HomeMy Public PortalAbout11-8258 Edward Byrne Memorial Grant Sponsored by: City Manager
RESOLUTION NO. 11-8258
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA TO AUTHORIZE THE
CITY MANAGER TO MAKE PUBLIC ITS INTENT AND
TO SUBMIT AN APPLICATION FOR THE EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
(JAG) PROGRAM IN THE AMOUNT OF THIRTY-SIX
THOUSAND NINETY-SEVEN DOLLARS ($36,097);
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS,on June 6, 2011, Edward Byrne Memorial Justice Assistance Grant released
guidelines for application'for their FY2011 JAG Program; and
WHEREAS, The City Commission of the City of Opa-locka desires to seek funding
under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and
WHEREAS, the Office of Justice Programs requires that the intent to apply for the grant
be made public; and
WHEREAS, City Commission desires to authorize the City Manager to make public its
intent and to submit an application for the Edward Byrne Memorial Justice Assistance Grant.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, Florida, authorizes the
City Manager to make public the City's intent, and to submit an application for the Edward
Byrne Memorial Justice Assistance (JAG) Program in the amount of Thirty-Six Thousand
Ninety-Seven Dollars ($36,097).
Resolution No. 11-8258
Section 3. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 22nd day of June, 2011.
MYR AYLOR
MAYOR
Attest to: ) Approved a• to form and le',al sufficiency:
(7 - LI -
Deborah S. Irby J eph Geller
City Clerk ' ty • orney
Moved by: VICE MAYOR JOHNSON
Seconded by: COMMISSIONER HOLMES
Commission Vote: 4-0
Commissioner Holmes: YES
Commissioner Miller: YES
Commissioner Tydus: NOT PRESENT
Vice-Mayor Johnson: YES
Mayor Taylor: YES
0" <
0 I)
;-2
ORA EO.
Memorandum
TO: Mayor Myra L. Taylor
Vice-Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
C\ nmissioner Gail Miller
FROM: �Cl)I a ranee Pa e s n,Manager
DATE: June 9, 2011
RE: FY 2011 Edward Byrne Memorial Justice Assistance Grant(JAG) Program
Request: APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANAGER
TO SUBMIT AN APPLICATION FOR THE EDWARD BYRNE MEMORIAL
JUSTICE ASSISTANCE GRANT (JAG) GRANT PROGRAM: LOCAL
SOLICITATION FOR THE AMOUNT OF THIRTY-SIX THOUSAND AND
NINETY-SEVEN DOLLARS ($36,097).
Description: The U.S. Department of Justice, Office of Justice Programs' (OJP) Bureau of Justice
Assistance (BJA) released guidelines on June 6, 2011 seeking applications from municipalities for
funding under the FY 2011 Edward Byrne Memorial Justice Assistance Grant (JAG) Program:
Local Solicitation. The JAG Program is the primary provider of federal criminal justice funding
that support all components of the criminal justice system including drug and gang task forces,
crime prevention, domestic violence programs, courts, corrections, treatment and justice
information sharing initiatives.
Financial Impact: None
Implementation Time Line: Immediately
Legislative History: None
Recommendation(s): Staff recommends approval.
Analysis: This recommendation is based on the OJP announcement on June 6, 2011. The program
requires that the intent to apply be made public.
ATTACHMENT(S): OJP program guideline
END OF MEMORANDUM
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U.S.Department of Justice r x. ,
Office of Justice Programs �,
Bureau of Justice Assistance t�,
The U.S. Department of Justice (DOJ), Office of Justice Programs' (OJP) Bureau of Justice
Assistance (BJA) is pleased to announce that it is seeking applications for funding under the
Edward Byrne Memorial Justice Assistance Grant(JAG) Program. This program furthers the
Department's mission by assisting state, local, and tribal efforts to prevent or reduce crime and
violence.
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2011 Local Solicitation
Eligibility
Applicants are limited to units of local government appearing on the FY 2011 JAG Allocations
List. To view this list, go to www.oip.usdoi.gov/BJA/grant/11iagallocations.html. For JAG
program purposes, a unit of local government is: a town, township, village, parish, city, county,
borough, or other general purpose political subdivision of a state; or, it may also be a federally
recognized Indian tribe that performs law enforcement functions (as determined by the
Secretary of the Interior). Otherwise a unit of local government may be any law enforcement
district or judicial enforcement district established under applicable state law with authority to
independently establish a budget and impose taxes. In Louisiana, a unit of local government
means a district attorney or parish sheriff. In the District of Columbia or any United States Trust
Territory, a unit of local government is any agency of the District of Columbia or federal
government performing law enforcement functions for the District of Columbia or Trust
Territories of the United States.
Deadline
Registration for this funding opportunity is required prior to application submission, by selecting
the "Apply Online" button associated with the solicitation title in OJP's Grants Management
System (GMS). (See"How to Apply," page 11.) All registrations and applications are due by
8:00 p.m. eastern time on July 21, 2011. (See "Deadlines: Registration and Application," page
4.)
Contact Information
For technical assistance with submitting the application, contact the Grants Management
System Support Hotline at 1-888-549-9901, option 3, or via e-mail to
GMS.HelpDesk(a.usdoi.gov.
Note: The GMS Support Hotline hours of operation are Monday—Friday from 6:00 a.m. to 12
midnight eastern time, except federal holidays.
For assistance with any other requirement of this solicitation, contact the BJA Justice
Information Center at 1-877-927-5657, via e-mail to JIC @telesisha.com, or by live web chat.
The BJA Justice Information Center hours of operation are 8:30 a.m. to 5:00 p.m. eastern time,
and 8:30 a.m. to 8:00 p.m. eastern time, Monday through Friday, on the solicitation close date.
You may also contact your State Policy Advisor:
www.oip.gov/BJA/resource/ProgramsOffice.html.
Release date: June 6, 2011
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CONTENTS
Overview 4
Deadlines: Registration and Application 4
Eligibility 4
JAG Program—Specific Information 4
Performance Measures 10
Notice of New Post-Award Reporting Requirements 11
How to Apply 11
What an Application Must Include: 13
Application for Federal Assistance (SF-424) (Required)
Program Narrative (Required)
Budget and Budget Narrative (Required)
Review Narrative (Required)
Abstract(Required)
Tribal Authorizing Resolution (If Applicable)
Additional Attachments (If Applicable)
Other Standard Forms (Optional)
Review Process 15
Additional Requirements 16
Application Checklist 17
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Edward Byrne Memorial
Justice Assistance Grant (JAG) Program: Local Solicitation
CFDA #16.738
Overview
The Edward Byrne Memorial Justice Assistance Grant(JAG) Program (42 U.S.C. 3751(a)) is
the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds
support all components of the criminal justice system, from multijurisdictional drug and gang
task forces to crime prevention and domestic violence programs, courts, corrections, treatment,
and justice information sharing initiatives. JAG-funded projects may address crime through the
provision of services directly to individuals and/or communities and by improving the
effectiveness and efficiency of criminal justice systems, processes, and procedures.
Deadlines: Registration and Application
Registration is required prior to submission. The deadline to register in GMS is 8:00 p.m.
eastern time on July 21, 2011 and the deadline for applying for funding under this
announcement is 8:00 p.m. eastern time on July 21, 2011. Please see the "How to Apply"
section, page 6, for more details.
Eligibility
Please refer to the cover page of this solicitation for eligibility under this program.
JAG Program—Specific Information
Formula
Once each fiscal year's overall JAG Program funding level is determined, BJA partners with the
Bureau of Justice Statistics (BJS) to begin a four step grant award calculation process which
consists of:
1. Computing an initial JAG allocation for each state and territory, based on their share of
violent crime and population (weighted equally).
2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation
is less than the minimum ("de minimus") award amount defined in the JAG legislation
(0.25 percent of the total). If this is the case, the state or territory is funded at the
minimum level, and the funds required for this are deducted from the overall pool of JAG
funds. Each of the remaining states receives the minimum award plus an additional
amount based on their share of violent crime and population.
3. Dividing each state's final award amount (except for the territories and District of
Columbia) between state and local governments at a rate of 60 and 40 percent,
respectively.
4. Determining local unit of government award allocations, which are based on their
proportion of the state's three-year violent crime average. If a local eligible award
amount is less than $10,000, the funds are returned to the state to be awarded to these
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local units of government through the state agency. If the eligible award amount is
$10,000 or more, then the local government is eligible to apply for a JAG award directly
from BJA.
Award Amount
Eligible award amounts under JAG are posted annually to BJA's JAG web page:
www.oip.usdoi.00v/BJA/grant/iao.html.
All awards are subject to the availability of appropriated funds and any modifications or
additional requirements that may be imposed by law.
Purpose Areas
JAG funds may be used for state and local initiatives, technical assistance, training, personnel,
equipment, supplies, contractual support, and criminal justice information systems for criminal
justice that will improve or enhance such areas as:
• Law enforcement programs.
• Prosecution and court programs.
• Prevention and education programs.
• Corrections and community corrections programs.
• Drug treatment and enforcement programs.
• Planning, evaluation, and technology improvement programs.
• Crime victim and witness programs (other than compensation).
Note: The authorizing statute for the JAG Program provides that funds are to be used for the
purposes above and notes that these purposes include all of the purposes previously authorized
under the Edward Byrne Memorial State and Local Assistance Program (Byrne Formula) and
the Local Law Enforcement Block Grant Program (LLEBG). This provision may be useful to
applicants in understanding all of the allowable uses under the above purpose areas. For
example, relying on this provision, it can be understood that the JAG Purpose Area "Prosecution
and court programs" listed above, provides the states and local units of government with the
authority to fund defender,judicial, pretrial, and court administration efforts as well as
prosecution programs. For a listing of prior Byrne Formula and LLEBG purpose areas, see
www.oip.usdoi.aov/BJA/grant/bvrneourpose.html. Although these two programs have been
eliminated, their prior purpose areas may be useful in appreciating the scope of the JAG
purpose areas.
JAG funds may also be used to address key statutory requirements that may not be otherwise
funded, including requirements from the state and federal level, such as addressing limited
English proficiency requirements and other similar mandates.
Priorities
BJA recognizes that the downturn in the economy has resulted in significant pressures on state
and local criminal justice systems. In these challenging times, shared priorities and leveraged
resources can make a significant impact. In light of this, it is important to make SAAs and local
JAG recipients aware of several areas of priority that may be of help in maximizing the
effectiveness of the Byrne JAG funding at the state and local level.
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As an overall framework for success, we encourage both state and local comprehensive justice
planning, bringing all of the system stakeholders together, including law enforcement, courts,
prosecutors, defenders, corrections officials, and other stakeholders to create a comprehensive
and strategic justice plan to ensure coordination and a more effective justice system.
As a part of this strategic planning process, we strongly encourage state and local planners to
consider programs that are evidence-based and have been proven effective; in a difficult
budgetary climate, it is critical that dollars are spent on programs whose effectiveness is proven.
However, we recognize that state and local programs can also be excellent laboratories for
innovative programs that can be models for other states and localities addressing difficult
problems. BJA has made resources available to SAAs and others to provide training and
technical assistance in identifying and using evidence-based practices as the outcome of a
comprehensive and strategic justice plan in the state or local community. We also strongly
encourage SAAs and local recipients to use JAG funding to support, replicate and expand
strategic efforts to assess system cost drivers and to make appropriate policy changes that can
reduce system costs while not jeopardizing public safety. These efforts include justice
reinvestment and court reengineering as well as others.
In addition to these overarching considerations and in addition to our longstanding and
unwavering commitment to keeping violent crime at its lowest level in decades, the following
priorities represent key areas where we will be focusing nationally and invite each state to join
us in addressing these challenges as a part of our JAG partnership.
Counterterrorism and Information Sharing/Fusion Centers
A key priority for DOJ and, indeed, the entire Administration, is effective counterterrorism and
terrorism prevention programs. We recognize that state and local law enforcement are critical
partners in detecting, identifying, preventing, and disrupting acts of violence against the United
States by both domestic and international extremist organizations. Preventing terrorism remains
the first goal of DOJ's strategic plan and remains a priority for BJA. A key priority of the National
Strategy on Information Sharing for preventing terrorism includes support for State and Major
Urban Area fusion centers (fusion centers) to address gaps in achieving full implementation of
Global's Baseline Capabilities for fusion centers. Through the partnership of the U.S.
Department of Homeland Security and DOJ the support for these fusion centers also enhances
a state's response to "all crimes" by improving information sharing and coordination with local
law enforcement agencies.
Evidence-Based Programs or Practices
OJP considers programs and practices to be evidence-based when their effectiveness has been
demonstrated by causal evidence (generally obtained through one or more outcome
evaluations). Causal evidence documents a relationship between an activity or intervention
(including technology) and its intended outcome, including measuring the direction and size of a
change, and the extent to which a change may be attributed to the activity or intervention.
Causal evidence depends on the use of scientific methods to rule out, to the extent possible,
alternative explanations for the documented change. The strength of causal evidence, based on
the factors described above, will influence the degree to which OJP considers a program or
practice to be evidence-based.
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Economic Crime
As our economy shows signs of recovery, it is essential that we not allow this progress to be
thwarted by economic crime, including mortgage fraud, financial crimes, fraud, and intellectual
property crimes that threaten our economic growth and stability.
Reentry and Smart Probation
In order to lessen the burden on what has been described as an overreliance on incarceration, it
is essential that those who have served time can transition back into the community and into
crime-free pro-social lives. To do this, we will emphasize smart and effective approaches to
offender reentry and will support statewide and local efforts in justice reinvestment, which
reduces costly spending on incarceration and reinvests a portion of the savings into other areas
of the justice system without sacrificing accountability.
Indigent Defense
Another key priority area is ensuring that justice is truly done in the criminal justice system—the
Attorney General has consistently stressed that the crisis in indigent defense reform is a serious
concern of his, a concern which is shared by OJP and BJA. As a former prosecutor and judge,
however, the Attorney General is also acutely aware that without adequate funding for the
courts, prosecution, problem-solving courts, and other innovative, cost-saving alternatives to
incarceration, true justice cannot be achieved.
Children Exposed To Violence
Last, but certainly not least, we must ensure that, in the context of our continued focus on
addressing violent crime, children who are exposed to violence are responded to effectively so
that these experiences do not risk the futures of these children and do not fuel the cycle of
violence.
These priorities and others will be the focus of our efforts during FY 2011, and we invite you as
a partner and grantee to join us in our efforts to address these critical issues.
Interoperable Communications
Grantees (including sub-grantees) that are using FY 2011 JAG Program funds to support
emergency communications activities should comply with the FY2011 SAFECOM Guidance for
Emergency Communication Grants, including provisions on technical standards that ensure and
enhance interoperable communications. Emergency communications activities include the
purchase of Interoperable Communications Equipment and technologies such as voice-over-
internet protocol bridging or gateway devices, or equipment to support the build out of wireless
broadband networks in the 700 MHz public safety band under the Federal Communications
Commission (FCC) Waiver Order. SAFECOM guidance can be found at
www.safecomprogram.gov.
Grantees interested in developing a public safety broadband network in the 700 MHz band in
their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or
any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700
MHz public safety band. The recipient shall also ensure projects support the Statewide
Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time
Statewide Interoperability Coordinator(SWIC) in the state of the project. As the central
coordination point for their state's interoperability effort, the SWIC plays a critical role, and can
serve as a valuable resource. SWICs are responsible for the implementation of the SCIP
through coordination and collaboration with the emergency response community. The U.S.
Department of Homeland Security Office of Emergency Communications maintains a list of
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SWICs for each of the 56 states and territories. Please contact OEC(a.hq.dhs.gov if you are not
familiar with your state or territory's SWIC. If any future regulatory requirement (from the FCC or
other governmental entity) results in a material technical or financial change in the project, the
recipient should submit associated documentation, and other material, as applicable, for review
by the SWIC to ensure coordination. Please note that for future year solicitations (FY 2012),
BJA will require that the SWIC provide approval for changes in interoperable communication
projects. Grantees should establish communications with the SWIC in their state or territory in
the near future in order to ensure seamless coordination on all projects going forward.
Grantees (and sub-grantees) should provide a listing of all communications equipment
purchased with grant award funding (plus the quantity purchased of each item) to their assigned
BJA State Policy Advisor once items are procured during any periodic programmatic progress
reports.
Responsibilities
The Chief Executive Officer(CEO) of an eligible unit of local government or other officer
designated by the CEO must submit the application for JAG funds. A unit of local government
receiving a JAG award will be responsible for the administration of the funds including:
distributing the funds; monitoring the award; submitting quarterly financial status (SF-425) and
performance metrics reports and annual programmatic reports; and providing ongoing oversight
and assistance to any subrecipients of the funds.
Length of Awards
Awards are made in the first fiscal year of the appropriation and may be expended during the
following 3 years, for a total grant period of 4 years. Extensions beyond this period may be
made on a case-by-case basis at the discretion of the Director of BJA and must be requested
via the Grants Management System (GMS) no less than 30 days prior to the grant end date.
Administrative Funds
A unit of local government may use up to 10 percent of the award, plus any interest accrued, for
costs associated with administering JAG funds.
Disparate Certification
A disparate allocation occurs when a city or municipality is allocated one-and-one-half times
(150 percent) more than the county, while the county bears more than 50 percent of the costs
associated with prosecution or incarceration of the municipality's Part 1 violent crimes. A
disparate allocation also occurs when multiple cities or municipalities are collectively allocated
four times (400 percent) more than the county, and the county bears more than 50 percent of
the collective costs associated with prosecution or incarceration of each municipality's Part 1
violent crimes.
* Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint
application for the aggregate eligible allocation to all disparate municipalities. The joint
application must determine and specify the award distribution to each unit of local
government and the purposes for which the funds will be used. When beginning the JAG
application process, a Memorandum of Understanding (MOU)that identifies which
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jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed, and
signed by the Authorized Representative for each participating jurisdiction. The signed
MOU should be attached to the application. For a sample MOU, go to
www.oip.usdoi.gov/BJA/grant/jag11/11JAGMOU.pdf.
Governing Body Review
The applicant agency (fiscal agent in disparate situations) must make the grant application
available for review by the governing body (or to the organization designated by the governing
body) not fewer than 30 days before the application is submitted to BJA.
Public Comment
The applicant agency (the fiscal agent in disparate situations) must include a statement that the
application was made public and that, to the extent of applicable law or established procedure,
an opportunity to comment was provided to citizens and to neighborhood or community-based
organizations.
Budget Information
Match Requirement
While match is not required with the JAG Program, match can be used as an effective strategy
for states and units of local government to expand justice funds and build buy-in for local
criminal justice initiatives.
Supplanting
Federal funds must be used to supplement existing funds for program activities and cannot
replace or supplant nonfederal funds that have been appropriated for the same purpose.
Supplanting is prohibited under JAG. Please see BJA's JAG web page and the updated JAG
FAQs for examples of supplanting.
Trust Fund
Award recipients may drawdown JAG funds in advance. To do so, a trust fund must be
established in which to deposit the funds. The trust fund may or may not be an interest-bearing
account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund
in which to deposit funds. This trust fund requirement only applies to direct JAG award
recipients as well as subrecipients that are not on a reimbursement basis.
Prohibited Uses
No JAG funds may be expended outside of JAG purpose areas. Even within these purpose
areas, however, JAG funds cannot be used directly or indirectly for security enhancements or
equipment for nongovernmental entities not engaged in criminal justice or public safety. Nor
may JAG funds be used directly or indirectly to provide for any of the following matters unless
BJA certifies that extraordinary and exigent circumstances exist, making them essential to the
maintenance of public safety and good order:
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• Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (excluding
police helicopters).
• Luxury items.
• Real estate.
• Construction projects (other than penal or correctional institutions).
• Any similar matters.
"For information related to requesting a waiver to use funds for any prohibited item, please refer
to the updated JAG FAQs on BJA's JAG web page.
Reporting Requirements
Once an award is accepted, award recipients must submit quarterly financial status (SF-425)
and annual performance reports through GMS.
In addition, applicants who receive funding under this solicitation must provide data that
measures the results of their work. Please refer to "Performance Measures" below for further
information.
Performance Measures
To assist in fulfilling the Department's responsibilities under the Government Performance and
Results Act of 1993 (GPRA), P.L. 103-62, applicants who receive funding under this solicitation
must provide data that measures the results of their work. Quarterly performance metrics
reports must be submitted through BJA's Performance Measurement Tool (PMT)web
site: www.biaperformancetools.orq.The performance measure can be found at:
www.biaperformancetools.orq/help/ARRAJAGandJAGCombinedlndicatorGrid.pdf.
All JAG recipients should be aware that BJA is currently considering changes to the JAG
performance reporting processes, including measures. While state administering
agencies will play a role in the process, recipients are advised that the reporting
requirements noted above may be subject to modification through this process.
Submission of performance measures data is not required for the application. Instead,
applicants should discuss in their application their proposed methods for collecting data for
performance measures. Please refer to the section "What an Application Must Include" (below)
for additional information.
Note on project evaluations: Applicants that propose to use funds awarded through this
solicitation to conduct project evaluations should be aware that certain project evaluations (such
as systematic investigations designed to develop or contribute to generalizable knowledge) may
constitute "research"for purposes of applicable DOJ human subjects protections. However,
project evaluations that are intended only to generate internal improvements to a program or
service, or are conducted only to meet OJP's performance measure data reporting requirements
likely do not constitute "research."Applicants should provide sufficient information for OJP to
determine whether the particular project they propose would either intentionally or
unintentionally collect and/or use information in such a way that it meets the DOJ regulatory
definition of research.
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Research, for the purposes of human subjects protections for OJP-funded programs, is defined
as, "a systematic investigation, including research development, testing, and evaluation,
designed to develop or contribute to generalizable knowledge" (28 C.F.R. §46.102(d)). For
additional information on determining whether a proposed activity would constitute research,
see the decision tree to assist applicants on the "Research and the Protection of Human
Subjects"section of the OJP Other Requirements for OJP Applications"web page
(www.oip.usdoi.gov/fundinq/other requirements.htm). Applicants whose proposals may involve
a research or statistical component also should review the "Confidentiality" section on that web
page.
Notice of New Post-Award Reporting Requirements
Applicants should anticipate that all recipients (other than individuals) of awards of$25,000 or
more under this solicitation, consistent with the Federal Funding Accountability and
Transparency Act of 2006 (FFATA), will be required to report award information on any first-tier
subawards totaling $25,000 or more, and, in certain cases, to report information on the names
and total compensation of the five most highly compensated executives of the recipient and
first-tier subrecipients. Each applicant entity must ensure that it has the necessary processes
and systems in place to comply with the reporting requirements should it receive funding.
Reports regarding subawards will be made through the FFATA Subaward Reporting System
(FSRS), found at www.fsrs.qov/.
Please note also that applicants should anticipate that no subaward of an award made under
this solicitation may be made to a subrecipient(other than an individual) unless the potential
subrecipient acquires and provides a Data Universal Numbering System (DUNS) number.
How to Apply
Applications are submitted through OJP's Grants Management System (GMS). GMS is a web-
based, data-driven computer application that provides cradle to grave support for the
application, award, and management of awards at OJP. Applicants must register in GMS for
each specific funding opportunity and should begin the process immediately to meet the GMS
registration deadline, especially if this is the first time using the system. Complete instructions
on how to register and submit an application in GMS can be found at
www.oip.usdoi.gov/gmscbt/. If the applicant experiences technical difficulties at any point during
this process, please e-mail GMS.HeloDeskAusdoi.gov or call 888-549-9901 (option 3),
Monday—Friday from 6:00 a.m. to midnight eastern time, except federal holidays. OJP highly
recommends that applicants start the registration process as early as possible to prevent delays
in submitting an application package by the specified application deadline.
All applicants should complete the following steps:
1. Acquire a DUNS number.A DUNS number is required to submit an application in GMS. In
general, the Office of Management and Budget requires that all applicants (other than
individuals) for federal funds include a DUNS (Data Universal Numbering System) number in
their application for a new award or renewal of an existing award. A DUNS number is a
unique nine-digit sequence recognized as the universal standard for identifying and keeping
track of entities receiving federal funds. The identifier is used for tracking purposes and to
validate address and point of contact information for federal assistance applicants,
recipients, and subrecipients. The DUNS number will be used throughout the grant life
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cycle. Obtaining a DUNS number is a free, one-time activity. Obtain a DUNS number by
calling Dun and Bradstreet at 866-705-5711 or by applying online at www.dnb.com. A
DUNS number is usually received within 1-2 business days.
2. Acquire or renew registration with the Central Contractor Registration (CCR)
database. OJP requires that all applicants (other than individuals)for federal financial
assistance maintain current registrations in the Central Contractor Registration (CCR)
database. The CCR database is the repository for standard information about federal
financial assistance applicants, recipients, and subrecipients. Organizations that have
previously submitted applications via Grants.gov are already registered with CCR, as it is a
requirement for Grants.gov registration. Please note, however, that applicants must update
or renew their CCR registration annually to maintain an active status. Information about
CCR registration procedures can be accessed at www.ccr.aov.
3. Acquire a GMS username and password. A new user must create a GMS profile by
selecting the "First Time User" link under the sign-in box of the GMS home page. For more
information on how to register in GMS, go to www.oip.usdoi.gov/gmscbt/.
4. Verify the CCR registration in GMS. OJP requests that all applicants verify their CCR
registration in GMS. Once logged into GMS, please click the"CCR Claim" link on the left
side of the default screen. Click the submit button to verify the CCR registration.
5. Search for the funding opportunity on GMS. After logging into GMS or completing the
GMS profile for username and password, go to the "Funding Opportunities" link on the left
side of the page. Please select the Bureau of Justice Assistance and the Edward Byrne
Memorial Justice Assistance Grant(JAG) Program—Local Solicitation.
6. Register by selecting the "Apply Online" button associated with the solicitation title.
The search results from step 5 will display the solicitation title along with the registration and
application deadlines for this funding opportunity. Please select the "Apply Online" button in
the "Action" column to register for this solicitation and create an application in the system.
7. Submit an application consistent with this solicitation by following the directions in
GMS. Once submitted, GMS will display a confirmation screen stating the submission was
successful. Important: In some instances, an applicant must wait for GMS approval before
submitting an application. Applicants are urged to submit the application at least 72 hours
prior to the due date of the application.
Note: OJP's Grants Management System (GMS) does not accept executable file types as
application attachments. The disallowed file types include, but are not limited to, the following
extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dll," ".ini," ".log," ".ora," ".sys,"
and ".zip."
Experiencing Unforeseen GMS Technical Issues
If an applicant experiences unforeseen GMS technical issues beyond the applicant's control that
prevent submission of its application by the deadline, the applicant must contact the Bureau of
Justice Assistance Programs Office staff within 24 hours after the deadline and request
approval to submit the application. At that time, BJA Programs Office staff will instruct the
applicant to submit specific information detailing the technical difficulties. The applicant must e-
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mail: a description of the technical difficulties, a timeline of submission efforts, the complete
grant application, the applicant DUNS number, and GMS Help Desk tracking number(s)
received. After the program office reviews all of the information submitted, and contacts the
GMS Help Desk to validate the technical issues reported, OJP will contact the applicant to either
approve or deny the request to submit a late application. If the technical issues reported cannot
be validated, the application will be rejected as untimely.
The following conditions are not valid reasons to permit late submissions: (1)failure to begin the
registration process in sufficient time, (2)failure to follow GMS instructions on how to register
and apply as posted on its Web site, (3)failure to follow all of the instructions in the OJP
solicitation, and (4) technical issues experienced with the applicant's computer or information
technology (IT) environment.
Notifications regarding known technical problems with GMS, if any, are posted at the top of the
OJP funding web page, www.oip.usdoi.gov/funding/solicitations.htm.
What an Application Must Include
This section describes what an application is expected to include and sets out a number of
elements. Applicants should anticipate that failure to submit an application that contains all of
the specified elements may negatively affect the review of the application and, should a decision
nevertheless be made to make an award, will result in the inclusion of special conditions that
preclude access to or use of award funds pending satisfaction of the conditions.
OJP strongly recommends use of appropriately descriptive file names (e.g., "Program
Narrative," "Budget and Budget Narrative," "Memoranda of Understanding," etc.)for all required
attachments.
1. Application for Federal Assistance (SF-424)
The SF-424 is a standard form required for use as a cover sheet for submission of pre-
applications, applications, and related information. Grants.gov and GMS take information
from the applicant's profile to populate the fields on this form.
2. Program Narrative
Applicants must submit a program narrative that generally describes the proposed program
activities for the four year grant period. The narrative must outline the type of programs to be
funded by the JAG award and provide a brief analysis of the need for the programs.
Narratives must also identify anticipated coordination efforts involving JAG and related
justice funds. Certified disparate jurisdictions submitting a joint application must specify the
funding distribution to each disparate unit of local government and the purposes for which
the funds will be used.
Failure to submit this required information will result in an application being returned
in the Grants Management System (GMS)for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
3. Budget and Budget Narrative
Applicants must submit a budget and budget narrative outlining how JAG funds, including
administrative funds if applicable, will be used to support and implement the program. This
narrative should include a full breakdown of administrative costs, as well as an overview of
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how funds will be allocated across approved JAG purpose areas. Applicants should utilize
the following approved budget categories to label the requested expenditures: Personnel,
Fringe Benefits, Travel, Equipment, Supplies, Consultants/Contracts, and an Other
category. For informational purposes only, a sample budget form may be found at
www.oip.usdoi.gov/funding/forms/budget detail.pdf. Failure to submit this required
information will result in an application being change requested in the Grants Management
System (GMS) for inclusion of the missing information OR the attachment of a withholding
special condition at the time of award if time does not permit for a change request process.
Failure to submit this required information will result in an application being returned
in the Grants Management System (GMS)for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
4. Review Narrative
Applicants must submit information documenting that the date the JAG application was
made available for review to the governing body, or to an organization designated by that
governing body, on a date not less than 30 days before the application was submitted to
BJA. The attachment must also specify that an opportunity to comment was provided to
citizens to the extent applicable law or established procedures make such opportunity
available. Failure to submit this required information will result in an application being
change requested in the Grants Management System (GMS) for inclusion of the missing
information OR the attachment of a withholding special condition at the time of award if time
does not permit for a change request process.
Failure to submit this required information will result in an application being returned
in the Grants Management System (GMS)for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
5. Abstract
Applicants must provide an abstract that includes the applicant's name, title of the project,
goals of the project, and a description of the strategies to be used. In addition, above or
below the abstract narrative, applicants must identify the top five project identifiers that
would be associated with proposed project activities. The list of all identifiers, separated by
JAG program area, can be found at www.oip.usdoi.gov/BJA/grant/iag11/JAGldentifiers.pdf.
The abstract must not exceed a half-page, or 400-500 words.
Failure to submit this required information will result in an application being returned
in the Grants Management System (GMS) for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
6. Tribal Authorizing Resolution (if applicable)
If an application is being submitted by either (1) a tribe or tribal organization or(2) a third
party proposing to provide direct services or assistance to residents on tribal lands, then a
current authorizing resolution of the governing body of the tribal entity or other enactment of
the tribal council or comparable governing body authorizing the inclusion of the tribe or tribal
organization and its membership should be included with the application. In those instances
when an organization or consortium of tribes proposes to apply for a grant on behalf of a
tribe or multiple specific tribes, then the application should include a resolution from all tribes
that will be included as a part of the services/assistance provided under the grant. A
consortium of tribes for which existing consortium bylaws allow action without support from
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all tribes in the consortium (i.e., without authorizing resolution or other enactment of each
tribal governing body) may submit a copy of its consortium bylaws with the application in lieu
of tribal resolutions.
7. Additional Attachments (if applicable)
Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint
application for the aggregate eligible allocation to all disparate municipalities. The joint
application must determine and specify the award distribution to each unit of local
government and the purposes for which the funds will be used. When beginning the JAG
application process, a Memorandum of Understanding (MOU) that identifies which
jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed, and
signed by the Authorized Representative for each participating jurisdiction. The signed MOU
must be attached to the application. For a sample MOU, go to
www.oip.usdoi.pov/BJA/qrant/iaq11/11JAGMOU.pdf.
Failure to submit this required information will result in an application being change
requested in the Grants Management System (GMS)for inclusion of the missing
information OR the attachment of a withholding special condition at the time of award
if time does not permit for a change request process.
8. Other Standard Forms
Additional forms that may be required in connection with an award are available on
OJP's funding page at www.ojp.usdoj.gov/funding/forms.htm. For successful applicants,
receipt of funds may be contingent upon submission of all necessary forms. Please note in
particular the following forms.
a. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; and Drug-Free Workplace Requirements (required to be submitted in GMS prior
to the receipt of any award funds).
b. Disclosure of Lobbying Activities (required for any applicant that expends any funds for
lobbying activities; this form must be downloaded, completed, and then uploaded).
c. Accounting System and Financial Capability Questionnaire (required for any applicant
other than an individual that is a non-governmental entity and that has not received any
award from OJP within the past 3 years; this form must be downloaded, completed, and
then uploaded).
d. Standard Assurances (required to be submitted in GMS prior to the receipt of any award
funds).
Review Process
OJP is committed to ensuring a fair and open process for awarding grants. The Bureau of
Justice Assistance reviews the application to make sure that the information presented is
reasonable, understandable, measurable, and achievable, as well as consistent with the
solicitation.
Absent explicit statutory authorization or written,delegation of authority to the contrary, all final
grant award decisions will be made by the Assistant Attorney General (AAG).
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Additional Requirements
Applicants selected for awards must agree to comply with additional legal requirements upon
acceptance of an award. We strongly encourage you to review the information pertaining to
these additional requirements prior to submitting your application. Additional information for
each can be found at www.oip.usdoi.gov/funding/other requirements.htm.
• Civil Rights Compliance
• Faith-Based and Other Community Organizations
• Confidentiality
• Research and the Protection of Human Subjects
• Anti-Lobbying Act
• Financial and Government Audit Requirements
• National Environmental Policy Act(NEPA)
• DOJ Information Technology Standards (if applicable)
• Single Point of Contact Review
• Nonsupplanting of State or Local Funds
• Criminal Penalty for False Statements
• Compliance with Office of Justice Programs Financial Guide
• Suspension or Termination of Funding
• Nonprofit Organizations
• For-Profit Organizations
• Government Performance and Results Act (GPRA)
• Rights in Intellectual Property
• Federal Funding Accountability and Transparency Act (FFATA) of 2006
• Awards in excess of$5,000,000 —federal taxes certification requirement
• Active CCR Registration
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Application Checklist
FY 2011 Edward Byrne Memorial Justice Assistance Grant(JAG) Program:
Local Solicitation
The application checklist has been created to aid assist in developing an application.
Eligibility Requirement:
The jurisdiction listed as the legal name on the application corresponds with the eligible
jurisdiction listed on BJA's JAG web page
The federal amount requested is within the allowable limit of the FY 2011 JAG
Allocations List as listed on BJA's JAG web page
The Application Contains:
Standard 424 Form (see page 13)
Program Narrative (see page 13)
Budget and Budget Narrative (see page 13)
Review Narrative (the date the JAG application was made available to the governing
body for review and that it was provided to the public for comment) (see page 14)
Abstract(see page 14)
Additional Attachment: Memorandum of Understanding (MOU), if in a funding disparity
(see page 15)
Tribal Authorizing Resolution (if applicable) (see page 14)
Other Standard Forms as applicable (see page 15), including:
Disclosure of Lobbying Activities (if applicable)
Accounting System and Financial Capability Questionnaire (if applicable)
DUNS Number(see page 11)
CCR Registration (see page 12)
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Fecal Year(FY)2011 Local JAG Florida Allocations
Listed below are all jurisdictions in the state that are eligible for FY 2011 JAG funding,as determined by the JAG formula. If your jurisdiction is listed with another city
or county government in a shaded area,you are in a funding disparity. In this case,the units of local government must develop a Memorandum of Understanding(MOU)
and apply for an award with a single,joint application.
Finding your jurisdiction:
(1)Disparate jurisdictions are listed in shaded groups below,in alphabetic order by county.
(2)Eligible individual allocations are listed alphabetically below the shaded,disparate groupings.
Counties that have an asterisk(*)under the"Eligible Individual Allocation"column did not submit the level of violent crime data to qualify for a direct award from BJA,
but are in the disparate grouping indicated by the shaded area. The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving
funds and must be a signatory on the required Memorandum of Understanding(MOU). A sample MOU is provided online at:
www.o i p.usdo i.gov BJA/erant/iael 1/11JAGMOU.pdf.Disparate jurisdictions do not need to abide by the listed individual allocations,which are provided for
information only. Jurisdictions in a funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and for documenting
individual allocations in the MOU.For additional details regarding the JAG formula and award calculation process,with examples,please refer to the updated JAG
Technical report:http://bjs.eov/content/pub/pdfljaepl0.pdf.
For JAG Frequently Asked Questions,please refer to BJA's JAG webpage:http://www.oip.usdoj.eovBJA/eranUjag.html.
State Jurisdiction Name Government Type Eligible Individual Allocation Eligible Joint Allocation
FL BROWARD COUNTY County 1430,294
FL CORAL SPRINGS CITY Municipal /$25;,428
FL DANIA BEACH CITY Municipal .$23,904
FL DAVIETOWN Municipal -31,203
FL DEERFIELD BEACH CITY Municipal 439,893
FL - FORT LAUDERDALE CITY Municipal '$123,851
FL HALEANDALE BEACH CRY Municipal $32,594
FL HCITY Municipal $62,113
FL L.ALAKES CITY Municipal $33,369
FL LAUDERHILL CITY Municipal $499,036
FL MARGATECTIY Municipal- $16,843
FL MIRAMAR MY Municipal $44,626
FL NORTH LA DALE CITY Municipal $22,781
FL OAKL NDPARK CITY Municipal -$34,893
FL POWWOW PINES CITY Municipal $29145
FL PLAN ON CITY Muunuapal _$27,674
FL POMPANO BEACH CITY Municipal $94,8413
FL SUNEUSECITY Municipal $30;375
FL TAMARAI CITY Municipal .$19,439 $772,305
FL LEON COUNTY ;County $28,396
FL TALLAHASSEE CITY Municipal $143,530 J$171,926
FL-. PINELLAS COUNTY County_ $99,600
FL STPETERSBURG CITY Municipal ,$281,606 $381,206 -
FL ,ST LUCIE COUNTY County 425;161
FL FORT'PIERCE CITY 'Municipal $57,594 $82,fbb
FL TAYLOR COUNTY County
FL PEI RY-CRY -Municipal 41..t1141 $14,118
FL ALACHUA COUNTY County $71,952
FL ALTAMONTE SPRINGS CITY Municipal $15,776
FL APOPKA CITY Municipal $26,016 _
FL BARTOW CITY Municipal _$12,300
FL BAY COUNTY County $32,139
FL BELLE GLADE CITY Municipal _$34,786
FL BOCA RATON CITY Municipal $17,727
FL BOYNTON BEACH CITY Municipal $55,803 _
FL BRADENTON CITY Municipal $38,369
FL BREVARD COUNTY County $89,359
FL CAPE CORAL CITY _Municipal $29,332
FL CASSELBERRY CITY Municipal $12,808
FL CHARLOTTE COUNTY County $40,749
FL CITRUS COUNTY County $35,294
FL CLAY COUNTY County $65,161 _
FL CLEARWATER CITY Municipal _$74,412
FL COCOA CITY Municipal $42,327
FL COLLIER COUNTY County $91,097
FL COLUMBIA COUNTY County $17,433
FL CUTLER BAY TOWN Municipal $16,390
FL DAYTONA BEACH CITY Municipal $81,097
FL DE LAND CITY Municipal $16,685
FL DE SOTO COUNTY County $15,294
FL DELRAY BEACH CITY Municipal $53,503
FL DORAL CITY Municipal $11,417
FL ESCAMBIA COUNTY County $173,718
FL FLAGLER COUNTY County $17,219
FL FLORIDA CITY Municipal $23,904
FL FORT MYERS CITY Municipal $67,835
FL GADSDEN COUNTY County $27,594
FL GAINESVILLE CITY Municipal $88,878
FL GREENACRES CITY Municipal $18,556
FL HENDRY COUNTY County $19,011
FL HERNANDO COUNTY County $47,567
FL HIALEAH CITY Municipal $89,519
FL HIGHLANDS COUNTY County $13,316
FL HILLSBOROUGH COUNTY County $364,147
FL HOMESTEAD CITY Municipal $70,615
FL INDIAN RIVER COUNTY County $25,000
FL JACKSON COUNTY County $16,685
FL JACKSONVILLE BEACH CITY Municipal $15,027
FL JACKSONVILLE CITY Municipal $613,641
FL JUPITER TOWN Municipal $14,492 _
FL KEY WEST CITY Municipal $15,722
FL KISSIMMEE CITY Municipal $45,776
FL LAKE CITY Municipal $14,759
FL LAKE COUNTY County $63,744
FL LAKE WORTH CITY Municipal $43,102
FL LAKELAND CITY Municipal $43,182
FL LARGO CITY Municipal $43,690
FL LEE COUNTY County $135,536
FL LEESBURG CITY Municipal $20,829
FL LEVY COUNTY County $14,920
FL MADISON COUNTY County $10,481
FL MANATEE COUNTY County $164,814
FL MARION COUNTY County $115,429
FL MARTIN COUNTY County $34,198
FL MELBOURNE CITY Municipal $71,177
FL MIAMI BEACH CITY Municipal $79,359
FL MIAMI CITY Municipal $449,495
FL MIAMI GARDENS CITY Municipal $152,033
FL MIAMI-DADE COUNTY County $673,213
FL MONROE COUNTY County $17,460
FL NASSAU COUNTY County $51,631
FL NEW PORT RICHEY CITY Municipal $13,396 _
FL NORTH MIAMI BEACH CITY Municipal $33,503
FL NORTH MIAMI CITY Municipal $57,220
FL NORTH PORT CITY Municipal $11,818
FL OCALA CITY Municipal $46,204
FL OCOEE CITY Municipal $16,043
FL OKALOOSA COUNTY County $32,540
FL OKEECHOBEE COUNTY County $18,957
FL OPA-LOCKA CITY Municipal $36,097
FL ORANGE COUNTY County $532,811
FL ORLANDO CITY Municipal _$291,767
FL OSCEOLA COUNTY County $69,573
FL PALATKA CITY Municipal $14,118
FL PALM BAY CITY Municipal $45,134
FL PALM BEACH COUNTY County $228,558
FL PALMETTO CITY Municipal $21,925
FL PANAMA CITY Municipal $31,043
FL PASCO COUNTY County $120,910 _
FL PENSACOLA CITY Municipal $39,038
FL PINELLAS PARK CITY Municipal $24,091
FL PLANT CITY Municipal $22,594
FL POLK COUNTY County $125,990
FL PORT ST LUCIE CITY Municipal $32,861
FL PUTNAM COUNTY County $48,022
FL RIVIERA BEACH CITY Municipal $56,578
FL _ROYAL PALM BEACH VILLAGE Municipal $11,417
0
FL SANFORD CITY Municipal $27,915
FL SANTA ROSA COUNTY County $20,508
FL SARASOTA CITY Municipal $45,722
FL SARASOTA COUNTY County $59,573
FL SEMINOLE COUNTY County $55,803
FL ST AUGUSTINE CITY Municipal $10,054
FL ST CLOUD CITY Municipal $14,118
FL ST JOHNS COUNTY County $41,658
FL SUMTER COUNTY County $11,738
FL SUWANNEE COUNTY County $11,203
FL TAMPA CITY Municipal $244,574
FL TARPON SPRINGS CITY Municipal $16,604
FL TEMPLE TERRACE CITY Municipal $10,535
FL TITUSVILLE CITY Municipal $26,284
FL VOLUSIA COUNTY County $77,033
FL WALTON COUNTY County $10,882
FL WELLINGTON VILLAGE Municipal $12,915
FL WEST PALM BEACH CITY Municipal $81,017
FL WINTER GARDEN CITY Municipal $17,941
FL WINTER HAVEN CITY Municipal $21,230