HomeMy Public PortalAboutResolution 19-08 Destruction of RecordsCity of McCall
RESOLUTION NO. 19-08
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF MCCALL, IDAHO
RELATING TO ADMINISTRATION, AUTHORIZING THE DESTRUCTION OF RECORDS;
AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED by the City Council of the City of McCall:
WHEREAS, the City of McCall accumulates and retains records for public purposes; and
WHEREAS, the City of McCall adopted a records management policy on December 17, 2009; and
WHEREAS, the records listed on Exhibit A which are annexed hereto and made a part of this
resolution as if included in its entirety, are no longer needed for public purposes; and
WHEREAS, the records currently occupy facilities that could better be used for other purposes.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of McCall,
Valley County Idaho as follows:
SECTION 1: The City Clerk is authorized to destroy all records contained in Exhibit A.
SECTION 2: This resolution shall be in full force and effect upon its passage and approval.
PASSED by the City Council of the City of McCall this 28 day of March, 2019.
APPROVED:
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Resolution 19-08 Destruction of Records
March 28, 2019
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Resolution 19-08 Exhibit A
Box#
Label Description
Date Eligible for
Destruction
l
LOT - Lodging Tax Remittance 2005-2012, Lot Monthly Reports 2005-2011
1/1/2018
3
Payoffs 2005-2013, Budget Development 2012-2014, Budget Manual 2013
1/1/2019
4
Employment Applications 2012-2013
1/1/2019
5
Utility Billing Customer Billing Accts 2010-2012
1/1/2018
6
FY13 LGIP / Combined Accts /Urban Renewal Bank Reconciliations
1/1/2019
7
I-9's - Employment Verifications 1997-2009
1/1/2015
8
Unsuccessful Applications 2002-2011
1/1/2017
9
Unsuccessful Applications 2012; Terminated Employees 2007-2008
1/1/2018
10
Vehicle Registrations 2000-2009; Uniform Purchases FY11-FY13; Safety Equip/Clothing
Manual & Receipts FY11-FY13; Winter Carnival Expenses 2009-2010
1/1/2019
I 1
Gov GAAP Guides 2002-2008; Gov A&A Update 2009; AGA ID Centennial Chapter
Conference Fall 2009- Spring 2010; Mtn West Mun Clerks/Treasurers Institute 2010; Apt
US&C Annual Conference 2011; Assoc Of Public Treas. Annual Conf 2011; Building A
Better Budget Doc Training 2011; INOVAH Product Overview; Employers Legal
Handbook 2002
1/1/2015
12
Street Maintenance/Repair & Tree Removal Records 2011-2013; Water Line
Repair/Maintenance Records 2011-2013
1/1/2019
13
Street Dept Workorders 2010-2011; Copies of State Fuel Reports 2009-2012
1/1/2017
14
Streets, Water & Sewer Dept Work Record Reports 2009-2012
1/1/2018
15
FY13 Budget Worksheets; FY12 Accounts Receivable Invoices; US Bank Business
Adjustments; State Fuel Tax Copies FY10-FY12; Collection Bureau 2005-2011; Journal
Entries FY10 & FY12; Procedure Notes; Urban Renewal Reconciliations FY12; Franchise
Fee Reconciliations FY12; Helipad Lease Reconciliation FY12; Tax Revenue
Reconciliations FY12; Mtn West Clerk/Treasurer Conf 2012
1/1/2018
16
Back Flow Reports 2005-2008; Winter Carnival Expenses 2005-2008; Engineering &
Misc Correspondence Records 1993-2008; Training Records 2007-2008; Copies of
Employee Certifications 2007-2008; Meter Replacement Pw Director Correspondence
1993-1995
1/1/2014
17
Cash Register Receipts 2004-2005 & 2013; Library Membership Receipts 2011-2013
1/1/2019
584
City Council Packets Jan 2008 - June 2008
1/1/2014
759
Council Packets June 9, 2011 through February 9, 2012
12/31/2017
822
FY 2012 A/P Checks 69452-69876
12/31/2017
823
FY2012 A/P Checks 70276-70656
12/31/2017
824
FY 2012 A/P Checks 69877-70275
12/31/2017
825
FY 2012 A/P Checks 71030-71399
12/31/2017
826
FY 2012 A/P Checks 70657-71029
12/31/2017
828
FY 2012 A/P checks 71400-71804
12/31/2017
902
Accounts Payable, FY2013, AP Checks 73314 - 73690
12/31/2018
903
Accounts Payable, FY2013, AP Checks 72927 - 73313
12/31/2018
906
Accounts Payable, FY2013, AP Checks 74027 - 74418
12/31/2018
907
Accounts Payable, FY2013, AP Checks 72543 - 72926
12/31/2018
908
Accounts Payable, FY2013, AP Checks 74419 - 74662
12/31/2018
910
Accounts Payable, FY2013, AP Checks 72148 - 72542
12/31/2018
Resolution 19-08 Destruction of Records
March 28, 2019
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