official copies of same will be provided to our office upon request. Deed descriptions should also be provided to our office as required. It is assumed that all surveys as noted above will be provided to this office in digital CAD format for our use In preparation of the Green Acres land diversion applications. - Any required conditions of final Green Acres land diversion approval are not accounted for this proposal <IS Issued by the State House Commission. PROP\200B-13S Green Acre. Prop 07.25.QB @. This fax was received by GFI FAXmaker fax selYer. For more information, visil: http://www.gfLcom From: 7325414989 Page: 6f7 Date: 9/10/20089:08:24 AM - 60rough of Carteret Re: Gr""n Acres Program Major Land Diversion of Parkland - Chrome Park August 27, 2008 Our Proposal #2008-136 Page 5 of6 - The final application package forms are currently in t~e process of being updated by Green Acres. As such, it is assumed that the submission package and associated Attachment forms coincide with those required for pre-application approval. - The Borough is assumed to be responsible .for preparing and coordination all applicable public notices. . Architectural fees for con~eptual plans are not included in our proposal. . . - The cost of certified mailings for permit applications and costs associated with same are' considered extra and will be invoiced on a lime and eXPense basis. - Geotechnical services are not required and are therefore not included' in this proposal. - Any environmental permitting, report preparation or remediation beyond the scope outline.d above will be considered extra. Said fees will be based on the hourly rate or a 'fixed fee mutually agreed upon writing. - f}pplic.ation fees are can'sidered eXI;a and will be requested at the time of submission. - The above-quoted fees will be in effect for a period of twelve (12) months from the date of this proposal; however. the fees on the hourly rat!l SChedule are subject to change by January 1 of each year'. Invoices will be progress billed on a monthly basis in accordalice with the percentage of work complefed. . ,.. All documents including drawings and specifications prepared by' CME pursuant to this Agreement are instruments of services and any reuse by others on extensions of the project will require a wrillen consent by CMt::. SUMMARY OF ESTIMATED FEES PHASE I PRE-APPLICATION PREPARATAION...........................~ PHASE II . FINAL APPLlCATION PREPARATION .......h..................~~O/ TOTAL AUTHORIZATION REQUESTED..........................~ Should you accept our fee estimate. kindly provide a purchase order or professional services resolution authori;zing same. PROP\20QS-136 Gr$eo Acres Prop 07-25.08 @ This fax was received by GFi FAXmaker lax server. For more information, vlsil: http://www.9fl.com From: 7325414989 Page: 7/7 Date: 9/10/2008 9:08:25 AM - Borough of Carteret Re: Green Acres Program Major Land Diversion of Parkland. Chrome Park August 27, 2008 Our Proposal #2008-136 Page 6 of6 We look forward to being Involved with the Borough on this very exciting project and will put ..II of our resources behind helping your vision of the Borough o( Carteret to become a reality. . . Very truly yours, CME Associates 811'1"1 Urr-~' it? 'Gregory R. Valesi, PE, PP, eM!: PBrlner GRVmlS8 cc: John DuPont, PE PROP\200S.136 Green Acres Prop 07-25.06 @ fax was received byGFI FAXmakerfax server. For more information, visit: http:/twww.9fi.com AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One (ll time(s), once in each issue as follows: December 3. 2008 C:t~ (3 A,,"""";....; Notary Public of New Jersey LINDA A RIVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2, 2011 ~ _1 ~/97' a '-f!.f--' ? c:/-<>'<-T'L-'C _-- Kathleen M. Barney, MM91- Mllmcipal Clerk (~ Sworn and subscribed before me this <+~ day of /) A rl .vrn-6f/1- I ;;2 cor /) / ' / K ,''I:, ,,\oJ v ,(J \)1) BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 07008 THIS AGREEMENT: made this 6th of November 2008 By and between: CME Associates 3141 Bordentown Ave. Parlin, NJ 08859 And the Borou2h of Carterct a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey. As per Resolution Number 08-268. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT FOR GREEN ACRES MAJOR LAND DIVERSION APPLICATION FOR CHROME PARK. NOT TO EXCEED $6,000.00. According to the terms set f011h in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in Resolution. IN WITNESS WHEREOF, the pm1ies hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their I rate seals to be hereto affixed, the day and year written above. / WITNESSETH BY: BOROUGH OF CARTERET BY: