HomeMy Public PortalAboutMIN-CC-2016-09-27MOAB CITY COUNCIL
REGULAR MEETING
September 27, 2016
The Moab City Council held its Regular Meeting on the above date in the
Council Chambers at the Moab City Center, located at 217 East Center
Street, Moab, Utah.
Mayor David Sakrison called the Pre -Council Workshop to order at 6:58
PM. In attendance were Councilmembers Heila Ershadi, Tawny
Knuteson-Boyd, Kyle Bailey and Kalen Jones. Also in attendance were
City Recorder/Assistant City Manager Rachel Stenta, City Treasurer
Jennie Ross, Planning Director Jeff Reinhart, Community Services
Director Amy Weiser, City Police Lieutenant Steve Ross, City Parks,
Recreation and Trails Director Tif Miller, Public Works Administrative
Assistant LeighAnne Reinhart, City Attorney Chris McAnany and City
Engineer Phillip Bowman.
In Pre Council Workshop a discussion was held regarding Sewer
Agreement with Spanish Valley Water and Sewer Improvement District.
Councilmember Bailey mentioned that the agreement is complete just
waiting for Final Approval with the District and ERUs are still being
reviewed.
Councilmember Ershadi requested clarification on if the City will require
more restrictions on Pre -Treatment than the Department of Water
Quality requires.
Mayor Sakrison reported that the Department of Water Quality's
approval is next.
Councilmember Jones inquired about the requirements for grease -traps
within the City.
Engineer Bowman explained that the grease -traps with in the City are
used more for the Sanitary Sewer than for Waste Water Treatment.
Engineer Bowman also explained that pre-treatment is still being
discussed and worked out.
September 27, 2016
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REGULAR MEETING &
ATTENDANCE
PRE COUNCIL WORKSHOP
During Pre -Council Workshop Departmental Updates were given.
Under Community Services Update, Community Services Director
Weiser reported that the Planning and Zoning Office will be closed on
Wednesday, Thursday and Friday, October 5 through 7, 2016, from 3:00
PM to 5:00 PM due to staff attending conferences and previous
obligations. Community Services Director Weiser informed the Council
that they will soon be seeing the Planned Affordable Development
Ordinance (PAD) again. City Attorney McAnany will be coming back to
the City within a month with an update. Community Services Director
Weiser mentioned scheduling another Joint Planning Commission/City
Council Meeting sometime in November. Community Services Director
Weiser mentioned the department will be working on revamping the for
Subdivision and Site Plan submittals.
Under Engineering Department Update, City Engineer Bowman updated
the Council on filling vacancies in his department as well as working on
the Sewer Agreement, Safe Routes to School Grant and Salary Survey.
Under Public Safety Report Police Lieutenant Ross reported that the
Police Department is gearing up for the Pride Parade. The Police
Department will be promoting public relations with a Coffee with a Cop
program. Lieutenant Ross mentioned that Sergeant Edge will be the new
Facebook Administrator for the Police Department's Facebook page.
Lieutenant Ross also mentioned that there are four permanent
vacancies in the Police Department however there is one officer at POST
in final testing.
Mayor Sakrison called the Regular City Council Meeting to order at 7:00
PM and led the pledge of allegiance. Twenty-two (22) members of the
audience and media were present.
Councilmember Jones moved to approve the minutes of August 9, 2016
minutes. Councilmember Bailey seconded the motion. The motion
carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and
Knuteson-Boyd voting aye.
There were no Citizens to be Heard.
Mayor Sakrison presented Willow Nichols with the Mayor's Student
Citizenship of the Month Award for September 2016 for Helen M. Knight
September 27, 2016
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REGULAR MEETING CALLED TO
ORDER
APPROVAL OF MINUTES
CITIZENS TO BE HEARD
PRESENTATION OF STUDENT
OF THE MONTH
School.
Continuing in Departmental updates Under Public Works Department,
Administrative Assistant Reinhart reported the Streets Department has
been trimming trees along bus routes at the request of the School
District; marking sidewalk trip hazards that may be a liability;
maintaining weed control in City Rights -of -Way; roadway and pothole
patching; street sweeping and working with Special Events including the
traffic control set up and breakdown for the Homecoming Parade.
Public Works Administrative Assistant Reinhart continued with the
Facilities Department report including their weekly maintenance and
cleaning and getting ready for winter; constructing a fenced area to
house the four wheeler/snowplow and painting the stair rail at City Hall.
Public Works Administrative Assistant Reinhart reported that the Parks
Department continues to with the daily routine at the City Parks; weed
control at the BMX Track, Ball field and other parks; removal of
dangerous branches on the trails; fence repair on Millcreek Trail near
Hecla Subdivision; stage repair at Old City Park. The Parks Department
will be replacing the decking on a bridge at Rotary Park on October 18,
2016, the public will be notified.
The Sewer Department has been cleaning sewer lines in the downtown
area according to Public Works Administrative Assistant Reinhart.
Reported by Public Works Administrative Assistant Reinhart, the Water
Department just completed lead and copper testing; replacing old
waterlines and meters and has completed the yearly report to the State.
Moab City's water system is in compliance with the State of Utah
Division of Water Quality.
Mayor Sakrison congratulated the Public Works Department on all of
their hard work.
Under Recreation and Trails Department, Recreation and Trails Director
Miller reviewed the events on the current Info Ad and gave an update to
the upcoming bridge work.
Under Recorder and Human Resources Report, City Recorder/Assistant
City Manager Stenta reported on Human Resources with open positions
and upcoming interviews scheduled as well as a Deputy Recorder
retiring and being replaced internally. City Recorder/Assistant City
Manager Stenta reported that the IT Committee had hoped to have a
recommendation for Council on hiring a firm, however due to a lot of
September 27, 2016
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DEPARTMENTAL UPDATES
shifting of priorities and unexpected demands, the committee was not
able to finalize their recommendation. City Recorder/Assistant City
Manager Stenta distributed a written update.
Under Treasurer Report City Treasurer Ross updated the Council with
information concerning a new program that more accurately follows
water usage as well as the monthly bills being readied to send to users.
Mayor Sakrison opened a Public Hearing at 7:17 PM on the following
item:
Solicitation of Public Input on an Application to the Permanent
Community Impact Fund Board for the Utah State University
Infrastructure Project.
Joe Kingsley commented that this is a turning point in our community
and he really appreciates all the effort. Mr. Kingsley addressed some
community concerns including housing shortages and mentioned that
SITLA is a partner and aggressive in designing housing for on campus
population.
Councilmember Jones commented that it appears the infrastructure will
serve a block of commercial development.
Mr. Kinglsey explained that the project will be a phased in program.
Mayor Sakrison informed the Council that the total cost of construction
would be $2,316,245.00. Approximately $1,000,000.00 will come from
Moab City and Grand County with $250,000.00 coming from SITLA. The
CIB Application is a request for a 100% Grant. Mayor Sakrison also
reported that the application has been vetted by the Association of
Governments and will go to the Permanent Community Impact Board by
October 3, 2016.
Mayor Sakrison mentioned that the infrastructure will be a critical part.
Including water, sewer, and roads.
Mr. Kinglsey agreed that SITLA is ready to build and has 360 acres.
Stephanie Dahlstrom of Utah State university (USU) reported to City
Council on progress so far including an item from the CIB Application:
September 27, 2016
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PUBLIC HEARING OPENED
WHY — Has the applicant investigated other sources of funding for this
project and an explanation of why the applicant agency requires
financial assistance from CIB. A great deal of time, energy, and money
has gone into the design and development of this project. • The full
site has been incorporated into the City of Moab; • USU Moab has
acquired ownership of a 40-acre parcel (valued at $990,000); • A master
plan for the entire site has been developed ($96,510, see Figure 1); • A
conceptual design has been created for an initial USU building ($27,838,
see Figure 3); • An infrastructure engineering study has been completed
by Kimley-Horn ($59,640, Attachment #2); • Multi -year set aside funds
have been created by Grand County and the City of Moab (currently
totaling $975,000); • Rights of Way have been granted by SITLA and the
private property owner. At this point, funding through the CIB will
provide a critical mechanism for closing the gap on remaining funding
needed to initiate Phase I of this infrastructure development. As
detailed in the Kimley-Horn engineering study (see Attachment #2),
Phase II of this project will require an additional $468,343. • A
dialogue has been established with Patrick Waggoner and Trent
Thompson with the Economic Development Administration (EDA) based
in Denver and a pre -proposal for this project has been invited and will
be submitted in the near future. • Stephanie Cecil with USDA Rural
Development has provided guidance and contacts that will allow us to
submit funding proposals to the USDA for additional project support.
Mayor Sakrison concluded with how much teamwork has gone into this
project.
Mayor Sakrison closed the Public Hearing at 7:29 PM.
Councilmember Ershadi moved to approve a Special Business Event
License for Plein Air from October 1 - 8, 2016 located at the Moab Arts
and Recreation Center (MARC) at 111 East and 100 North.
Councilmember Bailey seconded the motion. The motion carried 4-0
aye, with Councilmembers Bailey, Ershadi, Jones and Knuteson-Boyd
voting aye.
Councilmember Jones moved to approve a Class II Beer License for
Jason Dean Parkinson, d.b.a. Bangkok House Too located at 59 S Main
St., Suite #8. Councilmember Knuteson-Boyd seconded the motion The
September 27, 2016
Page 5 of 12
CLOSE PUBLIC HEARING
APPROVAL OF SPECIAL
BUSINESS EVENT LICENSE FOR
PLEIN AIR
APPROVAL OF CLASS II BEER
LICENSE
motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and
Knuteson-Boyd voting aye.
Councilmember Jones moved to approve Granting of Local Consent for a
Limited Service Restaurant Liquor License for Jason Dean Parkinson,
d.b.a. Bangkok House Too located at 59 S. Main St., Suite #8.
Councilmember Ershadi seconded the motion The motion carried 4-0
aye, with Councilmembers Bailey, Ershadi, Jones and Knuteson-Boyd
voting aye.
Councilmember Bailey moved to approve the Confirmation of Steve
Ross as Acting Chief of Police. Councilmember Knuteson-Boyd seconded
the motion. The motion carried 4-0 aye, with Councilmembers Bailey,
Ershadi, Jones and Knuteson-Boyd voting aye.
Councilmember Ershadi inquired of Mayor Sakrison as to his reason for
appointing Lieutenant Ross. Mayor Sakrison explained that Lieutenant
Ross is the most qualified and second in command in the Police
Department.
Councilmember Ershadi moved to approve a Sanitary Sewer Agreement
for Moonflower Market. Councilmember Jones seconded the motion.
The motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones
and Knuteson-Boyd voting aye.
Councilmember Knuteson-Boyd moved to approve Change Order #2 and
#3 for the 2016 Sanitary Sewer Rehabilitation Project with Lance
Excavating. Councilmember Jones seconded the motion. The motion
carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and
Knuteson-Boyd voting aye.
Councilmember Jones moved to approve Proposed Ordinance #2016-12
— An Ordinance Amending the City Municipal Code, Sections 12.20.005
and 12.20.030 and Adding Section 12.20.060 by Amending and Defining
Restricted Park Uses. Councilmember Knuteson-Boyd seconded the
motion.
Councilmember Jones asked if the definition of Slacklines needed to be
changed.
Councilmember Ershadi asked if slacklining will still be allowed in
September 27, 2016
Page 6 of 12
GRANTING OF LOCAL
CONSENT
APPOINTING OF ACTING
POLICE CHIEF
APPROVAL OF SANITARY
SEWER AGREEMENT FOR
MOONFLOWER MARKET
APPROVAL OF CHANGE ORDER
#2 and #3 WITH LANCE
EXCAVATING, INC.
SECOND READING AND
APPROVAL OF PROPOSED
ORDINANCE #2016-12
designated areas.
Recreation, Trails and Parks Director Miller informed Council that
slacklining will still be allowed in designated areas and if the Council
wishes to change the wording he could do so.
The motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones
and Knuteson-Boyd voting aye.
Councilmember Bailey moved to Approve Proposed Ordinance #2016-
13 — An Ordinance Amending City Procurement Procedures, Enacting
Certain Ethics Provisions, and Providing for Disclosure of Transactions in
which City Employees or Officials may have a Personal Interest.
Councilmember Knuteson-Boyd seconded the motion.
City Attorney McAnany reviewed changes to the ordinance.
Councilmember Ershadi asked where in code is states that the City
Recorder is the Purchasing Agent.
City Attorney McAnany read code section 2.28.010, explaining that City
Council can change the code by Resolution.
Councilmember Jones asked if suggestion that were made concerning
an official with a parent/child relationship disclosure had been omitted.
City Attorney McAnany explained that he felt that the suggestion had
been covered in other wordings within the changes.
City Attorney McAnany mentioned if the Council would like to go to a
third reading they certainly can. He also mentioned that he did not
receive mandate from Council to add Christina Sloan's comments to the
ordinance.
Councilmembers Ershadi and Jones asked for a definition of ExParte.
Councilmember Ershadi moved to table Proposed Ordinance #2016-13 —
An Ordinance Amending City Procurement Procedures, Enacting Certain
Ethics Provisions, and Providing for Disclosure of Transactions in which
City Employees or Officials may have a Personal Interest.
Councilmember Jones seconded the motion.
September 27, 2016
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SECOND READING AND
MOTION TO APPROVE
PROPOSED ORDINANCE #
2016-13
MOTION TO TABLE PROPOSED
ORDINANCE # 2016-13,
APPROVED
The motion carried 3-1 aye, with Councilmembers Ershadi, Jones and
Knuteson-Boyd voting aye and Councilmember Bailey voting nay.
Councilmember Bailey moved to approve a Sewer Agreement with
Spanish Valley Water and Sewer Improvement District subject to Final
Approval. Councilmember Knuteson-Boyd seconded the motion.
Mayor Sakrison introduced Art Wallenweber the new manager at
Spanish Valley Water and Sewer Improvement District.
The motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones
and Knuteson-Boyd voting aye.
Councilmember Jones moved to Approve Proposed Resolution #24-2016
— A Resolution to Accept the Street, Waterline, Sanitary Sewer System
Improvements and Releasing the Warranty Assurance Funds for Said
Public Improvements in Deer Trail Subdivision. Councilmember
Knuteson-Boyd seconded the motion.
Planning Director Reinhart explained to council that all improvements
have been made.
The motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones
and Knuteson-Boyd voting aye.
Councilmember Bailey moved to approve the Request to Send Proposed
Ordinance #2016-11 - An Ordinance Approving the Annexation of 8.77
Acres for the City of Moab Waste Water Treatment Plants on Properties
Located along the Western Extension of 400 North Street Right -of -Way
to Public Hearing. Councilmember Ershadi seconded the motion. The
motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and
Knuteson-Boyd voting aye.
Councilmember Bailey moved to Rescind Previously Adopted Resolution
#11-2016 — A Resolution Amending the Personnel Policies and
Procedures Manual which Revised Section 7.25 - Statutory Appointees -
by Removing the Public Works Director Position. Councilmember
Knuteson-Boyd seconded the motion.
Councilmember Bailey mentioned that he feels rescinding the resolution
may help move things along faster and taking it back to one director
makes more sense.
September 27, 2016
Page 8 of 12
DISCUSSION AND POSSIBLE
APPROVAL OF SEWER
AGREEMENT WITH SVWSD
APPROVAL OF PROPOSED
RESOLUTION #24-2016
REQUEST TO SEND PROPOSED
ORDINANCE #2016-11 TO
PUBLIC HEARING
MOTION TO RESCIND
RESOLUTION # 11-2016,
APPROVED
Councilmember Ershadi agreed that it may make things go faster but is
not sure that it would equal quality.
Mayor Sakrison mentioned that he had extensive discussion with the
Public Works Employees and reported that those employees feel only
one supervisor would be needed.
Councilmember Ershadi discussed why the Public Works Director was
split into two separate positions.
Mayor Sakrison explained that there may not be that much work as
previously discussed.
Councilmember Jones asked why the position is an appointment.
City Recorder/Assistant City Manager Stenta explained the position has
been recruited for and is going through the regular employment
process.
City Attorney McAnany explained that the Mayor and Council could
appoint anyone at any time and he feels that the Council has chosen
wisely to have people actually apply and go through the employment
process.
Councilmember Jones inquired that if a City Manager was hired for their
Public Works experience how are we behind in infrastructure
assessment and would a new Public Works Director have the skills to
assess infrastructure.
Councilmember Knuteson-Boyd asked how many Department Heads are
under a Public Works Director.
City Recorder/Assistant City Manager Stenta answered there are six (6)
Department Heads under the Public Works Director.
Councilmember Ershadi mentioned that she would like to gather
department heads and others to discuss this topic more.
Councilmember Jones asked where we are with the Salary Survey.
September 27, 2016
Page 9 of 12
City Recorder/Assistant City Manager Stenta replied that since she has
taken on more duties as Acting City Manager that the Salary Survey is on
hold but almost complete.
Councilmember Bailey questioned whether we need one or two people
to fill the position.
Councilmember Ershadi mentioned she does not feel comfortable
making a decision on her own or feeling a decision should not be made
in haste.
Councilmember Knuteson-Boyd stated she does not think the decision is
being made in haste.
Councilmember Bailey asked how many people will be in the
Engineering Department.
City Engineer Bowman listed the number of people to possibly still be
hired in his department.
Councilmember Bailey suggested to hold the interviews as planned and
then decide.
The motion carried 3-2 aye, with Councilmembers Bailey and Knuteson-
Boyd voting aye, Councilmembers Jones and Ershadi voting nay and
Mayor Sakrison breaking the tie by voting aye.
Councilmember Bailey moved to approve an application to the
Permanent Community Impact Fund Board for the Utah State University
Infrastructure Project. Councilmember Jones seconded the motion. The
motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and
Knuteson-Boyd voting aye.
Under Mayor and Council Reports, Councilmember Jones reported that
he attended the Utah League of City and Towns Conference as well as a
meeting in Park City.
Councilmember Jones reported the Throttle Down Committee met and
there will now be rack cards available in town.
Councilmember Knuteson-Boyd mentioned attending the City Staff
September 27, 2016
Page 10 of 12
APPROVAL OF CIB
APLLICATION FOR USU
MAYOR AND COUNCIL
REPORTS
Meeting about Employee Assistance Program (EAP) with Councilmember
Jones and spoke to employees concerning how professional they all have
been and how appreciative council is.
Councilmember Ershadi reported she had an impromptu meeting with
BioRegional Planning Students and also attended Dancing With the Stars.
Mayor Sakrison revisited the Acting Police Chief conversation to inform
council that he has asked Acting Chief Ross to submit a Job Description
for review so the position can be advertised. The job description will be
reviewed by Council prior to posting.
There was no correspondence to be read.
There was no Administrative Report given.
A Report on City/County Cooperation was not given.
Councilmember Bailey moved to pay the bills against the City of Moab in
the amount of $355,081.38. Councilmember Jones seconded the
motion. The motion carried 4-0 aye, with Councilmembers Bailey,
Ershadi, Jones and Knuteson-Boyd voting aye.
Councilmember Jones moved to enter an Executive Session at 8:35 PM
for the purpose of An Executive Session to Discuss the Character,
Professional Competence, or Physical or Mental Health of an Individual.
Councilmember Knuteson-Boyd seconded the motion. The motion
carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and
Knuteson-Boyd voting aye.
Councilmember Ershadi moved to close the Executive Session at 10:32
PM. Councilmember Bailey seconded the motion. The motion carried 4-
0 aye, with Councilmembers Bailey, Ershadi, Jones and Knuteson-Boyd
voting aye.
Councilmember Jones moved to table the reconsideration of the
approval of a Purchasing Exception to Parr, Brown, Gee and Loveless in
the amount not to exceed $33,928.38. Councilmember Ershadi
seconded the motion. The motion carried 4-0 aye, with Councilmembers
Bailey, Ershadi, Jones and Knuteson-Boyd voting aye.
September 27, 2016
Page 11 of 12
READING OF
CORRESPONDENCE
ADMINISTRATIVE REPORT
REPORT ON CITY/COUNTY
COOPERATION
APPROVAL OF BILLS
EXECUTIVE SESSION ENTERED
EXECUTIVE SESSION CLOSED
RECONSIDERATION OF
PURCHASING EXCEPTION,
TABLED
Under Request for Authorization of Interim Employment Attorney
Services Council requested updates on a regular basis and directed staff
to stay the same course for Interim employment Attorney Services.
Councilmember Bailey moved to adjourn the meeting. Councilmember
Knuteson-Boyd seconded the motion. The motion carried 4-0 aye, with
Councilmembers Bailey, Ershadi, Jones and Knuteson-Boyd voting aye.
The meeting was adjourned at 10:40 PM.
APPROVED: ATTEST:
David L. Sakrison Rachel E. Stenta
Mayor City Recorder
September 27, 2016
Page 12 of 12
REQUEST FOR
AUTHORIZATION INTERIM
EMPLOYMENT ATTORNEY
SERVICES
ADJOURNMENT