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Home My Public Portal AboutMinutes-6/28/2016 12:00:00 AMCity of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: June 28, 2016 — 7:00 PM Web Page: www.tiffin-iowa.org Posted: June 24, 2016 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart -Frederick Council At Large: Peggy Upton Work Sesson — 5:M PM Meeting venue started at New Family Clinic due to no quorum at City Hall. A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session June 28, 2016 at 5:45 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Al Havens, Jo Kahler, Jim Bartels (Arrived at 6:41pm). Absent: Mike Ryan,. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Deputy City Clerk Ashley Platz Building Official Brian Shay, and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Havens. Second by Upton. All ayes, motion carried. C. Tour of New Family Medical Clinic Motion to temporarily adjourn the work session to travel back to City Hall by Kahler. Second by Upton. All ayes, meeting adjourned at 6:19 PM Motion to restart meeting by Kahler. Second by Upton. All ayes, meeting restarted at City Hall in Tiffin at 6:28 PM D. Discussion and Review of Capital Improvement Plan Doug Boldt, discussed the proposed changes to the CIP. Mayor Berner explained the new addition of City Contribution to Oversizing Village Drive and reasoning for it. Jim Bartels Arrived at 6:41pm. Jim Bartels request to do something about the crosswalk connecting Deerview & Tiffin Heights to the School. E. Discussion/Ouestions from Council Members Regarding Items on the Regular City Council Agenda. Discussion about Minutes and adding "No public Comment" to the Public Hearing. Discussion and clarification about the Cipco and creating a section in the Ordinance is Cipco does not build then the zoning will revert back to R - IE. Question about claims list. F. Other Business G. Adiournment Motion to adjourn work session by Upton. Second by Bartels. All ayes, meeting adjourned at 6:57 PM Cite Council Benda llai e 1 of'7 Council Meeting - 7:00 PM A. Call to Order - 7:00pm B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on June 28, 2016 at 7:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Al Havens, Jo Kahler, Jim Bartels. Absent: Mike Ryan (Phone Call). Also present: City Administrator/Clerk Doug Boldt, City Attorney Bob Michael, City Engineer Ben Carhoff, Public Works Director Brett Mehmen, Building Official Brian Shay, Deputy City Clerk Ashley Platz, and other visitors. C. Agenda Additions/Agenda Approval Motion to approve agenda by Bartels. Second by Kahler. All ayes, motion carried. D. Communications and Reports: Johnson County Deputy Present: Nothing to report. E. Consent Agenda Motion to approve consent agenda which includes City Council Minutes *add to public hearing "No public Comment", Casa Tequila's Liquor License Renewal, Cigarette License Renewal for Kum & Go, The Depot, Morgan's Service and Casey's General Stores by Upton. Second by Havens. All ayes, motion carried. F. Mayoral Proclamation G. Public Hearing Motion to open Public Hearing for Ordinance No. 2016-386 - Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1 C to R-1 D, from R-4 to R-1 D, from R-1 E to R-2, from R-1 E to R-1 C, from R-4 to R-2 and from R-1 E to R-1 D for Certain Property known as Auditor's Parcel 2006-033, Johnson County, Iowa, and as Legally Described Herein by Upton. Second by Kahler. Roll Call: Upton, Bartels, Havens, Kahler Ryan. All ayes, public hearing opened at 7:06 PM. Discussion: Received an email from a Chris Carlson. Jason Dumont- Developer of Tiffin East gave a PowerPoint presentation of the proposed rezoning and the Tiffin's current density. Public Comment: Bob Reihman- Concerns: 1) Infrastructure, 2) Need to rezone for Tiffin not for the developer Edward Messimer- Moved from Texas three years ago- All the housing that is build is Cookie Cutter. Key Kain- P&Z Member - presented a video of storm water behind his house and presented a PowerPoint - Urged council to think about Tiffin's needs for the future not just the current needs. Sara Betlach- feels that having Zero Lots are not looking the same as they did 15 years ago. City Council 1(-,c11da 1' l`7 2 o1-7 Mike Pugh- Attorney of Jason Dumont- His experience in other communities show the buffer of single family, duplex to multi family. Encourages to approve this development. Alan Kremzar- 553 Dakota Ave- Urges Council to listen to citizens and not lay down for every developer. Jill Kain- 552 Dakota — View from a mom's concern for safety regarding traffic next to a park and daycare. Cindy Harms- sent a letter to P&Z and Council regarding their concerns. Is effected by the rain and storm water runoff. Warren Lock- Concern with the construction in Tiffin and this would just add to it. Feels the development will be nice. But feels that the traffic on HWY 6. And feels it might be too much construction and the city should take a break. Jason Dumont- presented the remedy to everyone's infrastructure concerns regarding storm water runoff. Key Kain- Concern is with the drainage calculation Upton Asked Ben Carhoff about information about the drainage issue. He feels that the current remedy has resolved past water issues. Motion to closed Public Hearing for Ordinance No. 2016-386 - Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1 C to R-1 D, from R-4 to R-1 D, from R-1 E to R-2, from R-1 E to R-1 C, from R-4 to R-2 and from R-1 E to R-1 D for Certain Property known as Auditor's Parcel 2006-033, Johnson County, Iowa, and as Legally Described Herein by Bartels. Second by Havens. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, public hearing closed at 8:17 PM. Motion to open Public Hearing Ordinance No. 2016-387 — Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R -IE to M-1 for Certain Property know as Bigelow Subdivision Lot 3, Johnson County, Iowa, and as Legally Described Herein by Upton. Second by Kahler. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, public hearing opened at 8:34 PM. Dan Ketchum- Cipco Representative — gave background of the project and reason for the need. Mayor — requested to have the agreement stipulate that if the land is sold to an entity not related to Cipco's use then the non-current use gets vacated then he zoning will revert back to the R-1 E. Jo Kahler — 8:40pm left meeting Discussion: No comments or concerns received at City Hall and no public comment. Motion to closed Public Hearing for Ordinance No. 2016-387 — Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1 E to M-1 for Certain Property know as Bigelow Subdivision Lot 3, Johnson County, Iowa, and as Legally Described Herein by Havens. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan. Absent: Kahler. All ayes, public hearing closed at 8:50 PM. H. Ordinance Approval/Amendment 1. Ordinance No. 2016-386 —Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1 C to R-1 D, from R-4 to R-1 D, from R-1 E to R-2, from R-1 E to R-1 C, from R-4 to R-2 and from R-1 E to R-1 D for Certain Property known as Auditor's Parcel 2006-033, Johnson County, Iowa, and as Legally Described Herein a. Motion to Approve First Reading and Proceed to Second Reading City Council Aenda Motion to approve Ordinance No. 2016-386 — Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1 C to R -1D, from R-4 to R-1 D, from R-1 E to R-2, from R-1 E to R-1 C, from R-4 to R-2 and from R-1 E to R-1 D for Certain Property known as Auditor's Parcel 2006-033, Johnson County, Iowa, and as Legally Described Herein by Ryan. Second by Havens. Upton- voiced her concerns with development and the direction Tiffin should go. Bartels- Feels that the alternative exit/entrance into the Deerview development is benefit. Kahler- feels that the R-2 is good. Ryan- feels that the second access is a big benefit. Feels that the development helps make Tiffin an inclusive. This development has a good graduation of less density to greater density. Mayor Berner- Spoke about Comprehensive Plan and explained the graduation of density. This proposed development follows the City's Comp Plan. Roll Call: Ayes: Bartels, Havens, Kahler. Ryan. Nays: Upton, Motion to approve first reading of Ordinance 2016-386 has passed. 2. Ordinance No. 2016-387 — Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-lE to M-1 for Certain Property know as Bigelow Subdivision Lot 3, Johnson County, Iowa, and as Legally Described Herein a. Motion to Approve First Reading and Proceed to Second Reading Mayor Berner requested to place a condition on the land if Cipco does not build then the zoning will revert back to R -1E add to Section 3 Motion to Table Ordinance No. 2016-387 - Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R -IE to M-1 for Certain Property know as Bigelow Subdivision Lot 3, Johnson County, Iowa, and as Legally Described Herein by Upton. Second by Havens. All ayes, Absent: Kahler.Motion to table Kahler arrived 8:56 I. Resolutions for Approval J. Old Business K. Motions for Approval 1. Consideration of Payables List — Motion to Approve by Havens Second by Kahler. ZA avGJ. 111VL1 V11 VR111\.\1. VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED BUSINESS SYSTEMS BW & COLOR TONER 223.04 ALLIANT ENERGY 109 BROWN ST. 1,858.06 ALLIANT ENERGY 119 BROWN ST. WTR TRTMNT 2,623.86 ALLIANT ENERGY 2803 HWY 6 EAST SHED 32.53 ALLIANT ENERGY 221 MAIN ST. FIRE SHED 25.83 ALLIANT ENERGY 201 MAIN ST. SIREN 17.1 ALLIANT ENERGY ROBERT FERRY RD SIREN 17.56 ALLIANT ENERGY 811 E HWY 6 RD TIFFIN SIGN 35.43 City C�ni��cil <� ends 1'�jti��, 4 ()d 7 ALLIANT ENERGY 201 MAIN ST 386.69 ALLIANT ENERGY 300 RR ST CITY HALL 251.07 ALLIANT ENERGY 809 E MARENGO RD CITYPARK 189.55 ALLIANT ENERGY 201 RR ST PW SHOP 198.51 ALLIANT ENERGY 313 MARENGO RD FLSHG LGHTS 16.79 ALLIANT ENERGY TIFFIN STREET LIGHTS 1,639.05 AW WELT AMBRISCO INSURANCE 17,635.00 BEISSER LUMBER COMPANY SHELTER TRUSS SET 421.25 BEISSER LUMBER COMPANY STEEL ROOF & TRIM 484.13 CAPITAL ONE COMM ERCIAL-COSTCO CONCESSION STAND ITEMS 142.38 CAPITAL ONE COMMERCIAL-COSTCO CONCESSION STAND 381.09 CAPITAL ONE COMM ERCIAL-COSTCO CONCESSION STAND 98.92 CAPITAL ONE COMM ERCIAL-COSTCO CONCESSION STAND 10.76 CARGILL INC SALT FOR WATER PLANT 4,014.25 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 797.6 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES 37.5 GARY'S TRACTOR & IMPL. IC LAWN MOWER 12,976.00 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 181.82 HART FREDERICK CONSULTAN ENGINEERING FEES 70 HART FREDERICK CONSULTAN ENGINEERING FEES 17,800.00 HART FREDERICK CONSULTAN ENGINEERING FEES 10,805.00 HART FREDERICK CONSULTAN ENGINEERING FEES 297.5 HART FREDERICK CONSULTAN ENGINEERING FEES 170 HART FREDERICK CONSULTAN ENGINEERING FEES 510 HART FREDERICK CONSULTAN ENGINEERING FEES 425 HART FREDERICK CONSULTAN ENGINEERING FEES 588.75 HART FREDERICK CONSULTAN ENGINEERING FEES 450 HART FREDERICK CONSULTAN ENGINEERING FEES 2,146.25 HART FREDERICK CONSULTAN ENGINEERING FEES 127.5 HART FREDERICK CONSULTAN ENGINEERING FEES 510 HART FREDERICK CONSULTAN ENGINEERING FEES 38,111.25 HART FREDERICK CONSULTAN ENGINEERING FEES 595 HART FREDERICK CONSULTAN ENGINEERING FEES 105 HBK ENGINEERING, LLC PARKS DESIGN PT. 1 4,203.05 HOLLAND, MICHAEL, RAIBER STATEMENTS FOR 6/8/16 THRU 2,198.00 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA INTERSTATE RAILROAD, LTD 16 UNITS OF SERVICE FOR JUNE 194.56 IOWA LEAGUE OF CITIES MEMBERSHIP DUES FOR 7/1/16 TO 1,145.00 IOWA PUMP WORKS ADAPTER, HARDWARE, SUPPLIES 7,389.43 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 448.39 IPERS IPERS 517.99 JOHN BLACK WOODFIELD RIDGE MOWING 75 JOHNSON COUNTY EMERGENCY MGMT HAZ-MAT CONTRACT 28E AGREEMENT 973.5 JOHNSON COUNTY SHERIFF 16-Jun 51951.83 LOWES BUSINESS ACCOUNT SUPPLIES 2,132.20 NORTH LIBERTY LEADER BUDGET ADMNDMNT, ADVERTISING 41.18 PSC DISTRIBUTION SUPPLIES 112.75 RAIN DROP PRODUCTS, LLC TOUCH SENSOR 266 RATHJE CONSTRUCTION CO PAY EST. 18 & 19 358,289.59 RIVER PRODUCTS ROAD STONE 2,966.52 RSM US LLP NETWORK SUPPORT 273 RSM US LLP PROFESSIONAL SERVICES 1,026.00 SOLON STATE BANK F350 REVENUE LOAN 795.52 SULZCO, LLC SANITARY SEWER I & I REDUCTION 45,508.89 THE DEPOT TIFFIN CONCESSION STAND SUPPLIES 177.16 USA BLUE BOOK ROYTRONIC INJECTION, VALVE 43.96 USA BLUE BOOK GRINDER PUMP, MERCUR GATE, 909.65 WELLMARK MEDICAL INSURANCE 5,214.59 WOODRUFF CONSTRUCTION LLC TIFFIN PARKS & REC PHS 1 IMPRO 111,107.25 ****PAID TOTAL***** **** SCHED TOTAL***** 669,657.71 ***** REPORTTOTAL ***** 669,657.71 GENERAL-001 47270.51 ROAD USE TAX- 110 0.03 EMPLOYEE BENEFITS- 112 2085.84 DEBT SERVICE- 200 795.52 CAP IRELAND AVE RELOC PRJ - 303 386964.59 CAP PARKS TRAILS PRJ- 310 935 ROBERTS FERRY CAP PROJ- 312 297.5 CAP-CITY PARKS PRJ- 315 115310.3 WATER - 600 10714.97 SEWER - 610 56589.56 OLD TOWN I &I PROJ/SEWER - 612 48693.89 669657.71 2. Consideration of Pay Estimate #3 — SulzCo LLC — Motion to Approve by Havens. Second by Kahler. All ayes, motion carried. 3. Consideration of Change Order 42 — SulzCo LLC — Motion to Approve by Bartels. Second by Upton. All ayes, motion carried. 4. Consideration of Pay Estimate #19 — Rathje Construction— Motion to Approve by Upton. Second by Kahler. All ayes, motion carried. Consideration of Pay Application #1 — Woodruff Construction — Motion to Approve by Upton. C its, C'owicil Ila(,c f5 47 Second by Bartels. All ayes, motion carried. Discussion and Consideration of Donation to LifePointe Christian Faith Center for CommUNITY Day and Council Action as Needed Motion to approve providing inkind donation of trash receptacles, portable restrooms and hand washing stations to LifePointe Christian Faith Center for CommUNITY Day by Upton. Second by Bartels. All ayes, motion carried 7. Discussion and Consideration to Proceed with Design of Roundabout at Highway 6 and Park Road and Council Action as Needed Motion to proceed with Design of Roundabout at Highway 6 and Park Road by Kahler. Second by Ryan. All ayes, motion carried. Discussion and Consideration to Proceed with Water Resource Restoration Sponsored Project Application as part of City of Tiffin's WWTP Project and Council Action as Needed Motion to approve proceeding with Water Recourse Restoration Sponsored Project Application as part of City of Tiffin's WWTP Project by Ryan. Second by Havens. All ayes, motion carried. L. Reports to be Received/Filed Mike Ryan ended phone call at 9:14pm M. Reports from City Personnel 1. Mayor's Report — Pinnacle Ridge received the quick claim deed and will proceed. 1. City Council Reports — Al Havens went to the Watershed meeting but nothing to report. Jo Kahler — discussion with the County about the trail to connect. 2. Director of Public Work's Report — Nothing. 3. Building Official Report — Landscaping regulations there is language that gives the City rights to ask for additional screening. 4. City Engineer's Report — Jay Anderson — Closing Roberts Ferry Tuesday — Thursday to finish Highway 6. 5. City Attorney's Report — Nothing to report. 6. City Administrator's Report — Lights came for the ballfields. Office Furniture came Friday. Website is down and will be down for the week. N. Adjournment Motion to adjourn by Havens. Second by Kahler All ayes, motion carried. Meeting adjourned at 9:24 pm June 28, 2016 Ashley Platz, Deputy Clerk Cite Council L'ClIda 7