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Home My Public Portal About11-8248 Purchase Engineering Software Sponsored by: City Manager Resolution No. 11-8248 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,TO AUTHORIZE THE CITY MANAGER TO PURCHASE ENGINEERING SOFTWARE (AUTOCAD 2012, ICPR,WATERCAD,AND SEWERCAD)IN AN AMOUNT NOT TO EXCEED THIRTY ONE THOUSAND TWO HUNDRED SIXTY ONE DOLLARS ($31,261.00), PAYABLE FROM ACCOUNT NUMBER 35-535630; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Opa-locka desires to purchase Engineering Software (Autocad 2012, ICPR, Watercad, and Sewercad) for the Engineering Division; and WHEREAS,the software will be for immediate use;the engineering software will assist in the designs of the sewer pump stations,roadway improvements and drainage projects in the City; and WHEREAS, the majority of the City's sewer lift stations are under moratorium; the engineering software will resolve issues so that the engineers on staff can prepare designs quickly and much more efficiently; and WHEREAS, the Engineering Division will be able to facilitate project design and be prepared to meet multiple issues and also meet the requirements of certain grants that the City of Opa-locka can apply for. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka, hereby directs and authorizes the City Manager to purchase Engineering Software(Autocad 2012, ICPR,Watercad, and Sewercad),in an amount not to exceed Thirty One Thousand Two Hundred Sixty One Dollars Resolution No. 11-8248 ($31,261.00), payable from Account No. 35-535630. Section 3. This resolution shall take effect immediately upon adoption. THIS 8th DAY OF Itm,2011. MOTION FAILED YRJAYLO R MAYOR Attest to: Approved a• to form and leg. sufficiency: Deborah S. by J•. •ph S Geller City Clerk •i , Atte ey Moved by: COMMISSIONER TYDUS Seconded by: VICE MAYOR JOHNSON Commission Vote: 3-1 Commissioner Holmes: YES Commissioner Miller: NO Commissioner Tydus: NO Vice-Mayor Johnson: OUT OF ROOM Mayor Taylor: NO NCO PORAT- Memorandum TO: Mayor Myra Taylor Vice-Mayor Dorothy Johnson Commissioner Rose Tydus Commissioner Gail Miller issioner Timothy Holmes FROM: ran e a t , i y anager DATE: May 13,2011 RE: Authorization for purchase of engineering software Request: APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ENGINEERING SOFTWARE (AUTOCAD 2012, ICPR, WATERCAD, AND SEWERCAD) IN AN AMOUNT NOT TO EXCEED THIRTY ONE THOUSAND TWO HUNDRED SIXTY ONE DOLLARS AND SEVENTY CENTS ($31,261.00).PAYABLE FROM ACCOUNTS 35-535630 Description: The Public Works Department has brought engineering services in-house. In order to properly produce plans and develop strategies the Department is requesting the adequate tools. The requested engineering design software will assist in preparing the designs for the sewer stations and drainage projects in the City. Financial Impact: The total cost of the software is $31,261 payable from account 35-535630 Implementation Time Line: The software is required to prepare the designs of the sewer pump stations and roadway improvements. The software is for immediate use. Legislative History: None Recommendation(s): Staff recommended approval in order to implement faster the Capital Improvement Projects. Analysis: Currently, the majority of the City's sewer lift stations are is under moratorium. This issue needs to be resolved as soon as possible. The intent is to formalize our Engineering Division by having engineers on staff that can prepare designs quickly and efficiently in order to rehabilitate the pump stations that need to be addressed. The city also has a severe storm-water drainage problem. The Engineering Division will be able to prepare drainage designs in order to have them installed by a contractor and begin to address the City's drainage issues. The Engineering Division will facilitate having projects designed and be shovel ready in order to meet the requirements of certain grants that we would apply for. It will also create substantial savings from Public Works budget and make the department more effective and efficient. ATTACHMENT(S): 1. Quotes 2. Quote Summary PREPARED BY: Fritz Armand, Public Words and Utilities Director END OF MEMORANDUM Page 1 • The Right Technology. Right Away.'" SALES QUOTATION wWwCOWG.com QUOTE NO. ACCOUNT NO. DATE 800-808-4239 WWP3180 9297949 4/07/2011 NELSON RODRIGUEZ CITY OF OPA LOCKA 215 N PERVIZ AVE 215 N PERVIZ AVE L I L CITY OF OPA LOCKA P NELSON RODRIGUEZ OPA LOCKA, FL 33054-3387 OPA LOCKA, FL 33054-3387 O O Contact: NELSON RODRIGUEZ 305-953-2945 Customer Phone# 3059532945 Customer P.O.# AUTOCAD QUOTE ACCOUNT MANAGER SHIPPING METHOD TERMS EXEMPTION CERTIFICATE MIKE ZORICA 866-339-3535 DROP SHIP-GROUND MasterCard/Visa Go GOVT-EXEMPT QTY ITEM NUMBER DESCRIPTION UNIT PRICE EXTENDED PRICE 1 2343638 ADSK CIV3D 2012 EN DVD LEG 4327.26 4327.26 Mfg#: AUV-237D1-055411-2001 Contract: NATIONAL JOINT POWERS ALLIANCE 111309-CDW 1 2343625 ADSK CIV3D 2012 +1 6289.47 6289.47 Mfg#: AUV-237D1-001151-10A1 Contract: NATIONAL JOINT POWERS ALLIANCE 111309-CDW 2 2310440 AUTO AUCAD CIVIL 3D SUB lY 760.00 1520.00 Mfg#: AUW-23700-0000009860VC Contract: NATIONAL JOINT POWERS ALLIANCE 111309-CDW SUBTOTAL 12136.73 FREIGHT .00 SALES TAX .00 US Currency TOTAL 12,136.73 CDW Government Please remit payment to: 230 North Milwaukee Ave. CDW Government Vernon Hills, IL 60061 75 Remittance Drive General Phone: 847-371-5000 Fax: 847-419-6200 Suite 1515 Account Manager's Direct Fax: 312-705-8218 Chicago,IL 60675-1515 Page 2 Total 1 12,136.73 FMV Lease Option I 363.74/Month Total I 12,136.73 $BO Lease Option 1 396.39/Month Monthly payment based on 36 month lease. Other terms and options are available. Contact you Account Manager for details. Payment quoted subject to change. ** Why finance? * Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your working capital and existing credit line. * Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment schedules that match your company's business cycles. * Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. * Technology Refresh. Keep current technology with minimal financial impact or risk. Add-on or upgrade during the lease term. And choose to return or purchase the equipment at end of lease. * Bundle Costs. You can combine hardware, software, and services into a single transaction! Which means you can pay for your software licenses over time. We know your challenges and understand the need for flexibility. General Terms and Conditions: **This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. • t Sustaining Infrastructure 15 April 2011 City of Opa-Locka Public Works 12950 NW 42 Avenue OPA LOCKA FL 33054-3534 USA Attention: Mr. Nelson Rodriguez Dear Mr. Rodriguez, Additional information about our products and the benefits of SELECT can be found at http•//www hAntlAy nnrrt.We look forward to receiving your purchase order and fulfilling our commitment to you,our valued customer! If I may be of any further assistance, please do not hesitate to call the number below. Thank you for your interest in Bentley products. Yours sincerely, Brian Blake +1 (610)458-5000 +1 (203)-755-7961 Bentley Account Manager Bentley Systems Inc 685 Stockton Drive Exton PA 19341 Phone: 1 800 513 5103 FAX: 1 610 458 2779 Website:www.bentley.com E-mail:bac @bentley.com Thank you for choosing Bentley Systems Inc. B t Quotation Sustaining Infrastructure Quote Number: 40321833 Number of Pages: 2/4 Date: 15 April 2011 Valid Until: 15 May 2011 Customer ID: 1000647726 Ship-to: City of Opa-Locka Public Works Bill-to: City of Opa-Locka Public Works 12950 NW 42 Avenue 12950 NW 42 Avenue OPA LOCKA FL 33054-3534 OPA LOCKA FL 33054-3534 USA USA Tel No: +1 (3059532828) Tel No: +1 (3059532828) Fax No: +1 (3059532824) Fax No: +1 (3059532824) If your organization is a subscriber to Bentley SELECT,the pricing listed on this page of the quote is prorated to the end of your current billing cycle. If applicable,future invoices will be generated based on the billing cycle shown on the following pages. The total from this first section of the quote is your immediate purchase value. Products/Services No. Part# Quantity Unit Pricing Total Description 300 TRCO22040-1/0002/BIOE-Bentley 2 Gross Value 1,995.00 1,360.00 WaterCAD/GEMS V8i,Water Discount/Surcharge -1,315.00 Cost for 2 WaterCAD Fundamental Courses Net Price 680.00 **Includes Buy 1 Get 1 Free Promotion for$1,360 Value 400 TRC031070-1/0001/BIOE-Bentley 2 Gross Value 1,995.00 1,360.00 SewerGEMS/SewerCAD V8i,S Discount/Surcharge -1,315.00 Cost for 2 SewerCAD Courses Net Price 680.00 **Includes Buy 1 Get 1 Free Promotion for$1,360 Value 500 6411/Bentley WaterCAD Stand Alone Perp Lic 1 Gross Value 4,995.00 4,995.00 Cost for WaterCAD Stand Alone 1000 Pipe License Discount/Surcharge 0.00 Net Price 4,995.00 700 6279/Bentley SewerCAD Stand Alone Perp Lic 1 Gross Value 4,995.00 4,995.00 Cost for SewerCAD Stand Alone 1000 Pipe License Discount/Surcharge 0.00 Net Price 4,995.00 Products/Services Sub Total 12,710.00 Subscriptions No. Part# Quantity Unit Pricing Total Description 600 6412/ Bentley WaterCAD Stand Alone SELECT Sub 1 Gross Value 1,205.00 1,205.00 Subscription Period 15 May 2011 Through 14 May Net Price 1,205.00 2012 SELECT Annual Mainteance Includes 24/7 Technical Support,Software Updates,and Network Licensing 800 6280/ Bentley SewerCAD Stand Alone SELECT Sub 1 Gross Value 1,205.00 1,205.00 Subscription Period 15 May 2011 Through 14 May Net Price 1,205.00 2012 SELECT Annual Mainteance Includes 24/7 Technical Support,Software Updates,and Network Licensing Bentley Systems Inc 685 Stockton Drive Exton PA 19341 Phone: 1 800 513 5103 FAX: 1 610 458 2779 Website:www.bentley.com E-mail:bac @bentley.com Thank you for choosing Bentley Systems Inc. F2P--IBentley Quotation Sustaining Infrastructure Quote Number: 40321833 Number of Pages: 3/4 Date: 15 April 2011 Valid Until: 15 May 2011 Customer ID: 1000647726 Subscription Sub Total 2,410.00 Total of Immediate Purchase 15,120.00 Grand Total of Quote(over life of contract) 15,120.00 Currency USD Bentley Systems Inc 685 Stockton Drive Exton PA 19341 Phone: 1 800 513 5103 FAX: 1 610 458 2779 Website:www.bentley.com E-mail:bac c bentley.com Thank you for choosing Bentley Systems Inc. Few._ B t Quotation Sustaining Infrastructure Quote Number: 40321833 Number of Pages: 4/4 **Note: Pricing is only applicable to the products and quantities contained within this quote and may not be applied to a subset of the quotation.If you are a SELECT Subscriber,the terms of your SELECT Program Agreement shall apply to any purchases made pursuant to this quote. Your payment term shall be:Net 30 Days Any additional or different terms or conditions appearing on your purchase order,even if Bentley acknowledges such terms and conditions,shall not be binding on the parties unless both parties agree in a separate written agreement. Agreed and accepted by: (Subscriber's Signature) (Subscriber's Name) (Title) (Date) Bentley Contact: Name: Brian Blake Tel: +1 (610)458-5000 Fax: +1 (203)-755-7961 Bentley Systems Inc 685 Stockton Drive Exton PA 19341 Phone: 1 800 513 5103 FAX: 1 610 458 2779 Website:www.bentley.com E-mail:bac @bentley.com Thank you for choosing Bentley Systems Inc. Streamline Technologies, Inc. 1900 Town Plaza Court,Winter Springs, FL 32708 Phone:800-828-7584, Local:407-679-1696, Fax:407-695-0022 ICPR Version 3 and PercPack Plug-In Order Form New Customers:Please fill out this form and mail it to us with a check or money order. Existing Customers: Either prepay as if you were a new customer or fill out this form and fax it to us with your company purchase order along with the promissory note on the following page signed by someone duly authorized to make purchases for your company and we will invoice you. If you purchased at least one copy of ICPR v3 for Windows after July 31, 2003, you may be eligible for a multi-purchase discount. To obtain a price quote,please give us a call or send an email to: salesOstreamnoloaies.com. STANDARD PURCHASE: ICPR Version 3 Unit Price Quantity Total Price 5 Node $ 795 10 Node $1,495 10,000 Node $2,995 ( 421G6.co UPS Ground Shipping Fee per Item $ 15 ► 1 15 .00 OPTIONAL PURCHASE:To add PercPack to your ICPR purchase, please specify below. PercPack Plug-In Price Per Each Quantity Total Price ICPR Unit PercPack Plug-In $ 995 t / 19 `J(0 Sub-total from above — FL State Sales Tax 6% — FL County Sales Tax — Total 491005.00 Three months of tech support are included in the above prices. The annual tech support plan is available at$180 per year per license for standard ICPR,and$240 per year per license for ICPR with PercPack.Please see"ICPR Version 3 and PercPack Plug-In Technical Support Plan"for details. Yes, I'd like to enroll in the annual technical support plan.Please invoice me. Contact Name: Company Name: Street Address: City,State,Zip: COUNTY Phone#:( ) Fax#:( ) E-Mail: Streamline Technologies, Inc. 1900 Town Plaza Court,Winter Springs, FL 32708 Phone:800-828-7584, Local:407-679-1696, Fax:407-695-0022 ICPR Version 3 and ParcPack Plug-In TECHNICAL SUPPORT PLAN The first three months of technical support for ICPR and ICPR with PercPadc Plug-In are free. An optional Technical Support Plan is available for only $180 per year per license for ICPR, and $240 per year per license for ICPR with PercPadc. Details are described below. Should you dedde to forego this option, technical support will be charged at our then-current hourly technical support rate (currently $160 per hour for ICPR and $ per hour for ICPR with PercPadc, minimum 15-minute blocks). Please note that to be eligible for the ICPR Version 3 Technical Support Plan, you must enroll within 3 months of your purchase date. PLAN DESCRIPTION After the initial 3-month period, technical support and future maintenance updates will be provided at a cost of$180 per year per license for ICPR, and $240 per year per license for ICPR with PercPack . If your office has multiple licenses, then the tech support fee must be paid for all licenses. The tech support fee indudes assistance via phone calls, faxes and email on questions related to the use and operation of the program, modeling questions/problems, hardlock issues and installing/uninstalling the program. The fee also indudes free updates related to maintenance of the software. It does not indude comprehensive reviews of complex models, consulting services or major enhancements to the software. Technical support fee cycles will begin July 1 of each year and extend to June 30 of the subsequent year. Invoices will be issued in April for the next cyde. Tech support for new licenses will be prorated as follows: Standard ICPR (without PercPack) Licenses', Payments made between January 1 and June 30 will be prorated at$15 per month plus an additional $180 for the subsequent year. Payments made between July 1 and December 31 will be prorated at $15 per month through June 30 of the following year. JCPR with PercPack Plua-In Licenses: Payments made between January 1 and June 30 will be prorated at$20 per month plus an additional $240 for the subsequent year. Payments made between July 1 and December 31 will be prorated at $20 per month through June 30 of the following year. Prices are subject to review and change annually with each new technical support fee cyde.