HomeMy Public PortalAbout05-18-2002LII_sp~_
This Agenda contains a brief general descripfion of each item to be considered Copres of the
Staff reports or other written documentation relating to each item of business referred to on the
Agenda are on file in the Office of the City Clerk and are available for public ~nspection A
person who has a question conceming any of the agenda items may call the City Manager at
(310) 603-0220, ext. 200.
Procedures for Addressinq the Council
IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS
WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR,
AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING.
FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE
COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL.
AGENDA ITEMS ON FILE FOR CONSIDERATION
AT THE SPECIAL MEETING OF ~ ~~~~~
THE LYNWOOD INFORMATION INC. ~-
TO BE HELD ON MAY 15, 2002 E C I V E U
6.30 P M CITY OF LYNW00[~
COUNCIL CHAMBERS CITY CLERKS OF~ICE
11330 Bullis Road, Lynwood, CA 90262 ~jAY ~ 4 70(,;~
~~9~~ll~1~3~t4.li5 6
ARTURO REYES ~~ ~.~/~r,.~.ll~
CHAIRMAN ~- ~"~~ ~/~
~ ,~
FERNANDO PEDROZA LY)UIS BYRD ~~ ,
VICE-CHAIRMAN ~DIRECTOR "
PAUL H. RICHARDS, II RAMON RODRIGUEZ
DIRECTOR DIRECTOR
CITY MANAGER INTERIM CITY ATTORNEY
FAUSTIN GONZALES MICHAEL B MONTGOMERY
CITY CLERK CITY TREASURER
ANDREA L. HOOPER IRIS PYGATT
OPENING CEREMONiES
CALL TO ORDER
2. ROLL CALL OF DIRECTORS
Fernando Pedroza
Louis Byrd
Paul H Richards, II
Ramon Rodriguez
Arturo Reyes
CERTIFICATION OF AGENDA POSTING BY SECRETARY
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Oniy)
PUBLIC ORAL COMMUNICATIONS
IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO
SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT IT IS
ALL RIGHT FOR COUNCIL TO REFER THE MATTER TO THE STAFF OR
SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING
(The Ralph M. Brown Act, Government Code Section 54950-54962, Part III,
Paragraph 5 )
4 GEOGRAPHIC INFORMATION SYSTEMS UPDATE
Comments
A Geographic Information System (GIS) is a collection of computer
hardware, software and geographic data, that allows a user the ability to
capture, store, update, manipulate, analyze and display several forms of
information in the form of a map GIS allows for several layers of data to
concurrently appear on a single map
City GIS is currently being used by various personnel representative of '
different departments in the City to Provide basic parcel map and property
ownership information within the City Code Enforcement is also using
this system as a database for Code Enforcement cases
Although City GIS is currently meeting basic GIS needs, the possibilities
for usage of GIS are endless In an effort to further determine how GIS
can enhance our city operations and to develop a comprehensive plan for
the usage of GIS, the City Manager formed a GIS Committee comprised
of representation from the various divisions that are either utilizing the City
GIS system or have the need for GIS applications
Gurrently, the GIS Committee is in the preliminary stages of developing
the best method to build a GIS database for the City This will be
extremely useful because it will allow us to store data that we either have
gathered or need to gather in a common format.
Recommendation:
Staff respectfully requests that the Chairman and Members of the
Lynwood Information Incorporated receive and file this item.
ADJOURNMENT
THE NEXT REGULAR MEETING WILL BE HELD ON MAY 21, 2002 AT 6~00
P M. IN COUNCIL CHAMBER ROOM, CITY HALL, CIT,Y OF LYNWOOD,
CAUFORNIA.
MEMORANDUM
DATE. May 15, 2002
TO~ HONORABLE CHAIRMAN AND DIRECTORS OF LYMWOOD
INFORMATION INCORPORATED
FROM: Faustin Gonzales, City Manager
BY Autra C Adams, Program Development Coordinator
SUBJECT Geographic Information Systems Update
PURPOSE:
To provide the Chairman and Members of the Lynwood Information Incorporated with an
update of the usage of Geographic Information Systems
BACKGROUND:
A Geographic Information System (GIS) is a collection of computer hardware, software
and geographic data, that allows a user the ability to capture, store, update, manipulate,
analyze and display several forms of information in the form of a map GIS allows for
several layers of data to concurrently appear on a single map
In December of 2001, the City of Lynwood entered into an agreement with Digital Map
Products to purchase the usage of their City GIS system. City GIS is currently being
used by various personnel representative of different departments in the City to provide
basic parcel map and property ownership information within the City Code Enforcement
is also using this system as a database for Code Enforcement cases
ANALYSIS:
Although City GIS is currently meeting basic GIS needs, the possibilities for usage of
GIS are endless In an effort to further determine how GIS can enhance our city
operations and to develop a comprehensive plan for the usage of GIS, the City Manager
formed a GIS Committee comprised of representation from the various divisions that are
either utilizing the City GIS system or have the need for GIS applications -
How other Cities are Utilizinq GIS
The first endeavor of the committee was to access how other cities are utilizing GIS
MIS and Engineering staff visited the cities of Carson, Cerritos, Downey, and Riverside
to view their GIS systems and determine how they are utilizing GIS to enhance their
operations
The City of Carson is utilizing various software to provide information on the regions
economic assets They are able to provide this information online, which is of interest to
those in the clusters and to people around the world doing business with them or
thinking of locating in the area. They also utilize GIS to help plan for infrastructure
needs.
The City of Cerritos has invested a considerable amount of money, $1.2 Million, into a
GIS system they have built over the last five years. They have approximately 60-70
layers of information with map aerials with up to 4 inch accuracy The information they
have stored in their system contains everything from trees, manholes, sewers,
streetlights, etc. The main departments currently utilizing the GIS system are Pubiic
Works, Building, and Planning.
The City of Downey has spent approximately $500,000 over the past 3 5 years building
their GIS system. The system has approximately 50-60 layers of data with aerial maps
up to 1 foot accuracy containing information such as water lines, sewer lines, property
and parcel information, and fire hydrants The departments currently using GIS are Fire,
Police, Planning, Building, and Public Works
The City of Riverside is primarily using GIS to monitor their Code Enforcement Division.
They have used the mapping feature to target proactive efforts, look at workload of each
officer based on a specific geographic area, determine concentrated locations of certain
types of violations within the city, and evaluate the number and type of violations by
geographic areas and specific time frames
CurrenUFuture Usape for Lvnwood
City GIS is currently being used by various personnel representative of different
departments in the City to provide basic parcel map and property ownership information
within the City Code Enforcement is also using this system as a database for Code
Enforcement cases. in addition, the Sheriffs Department is utilizing ArcView GIS
software to maintain a database and to map various crime information/statistics in the
City of Lynwood.
Staff also utilizes GIS for public policy analysis Examples of this have occurred with
mapping the concentration of where Senior Citizens live within the city and mapping
where gra~ti has been located within the city
Currently, the GIS Committee is in the preliminary stages of developing the best method
to build a GIS database for the City The committee has determined the need for GIS for
each division and is currently in the process of determining what we need to do in order
to meet those needs This will be extremely useful because it will allow us to store data
that we either have gathered or need to gather in a common format.
RECOMMENDATION:
Staff respectfully requests that the Chairman and Members of the Lynwood Information
Incorporated receive and file this item.