HomeMy Public PortalAbout11-8305 The Restoration of the City Hall Building Sponsored by: City Manager
Resolution No. 11-8305
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO
SUBMIT AN APPLICATION FOR FUNDS TO THE FLORIDA
DEPARTMENT OF STATE,HISTORICAL RESOURCES DIVISION,FOR
FUNDING THE RESTORATION OF THE CITY HALL BUILDING, IN
THE AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00), AND
FURTHER AUTHORIZING MATCHING FUNDS FOR THE GRANT
AWARD IN AN AMOUNT OF FIFTY THOUSAND DOLLARS
($50,000.00), IN ADDITION TO THE CITY PROVIDING IN-KIND
SERVICES; PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,the Small Matching Historic Preservation Category Grants-in-Aid Program is
available to support both Acquisition&Development and Protection&Education activities,such as
preservation,protection,restoration,rehabilitation and stabilization of historical and archaeological
properties; and
WHEREAS,the City of Opa-locka will applying for a$50,000.00 Grant for the Restoration
of the City Hall building; and
WHEREAS,the City of Opa-locka will be required to provide matching funds of$50,000.00
(which will be included in the FY 2012-2013 budget),as well as in-kind services,volunteer labor or
donated materials; and
WHEREAS, the City Commission of the City of Opa-locka authorizes the City Manager
to submit an application to the Florida Department of State, Historical Resources Division, for
funding for restoration of the City of Opa-locka Historic City Hall,in the amount of Fifty Thousand
Dollars ($50,000.00):
Resolution No. 11-8305
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs
the City Manager to submit an application for funds to the Florida Department of State, Historical
Resources Division, for funding in the amount of Fifty Thousand Dollars ($50,000.00), for
restoration of the City Hall Building, and further authorizing matching funds for the Grant Award in
an amount of Fifty Thousand Dollars($50,000.00),in addition to the City providing in-kind services.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 9`h day of November, 2011. �--,
M RAT LOR
MAYOR
Attest to:
Deborah S. Ir y
City Clerk
Approved as to form and legal sufficiency:
Josep . it eller
City • to •ey
Moved by: COMMISSIONER HOLMES
Seconded by: VICE MAYOR JOHNSON
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
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Memorandum
TO: Mayor Myra L. Taylor
Vice Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner 'ose Tydus
Commission r Gail Miller
FROM: Bryan Finnie, ►' ► .nager
DATE: November 0
RE: F P 2 — 2013 Small Matching Historic Preservation Grants-in-Aid
pplication to Florida Department of State, Division of Historical Resources
Requesting funds for the Restoration of Historic City Hall.
Request: STAFF IS REQUESTING THAT THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA AUTHORIZE THE CITY MANAGER TO SUBMIT AN APPLICATION TO THE FLORIDA
DEPARTMENT OF STATE, HISTORICAL RESOURCES DIVISION REQUESTING FUNDS IN THE
AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00), FOR RESTORATION OF THE CITY
HALL BUILDING, FURTHER AUTHORIZING MATCHING FUNDS FOR THE GRANT AWARD IN
THE AMOUNT OF FIFTY-THOUSAND DOLLARS ($50,000.00), IN ADDITION TO THE CITY
PROVIDING IN-KIND SERVICES,PROVIDING FOR AN EFFECTIVE DATE.
Description: The Small Matching Historic Preservation Grants-in-Aid Program is available to
support both Acquisition & Development and Protection & Education activities. Acquisition &
Development projects include acquisition, preservation, protection, restoration, rehabilitation and
stabilization of historical and archaeological properties; also the investigation of archaeological
sites, the taking of photographs, the preparation of measures drawings and such other records as
are necessary to record historical archaeological sites and properties threatened with damage or
destruction; and planning for eligible Acquisition & Development activities, such as preparation
of plans and specifications.
General priorities for Acquisition and Development Projects are assistance for stabilization or
other appropriate preservation treatments for properties which are in imminent danger of being
lost due to physical deterioration or planned development; assistance in the development of plans
for the restoration or rehabilitation of properties, particularly those that will be placed in public
use; assistance in the restoration and rehabilitation of properties for which appropriate
preservation planning is complete or well underway, particularly those which will be placed in
public use; and assistance for restoration or rehabilitation projects which will yield technical
innovations which will have application in other projects. Projects within the category shall be
compatible with the priorities.
Project selected for grant awards will be announced by July 1, 2012. The project work may not be
initiated until a formal grant award agreement between the grantee and the Department is
executed. Work that occurred before July 1, 2012 will not be eligible for payment.
Financial Impact: The grant program requires a cash match of $50,000, in-kind services,
volunteer labor, or donated materials. The cash match will be part of the FY 2012-2013 budget.
Implementation Time Line: Immediately. Application is due on November 15`h, 2011
Legislative History: None
Recommendation(s): Staff is recommending the approval of the Resolution authorizing the City
Manager to submit an application.
Analysis: The grant funds will allow the City to move forward with the restoration of the City
Hall Building. Priority ranking during the Acquisition and Development review will be given to
projects whose objective is in accordance with the first priority for Acquisition and Development
projects which is the stabilization or other appropriate preservation treatments for properties
which are in imminent danger of being lost due to physical deterioration or planned development.
Attachment(s): FY 2012-2013 Small Matching Historic Preservation Grants-in-Aid Guidelines.
Prepared By: Charmaine Parchment
Small Matching Historic Preservation Grants
Formal Solicitation for Applications
September 1,2011 -November 15, 2011
for Fiscal Year 2012-2013
The purpose of this notice is to formally announce that the Florida Department of State is currently soliciting applications for Small
Matching Grant-in-Aid assistance for historic preservation projects.
The solicitation period begins September 1,2011,and extends through November 15,2011. A preview of the online application is
available at http://www.flheritage.com/grants/preservation/grants and submissions of the application will be accepted beginning
September 1,2011.Applications must be submitted online by 11:59 p.m.on November 15,2011. Application attachments must be
delivered to the Bureau of Historic Preservation,R.A.Gray Building,500 South Bronough Street,Tallahassee,Florida 32399-0250
no later than 5:00 p.m.,November 15,2011,OR be clearly postmarked on or before November 15,2011,OR show evidence of
submission to an express mail service on or before November 15,2011. Arrangements for the submission of paper applications may
be made by calling the Bureau at 850.245.6333 or toll free at 1.800.847.7278.
FUNDS AVAILABLE
Funding availability will depend upon legislative appropriation during the 2012 Legislative Session. Recommended grant awards will
not exceed$50,000.00.
It is projected that approximately$118,250 will be made available for Certified Local Government(CLG)program grants for
conducting survey and planning and community education projects. These funds will be comprised of the required 10%of Florida's
2012 Federal Historic Preservation Fund apportionment,and will be available only to those local governments that are already
certified or meet the requirements of item(d)below.
WHO IS ELIGIBLE TO APPLY
Eligible applicants include:
(a) Departments or agencies of the State of Florida(including state universities);
(b) Units of county,municipal or other local governments;
(c) Any Florida not-for-profit corporation,institution,or organization;and
(d) Certified Local Governments or any local government that has received National Park Service certification by
November 15,2011.
Non-secular organizations are eligible to apply for grant-in-aid assistance. However,eligible development activities involving non-
secular properties are limited to work on the exterior of the property and only those interior activities that are essential to the
preservation of the structural integrity of the property.
PROJECTS ELIGIBLE FOR FUNDING
Small Matching grant funds will be available to support both Acquisition&Development and Protection&Education activities.
Acquisition &Development projects include acquisition,preservation,protection,restoration,rehabilitation and stabilization of
historical and archaeological properties;also the investigation of archaeological sites,the taking of photographs,the preparation of
measured drawings and such other records as are necessary to record historical and archaeological sites and properties threatened with
damage or destruction;and planning for eligible Acquisition&Development activities,such as the preparation of plans and
specifications.
Protection&Education activities include survey and evaluation of historical and archaeological properties;preparation of data for
and the actual listing or registering of historical and archaeological properties in the Florida Master Site File or the National Register
of Historic Places;preparation of long-range historic preservation and management plans for historical and archaeological properties;
development of automated information systems to facilitate the recording of property data or to facilitate the management of
information on other subjects pertaining to historic preservation;community education and community relations projects promoting
the preservation of historical and archaeological properties in general;research to study the effectiveness and results of historic
preservation programs,methods and techniques;research of historical documents for the purpose of documenting and evaluating the
significance of historical and archaeological properties; and use of staff or a private consultant hired through appropriate procurement
standards to organize a Certified Local Government program or its components.
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Other preservation activities may also be eligible for grant assistance. If you have a question about the eligibility of a project or work
element,please call the Bureau.
GENERAL PRIORITIES
Historic Preservation
The goal of the Bureau is to locate,identify and protect the significant historic properties of the state as rapidly as possible to provide
a basis for effective preservation planning throughout the state. In accordance with the application evaluation criteria outlined in
Chapter IA-39,Florida Administrative Code("Division of Historical Resources Grants Programs"),projects within each category
shall be compatible with the following priorities:
A. Survey Priorities
1. Surveys to identify,evaluate and document historic properties and archaeological sites associated with Florida's
minority heritage.
2. Surveys of broad areas where no previous surveys have been undertaken.
3. Surveys located in areas subject to intensive development pressure.
4. Surveys designed to complete comprehensive coverage of areas in which partial surveys have been made.
5. Surveys that address historic themes not covered or under-represented in previous surveys.
B. Registration(National Register)Priorities
1. Registration of historical resources identified by previous survey activity.
2. Registration of properties of national significance,and not previously listed in the National Register.
3. Registration of properties of statewide or local significance,and not previously listed in the National Register.
C. Planning Priorities
1. Development of historic preservation elements(or historic preservation components of coastal management,future land use or
housing elements)of Local Government Comprehensive Plans.
2. Development of plans for informing the public as to the economic and other benefits of preserving historical
resources.
3. Development of protection tools, such as local ordinances.
4. Implementation of automated information systems to facilitate the recording of site data or information on other historic
preservation subjects.
D. Community Education Priorities
1. Historic preservation education programs for school children.
2. Projects having to do with minority historic preservation.
3. General publications about preservation.
4. Self-guided tours of historic areas.
E. Acquisition and Development Priorities
1. Assistance for stabilization or other appropriate preservation treatments for properties which are in imminent danger
of being lost due to physical deterioration or planned development.
2. Assistance in the development of plans for the restoration or rehabilitation of properties,particularly those that will be placed
in public use.
3. Assistance in the restoration and rehabilitation of properties for which appropriate preservation planning is complete or well
underway,particularly those which will be placed in public use.
4. Assistance for restoration or rehabilitation projects which will yield technical innovations which will have application
in other projects.
Applications for all types of eligible projects are earnestly solicited and encouraged and will be judged on their merits according to
the criteria in Section 1A-39.008,Florida Administrative Code.
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SPECIAL STATEWIDE PROJECTS within the Small Matching Grant Program
Viva Florida 500
VIVA FLORIDA 500.
Special consideration will be given to proposals for a traveling exhibit that reflects the goals and purposes of the Viva Florida 500
Initiative. A maximum of$50,000 will be available for the project,contingent on appropriations from the 2012 Florida Legislature.
Matching funds are not required for this project. The exhibit should be of sturdy construction that can be easily shipped to three or
four venues throughout Florida for approximately six weeks each from January to June 2013. Special consideration will be given to
projects that include venues in small or underserved communities.It will be the responsibility of the grantee to arrange for the venues
and the scheduling thereof. For information on topics central to Viva Florida 500,please visit www.vivaflorida.org and
www.fla500.com.
Florida Main Street Program
Newly selected Florida Main Street communities will be eligible for non-matching"start-up"grants of$10,000.
SPECIAL CONSIDERATION
Priority ranking during the Acquisition and Development review will be given to projects whose objective is in accordance with the
first priority for Acquisition and Development projects: The stabilization or other appropriate preservation treatments for properties
which are in imminent danger of being lost due to physical deterioration or planned development.
MATCH REQUIREMENTS AND PROJECT SUPPORT
The above special projects and applications submitted by local governments and not-for-profit organizations located in communities
that are eligible to request a waiver or reduction of matching requirements as per S.288.06561,Florida Statutes,are the only potential
non-matching grants anticipated. All other funding will be awarded in the form of 50/50 matching grants. That is,funds will be
given to support up to 50%of the cost of an eligible project,with the other 50%to be provided by the grant recipient(grantee)in the
form of cash match or allowable in-kind and donated services match with a specified cash value. The required match must include a
minimum cash contribution of 25%.
In computing grant match,please note that,while direct administrative costs for conducting grant activities will be considered
allowable expenditures,indirect administrative charges or overhead will be considered on a case-by-case basis and may not exceed
10%of the grant award request. In valuing in-kind and donated services,please be sure to use a value that reflects a typical fair
market value you would pay if you were purchasing such services. Also,please be aware that you may not use expenditures of
any kind made prior to the grant period as part of your match.
It is important that the applicant document support for the project for which funding is requested. Several letters of support,
endorsements,resolutions,and other documentation evidencing local,regional or statewide support for the project contribute
significantly to the application review.
APPLICATION REVIEW AND PROJECT SELECTION
Applications must be submitted online by 11:59 p.m.on November 15,2011. Application attachments must be delivered to the
Bureau of Historic Preservation,R.A.Gray Building, 500 South Bronough Street,Tallahassee,Florida 32399-0250 no later than 5:00
p.m.,November 15,2011,OR be clearly postmarked on or before November 15,2011,OR show evidence of submission to an
express mail service on or before November 15,2011.
All eligible applications will be evaluated on a competitive basis by Grant Review Panels appointed by the Secretary of State in public
meetings scheduled for February 13 and 14,2012,in Tallahassee.
The Grant Review Panels will prioritize all applications and recommend a level of funding(full or partial)for each project. In
accordance with the Government Performance and Accountability Act of 1994,the Division of Historical Resources is mandated to
increase the number of historic and archaeological properties protected or preserved for public use.
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Please note that many projects may not be recommended for the full amount requested;rather,the Grant Review Panel members may
recommend an amount intended as a significant contribution to the project. Final project selection will be made by the Department of
State and will depend heavily upon the Grant Review Panels'recommendations.
Projects selected for grant awards will be announced by July 1,2012. Grant award agreements will be forwarded to grantees in
July of 2012,and project work may not be initiated until a formal grant award agreement between the grantee and the
Department is executed. No work begun before July 1,2012,will be eligible for payment.
ADDITIONAL INFORMATION
If you have any questions regarding proposed projects or the application process,please call the staff of the Bureau of Historic
Preservation at 1.800.847.7278(PAST)or 850.245.6333.Questions regarding Acquisition&Development projects should be
directed to Phillip Wisley,Eva Osborne or Jennifer Patnode. Questions regarding archaeological projects,historic structures surveys,
or planning should be directed to Sharyn Heiland. Community education projects should be directed to Crista Hosmer.General
questions regarding the grants program may be directed to Sharyn Heiland,Crista Hosmer,or Jennifer Patnode.
Please visit our Web site at www.flheritage.com/grants/preservation grants for more information on the grants program and to begin
the application process.
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