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Home My Public Portal AboutMinutes-6/14/2016 12:00:00 AMCity of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: June 14, 2016 — 7:00 PM Web Page: www.tiffin-iowa.org Posted: June 10, 2016 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart -Frederick Council At Large: Peggy Upton Work Session Call to Order — 6:30 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session June 14, 2016 at 6:35 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton , , Al Havens, Jo Kahler, Mike Ryan, Jim Bartels. Absent: None. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Deputy City Clerk Ashley Platz Building Official Brian Shay, and other visitors. B. Agenda Additions/Agenda Approval Motion to approve agenda by Ryan Second by Kahler All ayes, motion carried. C. Discussion and Review of Capital Improvements Plan Mayor Berner has proposed a list of changes to the CIP timeline. • Roberts Ferry Rd- No adjustment but needs to be pushed back one year. • Kimberlite Ext & Turn Lanes- Hold off for a couple years or until a Community/Rec Center is in the picture (FY 2019-20). • Park Rd & HWY 6 Intersection- Round -about — No federal monies expected but State IDOT might have a Clean Air Grant to help fund the round -about. • ADA Sidewalks & intersections- keep and make no changes. • HWY 6 Turn Lanes (Park Rd to New Ireland Ave)- Move back a year, development driven. • Trail PH 6- will be moved out one or two years- FY 18/19 or 19/20 • Urban Revitalization Acquisitions- Keep as placeholder just move back a year or two • Recreation Center (Potential Share with CCA) — increase to $3.5 to $5 million D. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda E. Other Business Cit\ Cotincil ,_,cji ')1"r' I o F. Adjournment Motion to adjourn work session by Bartels. Second by Ryan. All ayes, motion carried. 7:04pm A. Call to Order — 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on June 14, 2016 at 7:05 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Al Havens, Jo Kahler, Mike Ryan, Jim Bartels. Absent: None. Also present: City Administrator/Clerk Doug Boldt, City Attorney Crystal Raiber, City Engineer Ben Carhoff, Public Works Director Brett Mehmen, Building Official Brian Shay, Deputy City Clerk Ashley Platz, and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Upton. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Liquor License — Bryants Off 6 3. Approval of Liquor License — Casey's General Stores Motion to approve Consent Agenda approving City Council Minutes, Approval of Bryant's Off 6 & Casey's General Store liquor license renewal by Kahler. Second by Ryan. All ayes, motion carried. Motion to amend minutes by Upton. Work Session Item C change "bullet points" to "some bullet points" and include 1997 on "no rate change since". Regular Session Item K 46 add increase "to". Second by Ryan. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on FY 2015-2016 Budget Amendment a. Close Public Hearing and Proceed to I-1 Motion to open a Public Hearing on FY 2015-2016 Budget Amendment by Upton. Second by Havens. CitvC'onticil Al-,cnda llao'e oI's Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, public hearing open at 7:12 PM Discussion: Nothing has been received at City Hall and no public comment Motion to close a Public Hearing on FY 2015-2016 Budget Amendment by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, public hearing closed at 7:13 PM H. Ordinance Approval/Amendment 1. I. Resolutions for Approval 1. Resolution 2016-034 — Resolution Approving FY 2015-2016 Budget Amendment Motion to approve Resolution 2016-034 — Resolution Approving FY 2015-2016 Budget Amendment by Ryan. Second by Upton. Roll Call: Bartels, Havens, Ryan, Kahler, Upton. All ayes, Resolution 2016-034 stands approved 2. Resolution 2016-035 — Resolution Setting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, And for Opening of Bids, and Authorizing Publication of Notices for the Construction of the 2016 Phase I Wastewater Treatment Plant Improvements Project Motion to approve Resolution 2016-035 — Resolution Setting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, And for Opening of Bids, and Authorizing Publication of Notices for the Construction of the 2016 Phase I Wastewater Treatment Plant Improvements Project by Upton. Second by Havens. Roll Call: Havens, Ryan, Kahler, Upton, Bartels. All ayes, Resolution 2016-035 stands approved 3. Resolution 2016-036 — Resolution Setting the Salaries for the Appointed Officers and Employees of the City of Tiffin Motion to approve Resolution 2016-036 — Resolution Setting the Salaries for the Appointed Officers and Employees of the City of Tiffin by Ryan. Second by Kahler. Roll Call: Ryan, Kahler, Upton, Bartels, Havens. All ayes, Resolution 2016-036 stands approved. 4. Resolution 2016-037 — Resolution Setting the Date for Public Hearing to Rezone Auditor's Parcel 2006-033 in the City of Tiffin, Iowa Motion to approve Resolution 2016-037 — Resolution Setting the Date for Public Hearing to Rezone Auditor's Parcel 2006-033 in the City of Tiffin, Iowa by Ryan. Second by Kahler. Roll Call: Kahler, Upton, Bartels, Havens, Ryan. All ayes, Resolution 2016-037 stands approved. 1IaL,, ! 3 of` g C.'it�� C'c�uncil .��,�,cnd�� 5. Resolution 2016-038 —Resolution Setting the Date for Public Hearing to Rezone Bigelow Subdivision Lot 3 Motion to approve Resolution 2016-038 — Resolution Setting the Date for Public Hearing to Rezone Bigelow Subdivision Lot 3 by Kahler. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Resolution 2016-038 stands approved. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List — Motion to Approve by Kahler. Second by Ryan. All ayes, motion carried. Motion to approve the Claims list but remove Clear Creek Amana invoice for from payables list until City Attorney has reviewed the CCA Sidewalk agreement by Kahler. Second by Ryan. All ayes, motion carried. Pg 4- CCA MS/HS Trail- Mayor Berner has requested to pull out this item until the agreement has been reviewed. 37.5% of the entire project instead of the $30,000 which was budgeted. Ok to pay Clear Creek Library quarterly payment for $10,000. VENDOR ACTION SERVICES INC ADVANCED BUSINESS SYSTEMS ADVANCED DRAINAGE SYSTEMS ADVANCED DRAINAGE SYSTEMS ADVANCED SYSTEMS, INC ADVANCED SYSTEMS, INC ADVANCED SYSTEMS, INC AEROSAW INC ALLIANT ENERGY ALLIANT ENERGY ALLIANT ENERGY ALLIANT ENERGY ALLIANT ENERGY ALLIANT ENERGY ALLIANT ENERGY ALLIANT ENERGY ALLIANT ENERGY ALLIANT ENERGY ALLIANT ENERGY ALLIANT ENERGY ALLIANT ENERGY CLAIMS REPORT 6-14-16 INVOICE DESCRIPTION AMOUNT PORTABLE RESTROOMS PARK 155 BW & COLOR TONER 235.24 DRAIN TILE FOR STROM WATER 145.44 DRAIN TILE FOR STORM WATER 125.82 CONTRACT BASE RATE FEE 50 SUPPORT CALL 22.95 SUPPORT CALL 131.25 COLLEGE AND RR 250 210 MARENGO RD. SCH LIGHTS 18.8 109 BROWN STREET 1,908.72 119 BROWN ST. WTR TRTMENT 21293.58 TIFFIN STREET LIGHTS 1,665.13 2803 HWY 6 EAST SHED 32.78 300 RR ST. CITY HALL 211.41 201 MAIN ST. 340.36 221 MAIN ST FIRE SHED 31.09 201 RR ST. PW SHOP 186.46 313 MARENGO RD FLSHNG LIGHTS 19.58 201 MAIN ST. SIREN 17.69 811 E HWY 6 RD TIFFINSIGN 35.02 ROBERTS FERRY RD SIREN 19.67 I'Ltu�� 4 48 ALLIANT ENERGY ALLIANT ENERGY AMY SHAULL BEACON ATHLETICS BUSINESS RADIO SALES CAPITAL ONE COMMERCIAL-COSTCO CAPITAL ONE COMMERCIAL-COSTCO CAPITAL ONE COMMERCIAL-COSTCO CAPITAL ONE COMMERCIAL-COSTCO CAPITAL ONE COMMERCIAL-COSTCO CAPITAL ONE COMMERCIAL-COSTCO CAPITAL ONE COMMERCIAL-COSTCO CARGILL INC CARUS PHOSPHATES INC CEDAR RAPIDS PHOTO COPY CO CINCINNATI INSURANCE CO CITY TRACTOR CO. CLEAR CREEK AMANA SCHOOLS CLEAR CREEK AMANA SCHOOLS CONSUMERS COOPERATIVE COSTCO MEMBERSHIP COSTCO MEMBERSHIP COSTCO MEMBERSHIP COSTCO MEMBERSHIP CULLIGAN WATER TECH DMACC FASTENAL COMPANY FERGUSON ENTERPRISES GRACE EXCAVATION GREAT AMERICA FINANCIAL SVCS HBK ENGINEERING, LLC HD SUPPLY WATERWORKS LTD HD SUPPLY WATERWORKS LTD HOLLAND, MICHAEL, RAIBER HOLLYWOOD GRAPHICS IOWA CITY LANDFILL IOWA CITY READY MIX, INC IOWA DEPT OF REVENUE W/H IOWA INTERSTATE RAILROAD, LTD IOWA ONE CALL IOWA PRISON INDUSTRIES IOWA PRISON INDUSTRIES IPERS IPERS IPERS IPERS JANS SMALL ENGINE & REPAR <.'ii" (:oullci! 809 E MARENGO RD. CITY PARK 210 MARENGO RD SCH LIGHTS MILEAGE REIMBURSEMENT PITCHING MOUND FOR BALLFIELD FLASHERS AND POWER SUPPLY CONCESSION STAND SUPPLIES CONCESSION STAND SUPPLIES CONCESSION STAND CONCESSION STAND CONCESSION STAND CONCESSION STAND CONCESSION STAND SUPPLIES SALT FOR WATER PLANT WATER TREATMENT CHEMICALS CONTRACT INVOICE WORKERS COMPESATION INSURANCE PARTS AND REPAIRS EQUIPMENT QRTRLY LIBRARY PAYMENTS CCA MS/HS TRAIL CONERSTONE PARKS CONCESSION STAND CONCESSION STAND CONCESSION STAND SUPPLIES CONCESSION STAND REFILL WATER ANKENY WATER CONFERENCE MISC NUTS & BOLTS GREASE STICK CONTRACT MOWING SHARP COPIER SYSTEM PARKS DESIGN PART 1 WATER METERS AND COMPONENTS WATER METERS AND COMPONENTS CONTRACT SERVICES FROM MAY 12 - SHIRTS, TANK TOPS 4 -HOUR COLLECTION FOR CONCRETE STATE TAXES SIGNAL MAINTENANCE BIKE PATH DIGGING PROTECTION SIGNS AND SUPPLIES SIGNS AND SUPPLIES FEBRUARY IPERS UNDERPAYMENT FEBUARY IPERS PAYMENT (PERS IPERS CARBURETOR WORK, REPLACE AIR 120.34 17.56 125.42 1,379.00 301.58 298.95 285.17 1,059.49 847.72 89.43 719.57 214.5 4,014.25 1,742.90 1,054.84 6,211.00 101.88 10,000.00 120,701.16 142.8 89.43 847.72 142.38 719.57 34.5 250 52.31 77.75 17,967.00 155.82 7,000.00 345.3 7,629.36 2,282.00 283.1 250 294.7 289.65 194.56 63.8 125.84 62 -23.96 23.99 448.39 517.99 129.7 Paue 5 of` 8 JAY-PLATZ, ASHLEY JOHN BLACK JOHN DEERE FINANCIAL JOHNSON COUNTY REFUSE INC JOHNSON COUNTY REFUSE INC KAY PARK REC CORP KAY PARK REC CORP LINN COUNTY REC LINN COUNTY REC LINN COUNTY REC LOWES BUSINESS ACCOUNT MATHESON TRI -GAS, INC MATHESON TRI -GAS, INC MENARDS MERRY MAIDS MID -AMERICAN ENERGY MID -AMERICAN ENERGY MID -AMERICAN ENERGY NET -SMART INC NEUMILLER ELECTRIC INC. OFFICE EXPRESS PACE SUPPLY PACE SUPPLY PITNEY BOWES PURCHASE POWER QUILL RSM US LLP RSM US LLP SANDRA SLAYMAKER SECRETARY OF STATE SOLON STATE BANK SOUTH SLOPE COOPERATIVE TELEPH STATE HYGIENIC LAB STEVE'S ELECTRIC TASC C/O NEW BUSINESS DEPT TIFFIN FIRE ASSOCIATION TITAN MACHINERY US CELLULAR US CELLULAR US FOODS US POSTAL SERVICE USA BLUE BOOK USA BLUE BOOK USA BLUE BOOK VISA VISA WALKER WELDING WELLMARK MILEAGE REIMBURSEMENT MOTHLY MOWING WOODFIELD RDG BOLTS, WIRE,GLUE,FISH,COUPLER, 2016 SPRING CLEANUP DAY RECYLCING PICNIC TABLES FOR SHELTERS PAINTED TABLE FRAME, WITH ELECTRIC ACCOUNTS ELECTRIC ACCOUNTS ELECTRIC ACCOUNTS CRIMP RINGS, WIRE,CONCRETE, GAS FOR WELDER AND TORCH RENTAL FOR TANK TRIM CLEANING 109 S BROWN ST 300 RR ST. 2803 HWY 6 NW WEEKLY MAINTENANCE REPAIR BROKEN WATER PIPES OFFICE SUPPLIES DIAMOND CHALK SUPPLIES POSTAGE METER BLK INK, FAX RIBBON CONSULTING SERVICES FROM IT -VISION MONITORING & MILEAGE REIMBURSEMENT NOTARY FOR SANDRA F350 REVENUE LOAN TELEPHONE/INTERNET LAB TESTING FOR WASTEWATER ELECTRIC WIRING AND HOOK-UP GROUP INSURANCE MONTHLY FIRE PROTECTION NEW CUTTING EDGES FOR CELL PHONES CELL PHONES CONSESSION STAND PO BOX ANNUAL FEE VALVE SHUT OFF WATER AT HYDRANT ADAPTER SOCKET, MALE ADAPTER HILLS BANK CREDIT CARDS HILLS BANK CREDIT CARDS STEEL FOR GOLDFINCH OVERFLOW MEDICAL INSURANCE 290.84 75 950.93 558.13 4,783.50 2,908.63 615 384 35.51 25.12 222.65 172.38 86.19 22.36 250 74.61 12.87 12.73 15 1,200.00 35.12 670 1,125.70 1,020.99 106.31 482 1,026.00 16.04 30 795.52 662.16 420.5 325.27 350 9,166.66 617.64 493.16 452.85 2,993.94 90 280.38 110.21 163.23 166.78 1,238.37 186.27 5,198.94 ****PAID TOTAL***** **** SCHED TOTAL***** 238,495.94 ***** REPORTTOTAL ***** 238,495.94 2. Consideration of Pay Estimate #2 — SulzCo LLC — Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. 3. Consideration of Change Order #1 — SulzCo LLC —Motion to Approve by Havens. Second by Upton. All ayes, motion carried. 4. Consideration of Pay Estimate #18 — Rathje Construction — Motion to Approve by Upton. Second by Ryan. All ayes, motion carried. 5. Discussion and Consideration of Donation to LifePointe Christian Faith Center for CommUNITY Day and Council Action as Needed Caleb Thomas, LifePointe Christian Faith Center - CommUNITY Day Coordinator - presented the reason for asking for a donation. LifePointe Christian Faith Center uses this event to give back to the community. They are asking for the city to provide Portable bathrooms and hand washin stations. $3000 is the requested amount. The full budget amount is for $6000. July 23` is the event date. Discussed doing an inkind exchange for bathrooms and handwashing stations. Council has requested a breakdown as to what this $3000 would pay for. 6. Discussion and Consideration of LL Pelling Proposal for Street Repair Work on Ireland Avenue and Crackfilling in Song Bird Addition and Council Action as Needed Doug Boldt gave background about the bid and the proposed work. Motion to approve by Ryan. Second by Upton. All ayes, motion carried. 7. Discussion and Consideration of New Network Switch and Council Action as Needed Motion to approve Havens. Second Ryan. All ayes, motion carried. City Council Agenda 11,i lie 7 k)('8 GENERAL -001 83,016.57 110 ROAD USE TAX 438.34 112 EMPLOYEE BENEFITS 2,429.58 200 DEBT SERVICES 795.52 319 CCAMS/HS TRAIL PROJECT 120,701.16 600 WATER 17,795.51 610 SEWER 7,039.59 670 RECYCLING 5,758.41 740 STORM WATER 521.26 2. Consideration of Pay Estimate #2 — SulzCo LLC — Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. 3. Consideration of Change Order #1 — SulzCo LLC —Motion to Approve by Havens. Second by Upton. All ayes, motion carried. 4. Consideration of Pay Estimate #18 — Rathje Construction — Motion to Approve by Upton. Second by Ryan. All ayes, motion carried. 5. Discussion and Consideration of Donation to LifePointe Christian Faith Center for CommUNITY Day and Council Action as Needed Caleb Thomas, LifePointe Christian Faith Center - CommUNITY Day Coordinator - presented the reason for asking for a donation. LifePointe Christian Faith Center uses this event to give back to the community. They are asking for the city to provide Portable bathrooms and hand washin stations. $3000 is the requested amount. The full budget amount is for $6000. July 23` is the event date. Discussed doing an inkind exchange for bathrooms and handwashing stations. Council has requested a breakdown as to what this $3000 would pay for. 6. Discussion and Consideration of LL Pelling Proposal for Street Repair Work on Ireland Avenue and Crackfilling in Song Bird Addition and Council Action as Needed Doug Boldt gave background about the bid and the proposed work. Motion to approve by Ryan. Second by Upton. All ayes, motion carried. 7. Discussion and Consideration of New Network Switch and Council Action as Needed Motion to approve Havens. Second Ryan. All ayes, motion carried. City Council Agenda 11,i lie 7 k)('8 8. Review of Special Use Permit for 330 Elderberry Street —No Council Action Needed Council is in favor of this special use. 9. Review of Special Use Permit for 607 Marengo Road — No Council Action Needed Discussion: Will be using a temporary gravel parking while the City decides to purchase the land for a frontage road. Needs to fully conform to the zoning ordinance and design standards after agreement has been made. L. Reports to be Received/Filed 1. M. Reports from Citv Personnel 1. Mayor's Report- Water sponsored projects and funding options. 2. City Council Reports — Kahler- Ditch by Casey's & McGrew property grass is too high. Havens & Bartels- will be attending the Water Shed meeting. Upton- spoke about the City's Mission Statement and request to have a committee help develop. 3. Director of Public Work's Report — Splash pad flooring that helps protect kids and minimize the slipping. New shelter house by the ballfields. Concessions stand is doing very well. New pump installed at sewer plant. 4. Building Official Report- Nothing additional. 5. City Engineer's Report- Ben Carhoff- Looking at redesign of trail. Jay Anderson- Light poles are in. Wall should be done by end of week. 6. City Attorney's Report- will be looking about the agreements. 7. City Administrator's Report — Melanie Freese- 120 W Marengo Rd- discussing regarding the driveway. Spoke about changing the color of the signs of private drives to red to distinguish them from the blue for public streets. Discussion about bids for locking mechanism on City Hall office doors to better secure the Office. Discussed the splash pad floor and looking into different flooring options to minimize slipping and sliding. Monday July 18t" Coralville Council Chambers regarding Joint Cities Meeting. N. Adjournment Motion to adjourn by Ryan. Second by Kahler. All ayes, meeting adjourned at 9:05 PM June 14, 2016 Ashley Platf3l4u4y City Cl6 City Council Agemki 11ase 8 of 8