HomeMy Public PortalAbout1604th Board Agenda 4-12-2018 (Revised)Pg 1
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AG E ND A
1604th MEETING OF THE BOARD OF TRUSTEES
THE METROPOLITAN ST. LOUIS SEWER DISTRICT
April 12, 2018 5:00 P.M. ROLL CALL & PUBLIC BOARD MEETING MSD OFFICES
2350 MARKET STREET
ROOM 109
1 ROLL CALL
2 APPROVAL OF JOURNAL OF PRECEDING MEETING: March 8, 2018 (1603rd)
3 COMMENTS BY THE CHAIR - None
4 REPORT OF BOARD COMMITTEES - Finance and Program Management
5 REPORT OF EXECUTIVE DIRECTOR - None
6 COMMENTS FROM THE PUBLIC
7 SUBMISSION OF PUBLIC HEARING REPORTS - NONE
8 COMMUNICATIONS – NONE
9 CONSENT AGENDA – 10 through 18
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CONSENT AGENDA
ORDINANCES
10 Adoption of Ordinance No. 14877 - Black Creek Sanitary Sewer and I/I Reduction Part 2 (11883)
Making a supplemental appropriation of Seventy-Five Thousand Dollars ($75,000.00) from the Sanitary
Replacement Fund to be used for private I/I removal and storm sewer construction in Black Creek Sanitary Sewer and I/I Reduction Part 2 (11883) in the Cities of Clayton, Ladue, and University City, Missouri; and
authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to appropriate additional funds for Contract No. 20607 with Above and Below Contracting, LLC for
private I/I removal and storm sewer construction.
11 Adoption of Ordinance No. 14878 - CSO Volume Reduction Green Infrastructure – Missionaries of Charity Food Kitchen (13058)
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with Missionaries of Charity for cost sharing for green infrastructure construction in CSO Volume Reduction Green Infrastructure – Missionaries of Charity Food Kitchen (13058) in the City of St. Louis, Missouri.
12 Adoption of Ordinance No. 14879 - CSO Volume Reduction Green Infrastructure (11146)
Making a supplemental appropriation of Five Million Dollars ($5,000,000.00) from the General Fund and Five
Hundred Thousand Dollars ($500,000.00) from the Stormwater Regulatory Fund to be used for construction of green infrastructure in CSO Volume Reduction Green Infrastructure (11146) in the City of St. Louis, Missouri.
13 Adoption of Ordinance No. 14880 - Glendale Section D Sanitary Relief Phase V (SKME-624) I/I
Reduction (12177)
Making a supplemental appropriation of Seventy-Five Thousand Dollars ($75,000.00) from the Sanitary Replacement Fund to be used for private I/I removal and storm sewer construction in Glendale Section D
Sanitary Relief Phase V (SKME-624) I/I Reduction (12177) in the Cities of Glendale, Kirkwood, Rock Hill, and Webster Groves, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to appropriate additional funds for Contract No. 21273 with J.M. Marschuetz Construction for private I/I removal and storm sewer construction.
14 Adoption of Ordinance No. 14881 - Harlem – Baden Relief Phase IV (Hebert) (Improvements
from Basin to Hamilton Trunk) (11770)
Making a supplemental appropriation of Six Million Four Hundred Thousand Dollars ($6,400,000.00) from the Sanitary Replacement Fund to be used for storm sewer construction in Harlem – Baden Relief Phase IV
(Hebert) (Improvements from Basin to Hamilton Trunk) (11770) in the City of St. Louis, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to
appropriate additional funds for Contract No. 20667 with Bates Utility Company, Inc. for storm sewer construction.
15 Adoption of Ordinance No. 14882 - Infrastructure Repairs (Rehabilitation) (2018) Contract B
(12015)
Appropriating Two Million Seventy-Five Thousand Dollars ($2,075,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer rehabilitation in Infrastructure Repairs (Rehabilitation) (2018) Contract B (12015) in
the City of St. Louis and Various Municipalities in St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract
No. 21639 with Insituform Technologies USA, LLC for the aforesaid sanitary sewer rehabilitation.
16 Adoption of Ordinance No. 14883 - Roxbury I/I Reduction Part 2 (11680)
Appropriating Five Hundred Ninety-Six Thousand Dollars ($596,000.00) from the Sanitary Replacement Fund
and One Hundred Forty-Four Thousand ($144,000.00) from the Operation, Maintenance, Construction, Improvement Fund of Black Creek to be used for private I/I removal and storm sewer construction in Roxbury I/I Reduction Part 2 (11680) in the City of Clayton, Missouri; and authorizing the Executive Director and Secretary-
Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21649 with ABNA Engineering, Inc. for the aforesaid private I/I removal and storm sewer construction.
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17 Adoption of Ordinance No. 14884 - CCTV Inspection and Physical Inspection of Sewers (2017) (11999)
Making a supplemental appropriation of Two Million Three Hundred Thousand Dollars ($2,300,000.00) from the General Fund and Two Hundred Thousand Dollars ($200,000.00) from the Operation, Maintenance, Construction, Improvement Fund of Clayton Central to be used for CCTV inspection and physical inspection of
sewers, sonar inspections, laser profiling, and sewer cleaning in CCTV Inspection and Physical Inspection of
Sewers (2017) (11999) throughout the Metropolitan Sewer District Service Area; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into
Amendment No. 3 to Contract No. 20688 with Ace Pipe Cleaning, Inc. for the aforesaid CCTV inspection and physical inspection of sewers, sonar inspections, laser profiling, and sewer cleaning.
18 Adoption of Ordinance No. 14885 - Public Official Excess Liability
Awarding a contract to Chubb Insurance Company (McGriff, Seibels & Williams of Missouri Inc., agent) for the
District’s Public Official Excess Liability Coverage from March 1, 2018 to January 1, 2019.
UNFINISHED BUSINESS
ORDINANCES None
RESOLUTIONS None
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New Business ORDINANCES 19 Introduction of Proposed Ordinance No. 14886 - Bradford Woods Pump Station (P-429)
Replacement (12098)
7
Appropriating Two Hundred Ninety Thousand Dollars ($290,000.00) from the Sanitary
Replacement Fund to be used for sanitary sewer construction in Bradford Woods Pump
Station (P-429) Replacement (12098) in the City of Sunset Hills, Missouri; and authorizing the
Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21657 with Taylormade Construction Co., LLC for the
aforesaid sanitary sewer construction.
20 Introduction of Proposed Ordinance No. 14887 - Caulks Creek Forcemain (Waterworks Road to
River Valley) (12892)
8
Making a supplemental appropriation of Two Hundred Forty Thousand Dollars ($240,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in Caulks
Creek Forcemain (Waterworks Road to River Valley) (12892) in the City of Maryland Heights,
Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to appropriate additional funds for Contract No. 21593
with Kolb Grading, LLC for sanitary sewer construction.
21 Introduction of Proposed Ordinance No. 14888 - Grand Glaize WWTF Building, Switchgear,
Tank and Screen Repairs (12495)
10
Appropriating Five Million Eight Hundred Thousand Dollars ($5,800,000.00) from the Sanitary Replacement Fund to be used for wastewater treatment plant construction in Grand Glaize
WWTF Building, Switchgear, Tank and Screen Repairs (12495) in the City of Valley Park,
Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into Contract No. 21647 with Plocher
Construction Company, Inc. for the aforesaid wastewater treatment plant construction.
22 Introduction of Proposed Ordinance No. 14889 - Upper Maline Trunk Sanitary Relief Phase IV
Section B (11791)
12
Making an appropriation of Seven Million Dollars ($7,000,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in Upper Maline Trunk Sanitary
Relief Phase IV Section B (11791) in the Cities of Berkeley, Kinloch, and Unincorporated St.
Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on
behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21645 with J & J
Boring, Inc. for sanitary sewer construction.
23 Introduction of Proposed Ordinance No. 14890 - Althea – Aster Storm Sewer (11364) 14
Appropriating Six Hundred Eighty Thousand Dollars ($680,000.00) from the Operation,
Maintenance, Construction, Improvement Fund of Gravois Creek to be used for storm sewer
construction in Althea – Aster Storm Sewer (11364) in Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into Contract No. 21655 with J.M. Marschuetz
Construction for the aforesaid storm sewer construction.
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24 Introduction of Proposed Ordinance No. 14891 - Stonington – Georgian Acres Storm Sewer (10350)
15
Appropriating Three Hundred Seventy Thousand Dollars ($370,000.00) from the Operation,
Maintenance, Construction, Improvement Fund of Creve Coeur Frontenac and Two Hundred
Seventy Thousand Dollars ($270,000.00) from the Sanitary Replacement Fund for cost
sharing for storm sewer construction in Stonington – Georgian Acres Storm Sewer (10350) in the City of Frontenac, Missouri; and authorizing the Executive Director and Secretary-
Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an
intergovernmental agreement under Contract No. 21664 with the City of Frontenac, Missouri
to provide financial assistance for storm sewer construction.
25 Introduction of Proposed Ordinance No. 14892 - 82nd Street to I-170 Sanitary Relief (UR-08,
UR-09) (11993)
16
Declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction
of sewers and related appurtenances in the project known as 82nd Street to I-170 Sanitary
Relief (UR-08, UR-09) (11993) in the City of University City, Missouri to serve the needs of
residents of the area, and authorizing staff to proceed with further condemnation efforts
related to the project, including but not limited to the purchase and/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal
proceedings for the acquisition of said easements and temporary construction easements.
26 Introduction of Proposed Ordinance No. 14893 - Coldwater Upstream Pump Station (P-180) Storage (12126)
17
Declaring the necessity for the acquisition of easements and temporary easements in certain
real property within The Metropolitan St. Louis Sewer District for the purpose of construction
of sewers and related appurtenances in the project known as Coldwater Upstream Pump Station (P-180) Storage (12126) in Unincorporated St. Louis County, Missouri to serve the
needs of residents of the area, and authorizing staff to proceed with further condemnation
efforts related to the project, including but not limited to the purchase and/or the filing of all
necessary court pleadings or documents to commence and prosecute formal legal
proceedings for the acquisition of said easements and temporary construction easements.
27 Introduction of Proposed Ordinance No. 14894 - University City I/I Reduction - East (UR-08 and
UR-09) (11984)
18
Declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction
of sewers and related appurtenances in the project known as University City I/I Reduction –
East (UR-08 and UR-09) (11984) in the Cities of Vinita Park and University City, Missouri to
serve the needs of residents of the area, and authorizing staff to proceed with further
condemnation efforts related to the project, including but not limited to the purchase &/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal
proceedings for the acquisition of said easements and temporary construction easements.
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28 Introduction of Proposed Ordinance No. 14895 - Real Property Acquisition Consultant Services – O.R. Colan Associates, Inc.
19
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St.
Louis Sewer District to enter into a General Services Agreement with O. R. Colan Associates,
Inc., whereby O.R. Colan Associates, Inc. will provide professional acquisition and relocation
services for certain parcels of real property which are negatively impacted by flooding, erosion, or related sewer or stormwater issues, as well as provide professional services for
the conveyance of certain properties that have been or will be declared surplus by The
Metropolitan St. Louis Sewer District.
RESOLUTIONS
29 Adoption of Resolution No. 3415 - Employees’ Pension Plan – Asset Allocation 21
The adoption of Resolution No. 3415 will authorize the Secretary-Treasurer of The Metropolitan St.
Louis Sewer District to liquidate all assets held in the Entrust Capital Diversified Fund and the
Lighthouse Global Long/Short Fund within the Defined Benefit Plan and to allocate those assets to the Large Cap Equity, Small Cap Equity, International Equity, Emerging Market Equity, and Real Estate
strategies as recommended by the District’s pension investment consultant, Pavilion Advisory Group,
Inc.
30 Adoption of Resolution No. 3416 - Pension Investment Policy Statement 23
The adoption of Resolution No. 3416 will authorize the Secretary-Treasurer of The Metropolitan St. Louis Sewer District to make changes to the District’s Defined Benefit Plan Statement of Investment Policy, Objectives, and Operating Guidelines. These changes fully comply with the criteria in the
District’s Pension Plan as described in Ordinance 13796.
31 Adoption of Resolution No. 3417 - Expressing the Board of Trustees’ appreciation to Robert J. Boly
for his 19 years of exemplary service to the Metropolitan St. Louis Sewer District from March 8, 1999, to
his retirement effective April 1, 2018.
32 Adoption of Resolution No. 3418 - Expressing the Board of Trustees’ appreciation to Dennis C.
Galczynski for his 36 years of exemplary service to the Metropolitan St. Louis Sewer District from December 21, 1981, to his retirement effective April 1, 2018.
33 Adoption of Resolution No. 3419 - Expressing the Board of Trustees’ appreciation to Tommy Gaudreault for his 24 years of exemplary service to the Metropolitan St. Louis Sewer District from
October 22, 1993, to his retirement effective April 1, 2018.
34 Adoption of Resolution No. 3420 - District Rate Model Support & Feasibility Study 24
The adoption of Resolution No. 3420 will exercise option year one (1) of the contract previously
authorized by Ordinance No. 14657, adopted May 11, 2017, which authorized the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Raftelis Financial Consultants, Inc., whereby Raftelis Financial Consultants, Inc. would provide rate
design software, training and support services; rate proposal preparation and expert testimony for anticipated future rate commission proceedings; preparation of financial feasibility studies as needed for
the issuance of District bonds and assist with public communications regarding future stormwater
initiatives.
35 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD
36 ADJOURNMENT
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14886
NAME OF PROJECT: Bradford Woods Pump Station (P-429) Replacement (12098)
LOCATION: South of Interstate 44 and West of South Lindbergh Boulevard in the City of Sunset Hills, Missouri
TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract.
What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Taylormade Construction Co., LLC Previous District Contract: Yes 1861 Chambers Road
St. Louis, MO 63136
Consultant: N/A
Agency: N/A Number of bidders: 8 Low Bid: $254,595.00 High Bid: $324,486.00
Appropriation Amount: $290,000.00 Designer’s Estimate: $300,000.00
Total MWBE Participation: 17.09% (MBE Goal is 17% - African American) New Generation Hauling (African American) – 3.14% - MBE
Westfall Hauling, Inc. (African American) – 7.86% - MBE Greenspace Lawn Services, LLC (African American) – 6.09% - MBE
Taylormade Construction Co., LLC (African American) – 82.91% - MBE Prime
Type of Contract: Unit Cost
Properties Affected: 1 Properties Benefiting: 48
Designed by: District staff
The work to be done under Contract #21657 consists of the construction of a replacement pump station, approximately 47 lineal feet of sanitary sewers varying in size from 4-inches to 8-inches in diameter, and appurtenances. The purpose of
this project is to replace the existing deteriorated pump station (P-429) that has reached its useful life. This project is scheduled to be completed in 180 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. 82 Amount: $500,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $20,000 for utility relocation (Other - $20,000) is included in the
appropriation. This project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14887
NAME OF PROJECT: Caulks Creek Forcemain (Waterworks Road to River Valley) (12892)
LOCATION: East of Interstate 64 and North of Olive Boulevard in the City of Maryland Heights, Missouri
TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates additional funds.
What does action accomplish?: Provides additional funding for the construction of a CIP project, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Kolb Grading, LLC Previous District Contract: Yes
5731 Westwood Drive St. Charles, MO 63304
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $240,000.00 Designer’s Estimate: $3,500,000.00
Total MWBE Participation: 17.01% (MBE Goal is 17% - African American)
Zoie, LLC (African American) – 17.01% - MBE
Type of Contract: Unit Cost
Properties Affected: 5 Properties Benefiting: Entire Caulks Creek Watershed
Designed by: Crawford Murphy & Tilly Inc.
The work to be done under Contract #21593 consists of the construction of approximately 3,190 lineal feet of sanitary sewer force main 30-inches in diameter, 300 lineal feet of 2-inch sanitary sewer force main, slip-lining approximately
1,460 lineal feet of existing 36-inch ductile iron pipe sanitary sewer force main, and appurtenances. This construction is the sixth phase of a multi-phase improvement program. Redundancy will be provided for the existing force main when
this project is constructed. The purpose of this project is to install a 30-inch Ductile Iron Pipe Force Main and slip-line an existing 36-inch Force Main. This project is scheduled to be completed in 300 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. 85 Amount: $3,500,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: This supplemental appropriation is necessary due to replacement costs of the existing pipe.
Some of the existing pipe from a previous project was intended to be reused on this project. However, the pipe’s condition had deteriorated beyond acceptable use. This supplemental request will bring the total appropriation for this
project to $2,840,000. This project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, and Radar Rainfall Data.
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PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
12/10/09 – Ord. No. 13003 – Amount: $850,000 – Crawford Murphy & Tilly Inc. – Design Contract No. 20233 –
Amendment No. 14
12/14/17 – Ord. No. 14837 – Amount: $2,600,000 – Caulks Creek Forcemain (Waterworks Road to River Valley) (12892)
– Kolb Grading, LLC – Original Construction Contract No. 21593
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14888
NAME OF PROJECT: Grand Glaize WWTF Building, Switchgear, Tank and Screen Repairs (12495)
LOCATION: North of Marshall Road and East of Highway 141 in the City of Valley Park, Missouri
TYPE OF PROJECT: Wastewater Treatment Plant Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract.
What does action accomplish?: Implements the construction of a CIP project. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Plocher Construction Company, Inc. Previous District Contract: Yes 2808 Thole-Plocher Road
Highland, IL 62249
Consultant: N/A
Agency: N/A Number of bidders: 4 Low Bid: $5,319,000.00* High Bid: $5,692,000.00
Appropriation Amount: $5,800,000.00 Designer’s Estimate: $4,647,000.00
Total MWBE Participation: 46.96% (MBE Goal is 17% - African American) Whatever It Takes Electrical Contractors LLC (African American) – 46.96% - MBE
Type of Contract: Lump Sum
Properties Affected: 1 Properties Benefiting: Entire Grand Glaize Creek Service Area
Designed by: HDR Engineering, Inc.
The work to be done under Contract #21647 consists of the construction of flow meter replacements, return activated
sludge pump replacement, plant power and control circuit replacement, motor control centers electrical and control panel replacement, dewatering building electrical room addition, and miscellaneous building and tank structural repairs. The
purpose of this project is to provide necessary replacement of mechanical, electrical, and structural repairs to various buildings and tanks to improve plant reliability. This project is scheduled to be completed in 400 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. Pg. 116 Amount: $3,321,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $250,000 for utility relocation (Electric - $250,000) is included in the
appropriation. An additional contingency of $50,000 for Permits is also included in the appropriation. The construction costs increased due to the additional scope of work to construct plant power underground circuits, dewatering building
control panel and wiring for plant reliability. This project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning.
*The low bid by KCI Construction Company was found to be non-responsive due to failure to meet the District’s MWBE
requirements. Staff recommends accepting the bid of Plocher Construction Company, Inc. for $5,319,000.00.
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PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
10/13/16 – Ord. No. 14518 – Amount: $1,134,000 – HDR Engineering – County Treatment Facility Design (Contract A)
– Design Contract No. 20468
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14889
NAME OF PROJECT: Upper Maline Trunk Sanitary Relief Phase IV Section B (11791)
LOCATION: East of Interstate 170 and North of Natural Bridge Road in the Cities of Berkeley, Kinloch, and Unincorporated St. Louis County, Missouri
TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract.
What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: J & J Boring, Inc. Previous District Contract: Yes 41 Cardinal Hill Road
Winfield, MO 63389
Consultant: N/A
Agency: N/A
Number of bidders: 4 Low Bid: $9,709,886.40 High Bid: $23,475,000.00
Appropriation Amount: $7,000,000.00 Designer’s Estimate: $13,700,000.00
Total MWBE Participation: 17.04% (MBE Goal is 17% - African American) Zoie, LLC (African American) – 17.04% - MBE
J & J Boring, Inc. – 82.96% - WBE Prime
Type of Contract: Unit Cost
Properties Affected: 35 Properties Benefiting: 9,500
Designed by: HR Green, Inc.
The work to be done under Contract #21645 consists of the construction of approximately 45 lineal feet of 36-inch sanitary sewers and 5,950 lineal feet of sanitary sewer pipe-in-tunnel varying in size from 36-inches to 42-inches in diameter and
appurtenances. This construction is the second phase of a multi-phase improvement project. The purpose of this project is to alleviate overcharged sewer mains and basement backups, and eliminate one (1) constructed SSO (BP-597). This
project is scheduled to be completed in 614 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. 150 Amount: $ 7,000,000 (Partial) FY2019, Pg. 142 $ 7,000,000 (Planned)
$14,000,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $167,600 for utility relocation (Electric - $117,600 & Water - $50,000) is included in the appropriation. This is a partial funding request. A supplemental appropriation request is
planned for construction in FY2019 providing a total appropriation of $10,400,000.00. This project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate
Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
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PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
09/10/09 – Ord. No. 12951 – Amount: $1,600,000 – HR Green, Inc. – Design Contract No. 10825
03/10/16 – Ord. No. 14334 – Amount: $7,500,000 – Upper Maline Trunk Sanitary Relief Phase IV Section A (10026) –
SAK Construction, LLC – Construction Contract No. 20349
01/12/17 – Ord. No. 14579 – Amount: $10,400,000 – Upper Maline Trunk Sanitary Relief Phase IV Section A (10026) –
SAK Construction, LLC – Construction Contract No. 20349 – Supplemental Appropriation
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14890
NAME OF PROJECT: Althea – Aster Storm Sewer (11364)
LOCATION: South of Gravois Road and East of Mackenzie Road in Unincorporated St. Louis County, Missouri
TYPE OF PROJECT: Storm Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: J.M. Marschuetz Construction Previous District Contract: Yes
15 Truitt Drive Eureka, MO 63025
Consultant: N/A
Agency: N/A
Number of bidders: 9 Low Bid: $457,903.25 High Bid: $971,368.83
Appropriation Amount: $680,000.00 Designer’s Estimate: $835,000.00
Total MWBE Participation: 17.00% (MBE Goal is 17% - African American)
Taylormade Construction Co., LLC (African American) – 13.11% - MBE Taylor Trucking Co., LLC (African American) – 3.89% - MBE
Type of Contract: Unit Cost
Properties Affected: 16 Properties Benefiting: 12
Designed by: Lion CSG, LLC
The work to be done under Contract #21655 consists of the construction of approximately 1,283 lineal feet of storm
sewers varying in size from 12-inches to 24-inches in diameter, 3 special structures (trench drains), and appurtenances. The purpose of this project is to alleviate basement, garage, and yard flooding at 9315, 9317, 9319, and 9321 Aster
Avenue. This project is scheduled to be completed in 360 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Continued Amount: $829,000
Fund Name: #5571 – Gravois Creek OMCI Fund Additional Comments: An additional contingency of $175,000 for utility relocation (Electric - $100,000 and Gas - $75,000) is included in the appropriation. This project was one of three design projects included in Gravois Creek OMCI
Stormwater Design (Contract A) (11899).
Contracted planning resources utilized: Stormwater Facility Planning.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
01/09/14 – Ord. No. 13775 – Amount: $203,000 – Lion CSG, LLC – Gravois Creek OMCI Stormwater Design (Contract A) (11899) – Design Contract No. 20119
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14891
NAME OF PROJECT: Stonington – Georgian Acres Storm Sewer (10350)
LOCATION: Georgian Acres Street East of Geyer Road in the City of Frontenac, Missouri
TYPE OF PROJECT: Cost Share for Storm Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into an intergovernmental
agreement with the City of Frontenac, Missouri. What does action accomplish?: Provides financial assistance to the City of Frontenac for construction of storm
and sanitary sewer improvements, part of which was included in MSD’s CIRP, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: City of Frontenac
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $640,000.00 Designer’s Estimate: N/A
MBE/WBE Participation: N/A
Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: 13 (MSD Project)
Designed by: N/A
This ordinance authorizes the District to enter into an intergovernmental agreement with the City of Frontenac, Missouri
under Contract #21664. The City of Frontenac is having drainage improvements designed and constructed to address street and yard flooding along Georgian Acres Street. The estimated cost of the drainage improvements is $1,000,000.
This project will address street and yard flooding at thirteen residences that were identified as part of an MSD project. This agreement provides reimbursement up to $370,000 to the City of Frontenac for including the construction of this
MSD project in the City stormwater project. In order to minimize disruption of the neighborhood, the City’s project will also include the relocation and replacement of approximately 800 feet of sanitary sewer, and MSD will reimburse the City
approximately $270,000 for this cost. The sanitary sewer was scheduled to be replaced by MSD in FY2020 as part of the Stonington Place Sanitary Relief (Clayton Rd to Georgian Acres St) (12218) project. This brings the total appropriation
amount to $640,000.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Continued Amount: $370,000
Fund Name: #5565 – Creve Coeur Frontenac OMCI Fund $370,000 #6660 – Sanitary Replacement Fund $270,000
Additional Comments: This project was continued to FY2018 due to delays in the City’s construction schedule. The
capital portion of this project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: Stormwater Facility Planning.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14892
NAME OF PROJECT: 82nd Street to I-170 Sanitary Relief (UR-08, UR-09) (11993)
LOCATION: South of Page Avenue and East of Pennsylvania Avenue in the City of University City, Missouri
TYPE OF PROJECT: Easement Condemnation
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to proceed with further condemnation efforts including the filing of
all necessary court pleadings or documents. What does action accomplish?: Acquires permanent easements and temporary construction easements to construct a sanitary sewer project with appurtenances, as required by Consent Decree
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A Total MWBE Participation: N/A Type of Contract: N/A
Properties Affected: 9 Properties Benefiting: 2,860
Designed by: N/A
This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court
pleadings or documents leading to the acquisition of permanent easements and temporary construction easements on nine (9) parcels of ground located in the City of University City, Missouri. The easements and temporary construction
easements are needed to construct this project, which consists of the construction of approximately 5,980 lineal feet of 8-inch to 30-inch diameter sanitary sewers and appurtenances. The purpose of this project is to reduce inflow/infiltration
(I/I) in the University City watershed, reduce building backups, and relieve overcharged sanitary sewers. This project will remove one (1) constructed SSO (BP-421) and assist in the eventual removal of four (4) constructed SSOs (BP-416, BP-
417, BP-433 & BP-476). Currently, the District has been unable to negotiate a settlement with the owners.
FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2019, Pg. 84 Amount: $4,000,000 FY2020 $4,000,000
$8,000,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14893
NAME OF PROJECT: Coldwater Upstream Pump Station (P-180) Storage (12126)
LOCATION: South of Highway 67 and East of Lewis & Clark Boulevard in Unincorporated St. Louis County, Missouri
TYPE OF PROJECT: Easement Condemnation
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to proceed with further condemnation efforts including the filing of
all necessary court pleadings or documents. What does action accomplish?: Acquires permanent easements and temporary construction easements to construct a sanitary sewer project with appurtenances, as required by Consent Decree
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A
Total MWBE Participation: N/A Type of Contract: N/A
Properties Affected: 1 Properties Benefiting: 2,500
Designed by: N/A
This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court
pleadings or documents leading to the acquisition of a permanent easement and temporary construction easement on one (1) parcel of ground located in unincorporated St. Louis County, Missouri. The easement and temporary construction
easement are needed to construct this project, which consists of approximately 1,020 feet of 66-inch diameter storage pipe, 110 feet of 18-inch diameter connector sewers and appurtenances. The purpose of this project is to alleviate wet
weather building backups and overcharged sanitary sewers, and provide 24 hour storage backup in the event of pump station failure, in accordance with regulations and the Consent Decree. Currently, the District has been unable to
negotiate a settlement with the owners.
FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY 2019, Pg. 93 Amount: $1,280,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: None
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14894
NAME OF PROJECT: University City I/I Reduction - East (UR-08 and UR-09) (11984)
LOCATION: North of Delmar Boulevard and East of Interstate 170 in the Cities of Vinita Park and University City,
Missouri
TYPE OF PROJECT: Easement Condemnation DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents. What does action accomplish?: Acquires permanent easements and temporary construction easements to construct a sanitary sewer project with appurtenances, as required by Consent
Decree
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A
Properties Affected: 2 Properties Benefiting: 1,640
Designed by: N/A
This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court
pleadings or documents leading to the acquisition of permanent easements and temporary construction easements on two (2) parcels of ground located in the Cities of Vinita Park and University City, Missouri. The easements and temporary
construction easements are needed to construct this project, which consists of performing private I/I reduction on approximately 221 properties, the construction of approximately 380 lineal feet of natural channel stabilization, the
construction of approximately 8,400 lineal feet of 10-inch to 42-inch diameter sanitary sewers, and appurtenances. The purpose of this project is to alleviate wet weather building backups and overcharged sanitary sewers. Currently, the District has been unable to negotiate a settlement with the owners.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2019, Pg. 141 Amount: $5,506,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: None
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14895
NAME OF PROJECT: Real Property Acquisition Consultant Services – O.R. Colan Associates, Inc.
LOCATION: Approximately 200 Properties Throughout the District
TYPE OF PROJECT: Real Property Acquisition, Relocation and Conveyance
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to enter into a General Services Agreement with a real estate
professional to perform services associated with the acquisition and relocation
of certain properties and property owners to address various sewer and storm water issues. The General Services Agreement will also allow for the disposal
of certain surplus properties. What does action accomplish?: Provides a General Services Agreement with O.R. Colan Associates, Inc. who
possess specific expertise and experience in real property acquisition,
relocation and conveyance under the provisions of Federal law which the District is using as a guide. The General Services Agreement will be for a
period of one (1) year from the notice to proceed with two (2) possible one year renewal options and may be extended further with prior written approval from
the District. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: O.R. Colan Associates, Inc. 4 Westbury Drive, Suite A
St. Charles, Missouri 63301 Agency: N/A
Number of proposers: (3) Lochmueller Group Inc.; O.R. Colan Associates, Inc.; and Volkert
Appropriation Amount: N/A District’s Estimate: N/A
Total MWBE Participation: 100.00% (No MWBE Goal)
O.R. Colan Associates, Inc. – 100.00% WBE
Type of Contract: General Services Agreement
Properties Affected: Approximately 200 Properties Benefiting: Approximately 200
Designed by: N/A
This proposed ordinance authorizes the District to enter into a General Services Agreement with O.R. Colan Associates,
Inc. to acquire real properties as described above which are negatively impacted by flooding, erosion, or related sewer issues and to handle the conveyance of certain properties declared surplus by the District. The District submitted the public notice of the Request for Proposals (RFP) firms and advertised in local newspapers. Responses were received
from three (3) firms which were reviewed by the committee. The committee selected O.R. Colan Associates, Inc. based on the completeness of their proposal, demonstrated experience in property acquisition and relocation, and knowledge of Federal acquisition management plan. No appropriations are necessary under this proposed Ordinance in that the
acquisition, relocation and conveyance services will be included as part of the proposed Ordinance for funding each specific acquisition or conveyance project. There is a not to exceed amount of $1,900,000.
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FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: FY 2019 Amount: N/A Fund Name: N/A Additional Comments: None
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Resolution 3415
NAME OF PROJECT: Employees’ Pension Plan – Asset Allocation
LOCATION: District-wide
TYPE OF PROJECT: Pension Investments
DEPARTMENT REQUESTING ACTION: Secretary-Treasurer REQUESTED ACTION:
Why is this action necessary?: This action is necessary to allow the Secretary-Treasurer’s Department to allocate assets within the Defined Benefit Plan in accordance with the results
of the most recent asset allocation study. What does action accomplish?: This action formally authorizes the District to liquidate all assets held in the Entrust Capital Diversified Fund and the Lighthouse Global Long/Short Fund
and to allocate those assets to the Large Cap Equity, Small Cap Equity, International Equity, Emerging Market Equity and Real Estate strategies as
recommended by the District’s pension investment consultant, Pavilion Advisory Group, Inc.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: Pavilion Advisory Group Inc.
500 W. Madison Street, Suite 2740 Chicago, IL 60661
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A No Goals
Plan Approval Date: Type of Contract: N/A
Properties Affected: N/A Properties Benefitting: N/A
Designed by: Pavilion Advisory Group, Inc.
FUNDING/COST SUMMARY: Pension Plan
Budgeted: N/A Budget Year: N/A Amount: Approximately $16.5 million will be liquidated from
the Entrust Capital Diversified Funds and $19.7 million will be liquidated from the Lighthouse Global Long/Short
Fund.
Fund Name: N/A
Additional Comments: The District’s target allocation for Hedge Funds will now be 0%. The total target allocation to
Equities will be 53% and to Real Estate will be 12%.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
06/15/2015 Res. No. 3221 appointed Entrust Capital Diversified Fund and Lighthouse Global Long/Short Fund as District Pension Fund Manager
09/12/2013 Ord. No. 13719 selected Pavilion to advise District as to how Pension assets should be invested.
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AGENDA ITEM NUMBER: Resolution No. 3416
NAME OF PROJECT: Pension Investment Policy Statement
LOCATION: N/A
TYPE OF PROJECT: Review and improvements to the Pension Investment Policy
DEPARTMENT REQUESTING ACTION: Secretary-Treasurer
REQUESTED ACTION:
Why is this action necessary?: The Policy calls for an annual review for relevance to and consistency
with governing law and the financial objectives of the Fund.
What does action accomplish?: The changes made will reduce the assumed actuarial rate of return from 7.0% to 6.9% and modify the Asset Allocation and Performance
Benchmarks Tables to reflect the results of the most recent asset allocation study.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: Pavilion Advisory Group Inc.
227 W. Monroe Street STE 2020
Chicago, IL 60606
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District Estimate: N/A
MBE/WBE Participation: N/A – No Goals
Plan Approval Date: N/A Type of Contract: None Policy Decision
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Amount: N/A
Additional Comments: With the assistance of our Consultant, Pavilion Advisory Group, the District seeks to reduce the assumed actuarial rate of return from 7.0% to 6.9% and modify the Asset Allocation and Performance Benchmarks Tables
to reflect the results of the most recent asset allocation study.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 11/10/2016 – Resolution 3318 – Revised Defined Benefit Plan and Pension Plan Investment Policy
6/06/2015- Resolution 3214 – Revised Statement of Investment Policy, Objectives and Operating Guidelines
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AGENDA ITEM NUMBER: Resolution No. 3420
NAME OF PROJECT: District Rate Model Support & Feasibility Study
LOCATION: Finance
TYPE OF PROJECT: Professional Services
DEPARTMENT REQUESTING ACTION: Finance
REQUESTED ACTION:
Why is this action necessary?: To exercise the 1st of four (4) option years for professional services with
Raftelis Financial Consultants, Inc. for rate model support to include funding rate design software, training and support services; rate proposal
preparation and expert testimony for Rate Commission proceedings; preparation of feasibility studies as needed for the issuance of District
bonds and assist with public communications regarding future stormwater initiatives.
What does action accomplish?: This action provides the District rate modeling support and preparation of feasibility studies during issuance of District bonds and assistance
with public communications on any future stormwater initiatives.
SUMMARY EXPLANATION/BACKGROUND: Contractor: Raftelis Financial Consultants, Inc. Previous District Contract: Yes 1031 S. Caldwell Street, Suite 100
Charlotte, NC 28203
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: District’s Estimate: N/A
MBE/WBE Participation: 0% (There is no MBE/WBE goal)
Plan Approval Date: N/A Type of Contract: Professional
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Finance Department Budget Year: FY17/18 & FY18/19 Amount: $167,900 (estimate)
Fund Name: General Fund
Additional Comments: Raftelis Financial Consultants, Inc. will provide rate design software, training and support services; rate proposal preparation and expert testimony for anticipated future rate commission proceedings; preparation
of financial feasibility studies as needed for the issuance of District bonds and assist with public communications regarding future stormwater initiatives. Fees paid based on actual hours of work performed.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
05/11/2017 - Ordinance No. 14657