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Home My Public Portal AboutMinutes-7/19/2016 12:00:00 AMCity of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: July 19, 2016 — 7:00 PM Web Page: www.tiffin-iowa.org Posted: July 15, 2016 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart -Frederick Council At Large: Peggy Upton Work Session A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session July 19, 2016 at 6:33 p.m. Council Member Al Havens called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens, Peggy Upton, Jo Kahler. Absent: Mike Ryan, Mayor Steve Berner. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Building Official Brian Shay, and other visitors. Motion to appoint Al Havens as temporary chair by Upton. Second by Kahler. Ayes: Upton, Kahler, Bartels. Nays: Havens, motion carried. B. Alzenda Additions/Alienda Approval Motion to approve the agenda by Bartels. Second by Upton. All ayes, agenda approved. C. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda Doug Boldt reviewed the revised Capital Improvement Plan. Also discussion on the Metro Pavers change order regarding trail phase 5. D. Other Business E. Adiournment Motion to adjourn work session by Upton. Second by Kahler. All ayes, meeting adjourned. Council Meeting A. Call to Order — 7:00 PM B. Roll Call Call to Mike Ryan to attend the meeting at 7:03pm. The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on July 19, 2016 at 7:04 p.m. Mayor Pro -Tem Mike Ryan called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Al Havens, Jo Kahler, Jim Bartels, Mike Ryan (by Phone). Absent: Mayor Berner Also present: City Administrator/Clerk Doug Boldt, City Attorney Crystal Raiber, City Engineer Ben Carhoff, Public Works Director Brett Mehmen, Building Official Brian Shay, Deputy and other visitors. Motion to approve Al Havens as Temporary Chair by Upton. Second by Kahler Ayes: Upton, Kahler, Bartels, Ryan. Nays: Havens, motion carried. C. Agenda Additions/Agenda Approval Motion to approve agenda by Upton. Second by Kahler. All ayes, agenda approved. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. E. Consent Aizenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve Consent Agenda which included City Council Minutes by Bartels. Second by Upton. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearin 1. Public Hearing Ordinance No. 2016-387 —Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R -IE to M-1 for Certain Property know as Bigelow Subdivision Lot 3 with Supplemental Agreement, Johnson County, Iowa, and as Legally Described Herein a. Close Public Hearing and Proceed to H-2 Motion to open public hearing regarding Ordinance No. 2016-387 — Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R -IE to M-1 for Certain Property know as Bigelow Subdivision Lot 3 with Supplemental Agreement, Johnson County, Iowa, and as Legally Described Herein by Kahler. Second by Bartels. Roll Call: Havens, Kahler, Upton, Bartels, Ryan. Discussion: Nothing received at City Hall, No public present for comment. Motion to close public hearing by Bartels. Second by Kahler. Roll Call: Havens, Kahler, Upton, Bartels, Ryan. 2. Public Hearing to Include an Electric Substation in the list of Special Exception Uses in an R -IE Zoning District (Because of G-1 — no action is necessary on this item) Motion to open public hearing regarding Including an Electric Substation in the list of Special Exception Uses in an R -IE Zoning District by Bartels. Second by Upton. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. Discussion: No public comment received at City Hall, no public present to comment. Motion to close public hearing by Bartels. Second by Upton. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. H. Ordinance Approval/Amendment 1. Ordinance No. 2016-386 — Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1 C to R-1 D, from R-4 to R-1 D, from R-1 E to R-2, from R-1 E to R-1 C, from R-4 to R-2 and from R-1 E to R-1 D for Certain Property known as Auditor's Parcel 2006-033, Johnson County, Iowa, and as Legally Described Herein a. Motion to Approve Third and Final Reading Motion to approve Ordinance 2016-386- Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R -1C to R -1D, from R-4 to R -1D, from R-1 E to R-2, from R-1 E to R-1 C, from R-4 to R-2 and from R-1 E to R-1 D for Certain Property known as Auditor's Parcel 2006-033, Johnson County, Iowa, and as Legally Described Herein by Kahler. Second by Ryan. Roll Call: Ayes: Havens, Kahler, Bartels, Ryan. Nays: Upton. Ordinance 2016-386 is approved. 2. Ordinance No. 2016-387 — Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-lE to M-1 for Certain Property know as Bigelow Subdivision Lot 3 with Supplemental Agreement, Johnson County, Iowa, and as Legally Described Herein a. Motion to Approve First Reading b. Motion to Suspend the Requirement to Pass Ordinance on One Consideration before Final Passage as stated in Iowa Code Section 380.3 c. Motion to Approve Second and Third Readings Motion to approve Ordinance 2016-387 Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-lE to M-1 for Certain Property know as Bigelow Subdivision Lot 3 with Supplemental Agreement, Johnson County, Iowa, and as Legally Described Herein by Kahler Second by Upton. Roll Call: Upton, Bartels, Havens, Kahler, Ryan Motion to suspend the requirement to pass ordinance on one consideration before final passage as stated in Iowa Code Section 380.3 by Bartels. Second by Kahler. Roll Call: Bartels, Kahler, Havens, Upton, Ryan. Motion to approve second reading of Ord 2016-387 by Upton. Second by Bartels. Roll Call: Havens, Kahler, Upton, Bartels, Ryan. Second reading approved Motion to approve third reading of Ord 2016-387 by Kahler. Second by Bartels. Roll Call: Kahler, Upton, Bartels, Havens, Ryan. All ayes, ORD 2016-387 final reading approved. I. Resolutions for Approval 1. Resolution 2016-044 — Resolution Approving the Preliminary Plat of Tiffin Heights East Motion to approve Resolution 2016-044 - Resolution Approving the Preliminary Plat of Tiffin Heights East by Kahler. Second by Ryan. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, resolution approved. 2. Resolution 2016-045 — Resolution Authorizing the Entering into an Agreement with Tiffin Heights East of Tiffin, Iowa for a Developer's Agreement Motion to approve Resolution Second by Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, resolution approved. 3. Resolution 2016-046 — Resolution Extending the Moratorium Regarding Planned Area Development (PAD) Applications Motion to approve Resolution Second by Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, resolution approved. 4. Resolution 2016-047 — Resolution Approving the Updating of the City of Tiffin's Capital Improvement Plan Motion to approve Resolution Second by Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, resolution approved. 5. Resolution 2016-048 — Resolution to Fix a Date for Public Hearing on a Proposal to enter into a Sewer Revenue Loan and Distribution Agreement and to Borrow Money thereunder in a Principal Amount not to Exceed $2,400,000 Motion to approve Resolution Second by Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, resolution approved. 6. Resolution 2016-049 — Resolution Authorizing the City of Tiffin, Iowa, to make an Application to the Iowa Department of Transportation Traffic Safety Improvement Program for the Funding of a Roundabout at the Intersection of Highway 6 and Park Road Motion to approve Resolution Second by Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, resolution approved. Ryan left meeting at 7:35pm J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List — Motion to Approve by Kahler Second by Bartels. All ayes, motion carried. CLAIMS REPORT 7-19-16 VENDOR INVOICE DESCRIPTION AMOUNT ACTION SERVICES INC PORTABLE RESTROOMS PARK 130 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER 108.52 ALLIANT ENERGY TIFFIN STREET LIGHTS 1,655.69 AMY SHAULL MILEAGE REIMBURSEMENT 22.14 BOLDT, DOUG MILEAGE REIMBURSEMENT 85 CAPITAL ONE COMMERCIAL-COSTCO CONCESSION STAND SUPPLIES 51.95 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 1,589.40 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 797.6 CHARLIE'S WELDING, INC. SUPPLIES 316.92 COLLECTION SERVICES CENTR CHILD SUPPORT 116.76 COLLECTION SERVICES CENTR CHILD SUPPORT 116.76 CONSUMERS COOPERATIVE DIESEL 1,253.55 CONSUMERS COOPERATIVE DUST CONTROL PARK RD. 8,100.00 CONSUMERS COOPERATIVE SUPPLIES 130 CONSUMERS COOPERATIVE WEED KILLER PARK GROUNDS 105 CRYSTAL CLEAR WATER CO WATER SUPPLIES 52 CULLIGAN WATER TECH REFILL WATER MACHINE 80.53 DEARBORN NATIONAL GROUP INSURANCE 546 EFTPS FED/FICA TAX 4,241.58 EFTPS FED/FICA TAX 4,315.63 FREEMAN LOCK & ALARM INC MOVE DOOR SOFTWARE 760 GARY'S TRACTOR & IMPL. IC MULTCH KIT 250 GARY'S TRACTOR & IM PL. IC LAWN MOWER 12,976.00 GAZETTE COMMUNICATIONS PUBLICATIONS 14.67 GRACE EXCAVATION CONTRACT MOWING 1,955.00 GRACE EXCAVATION CONTRACT MOWING 1,955.00 HART FREDERICK CONSULTAN ENGINEERING FEES 16,760.00 HART FREDERICK CONSULTAN ENGINEERING FEES 6,970.00 HART FREDERICK CONSULTAN ENGINEERING FEES 1,529.30 HART FREDERICK CONSULTAN ENGINEERING FEES 932.5 HART FREDERICK CONSULTAN ENGINEERING FEES 42.5 HART FREDERICK CONSULTAN ENGINEERING FEES 892.5 HART FREDERICK CONSULTAN ENGINEERING FEES 701.25 HART FREDERICK CONSULTAN ENGINEERING FEES 1,110.00 HART FREDERICK CONSULTAN ENGINEERING FEES 21,620.00 HART FREDERICK CONSULTAN ENGINEERING FEES 19,810.00 HART FREDERICK CONSULTAN ENGINEERING FEES 17.5 HART FREDERICK CONSULTAN ENGINEERING FEES 4,668.40 HART FREDERICK CONSULTAN ENGINEERING FEES 518.75 HART FREDERICK CONSULTAN ENGINEERING FEES 210 HART FREDERICK CONSULTAN ENGINEERING FEES 1,572.50 HART FREDERICK CONSULTAN ENGINEERING FEES 382.5 HART FREDERICK CONSULTAN ENGINEERING FEES 85 HART FREDERICK CONSULTAN ENGINEERING FEES 1,542.50 HBK ENGINEERING, LLC PARKS DESIGN PART 1 3,685.25 HOLLAND, MICHAEL, RAIBER PROFESSIONAL SERVICES 126 HOLLAND, MICHAEL, RAIBER PROFESSIONAL SERVICES 1,918.00 HOLLYWOOD GRAPHICS CUSTOMER VINYL NUMBERS 5 IOWA DNR 2017 WATER PERMIT 226.14 IOWA DNR JUSTIN CERT. DRINKING WATER 80 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA INTERSTATE RAILROAD, LTD 16 UNITS OF SERVICE FOR JULY 194.56 IOWA ONE CALL DIGGING PROTECTION 64.9 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 363.55 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 448.39 IPERS IPERS 517.99 JOHN DEERE FINANCIAL SUPPLIES 1,095.53 JOHNSON COUNTY RECORDER RECORDING FEES 86 JOHNSON COUNTY REFUSE INC RECYLCING 4,783.50 JOHNSON COUNTY SHERIFF 16 -Jul 6,396.00 KELLY HEATING & AIR CONDITION AIR CONDT. NOT WORKING 268.18 LENOCH & CILEK ACE - IOWA CITY SUPPLIES 110.43 LENOCH & CILEK ACE - IOWA CITY SUPPLIES 139.35 LINN COUNTY REC SIGN 7.66 LINN COUNTY REC 200 S PARK RD 107.71 LINN COUNTY REC SEC LIGHTS ONLY 108.83 LINN COUNTY REC S PARK RD AND HWY 6 OUTLET 24.75 LINN COUNTY REC S PARK RD AND HWY 6 113.19 LINN COUNTY REC 750 S PARK RD. WATER TOWER 65.09 MATHESON TRI -GAS, INC ACETYLENE IND. SZ SM 83.7 MATHESON TRI -GAS, INC RENTAL FOR TANK 86.19 MATHESON TRI -GAS, INC GAS FOR WELDER AND TORCH 86.19 MENARDS SUPPLIES 65.64 MENARDS CITY HALL COUNTER 136.9 MERRY MAIDS CLEANING CONTRACTUAL SERVICES 250 METRO PAVERS TRAIL 5 PROJECT 13,788.06 MID -AMERICAN ENERGY 2803 HWY 6 NW 12.74 MID -AMERICAN ENERGY 300 RAILROAD ST. 12.82 MID -AMERICAN ENERGY 109 BROWN STREET 37.18 MOBOTREX CAR-YEL-HOUSING 6,525.00 MORGANS SERVICE OIL CHANGE 114.26 NET -SMART INC WEEKLY MAINTENANCE 135 NORTH LIBERTY LEADER LEGAL 407.26 OFFICE EXPRESS OFFICE SUPPLIES 87.16 OFFICE EXPRESS NEW OFFICE EQUIPMENT 10,595.00 PACE SUPPLY OPERATING EQUIPMENT 430 PET HEALTH CENTER OF TIFFIN BOARDING 199.74 PET HEALTH CENTER OF TIFFIN BOARDING 81.58 PET HEALTH CENTER OF TIFFIN BOARDING, RABIES, 95 PITNEY BOWES PURCHASE POWER POSTAGE METER 696.3 PITNEY BOWES PURCHASE POWER POSTAGE METER 389.4 PSC DISTRIBUTION COPPER PIPE, SUPPLIES 251.13 PURCHASE POWER POSTAGE 1,090.54 RATHJE CONSTRUCTION CO IRELAND AVE PAY EST #20 65,325.22 RIVER PRODUCTS RD MAINT AND REPAIR 144.83 RSM US LLP PROFESSIONAL SUPPORT 72 SCHIMBERG CO REPAIRS ON EQUIPMENT 228.66 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH STATE HYGIENIC LAB STATE HYGIENIC LAB STOREY KENWORTHY/MATT PARROTT STOREY KENWORTHY/MATT PARROTT STOREY KENWORTHY/MATT PARROTT SULZCO, LLC THE DEPOT TIFFIN US CELLULAR US FOODS USA BLUE BOOK USA BLUE BOOK USA BLUE BOOK USA BLUE BOOK VISA VISA WOODRUFF CONSTRUCTION LLC TOTAL ACCOUNTS PAYABLE PAYROLL CHECKS **** PAID TOTAL***** **** SCHED TOTAL***** ***** REPORTTOTAL ***** TELEPHONE/INTERNET 669.41 WATER TESTS 318 WATER TESTING SUPPLIES 434.5 SUPPLIES 295 SUPPLIES 292.5 SUPPLIES 712.26 SANITARY SEWER I N 1 13,159.68 CONCESSION STAND SUPPLIES 312.37 CELL PHONES 619.26 CONCESSION STAND 1,997.12 SUPPLIES 19.04 SUPPLIES 1,460.65 MINOR EQUIPMENT 68.55 CHEMICALS 59.74 HILLS BANK CREDIT CARDS 7.44 HILLS BANK CREDIT CARDS 1,189.83 TIFFIN PARKS- PAY APP#2 201,286.00 288,550.33 25,400.45 313,950.78 178,890.62 492,841.40 2. Consideration of Pay Estimate #3 — SulzCo, LLC — Motion to Approve by Upton. Second by Bartels, All ayes, motion carried. 3. Consideration of Change Order #1 —Metro Pavers, Inc. —No action taken by council. 4. Consideration of Pay Estimate #3 — Metro Pavers, Inc. — Motion to Approve by Bartels. Second by Kahler, All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report - Absent 2. City Council Reports — Al Havens advised Watershed meeting on Wednesday. ICAD hosting event and invited City Council, Mayor & City Administrator. Upton had a question regarding the progress on the new soccer fields. 3. Director of Public Work's Report -City is looking into a new splash pad surface to stop the kids from running and sliding. Also will prevent slips and falls. 4. Building Official Report- Nothing to report 5. City Engineer's Report - Spoke about current projects progress and any issues. 6. City Attorney's Report — Ordered Title searches. 7. City Administrator's Report — Next meeting setting public hearing regarding water rates. Next meeting's Work Session — Daryl High want to present a proposed development next to the Villages. N. Adiournment Motion to adjourn by Upton. Second by Bartels. All ayes, meeting adjourned 8:01pm. July 22, 2016 Ashley Jay -P t puty Cler