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Home My Public Portal AboutMinutes-8/2/2016 12:00:00 AMCity of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: August 2, 2016 — 7:00 PM Web Page: www.tiffin-iowa.org Posted: July 29, 2016 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart -Frederick Council At Large: Peggy Upton Work Session Call to Order — 6:30 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session August 2, 2016 at 6:31 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Peggy Upton, Jo Kahler. Absent: Mike Ryan, Al Havens. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Building Official Brian Shay, and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Upton. All ayes, agenda approved. C. Discussion of Sewer Rate Increase Summary Doug Boldt gave background of the rate summary by Northland and also reviewed the draft of the letter to residents. Jeff Heil with Northland Securities prepared a Utility Rate Summary regarding the rate increase for sewer. Doug reviewed the different proposed rates and compare to the annual surplus/deficit. Council agreed that $4.75 flow rate with a $19.50 base rate. Al Havens arrived at 6:47pm D. Discussion of CCA Invoice for Joint Sidewalk Proiect Council discussed the invoices received and agrees that the City should only be charged for concrete and not engineering. They agreed to pay the extra footage of the sidewalk but not 3/8 of the whole project. E. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda F. Other Business City Cotineil 1'a L)c 1 of 6 G. Adjournment Motion to adjourn by Kahler. Second by Upton. All ayes, motion carried meeting adjourned at 7:04pm. Council Meetiniz A. Call to Order — 7:00 PM Call to Mike Ryan to attend the meeting at 7:04 pm. The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on August 2, 2016 at 7:05 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Al Havens, Jo Kahler, Jim Bartels, Mike Ryan (by Phone). Absent: NONE. Also present: City Administrator/Clerk Doug Boldt, City Attorney Crystal Raiber, City Engineer Ben Carhoff, Public Works Director Brett Mehmen, Building Official Brian Shay, Deputy and other visitors. B. Roll Call C. Agenda Additions/Agenda Approval Motion to approve agenda by Bartels. Second by Kahler. All ayes, agenda approved. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson Co Sheriff- Jo Kahler request to have their presents for the back to school traffic. Requested to have Johnson County to coordinate with CCA Principle. Darla Bartels- Request at top of Roberts Ferry Rd — trees hanging down and Public Works will be trimming at next week. Also request to take care of the brush along the creek behind Casey's. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve consent agenda which included City Council Minutes by Bartels. Second by Havens. All ayes, consent agenda approved. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on Proposal to Enter into a Sewer Revenue Loan and Disbursement Agreement a. Close Public Hearing and Proceed to I-1 Motion to open Public Hearing on Proposal to Enter into a Sewer Revenue Loan and Disbursement Agreement by Upton. Second by Havens. C'itv Council A1-,cndlla 1'mie') o `% Roll Call: Upton, Kahler, Ryan, Havens, Bartels. Opened at 7:12 PM Discussion: No comments received at City Hall, no public present to speak. Motion to close Public Hearing on Proposal to Enter into a Sewer Revenue Loan and Disbursement Agreement by Upton. Second by Havens. Roll Call: Kahler, Ryan, Havens, Bartels, Upton, Closed at 7:12 PM H. Ordinance Approval/Amendment 1. I. Resolutions for Approval 1. Resolution 2016-050 — Resolution Taking Additional Action on Proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to Borrow Money thereunder in a Principal Amount not to Exceed $2,400,000 Motion to approve Resolution 2016-050 — Resolution Taking Additional Action on Proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to Borrow Money thereunder in a Principal Amount not to Exceed $2,400,000 by Ryan. Second by Kahler. Price includes engineering in the not to exceed $2.4 million. Roll Call: Ryan, Havens, Bartels, Upton, Kahler. All ayes, motion carried. 2. Resolution 2016-051 — Resolution Authorizing Mailing and Publication of Notice of Intent to Commence Public Improvement Project to Construct the Roberts Ferry Road Improvement Project and to Acquire Property for the Project: and Setting the Date for Public Hearing on September 20, 2016 Motion to approve Resolution 2016-051 — Resolution Authorizing Mailing and Publication of Notice of Intent to Commence Public Improvement Project to Construct the Roberts Ferry Road Improvement Project and to Acquire Property for the Project: and Setting the Date for Public Hearing on September 20, 2016 by Bartels. Second by Upton. Roll Call: Havens, Bartels, Upton, Kahler, Ryan. All ayes, motion carried. 3. Resolution 2016-52 — Resolution Setting the Date for a Public Hearing to Increase the Sewer Rates for the City of Tiffin Motion to amend by Upton Second by Ryan. All ayes, motion carried. Motion to approve as amended Resolution 2016-52 — Resolution Setting September 6, 2016 for a Public Hearing to Increase the Sewer Rates for the City of Tiffin by Kahler. Second by Havens. Roll Call: Bartels, Upton, Kahler, Ryan, Havens All ayes, motion carried. J. Old Business 1. City Council Agcnda Page 3 cf' 6 K. Motions for Approval 1. Consideration of Payables List — Motion to Approve by Kahler. Second by Havens. All ayes, motion carried. CLAIMS REPORT 8-2-16 VENDOR INVOICE DESCRIPTION AMOUNT ACTION SERVICES INC PORTABLE RESTROOMS PARK 450 ADVANCED SYSTEMS, INC LASERFICHE TRAINING 990 ALLIANT ENERGY 109 BROWN STREET 2,974.62 ALLIANT ENERGY 119 BROWN ST. WTR TRTMNT 4,159.57 ALLIANT ENERGY 201 MAIN ST. SIREN 19.31 ALLIANT ENERGY 811 E HWY 6 RD. TIFFINSIGN 39.98 ALLIANT ENERGY ROBERTS FERRY RD SIREN 19.62 ALLIANT ENERGY 313 MARENGO RD FLSHG LITS 19.9 ALLIANT ENERGY 201 RR ST PW SHOP 283.61 ALLIANT ENERGY 221 MAIN ST FIRE SHED 34.2 ALLIANT ENERGY 2803 HWY 6 EAST SHED 33.83 ALLIANT ENERGY 201 MAIN ST 579.89 ALLIANT ENERGY 300 RR ST. CITY HALL 380.65 ALLIANT ENERGY 809 E MARENGO RD CITY PARK 251.57 FIDELITY SECURITY LIFE INS CO VISION INS 80.7 CARGILL INC SALT FOR WATER PLANT 4,090.79 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 603.2 CLEAR CREEK AMANA SCHOOLS QRTRLY LIBRARY PAYMENTS 10,000.00 CULLIGAN WATER TECH SERVICE RENTAL 8/1/16 TO 34.5 DEARBORN NATIONAL GROUP INSURANCE 546 GRACE EXCAVATION CONTRACT MOWING 3,910.00 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 155.82 HOLLAND, MICHAEL, RAIBER PROFESSIONAL SERVICES 2,198.00 HOLLAND, MICHAEL, RAIBER PROFESSIONAL SERVICES 3,332.00 IOWA CITY READY MIX, INC CONCRETE 352.05 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 448.39 IPERS IPERS 517.99 iWORQ COMM. DEV PACKAGE DATA PACKAGE 2,000.00 JAY-PLATZ, ASHLEY MILEAGE REIMBURSEMENT 339.34 JEDD CONSTRUCTION REMOVAL AND STUMP CLEARING 10,250.00 JOHN BLACK WOODFIELD RIDGE MOWIN 6-2016 75 LL PELLING IRELAND, SONGBIRD, TRFC CNTRL 24,500.85 LOWES BUSINESS ACCOUNT SUPPLIES 157.61 MRS APPRAISALS APPRAISALS 2,000.00 OFFICE OF AUDITOR OF STATE ANNUAL EXAM, YEAR END 6/30/15 5,250.00 PURCHASE POWER SUPPLIES 1,126.39 RATHJE CONSTRUCTION CO PAY EST. #21 203,306.77 Citi; i'ouncil : <Tcnda Pa`oc 4 (,)('6 RELIANCE TITLE SERVICES R.M. BOGGS CO. RSM US LLP RSM US LLP SECURITY ABSTRACT CO SOLON STATE BANK STEVE'S ELECTRIC SULZCO, LLC TIFFIN FIRE ASSOCIATION TRUGEEN USA BLUE BOOK USA BLUE BOOK WELLMARK **** PAID TOTAL***** **** SCHED TOTAL***** ***** REPORTTOTAL ***** IRELAND AVE. PRJCTJNS IC TTLE 250 SUPPLIES 176 PROFESSIONAL SERVICES 1,142.00 PROFESSIONAL SUPPORT 2,365.00 ROBERTS FERRY RD RIGHT OF WAY 875 F350 REVENUE LOAN 795.52 FIXED BROKEN UNDRGRND WIRE 310.82 PAY EST. #5 31,101.00 MONTHLY FIRE PROTECTION 9,583.33 TREE AND SHRUB WORK 583 HEAD ASSEMBLY 232.3 FLAG 21' WIRE STAFF BLUE 382.13 MEDICAL INSURANCE 7,592.92 341,190.85 341,190.85 0.01 GENERAL 45335.1 110 ROAD USE TAX 24875.85 112 EMPLOYEE BENEFITS 3037.16 200 DEBT SERVICES 795.52 302 CAPTITAL STREET PROJECTS 310.82 303 CAP IRELAND AVE RELOC PRJ 203556.77 312 ROBERTS FERRY CAP PROJ 2875 600 WATER 8528.48 610 SEWER 15650.15 612 OLD TOWN I & I PRJ/SEWER 31101 740 STORM WATER 5125 2. Consideration of Pay Estimate #5 — SulzCo, LLC — Motion to Approve by Havens. Second by Kahler. All ayes, motion carried. 3. Consideration of Pay Estimate #21 — Rathje Construction — Motion to Approve by Bartels. Second by Kahler. All ayes, motion carried. L. Reports to be Received/Filed 1. Council Member Mike Ryan left the meeting at 7:32pm M. Reports from City Personnel 1. Mayor's Report — MPO meeting since last meeting- North Liberty presented their water restoration projects. They have a soil restoration that residents put on their yard using compost, Mayor Berner would like council to consider for our community members due to the abundance of clay. City C'miiicil A, end�i 1)�1 ge 5 of'(-) 2. City Council Reports — Upton asked about Deputy Clerk's time at Clerk School- Full second week was full of Municipal Finance and Investing Public Funds. Also asked about the dead weeds at City Hall. Havens — spoke about watershed meeting. 3. Director of Public Work's Report — Council question about the splash pad new flooring. 4. Building Official Report — Nothing new to report 5. City Engineer's Report — Trail is finally drying out, one area not drying out but will be laying concrete next week. Jay Anderson- Gave update on Ireland Ave/Highway 6. 6. City Attorney's Report — Working on Roberts Ferry Rd project. 7. City Administrator's Report — Solar Panels are up and Alliant will be out to change the meter and we will be live. Fire Dept wanting to fence in the area by the water treatment plant so they can continue to do training with their cars and trailers but mostly to keep out the kids messing around and getting hurt. Daryl High was not ready to meet with the council but we do have another developer wanting a work session or special meeting. Council agrees to meet on Wednesday August 10th at 6:00 pm. Mayor request to start looking into purchasing a Warning Siren. N. Adjournment Motion to adjourn by Kahler. Second by Upton. All ayes, meeting adjourned at 7:42 PM August 2, 2016 CiIN C'OLHIC11 0 O1'6