HomeMy Public PortalAboutMIN-CC-2016-10-11MOAB CITY COUNCIL MINUTES
REGULAR MEETING
October 11, 2016
The Moab City Council held its Regular Meeting on the above date in the
Council Chambers at the Moab City Center, located at 217 East Center
Street, Moab, Utah.
Mayor Dave Sakrison called the Pre -Council Workshop to order at 6:30
PM. In attendance were Councilmembers Rani Derasary, Heila Ershadi,
Tawny Knuteson-Boyd, Kyle Bailey and Kalen Jones. Also in attendance
were Interim City Manager David Everitt, City Recorder/Assistant City
Manager Rachel Stenta, City Treasurer Jennie Ross, Planning Director
Jeff Reinhart, Community Services Director Amy Weiser, City Parks,
Recreation and Trails Director Tif Miller, Moab Arts & Recreation Center
Meg Stewart, Interim Police Chief Steve Ross, and City Attorney Chris
McAnany.
The Pre -Council Workshop consisted of a presentation by Sarah
Finnochio of Pipe Dream Design regarding the new City logo. Michael
Hallberg participated by speaker phone.
Councilmember Jones praised the design and asked how much the logo
is used in marketing and other uses. He gave his feedback about his
impression of what the City of Moab represents in the greater context
of Southeastern Utah's landscape above and beyond a marketing icon.
Councilmember Ershadi expressed her appreciation for the work done
to date on the logo and suggested that this is the first she had heard of
the new logo project and that she and likely the other members of
Council needed some time to consider the direction to go with regards
to a new logo. She expects more public input into the logo project.
Sarah explained that implementation of a new logo takes some time
over a period of years. She stated that a logo is closely tied to the City's
identity and there will always be transition in the government, so
there's never a perfect time.
Councilmember Ershadi also suggested that cost is a factor and Council
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REGULAR MEETING &
ATTENDANCE
PRE -COUNCIL WORKSHOP
would need to consider this. Sarah pointed out that the proposal
presented is relatively affordable compared to other municipal logo
projects. Councilmember Jones noted that he appreciated the move
toward cohesion.
Mayor Sakrison called the Regular City Council Meeting to order just
before 7:00 PM with minor changes to the order of the agenda and led
the pledge of allegiance. Twelve (12) members of the public and media
were present.
MEETING CALLED TO ORDER
Councilmember Bailey suggested the introduction of the City's new NEW INTERIM CITY MANAGER
Interim City Manager, David Everitt.
Councilmember Derasary moved to approve the minutes of August 23
and September 12, 2016 meetings with corrections. Councilmember
Jones seconded the motion for the August 23 minutes. The motion
carried 4-0 aye, with Councilmember Knuteson-Boyd abstaining.
Councilmember Bailey seconded the motion for the September 12
minutes. The motion carried 4-0 with Councilmember Jones abstaining.
Councilmember Ershadi moved to approve the minutes of the
September 27, 2016 meeting. Councilmember Bailey seconded the
motion. The motion passed 4-0 with Councilmember Derasary
abstaining. Councilmember Bailey moved to approve the September 30,
2016 minutes. Councilmember Jones seconded the motion. The motion
passed 4-0 with Councilmember Derasary abstaining.
The following Citizen was heard:
Kelly Green thanked the Council for the hard work during a difficult
time. He commented that he is pleased with the Interim City Manager.
He also commented that he is pleased with Steve Ross as Interim Police
Chief.
Green continued that he is concerned about the 30 mph speed zone on
400 East. Because there are several school facilities, he would like the
City to consider a 25mph zone. He is very concerned with children
crossing near the charter school. He commented that a crossing guard
would help a lot. He added that with more businesses developing in the
area, a flashing stop sign alerting motorists to the presence of children is
recommended.
Under Community Services Update, Community Services Director
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APPROVAL OF MINUTES
CITIZENS TO BE HEARD
DEPARTMENTAL UPDATES
Weiser reported that at the next meeting, there would be a clip from
Bega Metzner's trip to a conference.
City Planner Update: City Planner Reinhart reviewed the APA
conference and commented on the great speakers and great topics. A
lot of Planning law was covered, including signage.
Councilmember Ershadi and City Attorney McAnany discussed signage
and Supreme Court opinions related to free speech.
Interim Police Chief Ross reported he is recruiting for several positions.
Testing for the secretary position was scheduled. Ross reported that he
would be absent at the next Council meeting as he and Sergeant Brett
Edge would be at Public Information Officer training. He continued that
the Police Department would have a presence at the Trunk or Treat
event.
Administrative Assistant Reinhart reported the Public Works team has
been striping center lines around town. The Public Works team has also
been occupied with routine duties including winterization, weed
control, decking replacement at Rotary Park, and continuing the sewer
line repair and cleaning.
Councilmember Ershadi commented on the importance of center
striping being visible around town.
Under Recreation and Trails Department, Recreation and Trails Director
Tif Miller commented that the Plein Air event went well. There is an
electrical upgrade at the ball fields which will enable more options for
special events. Miller announced that the City hired a new part-time
assistant —Sarah Crosier --for his department and he's moving forward
with projects in the Recreation Department. He's working on utilizing
the new movie screen installed at the Moab Arts & Recreation Center
for Halloween films at the MARC event on October 29, showing youth
movies in the afternoon and adult movies in the evening. He assured
the Mayor that he is coordinating for licensed screenings. He reported
that Fall youth sports are coming to a close. He mentioned that the
Moab Cross Creek bridge is out and signage has been posted to let the
public know the bridge is out and to discourage traffic and camping.
Councilmember Jones suggested emphasizing the camping issue as an
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enforcement priority.
Councilmember Derasary commented on the Plein Air event and asked
about the Quick Draw event at Arches. Miller commented that it went
well.
A public hearing was opened at 7:21 PM on Proposed Ordinance #2016-
11 -- An Ordinance Approving the Annexation of 8.77 Acres for the City
of Moab Wastewater Treatment Plant on Properties Located along the
Western Extension of 400 North Street Right -of -Way. City Planner
Reinhart gave a slideshow presentation. The Public Hearing remained
open till the Mayor closed it at the conclusion of new business.
Under Recorder and Human Resources Report, City Recorder/Assistant
City Manager Stenta reported on the open positions log. Some
department heads have commented on the open positions. She
reported that the salary survey is in process. She also stated that the
Information Technology search process is wrapping up and pointed out
that there is a proposal to be presented to Council at this meeting.
Stenta announced the hiring of the new Deputy Recorder, Jamie Hulce.
Stenta stated that there is another position open in-house right now
and that several intensive open records requests are in process.
Under Treasurer Report City Treasurer Ross updated the Council that
utility bills had been sent out and that payments were coming in. Her
office is encouraging paperless billing. She noted that she is reviewing
water usage on water meters; staff is comparing this year's usage with
last year's.
Councilmember Jones asked if there has ever been an analysis of how
much time has been saved with paperless billing. He suggested that
perhaps a discount could be offered to residents who reduce the staff
workload in this way. Ross commented that online payroll also helps
reduce the workload.
Councilmember Jones moved to approve a Special Business Event
License for the Moab Ho Down to be held October 27 to 30, 2016 at the
BMX Bike Park, with conditions. Councilmember Derasary seconded the
motion. The motion carried 5-0 aye, with Councilmembers Bailey,
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PUBLIC HEARING
DEPARTMENTAL REPORTS
CONTINUED
SPECIAL BUSINESS EVENT
LICENSE FOR MOAB HO
DOWN, APPROVED
Ershadi, Jones, Derasary and Knuteson-Boyd voting aye.
Councilmember Bailey moved to approve a Park Use Permit for the
Moab Ho Down to be held October 27 to 30, 2016 at the BMX Bike Park.
Councilmember Jones seconded the motion. The motion carried 5-0
aye, with Councilmembers Bailey, Ershadi, Jones, Derasary and
Knuteson-Boyd voting aye.
Councilmember Jones moved to approve Change Order #4 for the 2016
Sanitary Sewer Rehabilitation Project with Lance Excavating, Inc. in the
amount of $34,968. Councilmember Jones stated that he had consulted
with the City Engineer about specifics of this change order and he is
satisfied that it is an appropriate action. The motion carried 5-0 aye in a
roll call vote, with Councilmembers Bailey, Ershadi, Jones, Derasary and
Knuteson-Boyd voting aye.
Councilmember Derasary moved to approve a building permit fee
waiver by the Grand County Sheriff's Office in an amount not to exceed
$10,538.77. The motion was seconded by Councilmember Knuteson-
Boyd. Councilmember Derasary asked about the history of honoring
such requests. Recorder Stenta offered that this is a common
occurrence between agencies and cited the City Center building
requesting fee waivers from the County for building permit fees. The
Mayor concurred that this is standard procedure. Councilmember Bailey
clarified that fees such as plan checks are generally not waived. Stenta
also mentioned that the City contracts with Grand County for building
inspection services. Motion carried 5-0 aye in a roll call vote, with
Councilmembers Bailey, Ershadi, Jones, Derasary and Knuteson-Boyd
voting aye.
Councilmember Knuteson-Boyd moved to Table Possible Action on a
New City Logo. Councilmember Ershadi seconded the motion. The
motion carried 5-0 aye, with Councilmembers Bailey, Ershadi, Jones,
Derasary and Knuteson-Boyd voting aye.
After a third reading, Councilmember Jones moved to adopt Proposed
Ordinance #2016-13 — An Ordinance Amending City Procurement
Procedures, Enacting Certain Ethics Provisions, and Providing for
Disclosure of Transactions in which City Employees or Officials may have
a Personal Interest. Councilmember Ershadi seconded the motion.
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PARK USE PERMIT FOR MOAB
HO DOWN, APPROVED
CHANGE ORDER FOR
SANITARY SEWER PROJECT,
APPROVED
BUILDING PERMIT FEE WAIVER
FOR GRAND COUNTY,
APPROVED
ACTION ON LOGO, TABLED
APPROVAL OF ORDINANCE
#2016-13
Councilmember Jones reported that he had read the proposal many
times and he felt comfortable that the intention is to balance the
responsibility of the staff and the oversight by the Council in a way that
enables staff to do their jobs in an efficient manner. He noted he has
gotten feedback from the public which has been well -considered and
incorporated. Councilmember Derasary asked a question about the red -
lined draft and whether it is the same as the draft incorporating all
markup. City Attorney McAnany confirmed this. He mentioned that
input from the public and staff had been incorporated as well as a
clause that considers state -approved contracts. Councilmember
Derasary also asked about emergency procurements and a thirty -day
rule and McAnany explained the intent of this, referring to a need, for
example, to buy a pipe to replace a broken water line. He stated that
after the "true emergency" is over, normal procurement procedures
would need to be adhered to. Councilmember Ershadi asked how this
policy compares to the policies of other cities of similar size. McAnany
stated that he had studied several and this proposal falls on the more -
detailed end of the spectrum. He listed several elements of the policy
that pointed to more restrictions. Councilmember Knuteson-Boyd asked
about conflicts and McAnany pointed out that it has been cleaned up
and more definitions are in place now regarding conflicts in
relationships (including spouse, child, household member, etc.) and
need for disclosure. Councilmember Derasary asked about performance
bond waivers and how common this is and McAnany clarified that it is
not that common and has to do with small contractors who may not be
able to afford performance bonds, and McAnany pointed out that this
does present some risk for the City. The policy offers some alternatives
such as collateral guarantees. Councilmember Derasary also asked
about the section waiving the competitive proposal requirement for
essential public works in lieu of a written proposal. City
Recorder/Assistant City Manager Stenta pointed out the definition of
essential public works and if it falls in this definition, the requirement
for competitive bids may be waived but a written proposal is still
required. Councilmember Jones asked why both that provision and an
emergency procurement clause would be included and Stenta explained
that both provisions predate her tenure at the City and the public works
provision has been revised a few times in the past eighteen years and
that the intention is to allow the public works department the ability to
address projects that will impact services, although perhaps not a true
emergency in nature. Jones asked about the local preference clause
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and McAnany explained that there is a cap on local preference bids and
emphasized that this clause does not allow any sort of collusion with
local vendors but rather caps the local preference at five percent. It
enables local vendors to bid at or under the budgeted project amount
and they have the ability to withdraw their bids if they cannot provide
services for the budgeted amount. Councilmember Derasary made one
minor word change. The motion carried 5-0 aye, with Councilmembers
Bailey, Ershadi, Jones, Derasary and Knuteson-Boyd voting aye.
Councilmember Derasary moved to award a project contract for the City
Hall Roof Mounted Solar Photovoltaic System in the amount of $78,800
to Gardner Engineering, to be offset by a 60% Blue Sky grant from Rocky
Mountain Power. Councilmember Bailey seconded the motion. City
Attorney McAnany noted that he had received the information only
recently and he recommends that if the Council approves the motion,
they award the contract with the provision that staff will edit the
document to remove some blanks and clean up the contract.
Councilmember Ershadi asked about estimated payback to the City for
this investment in terms of savings. Stenta explained that this will come
before Council in the net -metering report. Councilmember Derasary
thanked Stenta for her work on this, and asked if the City could meet
the deadline of December 31, when the grant expires. Attorney
McAnany assured Council that his office will expedite the review of the
contract. The motion carried 5-0 aye, with Councilmembers Bailey,
Ershadi, Jones, Derasary and Knuteson-Boyd voting aye.
Councilmember Jones moved to award the Cyber Security and
Information Technology Support Services Contract to Provelocity in the
amount of $7,305 per month. Councilmember Derasary seconded the
motion. Councilmember Jones expressed his enthusiasm with this step
forward. Attorney McAnany asked Recorder/Assistant City Manager
Stenta to detail the process used to award the contract. Stenta replied
that she detailed this in her report of the bid and then pointed out that
the members of the staff IT selection committee were present, as were
the contractors from Provelocity. She detailed the process for Council.
Councilmember Derasary thanked the staff for all their work and asked
the vendor about their Grand Junction location. Jon Labrum of
Provelocity encouraged the City to consider their representative to be a
part of the City staff. Derasary also asked about the provision for an
outside security audit on an annual basis. Vendor explained the reasons
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APPROVAL OF SOLAR
PHOTOVOLTAIC SYSTEM
PROJECT CONTRACT
APPROVAL OF CYBER SECURITY
AND INFORMATION
TECHNOLOGY SUPPORT
CONTRACT
for having a third -party security audit. Councilmember Ershadi thanked
the team for their hard work and then expressed her concerns about
the past handling of IT at Moab City and stated she would be voting no
on the contract. The motion carried 4-1 aye in a roll call vote, with
Councilmembers Bailey, Jones, Derasary and Knuteson-Boyd voting aye
and Councilmember Ershadi voting nay.
Mayor Sakrison reported that he attended the Utah League of Cities and
Towns board meeting and he reported on a scandal involving a League
employee using the League credit card, and indicated there is going to
be an audit. The State Auditor will conduct a three-year audit of ULCT.
Mayor Sakrison also noted that the Utah Legislative Session will be
interesting this year as the topic of short-term rentals is taken up along
with zoning.
Councilmember Bailey reported that he attended the Rocky Mountain
Power meeting with Councilmember Jones and City Recorder/Assistant
City Manager Stenta. The meeting included a tour of City Hall and a
presentation on the Subscriber Solar program, which involves a solar
plant in Holden, Utah. Bailey reported they were updated on coal fire
generators and RMP indicated they are moving to more sustainable
power sources.
Councilmember Jones reported that he attended the Friends of Arches
committee meeting, which is promoting Dark Skies. Jones discussed
outreach opportunities.
Councilmember Knuteson-Boyd stated that she attended a Nature
Conservancy meeting with City Engineer Phillip Bowman and
Councilmember Jones regarding the outfall discharge pipe. She
commented that it was a very good meeting.
She also commented on Coffee with the Council as a way for the Mayor
and Council to interact with the community on an informal basis. She
indicated she had a good discussion with a couple of citizens. There was
consensus that meeting after hours is not the most optimal time for
security reasons.
Councilmember Ershadi announced she would host Coffee with the
Council on a Monday from noon to 1:00 pm.
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MAYOR & COUNCIL REPORTS
Interim City Manager Everitt reported that in Salt Lake City similar
programs were offered and similar results with turnout were
experienced.
Councilmember Derasary reported that she attended the UMTRA
funding strategy meeting. She noted that there is a move to restore full
federal funding.
She also reported on the Moab Area Community Land Trust meeting she
attended. She noted they are looking for a board member. She also
reported that she volunteered for Plein Air and stated that it was a great
opportunity. She added that she had a Coffee With the Council
scheduled for the upcoming Friday from 8:00 AM to 10:00 AM.
There was no correspondence to be read.
City Manager Everitt reported that he is observing and absorbing and
will have more to report in the future.
READING OF
CORRESPONDENCE
ADMINISTRATIVE REPORTS
Councilmember Derasary moved to pay the bills against the City of Moab APPROVAL OF BILLS
in the amount of $292,864.00. Councilmember Bailey seconded the
motion. The motion carried 5-0 aye, with Councilmembers Bailey,
Ershadi, Jones, Derasary and Knuteson-Boyd voting aye.
Councilmember Jones moved to adjourn the meeting at 8:22 PM.
Councilmember Bailey seconded the motion. The motion carried 5-0
aye, with Councilmembers Bailey, Ershadi, Jones, Derasary and
Knuteson-Boyd voting aye.
APPROVED: ATTEST:
David L. Sakrison Rachel E. Stenta
Mayor City Recorder
October 11, 2016
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ADJOURNMENT