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Home My Public Portal AboutMinutes-7/5/2016 12:00:00 AMCity of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: July 5, 2016 — 7:00 PM Web Page: www.tiffin-iowa.org Posted: July 1, 2016 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart -Frederick Council At Large: Peggy Upton Work Session — 6:30 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session July 5, 2016 at 6:32 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens, Mike Ryan, Jo Kahler. Absent: Peggy Upton,. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Deputy City Clerk Ashley Platz, Building Official Brian Shay, and other visitors. B. Agenda Additions/Alzenda Approval Motion to approve the work session agenda by Ryan. Second by Kahler. All ayes, motion carried. C. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda Public hearing under G-1 needs to be amended and removed. This agenda item was a typo and should not be included. Mayor Berner spoke about the agreement and options to approve the Cipco rezoning. D. Other Business Mike Ryan has requested to add in another roundabout for the Deerview & Highway 6 intersection. Doug will add to CIP for council approval at next meeting. Doug Boldt reviewed the Auditor of State's report from the November 2015 Exam. E. Adiournment Motion to adjourn work session by Ryan. Second by Havens. All ayes, work session adjourned at 6:57 PM City Council %�f;c11dt1 llaoe 1 (fl 5 A. Regular Council Meeting — 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on July 5, 2016 at 7:01 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Jo Kahler, Jim Bartels, Mike Ryan. Absent: Peggy Upton (arrived 7:04pm) Also present: City Administrator/Clerk Doug Boldt, City Attorney Crystal Raiber, City Engineer Ben Carhoff, Public Works Director Brett Mehmen, Building Official Brian Shay, Deputy City Clerk Ashley Platz, and other visitors. C. Agenda Additions/Agenda Approval Motion to amend the council agenda by removing item G-1 — Public Hearing for Rezoning of Tiffin Heights East (held last meeting, typo) by Ryan. Second by Kahler. All ayes, motion carried. Motion to approve the amended agenda by Ryan. Second by Bartels. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Deputy Present: Nothing to report. Doug advised that we will be requesting the speed check sign to determine the average speed of vehicles entering Tiffin west. Peggy Upton arrived at 7:04pm E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve consent agenda which includes June 21, 2016 Council Minutes by Kahler Second by Havens. All ayes, consent agenda approved. F. Mayoral Proclamation 1. G. Public Hearin Her-eirl 2. Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the 2016 Phase 1 Wastewater Treatment Plant Improvements Project a. Close Public Hearing and Proceed to 1-1 & I-2 Motion to open the Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the 2016 Phase 1 Wastewater Treatment Plant Improvements Project by Havens. 0tl Council L-cnd<. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler — opened at 7:05 PM Discussion: Nothing has been received at Tiffin City Hall and not public comment. Motion to close the Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the 2016 Phase 1 Wastewater Treatment Plant Improvements Project by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler — closed at 7:06 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2016-386 — Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1 C to R-1 D, from R-4 to R-1 D, from R-1 E to R-2, from R-1 E to R -1C, from R-4 to R-2 and from R-lE to R -1D for Certain Property known as Auditor's Parcel 2006-033, Johnson County, Iowa, and as Legally Described Herein a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve second reading of Ordinance No. 2016-386Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R -1C to R -1D, from R-4 to R -1D, from R-1 E to R-2, from R-1 E to R-1 C, from R-4 to R-2 and from R-1 E to R-1 D for Certain Property known as Auditor's Parcel 2006-033, Johnson County, Iowa, and as Legally Described Herein by Ryan. Second by Kahler. Ryan advised that this development will help remedy the current issues of only one access and no sidewalk access in and out of the development other than going on HWY6. Upton advised reasons why she is opposed to the duplexes and would like more single family homes at an affordable cost. Roll Call Vote: Ayes: Kahler, Ryan, Havens, Bartels, Nays: Upton. Second reading of Ordinance No. 2016-386 passed. I. Resolutions for Approval 1. Resolution 2016-039 — Resolution Approving Plans, Specifications, Form of Contract and Estimate of Cost for the 2016 Phase 1 Wastewater Treatment Plant Improvements Proj ect Motion to approve Resolution 2016-039 — Resolution Approving Plans, Specifications, Form of Contract and Estimate of Cost for the 2016 Phase 1 Wastewater Treatment Plant Improvements Project by Bartels. Second by Kahler. Roll Call: Ryan, Havens, Bartels, Upton, Kahler All ayes, Resolution 2016-039 approved. 2. Resolution 2016-040 — Resolution to Award Bid for the 2016 Phase 1 Wastewater Treatment Plant Improvements Motion to approve Resolution 2016-040 — Resolution to Award Bid for the 2016 Phase 1 Wastewater Treatment Plant Improvements to WRH, Inc. of $1,691,250.00 by Upton. Second by Kahler. Roll Call: Havens, Bartels, Upton, Kahler, Ryan, All ayes, Resolution 2016-040 approved. ('itv C'oc,� ul�cil �1,cn<atil 3. Resolution 2016-041 — Resolution Setting the Date for Public Hearing for an Ordinance to Amend the Provisions of the Planned Area Development District of the Tiffin Zoning Ordinance Motion to TABLE Resolution 2016-041 — Resolution Setting the Date for Public Hearing for an Ordinance to Amend the Provisions of the Planned Area Development District of the Tiffin Zoning Ordinance by Havens. Second by Upton. All ayes, Resolution 2016-041 TABLED. 4. Resolution 2016-042 — Resolution Setting the Date for Public Hearing to Rezone Bigelow Subdivision Lot 3 with Supplemental Agreement Motion to approve Resolution 2016-042 — Resolution Setting the Date for Public Hearing to Rezone Bigelow Subdivision Lot 3 with Supplemental Agreement by Ryan. Second by Kahler. Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, Resolution 2016-042 approved. 5. Resolution 2016-043 — Resolution Setting the Date for Public Hearing to Include an Electric Substation in the list of Special Exception Uses in an R -IE Zoning District Motion to approve Resolution 2016-043 — Resolution Setting the Date for Public Hearing to Include an Electric Substation in the list of Special Exception Uses in an R- HE Zoning District by Ryan. Second by Upton. Roll Call: Ryan, Havens, Bartels, Upton, Kahler All ayes, Resolution 2016-043 approved. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List — Motion to Approve No action on this item. CLAIMS REPORT VENDOR IOWA DEPT OF REVENUE W/H IPERS IPERS IPERS IPERS RATHJE CONSTRUCTION CO SOLON STATE BANK WOODRUFF CONSTRUCTION LLC ****PAID TOTAL***** ****SCHED TOTAL***** ***** REPORT TOTAL***** INVOICE DESCRIPTION STATE TAXES FEBRUARY IPERS UNDERPAYMENT FEBUARY (PERS PAYMENT IPERS IPERS IRELAND AVE PAY EST #20 F350 REVENUE LOAN TIFFIN PARKS- PAY APP#2 AMOUNT 289.65 -23.96 23.99 448.39 517.99 65,325.22 795.52 201,286.00 268,662.80 268,662.80 Gity C'ounci! 1'zige 4 of GENERAL -001 $1,256.03 ROAD USE TAX - 110 $0.03 DEBT SERVICE - 200 $795.52 CAP IRELAND AVE RELOC PJT - 303 $65,325.22 CAP - CITY PARKS PROJECT - 315 $201,286.00 $268,662.80 2. Consideration of Pay Estimate 420 — Rathje Construction — Motion to Approve by Havens. Second by Kahler. All ayes, motion carried. 3. Consideration of Pay Application 42 — Woodruff Construction — Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report- Nothing. 2. City Council Reports — Ryan has requested to add a Roundabout at Deerview Ave & HWY 6 to the CIP. 3. Director of Public Work's Report- More samples and estimates for the splash pad surface. 4. Building Official Report- Nothing. 5. City Engineer's Report — Nothing. 6. City Attorney's Report — Nothing. 7. City Administrator's Report — Splash Pad sample floors. LL Pelling will be paving tomorrow N. Adiournment Motion to adjourn by Ryan. Second by Kahler. All ayes, meeting adjourned at 7:35 PM at, July 5, 2016 Ashley Platz, D p aty Cler City Council ,-ml la 4' r c7f`;