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HomeMy Public PortalAboutMIN-CC-2016-10-04MOAB CITY COUNCIL SPECIAL CITY COUNCIL MEETING October 4, 2016 The Moab City Council held a Special City Council Meeting on the above date in the City Council Chambers at the Moab City Center located at 217 East Center Street in Moab, Utah. Mayor David Sakrison called the Special Meeting to order at 5:30 PM. In attendance were Councilmembers Kalen Jones, Kyle Bailey, Tawny Knuteson-Boyd and Rani Derasary. Also in attendance were City Recorder/Acting City Manager Rachel Stenta, City Engineer Phillip Bowman, City Treasurer Jennie Ross, Planning Director Jeff Reinhart, Parks, Recreation and Trails Director Tif Miller and Acting Police Chief Steve Ross. Eight (8) members of the audience and two (2) members of the media were also present. Under discussion regarding Interim City Manager Hiring Process, City Recorder/Acting City Manager gave an overview of the provided City Manager job description. Councilmember Bailey stated that the current Acting City Manager is carrying a very large workload and unable to perform both the Recorder/Assistant City Manager position as well as Acting City Manager during the transition between City Managers. Mayor Sakrison agreed that the current workload is substantial and additional help is needed. City Recorder/Acting City Manager Stenta stated that all department heads as well as some of the elected officials were taking on more workload to keep progress on track. Councilmember Derasary stated that she is in favor of getting an additional person as soon as possible and inquired what the time frame would be for a permanent hire. Councilmember Bailey stated that the Interim position would be facilitating with the Council what that process would be and how long it would take. October 4, 2016 Page 1 of 4 SPECIAL MEETING CALLED TO ORDER AND ATTENDANCE DISCUSSION REAGRDING INTERIM CITY MANAGER HIRING PROCESS Mayor Sakrison stated that he had been in contact with a candidate that is willing to step in for the short term, is available now and offers a vast amount of experience in addition to being well connected in the state. Councilmember Knuteson-Boyd asked what a reasonable time frame was for an Interim position and would the salary be a flat rate. Mayor Sakrison stated that the candidate is agreeable to a contract basis for both term and salary and that there are funds available in the budget. City Recorder/Acting City Manager Stenta stated that a budget adjustment would be required when the Council is ready to make a permanent appointment to the position of City Manager. Under Discussion regarding Police Chief Recruitment and Appointment Process City Recorder/Acting City Manager Stenta gave an overview of the provided Police Chief job descriptions. Mayor Sakrison requested that the Council review the job descriptions presented and then staff would present a draft for the Council to consider at a future Council meeting. Councilmember Jones requested clarification on the job description approval process as to which descriptions were approved by the City Council versus those approved by the City Manager. City Recorder/Acting City Manager requested that the City Council set a direction or policy on which job descriptions are approved by the Governing Body and which are approved by the Personnel Officer/City Manager. Councilmember Knuteson-Boyd inquired what the process was previously for review of job descriptions. City Recorder/Acting City Manager stated that previously job descriptions are fully researched and prepared prior to presentation to City Council for approval and that specifically for the Police Chief position, other factors had to be reviewed including Utah Retirement Systems eligibility as a public safety position. City Recorder/Acting City Manager stated that staff is in the process of drafting a standard job October 4, 2016 Page 2 of 4 DISCUSSION REGARDING POLICE CHIEF RECRUITMENT AND APPOINTMENT description form that will then be reviewed by the City's employment counsel. Under Update on Public Works Director Recruitment and Appointment Process, Councilmember Bailey stated that he had participated in the first round of candidate interviews and that three candidates would be visiting and participating in the second round of interviews. City Recorder/Acting City Manager stated that seven original candidates were scheduled for interviews and that the interview panel consisted of Councilmember Bailey, Deputy Recorder II Danielle Guerrero, Administrative Assistant Leigh Anne Reinhart and Community Services Director Amy Weiser. Councilmember Jones inquired what the Public Director's role would be in the construction or operation of the new Waste Water Treatment Plant (WWTP). Councilmember Bailey stated that the WWTP operator holds the license and operates that plant currently but that two of the candidates also held WWTP operator licenses. Councilmember Knuteson-Boyd inquired if the two job descriptions would be combined. City Recorder/Acting City Manager Stenta stated that the Interim City Manager would be Personnel Officer and could draft a new job description for Council approval. Councilmember Jones stated that he had seen some street striping being performed and inquired if it was utilizing epoxy paint. Mayor Sakrison stated that staff was utilizing the paint that Public Works had in inventory and that the decision had been made to go out to bid for street striping services in the Spring of 2017, realizing that the winter season and sand on the streets would be a hindrance along with some inconsistencies in the bid specification. Mayor Sakrison stated that Streets Superintendent Galley was marking critical areas now until the bid can be secured. UPDATE ON PUBLIC WORKS DIRECTOR RECRUITMENT AND APPOINTMENT PROCESS Under consideration of addition of Columbus Day to the 2016 Moab City CONSIDERATION OF October 4, 2016 Page 3 of 4 Holiday Schedule, Councilmember Jones moved to add Columbus Day A Special Workshop was held as a Retreat, Goal Setting and Team Building session. Councilmember Jones moved to adjourn the meeting. Councilmember Bailey seconded the motion. The motion carried 4-0 aye. The meeting was adjourned at 6:05 PM. APPROVED: ATTEST: David L. Sakrison Rachel E. Stenta Mayor City Recorder October 4, 2016 Page 4 of 4 ADDITIONAL OF COLUMBUS DAY TO THE 2016 MOAB CITY HOLIDAY SCHEDULE, APPROVED MOTION TO ADJORN, APPROVED ADJOURNMENT