HomeMy Public PortalAbout11-8249 Rental Vehicles for command Staff Sponsored by: Commissioner Holmes
RESOLUTION NO. 11-8249
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA TO AUTHORIZE THE
CITY MANAGER TO USE MONIES APPROPRIATED FOR
RENTAL VEHICLES FOR COMMAND STAFF AND V.I.N
UNIT MEMBERS (FIVE (5) VEHICLES)) TO PURCHASE
FROM FORD MOTOR COMPANY, ELEVEN (11) 2011
FORD EXPLORERS, UNDER THE SHERIFF'S AWARD
BID (10-18-0907), PAYABLE FROM ACCOUNT NUMBER
36-521648; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, The City Commission of the City of Opa-locka desires to use Sheriff's
Award Bid 10-18-0907 to purchase high water vehicles in anticipation of urban flooding; and
WHEREAS, the Eleven (11) Ford Explorer vehicles will serve the Command Staff and
Supervisors of the Opa-locka Police Department; and
WHEREAS, the 11 Ford Explorers will cost the City $3,896.93 per month, compared to
the five rented vehicles, which currently cost$3985.10 per month; and
WHEREAS, the City will save a difference of$88.17 a month, with the added benefit of
having six (6) more vehicles; and
WHEREAS, City Commission desires to authorize the City Manager to use monies
appropriated for the rental vehicles for the Command Staff and V.I.N Unit members (5 vehicles),
to purchase from Ford Motor Company, eleven (11) 2011 Ford Explorers.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Resolution No. 11-8249
Section 2. The City Commission of the City of Opa-locka, authorizes the City
Manager to use monies appropriated for rental vehicles for Command Staff and V.I.N Unit
members (5 vehicles) to purchase from Ford Motor Company, eleven (11) 2011 Ford Explorers,
under the Sheriff's Award Bid (10-18-0907), on the terms set forth above, payable from account
number 36-521648.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 8th day of June, 2011.
(4.4
MYRA AYLOR
MAYOR
Attest to: Approved as to form and legal sufficiency:
1 ) 11 J? 400 / 1
. - A,
Deborah S.'Irby Jo.48-'11 Geller
City Clerk •'ty Aug rney
Moved by: COMMISSIONER HOLMES
Seconded by: COMMISSIONER MILLER
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
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Memorandum
TO: Mayor Myra L.Taylor
Vice Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Gail Miller
Commissioner Rose Tydus
FROM: Clarance Patterson,City Manager
DATE: March 28,2011
RE: Police Vehicles
Luang: APP,',OVAL OF RESOLUTION AUTHORIZING THE CITY MANAGER
TO USE MONIES I:EIING USED F®I" RENTAL VEHICLES FOR
COMMAND STAFF V.I.N. UNIT M{EMBE Ie (5 VE 1 III CLES) TO
PURCHASE lF?OM F®?AI MOTOR COMPANY, ELEVEN (11) 2011
FO II! EXPLORE I',S UNDE'' THE SHERIFFS AWARD BID(1048-0907)
PAYABLE F! OM ACCOUNT NO. 36-521648, FOR RENTAL CAR
PAYMENTS.
Description: Police vehicles for use by Command Staff and Supervisors and will also serve as
high water vehicles during urban flooding. Account No. 36-521648.
Financial Impact: The payments for the five (5) rented vehicles cost the City $3985.10
dollars per month. Compared to the payments for the eleven (l 1)
vehicles under the Ford Motor Company lease purchase program of
$3896.93, The City will save a difference of $88.17 a month and in
return get six more vehicles, which would be owned by the City at the
end of the lease program.
Implementation Time Line: Upon approval and order of the vehicles, said vehicles should be
in service between six to eight weeks from placement of order.
Legislative History: None
Recommendation(s): Staff Recommends Approval
An Ivsis: This recommendation is based on saving the cost of eleven vehicles; by
exchanging rental vehicles for city owned vehicles; once the lease is completed.
1
Memorandum
City Commission
Re: Police Bicycle Unit
March 11,2011
Page 2 of 2
Attachments: Copy of Sheriff's award bid(10-18-0907)
Copy of Memorandum showing the cost of rental and cost of lease
Purchase Program.
Prepared by: Clancy Huckleberry
End of Memorandum
2
MEMORANDUM
TO: Cheryl Cason DATE: March 29, 2011
Chief of Police
erardo 0. De Los Rios SUBJECT: Proposed Vehicle Lease Program
Sergeant, Administration Division
Currently the City leases five vehicles from Royal and Thrifty Rental Cars at a total cost of$3985.10 a
month which totals $47,821.20 a year. These vehicles are currently being used by command staff
and V.I.N. unit members of the police department. The proposal is to lease Ford explorers for
captains, majors, and sergeants that will also serve as high water vehicles during urban flooding. This
program will also allow the current captains and sergeants who are using marked patrol units to
relinquish them back to road patrol for use by new hires. The price to lease these vehicles under the
Sheriff's award bid (10-18-0907) is $21,256.00 each and eleven are needed.
The total purchasing cost for the needed vehicles is $233,816.00. If purchase lease is divided in
payments of 60 months estimated monthly cost would be $3896.93, giving the City six additional
vehicles and saving $88.17 a month, from what we are currently paying to rent five.
"Serving and pr tecting YOU!"
'; ?t IDA -
col 11\1111-'4 FLORIDA SHERIFFS ASSOCIATION,
FLORIDA ASSOCIATION OF COUNTIES &
FLORIDA FIRE CHIEFS' ASSOCIATION
MID SIZE 4-DOOR UTILITY VEHICLES a 4X2
SPECIFICATION #16
2011 Ford Explorer (K7B)
The Ford Explorer(K7B)purchased through this contract comes with all the standard equipment as specified by the manufacturer for
this model and FSA's base vehicle specification(s)requirements which are included and made a part of this contract's vehicle base
price as awarded by specification by zone.
ZONE: Western Northern Central Southern
BASE PRICE: $21,256.00 $21,256.00 $21,256.00 $21,256.00
While the Florida Sheriffs Association,Florida Association of Counties and Florida Fire Chiefs'Association have attempted to
identify and include those equipment items most often requested by participating agencies for full size vehicles,we realize equipment
needs and preferences are going to vary from agency to agency.In an effort to incorporate flexibility into our program,we have
created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs.
The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost
of the type vehicle(s)you wish to order through this program.Simply deduct the cost of any of the following equipment items you
wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the
approximate cost of the type vehicle(s)you wish to order.
NOTE:An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when
preparing your order.Additional add/delete options other than those listed here may be available through the dealers,however,those
listed here must be honored by the dealers in your zone at the stated prices.
%-id Award Aurno eneement Revised(10-18-0907) 375