HomeMy Public PortalAbout11-8292 Purchase and Installation of Trees and Remediation of Existing Trees Sponsored by: City Manager
Resolution No. 11-8292
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE
CITY MANAGER TO RATIFY THE ACTION OF THE
PREVIOUS CITY MANAGER IN AUTHORIZING THE
PURCHASE AND INSTALLATION OF TREES AND
REMEDIATION OF EXISTING TREES WITHIN THE CITY;
FROM MY LAWN SERVICE, IN THE AMOUNT OF
FOURTEEN THOUSAND FOUR HUNDRED DOLLARS
($14,400.00)PAYABLE FROM ACCOUNT NUMBER 44-541819
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the State Department of Agriculture and Consumer Services, Division of
Forestry, awarded the City of Opa-locka$18,240.00 to plant and remediate trees on City property;
and
WHEREAS,the City's contract with the Florida Department of Agriculture and Consumer
Services expired on July 31, 2011; and
To avoid losing the funds because of the contract expiration, the previous City Manager
authorized the expenditure of$14,400.00 to My Lawn Service,payable from Account Number 44-
541819; and
WHEREAS,the City Commission of the City of Opa-locka desires to ratify the action of the
previous City Manager in the purchase and installation of trees and the remediation of existing trees.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Resolution No. 11-8292
Section 2. The City Commission of the City of Opa-locka approves and ratifies the
previous City Manager's action in the purchase and installation of trees and the remediation of
existing trees within the City to My Lawn Service in the amount of $14,400.00, payable from
Account 44-541819.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 12th day of October, 2011.
RA YLOR
MAYOR
Attest •: /
C /
Debora S. Irby
City Clerk
Approved as to form and legal sufficiency:
11t,
Josep S. 'el r
City/
Moved by: COMMISSIONER MILLE lr
Seconded by: VICE MAYOR JOHNSON
Commission Vote: 3-2
Commissioner Holmes: NO
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: NO
Mayor Taylor: YES
hQP LOC I�4
Q
O
O
.. ■{f * F
2
��RAt
Memorandum
TO: Mayor Myra L. Taylor
Vice Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
Commissioner / Gail Miller
FROM: Bryan Finnie,Inte i♦ ity Manager
DATE: August 31, !
RE: 2009- 1 Urban and Community Forestry Grant - purchase, planting and
re ediation of trees.
Request: A R SOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, RATIFYING THE ACTION OF THE CITY MANAGER IN AUTHORIZING THE
PURCHASE AND INSTALLATION OF TREES AND REMEDIATION OF EXISTING TREES
WITHIN THE CITY BY MY LAWN SERVICE, IN THE AMOUNT OF FOURTEEN
THOUSAND FOUR HUNDRED DOLLARS ($14,400.00) PAYABLE FROM ACCOUNT
NUMBER 44-541819.
Description: The City of Opa-locka(the City) submitted an application to the State Department
of Agriculture and Consumer Services, Division of Forestry, and received funds in the amount of
$18,240.00 to purchase and plant 60 trees, and remediate trees on City property to increase the
tree canopy cover, enhance the environmental and health benefits of trees in the community and
to stimulate the local economy. The program requires that the work be provided by a contractor.
An item was placed on the March 9t , 2011 Commission Meeting Consent Agenda to allow the
City Manager to advertise and select a contractor. The March 9th Commission Meeting was
cancelled. The item was included on the March 23rd Commission Meeting Consent Agenda. At
the March 23rd, 2011 Commission Meeting the item was pulled for discussion but failed due to a
lack of a second. Due to the fast approaching deadline staff solicited price quotes from vendors
to provide and install 60 trees as well as provide remediation services. It was originally decided
to return the funds. However, the City was later informed that NW 22nd and 27th Avenues
required beautification work. The grant was revisited to begin the beautification. The trees must
be in the ground no later than July 31, 2011. This is the City's final deadline. Because of the time
constrains the City Manager had to contract the services before securing Commission's approval.
Financial Impact: The City of Opa-locka received grant funds from the Florida Department of
Agriculture and Consumer Services. The project is 100% grant funded— payable from Account
#44-541819.
Implementation Time Line: Immediately because the City's contract with FL Department of
Agriculture and Consumer Services expired on July 31, 2011.
Legislative History: Resolution 10-8010 authorized the City Manager to submit an application,
enter into and execute any and all documents necessary to obtain the Urban and Community
1
Forestry Grant. The program requires that the work be provided by a contractor. An item was
placed on the March 9th, 2011 Commission Meeting Consent Agenda to allow the City Manager
to advertise and select a contractor. The March 9th Commission Meeting was cancelled. The item
was included on the March 23rd Commission Meeting Consent Agenda. At the March 23rd, 2011
Commission Meeting the item was pulled for discussion but failed due to a lack of a second.
Recommendation(s): Staff recommends approval because the project is 100% funded by the
Forestry Grant which expired on July 31, 2011.
Attachment(s): 1) Resolution Number#10-8010
2) Copy of vendor price quotes
3) Copy of grant contract
Prepared By: Charmaine Parchment, Grant Management
2
SHIP TO: (Unless Otherwise Stated) oak
PURCHASING DEPARTMENT
2151V. Perviz Avenue ' - G'
Opa-locka,Florida 33054 ==__-
taPA-gAC KA PURCHASE REQUISITION
305-953-2868 Ext. 212 a, a
305-953-2900
DATE REQUIRED:
DATE: May 2 QFh, 2.f111 DEPARTMENT: Community Development EMERGENCY 0 LETTER OF EXPLANATION REQUIRED
VENDOR VENDOR BILL TO
VAME: My Lawn Service NUMBER: ACCOUNT NO.:
FUNDS: COMMODITY
WDRESS: 17820 S.W. 174 St. AVAILABLE: CODE:
%ITY: Miami STATE: FL ZIP: 33187 PURCHASE t
:ED.ID# FAX: ORDER NO. /--QD(p�7 i
:ONTACT: TELEPHONE:
B LL ® f
4ATERIALS REQUIRED FORS { ''
444
3S ' 1
-1141, ys 4 5A a iVif,A
1 Urban and Community Forestry Grant
2
The scope of this project is to deliver
3 and install plants at request of the City
of Opalocka. As part of this proposal we
' ---. shall do the planting of the trees,
mulching, staking if needed, pruning one
year afterteh planting and thereafter,
watering and fertilization.
20 Smimarouba Glascus 15 Gallons
20 Lysiloma Latisiliquas 15 Gallons
20 Bursera Simaruba 15 Gallons
9CIAL INSTRUCTIONS:
AS!APPROVE BELOW:
j ° 14,400.00
`qI CT,R1D�SIG7 // / FOR PURCHASING DEPT.USE ONLY
"yl`''n�.�t\� V�\f DATE: [{ 1
110ED .ESIc,`i-4 ;
41rt t�490 (
DATE: ,6777
NEE:
DATE: (/It
WHITE-PURCHASING YELLOW-ACCOUNTING PINK-DEPARTMENT WITH P.O. GREEN-RECEIVING GOLD-ORIGINATOR