HomeMy Public PortalAboutMIN-CC-2016-10-04MOAB CITY COUNCIL
SPECIAL CITY COUNCIL MEETING
October 4, 2016
The Moab City Council held a Special City Council Meeting on the above
date in the City Council Chambers at the Moab City Center located at
217 East Center Street in Moab, Utah.
Mayor David Sakrison called the Special Meeting to order at 5:30 PM. In
attendance were Councilmembers Kalen Jones, Kyle Bailey, Tawny
Knuteson-Boyd and Rani Derasary. Also in attendance were City
Recorder/Acting City Manager Rachel Stenta, City Engineer Phillip
Bowman, City Treasurer Jennie Ross, Planning Director Jeff Reinhart,
Parks, Recreation and Trails Director Tif Miller and Acting Police Chief
Steve Ross. Eight (8) members of the audience and two (2) members of
the media were also present.
Under discussion regarding Interim City Manager Hiring Process, City
Recorder/Acting City Manager gave an overview of the provided City
Manager job description.
Councilmember Bailey stated that the current Acting City Manager is
carrying a very large workload and unable to perform both the
Recorder/Assistant City Manager position as well as Acting City Manager
during the transition between City Managers.
Mayor Sakrison agreed that the current workload is substantial and
additional help is needed.
City Recorder/Acting City Manager Stenta stated that all department
heads as well as some of the elected officials were taking on more
workload to keep progress on track.
Councilmember Derasary stated that she is in favor of getting an
additional person as soon as possible and inquired what the time frame
would be for a permanent hire.
Councilmember Bailey stated that the Interim position would be
facilitating with the Council what that process would be and how long it
would take.
October 4, 2016
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SPECIAL MEETING CALLED TO
ORDER AND ATTENDANCE
DISCUSSION REAGRDING
INTERIM CITY MANAGER
HIRING PROCESS
Mayor Sakrison stated that he had been in contact with a candidate that
is willing to step in for the short term, is available now and offers a vast
amount of experience in addition to being well connected in the state.
Councilmember Knuteson-Boyd asked what a reasonable time frame
was for an Interim position and would the salary be a flat rate.
Mayor Sakrison stated that the candidate is agreeable to a contract
basis for both term and salary and that there are funds available in the
budget.
City Recorder/Acting City Manager Stenta stated that a budget
adjustment would be required when the Council is ready to make a
permanent appointment to the position of City Manager.
Under Discussion regarding Police Chief Recruitment and Appointment
Process City Recorder/Acting City Manager Stenta gave an overview of
the provided Police Chief job descriptions.
Mayor Sakrison requested that the Council review the job descriptions
presented and then staff would present a draft for the Council to
consider at a future Council meeting.
Councilmember Jones requested clarification on the job description
approval process as to which descriptions were approved by the City
Council versus those approved by the City Manager.
City Recorder/Acting City Manager requested that the City Council set a
direction or policy on which job descriptions are approved by the
Governing Body and which are approved by the Personnel Officer/City
Manager.
Councilmember Knuteson-Boyd inquired what the process was
previously for review of job descriptions.
City Recorder/Acting City Manager stated that previously job
descriptions are fully researched and prepared prior to presentation to
City Council for approval and that specifically for the Police Chief
position, other factors had to be reviewed including Utah Retirement
Systems eligibility as a public safety position. City Recorder/Acting City
Manager stated that staff is in the process of drafting a standard job
October 4, 2016
Page 2 of 4
DISCUSSION REGARDING
POLICE CHIEF RECRUITMENT
AND APPOINTMENT
description form that will then be reviewed by the City's employment
counsel.
Under Update on Public Works Director Recruitment and Appointment
Process, Councilmember Bailey stated that he had participated in the
first round of candidate interviews and that three candidates would be
visiting and participating in the second round of interviews.
City Recorder/Acting City Manager stated that seven original candidates
were scheduled for interviews and that the interview panel consisted of
Councilmember Bailey, Deputy Recorder II Danielle Guerrero,
Administrative Assistant Leigh Anne Reinhart and Community Services
Director Amy Weiser.
Councilmember Jones inquired what the Public Director's role would be
in the construction or operation of the new Waste Water Treatment
Plant (WWTP).
Councilmember Bailey stated that the WWTP operator holds the license
and operates that plant currently but that two of the candidates also
held WWTP operator licenses.
Councilmember Knuteson-Boyd inquired if the two job descriptions
would be combined.
City Recorder/Acting City Manager Stenta stated that the Interim City
Manager would be Personnel Officer and could draft a new job
description for Council approval.
Councilmember Jones stated that he had seen some street striping
being performed and inquired if it was utilizing epoxy paint.
Mayor Sakrison stated that staff was utilizing the paint that Public
Works had in inventory and that the decision had been made to go out
to bid for street striping services in the Spring of 2017, realizing that the
winter season and sand on the streets would be a hindrance along with
some inconsistencies in the bid specification. Mayor Sakrison stated
that Streets Superintendent Galley was marking critical areas now until
the bid can be secured.
UPDATE ON PUBLIC WORKS
DIRECTOR RECRUITMENT AND
APPOINTMENT PROCESS
Under consideration of addition of Columbus Day to the 2016 Moab City CONSIDERATION OF
October 4, 2016
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Holiday Schedule, Councilmember Jones moved to add Columbus Day
A Special Workshop was held as a Retreat, Goal Setting and Team
Building session.
Councilmember Jones moved to adjourn the meeting. Councilmember
Bailey seconded the motion. The motion carried 4-0 aye.
The meeting was adjourned at 6:05 PM.
APPROVED: ATTEST:
David L. Sakrison Rachel E. Stenta
Mayor City Recorder
October 4, 2016
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ADDITIONAL OF COLUMBUS
DAY TO THE 2016 MOAB CITY
HOLIDAY SCHEDULE,
APPROVED
MOTION TO ADJORN,
APPROVED
ADJOURNMENT