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11-8267 JARC
Sponsored by: City Manager Resolution No. 11-8267 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO APPLY FOR FY10 - FY11 FEDERAL JOB ACCESS REVERSE COMMUTE (JARC) FUNDING AND FURTHER ENTER INTO AN INTERLOCAL AGREEMENT WITH SOUTH FLORIDA REGIONAL TRANSIT AUTHORITY (SFRTA) FOR EXTENDING AND ENHANCING THE OPERATION OF THE CITY BUS SHUTTLE SERVICE AND PROVIDE MATCHING FUNDS FROM THE MIAMI-DADE PEOPLE'S TRANSPORTATION (PTP) IN SUPPORT OF THE OPERATING COSTS, PAYABLE FROM ACCOUNT NO. 44- 541810, PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING AN EFFECTIVE DATE WHEREAS, the Job Access Reverse Commute (JARC) and the South Florida Regional Transportation Authority (SFRTA) are the funding sources for the operation of the City's bus- shuttle service; and WHEREAS, pursuant to Resolution 10-8019, the City of Opa-locka desires to extend and enhance the operation of the of the City's bus shuttle service; and WHEREAS, JARC provides funding for local programs that offer job access and addresses transportation challenges of low-income and welfare recipients seeking employment; and WHEREAS, SFRTA is obligated to connect riders to Tri-Rail and is responsible for overseeing and administering the JARC programs for FY 2011-2011 projects; and WHEREAS, the City of Opa-locka will apply for Job Access Reverse Commute (JARC) funding, and enter into an Interlocal Agreement with South Florida Regional Transportation Authority (SFRTA) for funding of said service; and Resolution No. 11-8267 WHEREAS, the City of Opa-locka must contribute 50% of the total cost of the Operating Funding Request, which will come from the Miami-Dade People's Transportation Plan (PTP) Funds, payable from Account No. 44-541810. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka authorizes the City Manager to apply for FY 2010 /FY 2011 Federal Job Access Reverse Commute (JARC) Funding and further enter into an Interlocal Agreement with South Florida Regional Transit Authority (SFRTA) for extending and enhancing the operation of the City Bus Shuttle Service, and to provide matching funds in support of the operating costs, which will come from the Miami-Dade People's Transportation Plan (PTP) Funds, payable from Account No. 44-541810. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 2"d day of ugust, 2011., MYRA AYLOR MAYOR Attest to: 1 bora S. Ir y City Clerk Approved as to f• m a . legal suff •• cy: ldLA . it 412 Josep• G, 1 r City , ttorn•y Resolution No. 11-8267 Moved by: VICE MAYOR JOHNSON Seconded by: COMMISSIONER MILLER Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Miller: YES Commissioner Tydus: YES Vice-Mayor Johnson: YES Mayor Taylor: YES OQD.,oCka 9 U D aq^r>nn�E� Memorandum TO: Mayor Myra L. Taylor Vice Mayor Dorothy Johnson Commissioner Timothy Holmes Commissioner Rose Tydus Commissioner ail Miller FROM: Bryan K. Finnie, Inte ' :� age DATE: July 13,2011 4400W RE: Transit Ci ator Funding Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR FY 2010 & 2011 FEDERAL JOB ACCESS REVERSE COMMUTE (JARC) FUNDING AND FURTHER ENTER INTO AN INTERLOCAL AGREEMENT WITH SOUTH FLORIDA REGIONAL TRANSIT AUTHORITY (SFRTA) FOR EXTENDING AND ENHANCING THE OPERATION OF THE CITY'S BUS SHUTTLE SERVICE IN THE AMOUNT UP TO FIVE HUNDRED THOUSAND ($500,000.00) DOLLARS AND PROVIDE MATCHING FUNDS IN SUPPORT OF THE OPERATING COSTS; PROVIDING FOR AN EFFECTIVE DATE. Description: The City of Opa-locka, through grant funding from Miami Dade County MPO embarked on a Transit/Circulator study which identified and developed two routes (south route, north route) to meet the underserved transit needs of the city and through grant funding from the FY 2008/ FY 2009 Job Access Reverse Commute (JARC) and the South Florida Regional Transportation Authority (SFRTA) implemented the Transit Circulator. To expand the current service and secure funding for the program beyond the current contract period, the FY 2010 & 2011 JARC and SFRTA program was identify as potential funding source. Funding will be requested to fund operating cost for weekend services for the remaining period on the current project contract and sustain the project beyond the current contract period. The JARC program was established to address the unique transportation challenges faced by welfare recipients and low-income persons seeking to obtain and maintain employment. The SFRTA has an obligation to connect riders to tri- rail within Miami Dade County. Financial Impact: A minimum match of 50 percent (up to $500,000.00) of total project cost is required for Operating Funding Request. The match will come from Miami-Dade People's Transportation Plan(PTP) Funds—Account#44-541810. Implementation Time Line: The deadline for submitting an application is September 9, 2011. Legislative History: Resolution Nos. 10-8019; 10-8155 Recommendation(s): Staff is recommending the approval because the additional funding will allow the City to provide weekend service and the Resolution authorizing the submission must be included in the application. Attachment(s): FY 2010 & 2011 JARC and New Freedom Guidelines and Application Form Resolutions END OF MEMORANDUM i f / ,. RTA1 SOUTH FLORIDA RIGIONAL AUTHORITY 144 Fiscal Year 2010 & 2011 5316 Job Access Reverse Commute and 5317 New Freedom Programs Guide and Application Package • Miami Urbanized Area (Broward, Miami-Dade, and Palm Beach Counties) June 2011 FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs TABLE OF CONTENTS Page JARC and NF Program Overview 1 Estimated Funding Availability 1 Eligible Applicants 2 Important Program Dates 2 Important Instructions for Applicants 2 Technical Assistance and Contact Information 2 Direct Recipient and Sub-recipient Responsibilities 3 Project Eligibility and Expenses 3 Purchase of Vehicles 4 Local Match Requirements 4 Application Review and Selection Process 5 Funding Limitations 5 Financial Management 5 Reporting Requirements 5 Application Deadline 6 Application Submittal 6 Appendix A: Application Package Appendix B: JARC and NF Eligible Projects Appendix C: Selection Criteria a x lit!;* L.11:„.,"; 41t:_iltt4j:!"_ s FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF) Programs JARC AND NF PROGRAM OVERVIEW The Safe, Accountable, Flexible, Efficient Transportation Act, a Legacy for Users (SAFETEA-LU) was enacted in August 2005 and provides funding for Federal surface transportation programs, including the Section 5316 Job Access and Reverse Commute (JARC) and Section 5317 New Freedom (NF) programs. The Job Access and Reverse Commute (JARC) program is intended to provide funding for local programs that offer job access and reverse commute services which provide transportation for low income individuals who may live in the city core and work in suburban locations. The program also is intended to improve access to transportation services to employment, job training and support activities for welfare recipients and eligible low-income individuals. The New Freedom Program (NF) is intended to encourage services and facility improvements to address the transportation needs of persons with disabilities that go beyond those required by the Americans with Disabilities Act(ADA). The South Florida Regional Transportation Authority (SFRTA) as the designated recipient is responsible for overseeing and administering the JARC/NF programs in the Miami Urbanized Area (urbanized areas of Broward, Miami-Dade, and Palm Beach Counties). Through a competitive selection process, the SFRTA will select projects for FY 2010 & 2011 funding and carryover funds from FY 2007. SFRTA will submit the selected projects to the Federal Transit Administration (FTA)for final determination. Once FTA's concurrence is received, a sub-recipient agreement will be executed by the applicants and SFRTA authorizing the initiation of scope of the projects. The potential for sustainability and self-sufficiency beyond the grant period will be a major determining factor for operating projects. In order to achieve the most benefit with available resources, project readiness will be considered for all project types. ESTIMATED FUNDING AVAILABILITY Indicated below are the estimated JARC and New Freedom funds available for this application cycle. This estimate of available funding is subject to revision as previously programmed funds or additional Federal appropriations become available. Program FY2010 FY2011 Carryover Total Funds JARC $3,586,567 $3,581,172 $167,758 $7,335,497 New Freedom $2,050,227 $2,060,816 $840,700 $4,951,743 Total $5,636,794 $5,641,988 $1,008,458 $12,287,240 Note:SFRTA,the Designated Recipient for JARC and New Freedom programs in the Miami UZA, may use up to 10 percent of the yearly apportionment of funding for administration,planning,and technical assistance. 1 FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs ELIGIBLE APPLICANTS The following organizations are eligible to submit applications for JARC/New Freedom funding: • Private nonprofit organizations; • State or local governmental authorities, and • Operators of public transportation services, including private, for-profit operators of public transportation services Only organizations whose proposed public transportation projects serve the Miami Urbanized Area are eligible to apply. IMPORTANT PROGRAM DATES Date(s) Action June 15,2011 Call for Projects June 28, 2011 Pre-application Teleconference September 9, 2011 Applications due before 12:00 noon EST October 25, 2011 PTAC Board Meeting- Presentation of preliminary Program of Projects(POP) December 2, 2011 POP presented to SFRTA Board for Approval IMPORTANT INSTRUCTIONS FOR APPLICANTS All applicants must strictly adhere to the following procedures: • All applicants must use the application provided in Appendix A of this document. Any alterations to the application or the use of a non-standard application will result in rejection. • All application responses must be type written. Hand written applications will be rejected. • Incomplete applications (technically and administratively) will be rejected. The applicant must submit all necessary information to evaluate the application. • Project cost and revenue data must be clearly provided using the forms provided in the application. Non use of the budget sheets provided in Appendix A will result in rejection. Additional information may be provided as an appendix to the application. The applicant must provide all the information used to estimate the proposed project cost, local match, revenues, etc. Inadequate information may result in the rejection of application. • Applications are due to the SFRTA before 12:00 noon EST on September 9, 2011. This is a competitive process. Therefore, late or incomplete applications will be rejected regardless of the circumstances. TECHNICAL ASSISTANCE AND CONTACT INFORMATION The SFRTA will provide technical assistance to prospective applicants to assist them with questions they may have with regard to the Program and Application. All applicants are strongly encouraged to participate in the pre-application teleconference. Applicants may refer to the program website or contact the SFRTA directly by phone or email. Please submit all questions in writing. SFRTA Contact Information: Ms. Natalie Yesbeck Pustizzi South Florida Regional Transportation Authority(SFRTA) Phone: (954) 788-7957 Email: JARC-NF@sfrta.fl.gov Fax: (954) 942-3325 Program Website: www.sfrta.fi.gov/grants 2 FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF) Programs DIRECT RECIPIENT AND SUB-RECIPIENT RESPONSIBILITIES The competitive selection process may result in JARC and/or NF funds being allocated to a transit authority that is a designated recipient of Section 5307 funds, and thus, typically receives funds directly from FTA. Such agencies will be required to become a direct recipient of JARC and/or NF funds from FTA. If this occurs, the SFRTA and the direct recipient will enter into a supplemental agreement to release the SFRTA from any liability under the grant agreement. All other recipients (i.e., sub-recipients) will be required to enter into a sub-recipient agreement with SFRTA in order to receive funding and implement the project. The applicants must submit a resolution adopted by their governing body specifying the applicant has the authority to file a grant application to the SFRTA, indicating who has the authority to act on behalf of the applicant, and that the applicant will provide local share. The local match certification is provided in Appendix A. All applicants are encouraged to work with other interested parties that may be affected by the proposed project. Projects are evaluated, in part, on an applicant's demonstrated efforts to coordinate with other parties. Evidence of such coordination may be demonstrated through letters of support or through other appropriate documentation. PROJECT ELIGIBILITY AND EXPENSES The JARC projects should comply with program objectives outlined in FTA Circular C. 9050.1, and the NF projects should comply with the program objectives outlined in FTA Circular C. 9045.1. For a detailed list of eligible projects, please refer to Appendix B: JARC and NF Eligible Projects. Furthermore, to be eligible for funding, projects must be consistent with and derived from a locally developed, coordinated public transit-human services transportation plan (HSTP/"Coordinated Plan"). Broward, Miami-Dade, Palm Beach Counties have developed Transportation Disadvantaged Service Plans (TDSPs) that are considered as Coordinated Plans. Applicants are encouraged to familiarize themselves with the local HSTP/TDSP. The Coordinated Plans of Broward, Miami-Dade, and Palm Beach Counties are available online in the SFRTA website www.sfrta.fl.gov/grants. The proposed JARC and NF projects must be confined to the geographic boundaries of the Miami Urbanized Area (Broward, Miami-Dade, and Palm Beach counties). Operating, capital, and mobility management/planning projects are eligible under both the JARC and NF programs. General administrative expenses are not considered as an eligible expense. For JARC, operating, capital and mobility management/planning expenses are eligible that support the development and maintenance of transportation services designed to transport low-income individuals and welfare recipients to and from jobs and activities related to their employment and to support reverse commute projects. For New Freedom, operating, capital and mobility management/planning expenses are eligible that support new public transportation services and alternatives beyond those required by the Americans with Disabilities Act of 1990 (ADA) designed to assist individuals with accessing transportation services, including to and from jobs and employment services. For the purpose of the New Freedom Program, "new" service is any service or activity that was not operational on August 10, 2005, as evidenced by inclusion in the Transportation Improvement Plan (TIP) or the State Transportation Improvement Plan (STIP). In other words, if not for the New 3 FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs Freedom Program, these projects would not have consideration for funding and proposed service enhancements would not be available for individuals with disabilities. Recipients or sub-recipients may not terminate ADA paratransit enhancement or other services funded as of August 10, 2005, in an effort to reintroduce the services as "new" and then receive New Freedom funds for those services. Projects currently receiving JARC/NF funds may be eligible for continued funds. PURCHASE OF VEHICLES All vehicle purchases must comply with procurement requirements outlined in FTA Circular 4220.1 or latest version. The applicants are responsible for the procurement process and will be reimbursed only after the purchase invoices are submitted. No advance payments will be made by SFRTA to applicants toward purchasing of vehicles under any circumstances. LOCAL MATCH REQUIREMENTS JARC and New Freedom funds may be used to finance capital, mobility management/planning and operating expenses. The federal share of eligible capital and mobility management expenses may not exceed 80 percent of project costs. The federal share of eligible operating expenses may not exceed 50 percent of project costs. Match Requirements Type of Funding Maximum Federal Share Minimum Local Share Capital 80% 20% Operating 50% 50% Mobility Management/Planning 80% 20% Consistent with FTA guidance, the local share must be provided from sources other than U.S. Department of Transportation (USDOT) funds. No FTA program funds can be used as a source of local match for other FTA programs, even when used to contract for service. Examples of sources of local match that may be used include the following: • State or local appropriations • Other non-DOT Federal funds • Dedicated tax revenues • Private donations • Net income generated from advertising and concessions • Toll Revenue Credit(Capital Projects only) Fare box revenue is considered an income and is deducted from the total operating cost to determine the net cost of the activity. However, it is important to note that fare box revenue may not be used as local match. A sample calculation to determine local cash match for two projects is provided below. Operating Projects(50% All Other Projects(20% Steps to Calculate Local Match Local Match Required) Local Match Required) 1) Start with Total Project Budget: $100,000 $100,000 4 FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs 2) Deduct Project Income(e.g.,fare box revenue ($10,000) ($0) for operating projects): 3) Deducting the revenue or project income $80,000 $100,000 produces the net project cost: 4) Multiply the net project cost by the required a o percentage match: x 50% x 20% 5) The resultant figure is the minimum amount of $45,000 $20,000 local match required: APPLICATION REVIEW AND SELECTION PROCESS The SFRTA is conducting this call for projects as part of a competitive selection process. After initial screening by SFRTA staff to determine eligibility,the SFRTA's Planning Technical Advisory Committee (PTAC), which consists of representatives from two Florida DOT districts, as well as three local transit operators,two Regional Planning Councils, and three MPOs, will evaluate and score the applications. The evaluation will be strictly based on the content of the written application. The ranked Program of Projects (POP) will then be submitted to the SFRTA Governing Board for approval at its regularly scheduled meeting in December 2011. Once approved, the POP will be submitted to FTA for final determination of funding. The criteria and methods for ranking project applications can be found in Appendix C: Selection Criteria. The criteria are designed to affirm project eligibility of the submitted projects and to gauge the relative strengths of the projects with respect to: • Eligibility • Coordination and Consistency with the HSTP/TDSP • Project readiness/ability to implement • Sustainability • Need • Efficiency FUNDING LIMITATIONS Applicants may request for project funding of up to twoyears in any funding cycle. However, projects may be limited to one year of funding at the discretion of the PTAC. The PTAC may recommend project approval at an amount and scope less than originally requested. Grant contract budgets may be lower than amounts originally awarded based on refined cost estimates. Funds should be expended three years from the date of award. FINANCIAL MANAGEMENT Applicants whose projects are selected for JARC and/or New Freedom Program funds will be required to comply with all FTA requirements and are subject to audits and monitoring reviews. REPORTING REQUIREMENTS Successful applicants will be required to comply with FTA reporting requirements. Quarterly reports and performance measures should be submitted directly to the SFRTA. 5 FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF) Programs APPLICATION DEADLINE The application deadline is 12 noon,September 9, 2011.Applications must be received by SFRTA by this time to be eligible for consideration. Applications found to be incomplete or received after the deadline will not be considered for funding. No exceptions will be made. APPLICATION SUBMITTAL Six(6)completed hard copy applications and one digital application must be submitted to: South Florida Regional Transportation Authority Attn:JARC/NF 800 NW 33rd Street Pompano Beach, FL 33064 6 FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs APPENDIX A: APPLICATION PACKAGE Contents of Grant Application Package Application Checklist Section 1: Summary of Application Section 2: Project Information Section 3: Additional Information - Operating Projects Only Section 4:Additional Information - Capital/Mobility Management Projects Only Section 5: Summary of Project Cost Section 6: Letters of Support Exhibits Exhibit Al: Governing Board Resolution and Local Match Certification Exhibit A2: Local Match Certification Exhibit B: Public Hearing Exhibit C: Single Audit Act Exhibit C-1: Certification of Exemption Exhibit D: Federal Certification and Assurances Exhibit E: Disadvantaged Business Enterprise Program FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs Application Checklist The following information must be included in the final JARC or New Freedom application packet to be considered complete. Incomplete applications will be disqualified after the application deadline has passed. Six(6) copies of the application must be submitted on 81/2 x 11 inch paper and bounded with a paper clip or black binder clip and in electronic format on a CD. Failure to provide either will disqualify project from consideration. ALL PROJECT APPLICATIONS MUST BE RECEIVED AT THE SOUTH FLORIDA REGIONAL TRANSPORTATION AUTHORITY OFFICE BY SEPTEMBER 9, 2011 AT 12:00 NOON EST. ❑ Signed Application Checklist ❑ Section 1: Summary of Application ❑ Section 2: Project Information ❑ Section 3: Additional Information -Operating Projects Only ❑ Section 4: Additional Information-Capital/Mobility Management Projects Only ❑ Section 5: Summary of Project Cost ❑ Section 6: Letters of Support ❑ Exhibit Al: Governing Board Resolution and Local Match Certification ❑ Exhibit A2: Local Match Certification (To be filled by entities without a Governing Board) ❑ Exhibit B: Public Hearing ❑ Exhibit C: Single Audit Act ❑ Exhibit C-1: Certification of Exemption ❑ Exhibit D: Federal Certification and Assurances n Exhibit E: Disadvantaged Business Enterprise Program Name: (Individual authorized to execute contracts with South Florida Regional Transportation Authority) Signature: Date: ii FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs SECTION 1: SUMMARY OF APPLICATION Application Type Please indicate whether this is a JARC or New Freedom Application. CHECK ONLY ONE PROGRAM. If both Program boxes below are checked,the application may be deemed ineligible. ❑ Section 5316 -Job Access and Reverse Commute(JARC) ❑ Section 5317 - New Freedom Applicant Name and Contact Information Name of Applicant Contact Person Address Email Phone Number Organization Type ❑ Local Government Authority ❑ Private Non-Profit Organization(please attach IRS 501(c)(3)documentation of non-profit status) ❑ Public Operator of Public Transportation Services ❑ Private Operator of Public Transportation Services Partnering Organization and Contact Information (Indicate N/A if not applicable) Partnering Organization Contact Person Address Email Phone Number Project Type(place an X in the appropriate box) Capital Only Operating Only Capital &Operating Mobility Management/Coordinated Planning Project Information Project Name Service Area Start Date Total Project Cost JARC/NF Funding Requested Number of Years for Which Funding Requested Total Local Match IMPORTANT: Cost information provided in the above table will be used when the projects are evaluated and funding is requested for successful projects from FTA. To the best of my knowledge, all information in this application is true and accurate.The document has been duly authorized by the governing body or authorized representative of the applicant and the applicant will comply with any certifications and assurances if the fund is awarded. Signature of Authorized Representative Printed Name of Authorized Representative Date iii FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs SECTION 2: PROJECT INFORMATION 1) Project Title: 2) Provide a description of the project. If the project has multiple elements (i.e., operating, mobility management, capital), please include a description of how these elements relate to each other. For all services, please include anticipated hours of operation by day of week. Also, specify what populations the project will serve and how will the project be marketed to those populations. In addition, cite any market studies conducted and the corresponding recommendations that contributed to the development and/or service design of the project. If the project will serve others in addition to the target population, specify how you will assure that the target population will be given priority on all project activities and how the availability of service to the target population will not be compromised by the provision of services to those other than the target population. 3) Describe the geographic boundaries of the project. Applicants must attach a map (8.5 x 11) depicting the project boundaries. 4) Provide the total estimated population of the project service area. 5) Specify which elements your project includes (check all that apply). For a detailed list of eligible projects, please refer to Appendix B:JARC and NF Eligible Projects. ❑ Capital (80%Federal/20% Local Match) ❑ Operating(50%Federal/50% Local Match) ❑ Mobility Management/Planning(80% Federal/20% Local Match) iv FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs 6) Specify the type of project. ❑ Continuation of an Existing JARC/NF Project ❑ Expansion of an Existing Project not previously funded through JARC/NF ❑ New Project 7) Estimate the number of low-income population and individuals with disabilities that will be served by the project and provide an explanation as to how the estimate was determined. 8) Please specify what unmet needs this project is designed to meet and how those unmet needs were identified. 9) Please explain how this project will address the unmet needs identified in question 8. v FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs 10) Explain how this project will utilize or coordinate with existing public transportation providers. This should include a discussion of anticipated formal agreements, arrangements to coordinate services, joint funding initiatives, the pooling of resources and any other coordination efforts planned or already initiated. 11) Explain how this project will utilize or coordinate with human service agency providers and/or other private non-profit/for-profit operators. This should include a discussion of anticipated formal agreements,arrangements to coordinate services,joint funding initiatives or the pooling of resources and any other coordination efforts planned or already initiated. 12) Please provide the number of months needed upon receipt of award to begin providing services to the project's target population. If your service is dependent upon the purchase of vehicles, use the vehicle anticipated delivery date as your starting point to determine the number of months needed to begin initiation of service. vi FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF) Programs 13) How will the project be monitored and evaluated on an ongoing basis? What criteria will be used to establish the success of the project? Please note that the FTA requires that the following measures be reported on by program: JARC • Actual or estimated number of jobs that can be accessed as a result of geographic or temporal coverage of JARC projects implemented In the current reporting year. • Actual or estimated number of rides(as measured by one-way trips)provided as a result of the JARC projects implemented In the current reporting year. New Freedom • Services provided that Impact availability of transportation services for Individuals with disabilities as a result of the New Freedom projects Implemented In the current reporting year. Examples include geographic coverage,service quality and/or service times. • Additions or changes to environmental Infrastructure(e.g.,transportation facilities,sidewalks,etc),technology, vehicles that Impact availability of transportation services as a result of the New Freedom projects implemented in the current reporting year. • Actual or estimated number of rides(as measured by one-way trips)provided for individuals with disabilities as a result of New Freedom projects implemented in the current reporting year. 14) Does your organization or agency provide similar services to the project you are seeking to fund? 15) Does your organization have experience in administering federal grants? vii FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs SECTION 3:ADDITIONAL INFORMATION OF OPERATING PROJECTS Questions 16 - 23 apply to projects that include an operations element. If your project does not include an operations element,please skip to question 25. 16) Indicate the proposed operator of the service. ❑ Applicant will operate service ❑ Service will be contracted out (if service is contracted out, please explain how an operator will be selected or if already known, please identify the operator). 17) If the proposed project is the continuation of an existing JARC/NF funded project, is the project currently meeting its main objectives including serving target population ridership projections? 18) If the proposed project is an expansion of an existing project,explain how the expanded project will differ from the current service with respect to service coverage area, hours of service, trip purpose, or level of service. For instance, will reservations requirements be less restrictive allowing same-day reservations instead of requiring reservations 24 hours in advance? 19) Explain how the project you are seeking funding for differs from other services in the area with respect to service coverage area, hours of service, trip purpose, or level of service. For instance, will reservation requirements be less restrictive allowing same-day reservations instead of requiring reservations 24 hours in advance? viii FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs 20) Explain what connections the project provides to key destinations and activity centers, particularly those destinations that present opportunities for employment assistance or employment. Be as specific as possible in identifying significant destinations. 21) Explain how this project provides access to other transportation services that go beyond the project's proposed geographic boundary. 22) Please provide the projected ridership in the table below. PROJECTED RIDERSHIP(12-month period) Program Target Population Current Ridership(one-way Projected Ridership(one-way trips) trips) JARC Low Income/Welfare New Freedom Individuals with Disabilities Other TOTAL ix FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs Explain how the ridership and cost estimates were determined. 23) Please provide operating funding request in the table below. OPERATING FUNDING REQUEST(50%/50%Match Required) 12-month period 24-month period(maximum allowable) Total Operating Cost(all eligible $ $ operating costs) Less Project Revenues(Fare box) $( ) $( Net Project Cost $ $ Local Share Requirement $ $ (50%of Net Project Cost) Request for Operating Funding $ $ If the funding request is for any other duration,clearly state the project duration, Provide supplementary budget sheets to illustrate how the total operating cost was derived. If funding is sought for multiple routes, cost estimates must be provided for individual routes. Failure to provide necessary details to justify the project cost may result in rejection of the application. If the funding request is for expanding an existing service that currently does not receive JARC/NF funding; only the expansion portion of the project is eligible for JARC/NF funding consideration. 24) Based on the projected ridership and operating cost,estimate the cost per one-way trip. x FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs SECTION 4:ADDITIONAL INFORMATION OF CAPITAL/MOBILITY MANAGEMENT PROJECTS Questions 25-28 apply to projects that include Capital and/or Mobility Management elements. If your project does not include these elements,please skip to question 29. 25) For each capital project element, please provide the appropriate information in the table below: CAPITAL FUNDING REQUEST(80%/20% Match Required) Capital Elements Estimated Cost Local Share Federal Request $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ $ Provide supplementary budget sheets to illustrate how the total capital cost was derived. Failure to provide necessary details to justify the project cost may result in rejection of the application. 26) For each element identified in question #24(with the exception of vehicles), please explain the major items that are included in the estimated cost and how the estimate was derived. 27) For each Mobility Management/Planning project element, please provide the appropriate information below: MOBILIY MANAGEMENT/PLANNING FUNDING REQUEST(80%/20% Match Required) Major Activities Estimated Cost Local Share Federal Request $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ $ xi FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs 28) For each element identified in question #26, please explain the major items that are included in the cost estimate and how the estimate was derived. xii FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs SECTION 5: SUMMARY OF PROJECT COST Questions 39-31 apply to all projects. 29) Provide the requested information in the following table for the year you are requesting funds. If you are using Toll Credits as match for an allowable activity, please indicate "Toll Credit" in the appropriate box and have the Federal share reflect 100% of the net project cost. Transfer the information from questions 22, 24, and 26 as appropriate for the funding request. If a request is for less than 12 months please note the funding period in terms of months. TOTAL FUNDING REQUEST Year 1Request Year 2 Request Eligible Project Activities Federal Local Total Net Federal Local Total Net Funding Match Cost Funding Match Cost Operating- 50% $ $ $ $ $ $ Match Required $ $ $ $ $ $ Capital - 20% $ $ $ $ $ $ Match Required $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Mobility Management/ Planning- 20% $ $ $ $ $ $ Match Required TOTAL $ $ $ $ $ $ 30) Indicate the source of local match for each year that funding is requested. If local match funds are being derived from an existing grant, please attach a copy of the grant agreement/contract or supporting documentation. 31) Is there a commitment of funds beyond the requested grant period? ❑Yes ❑ No If yes, please explain the nature of the commitment. If no, please explain the steps you will take to attain sustainability. xiii FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs SECTION 6: LETTERS OF SUPPORT Letters of Supoort All letters of support must be submitted with the application. Letters should indicate the nature of support(financial, participation,coordination, etc.). Indicate if letters of support are included. ❑Yes ❑ No xiv FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF) Programs APPLICANT SIGNATURE I certify, to the best of my knowledge, that the information in this application is true and accurate and that this organization has the necessary fiscal, data collection, and managerial capability to implement and manage the projects associated with this application. Applicant Agency Project Title Name of Signatory Title of Signatory Authorized Signature Date xv FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs EXHIBIT Al: GOVERNING BOARD RESOLUTION AND LOCAL MATCH CERTIFICATION TO BE COMPLETED BY ALL APPLICANTS WITH A GOVERNING BOARD. Resolution No. Project Title Resolution authorizing applications for and execution of a Job Access Reverse Commute or New Freedom grant agreement under the South Florida Regional Transportation Authority's general authority to make such Grants. Whereas,the South Florida Regional Transportation Authority("SFRTA"), is authorized make such grants as the designated recipient of Job Access Reverse Commute and New Freedom programs for Broward, Miami-Dade, and Palm Beach counties;and Whereas,the SFRTA has the power to expend funds for use in connection with Job Access Reverse Commute or New Freedom projects,and Whereas, the SFRTA has the power to make and execute all contracts and other instruments necessary or convenient to the exercise of its powers,and Whereas,approval for said funds will impose certain financial obligations upon the recipient NOW,THEREFORE,BE IT RESOLVED BY THE GOVERNING BOARD OF THE[ Name of Applicant]: Section 1.That the [ Authorized Official], { Title]and his/her successor is authorized to execute and file applications on behalf of[ Name of Applicant] with the South Florida Regional Transportation Authority for a Job Access Reverse Commute or New Freedom grant for[ Project Title]. Section 2. That the [ Authorized Official], ( Title) and his/her successor is authorized to furnish such additional information, assurances, certifications and amendments as the SFRTA may require in connection with this Job Access Reverse Commute or New Freedom grant agreement application. Section 3. That the [ Authorized Official], ( Title] and his/her successor certify that ( Name of Applicant) will provide the required local match from ( Source of Funds and the Amount of Local Match)funds. Section 4. That the [ Authorized Official], ( Title) and his/her successor is authorized and directed on behalf of the [ Name of Applicant] to execute and deliver grant agreements and all subsequent amendments thereto between the [ Name of Applicant] and the SFRTA for Job Access Reverse Commute or New Freedom grant, and the Secretary of the ( Name of Applicant) is authorized and directed on behalf of the I Name of Applicant] to attest said agreements and all subsequent amendments thereto. Section 5. That the [ Authorized Official], ( Title) and his/her is authorized and directed to take such action as is necessary or appropriate to implement, administer and enforce said agreements and all subsequent amendments thereto on behalf of the I Name of Applicant]. PRESENTED and ADOPTED the day of ,20 Signature of Authorized Official Signature of Attest Title Title xvi FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs EXHIBIT A2: LOCAL MATCH CERTIFICATION TO BE COMPLETED BY ALL APPLICANTS WITHOUT A GOVERNING BOARD. The undersigned hereby certifies that is authorized to enter (applicant) into an Agreement with the South Florida Regional Transportation Authority to receive a Section 5316 (Job Access and Reverse Commute) and/or a Section 5317 (New Freedom) grant for programs and services designed to improve access to transportation for people with disabilities or individuals with lower incomes as noted herein. The undersigned also certifies that agrees to provide the (applicant) requisite local share of(Enter the amount]from (Enter source(s) of funds]funds. Name Title Notary: Organization xvii FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs EXHIBIT B: PUBLIC MEETING An opportunity for a public hearing is required ONLY for Public Agencies requesting capital grants under Sections 5316 and 5317. An application for Section 5316 and/or Section 5317 submitted by a public agency should contain a copy of the notice of public hearing(identified as Exhibit B) and an affidavit of publication. If Exhibit B is not applicable,this should be stated in the application. A public notice should contain all pertinent information relating to the project (such as number and types of vehicles as well as the estimated cost of the vehicles) and should be published at least one time in a newspaper of general circulation in the applicant's service area, no less than 15 or more than 30 days prior to the submission of an application. The notice should state that persons requesting a hearing must notify the applicant of the request, in writing, and send a copy of the request for a hearing to the SFRTA. The deadline for hearing requests must be prior to the date applications are due at the SFRTA. If a hearing is requested: 1. A hearing must be conducted; 2. The SFRTA must be notified of the date,time,and location of the hearing; and 3. A copy of the minutes of the hearing (to include a discussion of issues raised and resolution of issues) must be submitted to SFRTA, before a Section 5316 and/or 5317 award can be made. xviii FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF) Programs EXHIBIT C: SINGLE AUDIT ACT(as described in OMB Circular A-133) 1. If the applicant receives$500,000 or more for the current fiscal year from all Federal sources: A. It is subject to the Single Audit Act. If this requirement applies: a. A copy of the applicant's most recent audit report must be submitted with the application if this was not done previously.The report should be marked "Exhibit C." b. If the most recent audit report was previously sent to the SFRTA,the date submitted should be shown in "Exhibit C" in the application. c. Applicants that received a Section 5316 and/or a Section 5317 award in the last fiscal year should include a copy of the pages from the annual audit that indicates the auditor specifically tested for Section 5316 and/or Section 5317 requirements and certifies compliance. 2. If the applicant does not receive$500,000 or more in Federal funds for the current fiscal year from all Federal sources combined, AND/OR 3. If the applicant receives ONLY Section 5316 and/or Section 5317-funded vehicles/equipment, a. It is exempt from the Single Audit Act. b. Exhibit E,Attachment 1(below) must be submitted with the Application. EXHIBIT C-1 - Certification of Exemption from Single Audit Act IT IS HEREBY CERTIFIED THAT the applicant: 1. Will not receive $500,000 or more for the current Fiscal Year from all federal sources combined, and is,therefore, exempt from the Single Audit Act as described in OMB A-133; and 2. In the event the applicant does receive$500,000 or more in total from all federal sources during the current fiscal year,the applicant will comply with the Single Audit Act and submit to the SFRTA a copy of its most recent audit conducted in compliance with the Act. (Typed name and title of authorized individual) (Signature of authorized individual) (Date) xix FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs EXHIBIT D: FEDERAL CERTIFICATES AND ASSURANCES The last page (Appendix A) of the annual Federal Register Notice that applies to Federal Certifications and Assurances provides applicants with a single signature page on which an applicant and its attorney must certify compliance with the requirements of the various Federal Transit Administration grants or cooperative agreements. The Federal Register Notice is revised annually and is usually available around January 1 of each year. Applicants may obtain a copy of the current year document through the internet at http://www.fta.dot.gov/funding/grants_financing_93.html (then, follow instructions on where to proceed.) If unable to access the form, applicants may contact their FDOT District Office for assistance. The appropriate signed Federal certification/assurance form must be included in the application when it is submitted to the South Florida Regional Transportation Authority. The signature page for Federal Certifications and Assurances should be signed by an individual authorized by the applicant's governing board to sign and submit applications, and its attorney. Blue ink is suggested as it distinguishes an original signature from a photocopied signature. Federal Certifications and Assurances Required of Each Applicant: • Authority of applicant and its representative • Standard Assurances • Debarment, Suspension, and other Responsibility Matters • Drug Free Workplace Certification • Intergovernmental Review Assurance • Federal Transit Administration Master Agreement • Nondiscrimination Assurance • Assurance of Nondiscrimination on the Basis of Disability Procurement Compliance. A.Applicants for Federal Assistance may signify compliance with the above certifications and assurances by placing an "X" at the top of Appendix A next to the statement that reads: The Applicant agrees to comply with applicable requirements of Categories I-XV". If an applicant chooses to do this, no additional notation is necessary, except for the signature on the reverse. OR B. The applicant may signify compliance with certifications and assurances applicable only to the Section 5316 and 5317 programs, specifically, Category XIII, by placing an "X" in Category I, "Certifications and Assurances required of each applicant" (to cover the above- noted items), as well as an "X" in Category XIII. A description of the certifications required by the Section 5316 and/or Section 5317 Program is provided in the annual Federal Register Notice. xx FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs EXHIBIT E: DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM It is the policy of the South Florida Regional Transportation Authority (SFRTA) that Disadvantaged Business Enterprises, as defined in 49 CFR Part 26, shall have the maximum opportunity to participate in the performance of contracts. SFRTA will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR Part 26 on the basis of race, color, sex, or national origin. Contractors are encouraged to take all necessary and reasonable steps to ensure that DBE's have the maximum opportunity to compete for and perform services on contracts, including participation in any subsequent supplemental contracts. If the Contractors intend to subcontract a portion of the services on the project, Contractor are encouraged to seek out and consider DBE's as potential subcontractors, by soliciting their interest, capability,and qualifications. xxi FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs APPENDIX B: JARC and NF Eligible Projects References: FTA Circulars C 9045.1 and C 9050.1 xxii FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs ELIGIBLE SECTION 5316 JOB ACCESS AND REVERSE COMMUTE (JARC) PROJECTS Eligible projects under JARC may include, but are not limited to: • late-night and weekend service; • guaranteed ride home service; • shuttle service; • expanding fixed-route mass transit routes; • demand-responsive van service; • ridesharing and carpooling activities; • transit-related aspects of bicycling (such as adding bicycle racks to vehicles to support individuals that bicycle a portion of their commute or providing bicycle storage at transit stations); • local car loan programs that assist individuals in purchasing and maintaining vehicles for shared rides; • promotion,through marketing efforts, of the: o use of transit by workers with nontraditional work schedules; o use of transit voucher programs by appropriate agencies for welfare recipients and other low-income individuals; o development of employer-provided transportation such as shuttles, ridesharing, carpooling; or o use of transit pass programs and benefits under Section 132 of the Internal Revenue Code of 1986. • supporting the administration and expenses related to voucher programs;1 • acquiring Geographic Information System (GIS)tools; • implementing Intelligent Transportation Systems (ITS), including customer trip information technology; • integrating automated regional public transit and human service transportation information, scheduling and dispatch functions; • deploying vehicle position-monitoring systems; • subsidizing the costs associated with adding reverse commute bus, train, carpool van routes or service from urbanized areas and non-urbanized areas to suburban work places; • subsidizing the purchase or lease by a non-profit organization or public agency of a van or bus dedicated to shuttling employees from their residences to a suburban workplace; • supporting new mobility management and coordination programs among public transportation providers and other human service agencies providing transportation. Mobility management activities may include:2 1 This activity is intended to supplement existing transportation services by expanding the number of providers available or the number of passengers receiving transportation services. Vouchers can be used as an administrative mechanism for payment to providers of alternative transportation services. The JARC program can provide vouchers to low-income individuals to purchase rides, including(1) mileage reimbursement as part of a volunteer driver program,(2)a taxi trip,or(3)trips provided by a human service agency. Transit passes for use on fixed-route or Americans with Disabilities Act of 1990 (ADA) complementary paratransit service are not eligible. Vouchers are treated as an operational expense which requires a 50/50(Federal/local)match. xxiii FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF) Programs • the promotion, enhancement, and facilitation of access to transportation services, including the integration and coordination of services for individuals with disabilities, older adults, and low-income individuals; • support for short-term management activities to plan and implement coordinated services; • the support of state and local coordination policy bodies and councils; • the operation of transportation brokerages to coordinate providers, funding agencies and customers; • the provision of coordination services, including employer-oriented Transportation Management Organizations' and Human Service Organizations' customer-oriented travel navigator systems and neighborhood travel coordination activities such as coordinating individualized travel training and trip planning activities for customers; • the development and operation of one-stop transportation traveler call centers to coordinate transportation information on all travel modes and to manage eligibility requirements and arrangements for customers among supporting programs; and • operational planning for the acquisition of intelligent transportation technologies to help plan and operate coordinated systems inclusive of Geographic Information Systems (GIS) mapping, Global Positioning System technology, coordinated vehicle scheduling, dispatching and monitoring technologies as well as technologies to track costs and billing in a coordinated system and single smart customer payment systems (acquisition of technology is also eligible as a standalone capital expense). • otherwise facilitating the provision of public transportation services to suburban employment opportunities. The labor protection provisions of Section 5333(b) apply to the JARC program. 2 SAFETEA-LU specified that mobility management expenses are eligible under all FTA grant programs as a capital cost (e.g., 80 percent Federal participation). Mobility management techniques may enhance transportation access for populations beyond those served by one agency or organization within a community. For example, a non-profit agency could receive JARC funding to support the administrative costs of sharing services it provides to its own clientele with other low-income individuals and coordinate usage of vehicles with other non-profits, but not the operating costs of the service. Mobility management is intended to build coordination among existing public transportation providers and other transportation service providers with the result of expanding the availability of service. xxiv FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs ELIGIBLE SECTION 5317 NEW FREEDOM (NF) PROJECTS Eligible projects under New Freedom may include, but are not limited to: 1. New Public Transportation Services Beyond the ADA o Enhancing paratransit beyond minimum requirements of the ADA. ADA complementary paratransit services can be eligible under New Freedom in several ways as long as the services provided meet the definition of"new." Eligible projects may include: • expansion of paratransit service parameters beyond the 3/4-mile required by the ADA; • expansion of current hours of operation for ADA paratransit services that are beyond those provided on the fixed-route services; • the incremental cost of providing same day service; • the incremental cost of making door-to-door service available to all eligible ADA paratransit riders, but not as a reasonable modification for individual riders in an otherwise curb-to-curb system; • enhancement of the level of service by providing escorts or assisting riders through the door of their destination; • acquisition of vehicles and equipment designed to accommodate mobility aids that exceed the dimensions and weight ratings established for common wheelchairs under the ADA and labor costs of aides to help drivers assist passengers with over- sized wheelchairs;3 and • installation of additional securement locations in public buses beyond what is required by the ADA. o Feeder services. New"feeder"service to commuter rail, commuter bus, intercity rail, and intercity bus stations, for which complementary paratransit service is not required under the ADA. o Making accessibility improvements to transit and intermodal stations not designated as key stations. Improvements for accessibility at existing transportation facilities that are not designated as key stations established under 49 CFR 37.47, 37.51, or 37.53, and that are not required under 49 CFR 37.43 as part of an alteration or renovation to an existing station,so long as the projects are clearly intended to remove barriers that would otherwise have remained. New Freedom funds are eligible to be used for new accessibility enhancements that remove barriers to individuals with disabilities so they may access greater portions of public transportation systems, such as fixed-route bus service,commuter rail, light rail and rapid rail.This may include: • building an accessible path to a bus stop that is currently inaccessible, including curb cuts,sidewalks,accessible pedestrian signals or other accessible features; • adding an elevator or ramps, detectable warnings, or other accessibility improvements to a non-key station that are not otherwise required under the ADA; • improving signage, or wayfinding technology; or • implementation of other technology improvements that enhance accessibility for people with disabilities including Intelligent Transportation Systems (ITS). o Travel training. New training programs for individual users on awareness, knowledge, and skills of public and alternative transportation options available in their communities. This includes travel instruction and travel training services. 2. New Public Transportation Alternatives Beyond the ADA 3 This concept would permit the acquisition of lifts with a larger capacity,as well as modifications to lifts with a 600 lb design load,and the acquisition of heavier-duty vehicles for paratransit and/or demand-response service. xxv FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs o Purchasing vehicles to support new accessible taxi, ride sharing, and/or vanpooling programs. New Freedom funds can be used to purchase and operate accessible vehicles for use in taxi, ridesharing and/or van pool programs. The vehicles must be able to accommodate a passenger who uses a "common wheelchair" as defined under 49 CFR 37.3, at a minimum, while remaining in his/her personal mobility device inside the vehicle, and meeting the same requirements for lifts, ramps and securement systems specified in 49 CFR part 38,subpart B. o Supporting the administration and expenses related to new voucher programs for transportation services offered by human service providers. This activity is intended to support and supplement existing transportation services by expanding the number of providers available or the number of passengers receiving transportation services. Only new voucher programs or expansion of existing programs are eligible under the New Freedom Program. The New Freedom Program can provide vouchers to individuals with disabilities to purchase rides, including: (a) mileage reimbursement as part of a volunteer driver program; (b) a taxi trip; or (c) trips provided by a human service agency. Transit passes for use on existing fixed-route or ADA complementary paratransit service are not eligible. Vouchers are an operational expense which requires a 50/50 (federal/local) match. o Supporting new volunteer driver and aide programs. New volunteer driver programs are eligible and include support for costs associated with the administration, management of driver recruitment, safety, background checks,scheduling, coordination with passengers, and other related support functions, mileage reimbursement, and insurance associated with volunteer driver programs. The costs of new enhancements to increase capacity of existing volunteer driver programs are also eligible. FTA notes that any volunteer program supported by New Freedom must meet the requirements of both "new" and "beyond the ADA." o Supporting new mobility management and coordination programs among public transportation providers and other human service agencies providing transportation. Mobility management is an eligible capital cost. Mobility management techniques may enhance transportation access for populations beyond those served by one agency or organization within a community. Mobility management activities may include: • the promotion, enhancement, and facilitation of access to transportation services, including the integration and coordination of services for individuals with disabilities, older adults, and low-income individuals; • support for short term management activities to plan and implement coordinated services; • the support of state and local coordination policy bodies and councils; • the operation of transportation brokerages to coordinate providers, funding agencies and customers; • the provision of coordination services, including employer-oriented Transportation Management Organizations' and Human Service Organizations' customer-oriented travel navigator systems and neighborhood travel coordination activities such as coordinating individualized travel training and trip planning activities for customers; • the development and operation of one-stop transportation traveler call centers to coordinate transportation information on all travel modes and to manage eligibility requirements and arrangements for customers among supporting programs; and • operational planning for the acquisition of intelligent transportation technologies to help plan and operate coordinated systems inclusive of Geographic Information Systems (GIS) mapping, Global Positioning System Technology, coordinated vehicle scheduling, dispatching and monitoring technologies as well as technologies to track costs and billing in a coordinated system and single smart customer payment systems(acquisition of technology is also eligible as a standalone capital expense). xxvi FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF) Programs The labor protection provisions of Section 5333(b)do not apply to New Freedom Programs funds. xavii FY 2010&2011 Programs Guide and Application FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom(NF)Programs APPENDIX C: Selection Criteria The attached series of tables categorize the specific criteria that will be used to assess the applications in accordance to: • Eligibility(Table 1) • Coordination and Consistency with the HSTP/TDSP(Table 2) • Project Readiness/Ability to Implement(Table 3) • Sustainability(Table 4) • Need (Table 5) The Selection Criteria match those questions in the application that are primarily designed to elicit information specific to each criterion. 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G e 0 o g .c e % 0 0 5 0 / a 0 ¥ N � S3 $ > 0 o �� e@ \ \ \ & / /t 2 >, t § ¥ 2 k ƒ / oZw � � c ./ c O)q 0 as ® .2 - \ � q �3 cq 0 » 0 " / k \ \ a) / co 2 \ S / / • • 2 2 0 � � 2 r 2 § / � 2 - 5 2 g § L E 0 o t o 2 c z 2 % a) t k 0f to cr \ � / / e of 2 � c f « \ 2 » 2 / 7 m / = 0 3 — \ E 0 / \ a2 = e •- c a) R E " io ° E q mU ° > 0 . k K § 0 G � 2f a c % as u9 g a %•- S ' [ $ % X700 $ 2 C ° k k S = ® % E 2k 2 / S - a) » 2 cc° = L _ ƒ ° $ $ § ( [ % • § { _ £ c m q 2 _ > . k ƒ R 2 E•q 2 0 0 ' o f m / c § ea r 2 § 2 a o E$ a g o ± / • • LU 0 \ < < \ W 4 LL - z e e Vv 42 Sponsored by: City Manager Resolution No. n j n i ct A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,TO AUTHORIZE THE CITY MANAGER TO APPLY FOR 1W 2010 /FY 2011 FEDERAL JOB ACCESS REVERSE COMMUTE (JARC) FUNDING AND FURTHER ENTER INTO AN INTERLOCAL AGREEMENT WITH SOUTH FLORIDA REGIONAL TRANSIT AUTHORITY (SFRTA) FOR OPERATION OF A BUS SHUTTLE SERVICE ( SOUTH ROUTE OF LOCAL CIRCULATOR SYSTEM) AND PROVIDE MATCHING FUNDS IN SUPPORT OF THE OPERATING COSTS OF THE BUS SHUTTLE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Opa-locka has performed a study to develop two-potential bus routes(south/north)'and recommends proposed routes to meet the transit needs for a bus-shuttle service to serve the City; and WHEREAS, the City of Opa-locka has identified two funding sources for assistance in its operation of the bus-shuttle service, Job Access Reverse Commute(JARC) and the South Florida Regional Transportation Authority(SFRTA); and WHEREAS, through an interlocal agreement with the City, the South Florida Regional Transportation Authority (SFRTA) will jointly apply for funding the South route ;and WHEREAS, the City of Opa-locka will apply for Job Access Reverse Commute(JARC) for the North route; and WHEREAS, the proposed annual operating costs for the routes is$554,125.00 and the city is eligible to receive grant funding through the Job Access Reverse Commute(JARC)and the South Florida Regional Transportation Authority(SFRTA); and WHEREAS, the city will independently apply for funding to JARC for operating costs of the north route. Resolution 10-8019 NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City agrees to apply to JARC for funding and enter into an interlocal agreement with the South Florida Regional Transportation for funding and operating the bus shuttle service. The projected annual operating cost for both routes is $554,125.00,with JARC contributing 50% of overall cost, and the City providing matching funds in support of the operating costs of the bus shuttle. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 10 day of FEBRUARY ,2010. JOS H KELLEY AY�QR ■ Attest to: Approved as ti fo anti lega iency: S • 11° BORAH S. 'BY .10 '•i t. ELLER, ESQU '11 CITY CLERK 111 r iRIA. CITY ATTORNEY i / FEBRUARY 10, 2010 li ATE Moved by: JOHNSON Second by: holmes Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Tydus; YES Vice-Mayor Taylor: YES Mayor Kelley: YES IM1 ci h tUL .+ QAORAS£�� Memorandum To: Mayor Joseph L. Kelley Vice Mayor Myra L.Taylor Commissioner Timothy Holmes Commissioner Rose Tydus Commissioner Dorothy"Dottie"Johnson From: Clarence Patterson City Manager Date: February 2, 2010, Re: Transit Circulator Funding Request: APPROVAL OF A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO APPLY FOR FY 2008 /FY 2009 FEDERAL JOB ACCESS REVERSE COMMUTE (JARC) FUNDING AND FURTHER ENTER INTO AN INTERLOCAL AGREEMENT WITH SOUTH FLORIDA REGIONAL TRANSIT AUTHORITY (SFRTA) FOR OPERATION OF A BUS SHUTTLE SERVICE ( SOUTH ROUTE OF LOCAL CIRCULATOR SYSTEM) AND PROVIDE MATCHING FUNDS IN SUPPORT OF THE OPERATING COSTS OF THE BUS SHUTTLE. Description: The City of Opa-locka, through grant funding from Miami Dade County MPO has embarked on a Transit/Circulator study. The study has developed two potential routes (south route, north route) to meet the underserved transit needs of the city. Two potential funding sources for assistance in operating the circulator have been identified; the Job Access Reverse Commute (JARC) and the South Florida Regional Transportation Authority (SFRTA). The JARC program was established to address the unique transportation challenges faced by welfare recipients and low-income persons seeking to obtain and maintain employment. The SFRTA has an obligation to connect riders to tri-rail within Miami—Dade County. Through an interlocal agreement the SFRTA will jointly apply for this funding for the south route.The city will individually apply for JARC funding for the north route. • Financial Impact: Successful applications from JARC will grant the city a maximum of $185,900 for the south route and $91,163 for the north route. SFRTA will contribute an additional $92,950 toward operating the south route. The city will match the funds at a total cost of$184,112.50 for both routes. Implementation Time Line: Deadline for submitting an application to JARC is February 19, 2010. Recommendation(s): Staff recommends approval. Analysis: The annual operating cost of the circulator is a projected $554,125 for both routes. Contributions from JARC can be maximized at $277,063.00. This is fifty percent (50%) of the overall operating costs. A successful pilot circulator will position the City for future funding opportunity such as FDOT Transit System Development grant or other Federal Transit Administration (FTA) funding which may be available. ATTACHMENT(S): -Resolution -Funding Contribution - Draft Agreement PREPARED BY: Judeen Johnson,Projects/Utilities Engineer END OF MEMORANDUM •Sponsored by: City Manager Resolution No. 10-8155 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, AUTHORIZING THE CITY MANAGER TO PIGGYBACK ON AN EXISTING CONTRACT BETWEEN THE CITY OF NORTH MIAMI AND LIMOUSINES OF SOUTH FLORIDA AND TO NEGOTIATE A PROFESSIONAL SERVICE AGREEMENT BETWEEN TILE CITY OF OPA-LOCKA AND LIMOUSINES OF SOUTH FLORIDA,INC.FOR COMMUNITY TRANSIT SERVICES, TO OPERATE THE CITY CIRCULATOR, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY THOUSAND SEVEN HUNDRED FORTY-EIGHT DOLLARS ($150,748.00), PAYABLE FROM ACCOUNT NUMBER 44-541810; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Opa-locka secured funding through Job Access Reverse Commute(JARC)grant and the South Florida Regional Transportation Authority(SFRTA), and additional funding which is being leveraged by PIP dollars,to fully pay for the first two- years of operation to operate the proposed Bus Circulator;and WHEREAS,the system will be comprised of two(2)routes—North and South; WHEREAS, through an interlocal agreement with the City, the South Florida Regional Transportation Authority(SFRTA)will manage the South route;and ter'\. WHEREAS,the Circulator is anticipated to be in operation by J �` l 1, and <n �\ will provide for the same vendor to operate both routes. jr 'k' �'� /11W/ WHEREAS, the City desires to piggyback on an exiding fagreemeffbetwe- the ftrf 1 3' .c City of North Miami to procure the services of Limousines lorida to/Operate the North route, at an annual fee not to exceed One Hundred F' ```,Thous d Seven Hundred ;✓ Forty-Eight Dollars ($150,748.00),payable from the Account No.44-5 810. • KeSOlutlon 1V0. 1U-0.1....1J • NOW,THEREFOR,,BE IT DULY RESOLVED BY THE CITY COMIVIESSION OF THE CITY OF OPA-LOCKA,FLORIDA: Ste_ The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorized the City Manager to piggyback on an existing contract between the City of North Miami and Limousines of South:Florida and to negotiate a professional service agreement between the City of Opa-locka and Limousines of South Florida,Inc.for community transit services,to operate the City Circulator, in an amount not to exceed One Hundred Fifty Thousand Seven Hundred Forty-Eight:Dollars($150,748:00),payable from Account Number 44-541810; Section 3. This resolution Shall take effect immediately upon adoption. PASSED AND ADOPTED THIS Se'DAY OF December;201.0. /2 it 7tAYLOR MAYOR A t- Deborah S.Irby City Clerk Approved as to form and legal suffi 'ency: r ller Iiittii ‘ .,,f.,......7„...7./ \: /�Ci n \\\// .Kesoiunon 1VO. 1U-61X Moved by: HOLMES Seconded by: MILLER Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Miller. YES Commissioner Tydus: YES Vice-Mayor Johnson: YES Mayor Taylor. YES