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Home My Public Portal Aboutr 08:278 ~ezoIutio1t of tfre t@ormtgfr of QInderd, ~ ~ JJ ~ No. 08-278 Date of Adoption NovE'mhPr 24, 2008 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T&M ASSOCIATES- LOUIS STREET BASKETBALL AND TENNIS COURT IMPROVEMENTS SURVEY, ENGINEERING AND CONSTRUCTION ADMINISTRATION SERVICES 'VHEREAS, the Borough of Carteret is in need of survey, engineering and construction administration services in regard to the Louis Street Basketball and Tennis Court Improvements Project; and 'VHEREAS, the Borough's Consulting Engineers, T&M Associates, possess the requisite skill and expertise for said services; and 'VHEREAS, T&M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $48,350.00; and 'VHEREAS, the Mayor and Council have reviewed said proposal; WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from T&M Associates for survey, engineering and administration services in regard to the Louis Street Basketball and Tennis Court Improvements Project at a total cost not to exceed $48,350.00 at the rate set forth in T&M's existing contract with the Borough is hereby approved. 2. That annexed hereto is a copy of said proposal. 3. That this action is approved as an award ofa professional services contract pursuant to NJ.S.A. 40A:II-5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 4. That a copy of this resolution be forwarded to the Borough's Purchasing Department and T &M Associates. Adopted this 24~ day of November, 2008 and certified as a true copy ofthe original on November 25,2008. KATHLEEN M. BARNEY, MMC Municipal Clerk COUNCILMAN RECORD OF COUNCIL VOTE YES NO NY A.B. COUNCILl\fAN X X X YES NO I\'V A.B. X X X <XJLOO D X -Indicate Vote AB. Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council 1373 BROAD STREET, SUITE 306, CLIFTON, NJ 07013-4231 (973) 614-0005 * fax (973) 614-0025 * www.tandmassociates.com 1966--2006 CART-G0801 November 7, 2008 Mayor Daniel Reiman Borough of Carteret Carteret Municipal Building 61 Cooke Avenue Carteret, New Jersey 07008 Re: Louis Street Basketball and Tennis Court Improvements Survey, Engineering and Construction Administration Services Dear Mayor Reiman: We are pleased to submit this scope of services and fee estimate for field survey, engineering and construction administration and inspection services for the Louis Street basketball and tennis court improvements. This project includes professional services related to the project as described in the following Scope of Services. Scope of Services We understand that the Borough desires to repair, mill, resurface, line and color coat the foul' tennis and three basketball courts located along Louis Street in Carteret Park. In addition to these improvements, the chain link fence surrounding the tennis and basketball courts will be replaced, the concrete block wall along the Louis Street side of the tennis courts will be replaced with a modular block wall, and the curb and sidewalk adjacent to the courts along Louis Street from Barlik Street to Jersey Street will be replaced. In addition, we understand that the Borough would like T &M Associates to develop a mini park master plan for the court sport area to determine the feasibility of constructing an additional COUlt for handball or another half basketball COUlt. We have prepared a preliminary construction cost estimate based on the above scope of work for budgeting purposes. It is estimated that the construction cost would be approximately $400,000. It is understood the Borough has budgeted approximately $350,000 for construction and soft costs for the project. Therefore, in order to meet the Borough budget, we suggest the project be setup to separate out the new court construction and retaining wall, sidewalk, and curb replacement along Louis Street and bid these items as Add Alternate Bids to provide maximum flexibility for the project. In order to achieve the Borough's objectives, we propose the following scope of services. A. Field Survey and Base Mapping We will obtain topographic survey at the tennis and basketball courts by conventional "on the ground" methods. The survey will be based on assumed coordinates and elevations and will include locations of physical features between the Louis Street gutter line adjacent to the courts on the nOlth side of the project E1\fd1'f.j~~'R~'W<J'l'l')\:f~I]\jf':'lWll,i-I'.~~t'!A'I"'!i')'!;~!'f'E"e'1'~''''l!irl.lljl~('yNMENTAL SCIENTISTS * SURVEYORS CIVil' ELECTRICAL' ENViRONMENTAL' MECHANICAL' MUNICIPAL' SITE' SOLID WASTE' STRUCTURAL' TRAFFIC' TRANSPOIiJATION CORPORATE HEADQUARTERS IN MIDDLETOWN, NJ / REGIONAL OFFICES IN MOORESTOWN AND TOMS RIVER, NJ; NORRISTOWN, PA; and SAN JUAN, PUERTO RICO -aM ASSOCIATES CART-G0801 November 7, 2008 Page 2 Le: l\fayor Daniel Reiman Borougb of Carteret Re: Louis Street Basketball and Tennis Court Improvements Survey~ Engineering and Construction Administration Services area, to fifty (50) feet beyond the fence line along the east, west and south sides of the project area including the triangular area located between the basketball courts and the softball field. Visible utilities wiII be located and utility pole numbers recorded. Invert, grate and rim elevations for stOlID water and sanitary stmctures wiII be obtained. A base map wiII be prepared at a scale of 1" = 20'. Copies of the base maps wiII be fonvarded to each utility company so they can verifY the location and sizes of their facilities. B. Concept Design Phase Once the field survey has been completed and the base map prepared at a scale of 1" = 20', a mini park master plan (of the court area) wiII be prepared consisting of a concept plan of the proposed improvements and a conceptual construction cost estimate. Once the mini master plan is approved, a preliminary design plan wiII be developed along with a preliminary construction cost estimate. The preliminary plans wiII be reviewed and approved by appropriate Borough officials prior to proceeding with final design. C Design Phase Upon approval of the preliminary plans, final construction plans will be prepared in AutoCAD and consist of the following: I. Title Sheet with key map; 2. Standard Legend and Typical Section Sheet; 3. Existing Conditions Plan Sheet; 4. Construction and Layout Plan Sheet (1" = 20'); 5. Grading and Drainage Plan Sheet; 6. Soil Erosion and Sediment Control Plans; 7. Construction Details Sheets. Quantities wiII be estimated by item and a final construction cost estimate will be provided. Specifications will be prepared in book form, in T&M Associates' format, based on the 2001 New Jersey Department of Transportation Standard Specifications for Road and Bridge Construction. An application for Soil Erosion and Sediment Control Certification will be prepared and submitted by T &M Associates to the Freehold Soil Conselvation District on behalf of the Borough, if necessary. The application fee is not included as part of this estimate and will be the responsibility of the Borough. T &M will inform the Borough of the required fee approximately two weeks prior to the anticipated application filing date. We will submit final plans and specifications to the Borough for final review prior to public bidding. -mM ASSOCIATES Le: Mayor Daniel Reiman Borough of Carteret Re: Louis Street Basketball and Tennis Court Improvements Survey, Engineering and Construction Administration Services CART-G0801 November 7, 2008 Page 4 6. Receive draft punchlist fi'om inspector and administer the monitoring of punchlist completion. 7. Prepare and/or administer final closeout documents, including Final Payment Certificate and Change Order and other closeout documents. The following tasks will be accomplished by our inspector during the constmction phase: 1. Provide pali-time construction inspection services for the duration of the construction contract to detennine general confonnance to the contract plans and specifications. We anticipate construction to begin in the late spring 2009 and continuously progress for four (4) to six (6) weeks to substantial completion. In addition, we anticipate a part-time two to four week effort after substantial completion at which time closeout punchlist work, final vouchers, final change order, and closeout will be accomplished. 2. Prepare job reports indicating weather, equipment, personnel, work accomplished on the project, and other relevant matters such as issues discussed and direction given. Reports will be fumished to the Borough upon request. 3. Respond to Contract Document interpretation requests and other requests for infOlmation ITom the Contractor and assist in resolution of questions and/or disputes. 4. Review Contractor's monthly estimates of work perfOlmed and invoices submitted for payment. Measure and verity pay items of work for the Contractor's monthly estimates. Provide payment input to the PM. 5. SUppOli PM with review and input following receipt of a written claim or dispute from Contractor. 6. Perform preliminary punchlist walk through and participate in final inspection. Prepare and monitor corrective action lists and provide input to the PM as he prepares final closeout documents, including Final Payment Certificate and Change Order. Schedule and Fee Assuming suitable weather for field services, survey and engineering design will be completed in approximately sixty five (60) days of receipt of notice to proceed from the Borough. All professional services described . e Scope of Services items will be compensated by hourly rates for a fee not to exceed $ ,0.00."" _. {. _ - ( Lfn)V ~ve. If you have any qUestion@cemlthismatter'Please call. ~ I) n ' VelY truly yours, T&MASl::. lJ ( e...Jr DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER -eM ASSOCIATES CART-G080I November 7, 2008 Page 5 Le: Mayor Daniel Reiman Borough of Carteret Re: Louis Street Basketball and Tennis Court Improvements Survey, Engineering and Construction Administration Services DJN:RG:kim e: Kathleen Barney, Borough Clerk H:\Cart\G0801 \Correspondence\Reima.n_ DJN _Basketball and Tennis Court Improvements Revised 11-4-08.doc bee: DBC BOROUGH OF CARTERET 2llilIrrruy4 rrf Cllitrf~r~f MIDQLESEX COUNTY 2'J2(U ~&rB2~ No.4155P,5 Nov. 24. 2008 10:57AM OFFICE or KATlILEEN ~l. BARNEY, RMC/CMC MUNICIPAL CLERK TEL (732) 541-3800 'FAX (73Z) 541-89Z5 61 COOKE AVENUE CARTEREI'. NEW JERSEY 07008 Date: November 24,. 2008 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret . REQUE.sYFOR CERTIFICATION. OF: A VAILABLE FUNDS: . . For: . Be: En ineerin Services, RE: Louis Street Basketball & Tennis Cpurt Improvements Survey, Engineering & Construction Administration Services. Name of Account: Resoluti6n'~#b8-278 AMOUNT TO BE ENCUMBERED: HLEEN M. .l?ARNEY, Municipal Clerk . CERTIFICATlON OF AVAJLABILITY OF l<lJNDS T, Treasurer of the Borough of Carteret, do hereby certif'y that there are sufficient runds ava.u~1:i!eil\~he current budget to eh.&ble the Munlcip,aJ Council to authorize the entering into a contract between the BOi'oughiofCarteret . and' ,. '. . /""',':;'> '::,~\\' .. . .' .... ""\ '''---'-----1 ,-' \rv\ In. . E II I . . rrs.soc. to l-e s: , ,'~. The funds available for this ~ntract are in the Budget, in the account' of: , C~Dtt- 05' - / qd_ - d 0 ! . in the amount of! . '{ E) ~ 5" () , ~) By this certific~tion, I have hereby encumbered the above named aCCOunt for the amount of the COntract. !i , , i I , I ii' i' \ '.i' /,-.1 /. (':\ Date: II -0{ "~O IS . j> ATRICK J. De!3LASro, Treasurer KM:BI ~.ar-nug~ nf illnr-f:cr-:cf MIDDLESEX COUNTY e5A ;NEfu ~H.e~ TEL (732) 541-3800 FAX (732) 541-8925 61 COOKE AVENUE NEW JERSEY 07008 OFFICE OF KATHLEEN M. BARNEY, RMCICMC MUNICIPAL CLERK November 24,.2008 Date: TO: Patrick J. DeBlasio, Treasurer Borough of Carteret ' REQUEST FOR CERTIFICA nON OJ:? A V AILABLE FUNDS: For: T.&M AQQN';Rtes, Re: Engineering ServiCes, RE: Louis Street Basketball 8, Tennis Court Im;rovements Survey, Engineering & Construction Administration Services, Name of Account: _ Resolution #08-278 AMOUNT TO BE ENCUMBERED: Not to Exceed CERTIFICA nON OF A V AILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certifY that there are sufficient funds availahle in the current budget to enable the Municipal Council to authorize the entering into a contract between the Borough of Carteret . and: . . 7-+rM ."f. The funds available for this ~ntract are in the Budget, in the account of: c!~o<f_ Q~~11J-_~/ in the amount of: Y 3, ]-{ "'. , By this certification, I have hereby encumbered the above named accou Date: If /~ Vb", . KMB/ AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One (ll time(s), once in each issue as follows: December 2. 2008 C~~A/ 0. /.Q/V-v-:~ Notary Public of New Jersey LINDA A RIVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPliiES MAY 2 2011 , ' Sworn and sUbscribed before me this '+M day of n {A 1~fA-;- ,;; ?O cf ~6'_~~~__ /Kathleen M. Barney, M~.c; Municipal Clerk '- /?/ 'li Cb/J- D BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 07008 J THIS AGREEMENT: made this 24th of November 2008 By and between: T &M Associates 1373 Broad St., Suite 306 Clifton, NJ 07012 And the Borough of Cartcret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Cm1eret, New Jersey. As per Resolution Number 08-278. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT FOR LOurS STREET BASKETBALL AND TENNIS COURT IMPROVEMENTS SURVEY. NOT TO EXCEED $48,350.00. According to the terms set f011h in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set f011h in Resolution. IN WITNESS WHEREOF, the pat1ies hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year written above. ~:u"no, Ml1nicipal Clerk WITNESSETH BY: For the Corporation: BOROUGH OF CARTERET