HomeMy Public PortalAbout06.20.2018_Park Commission Meeting MinutesMedina Park Commission Meeting Minutes
June 20, 2018
Medina City Hall
Page 1 of 4
The Park Commission of Medina, Minnesota met in regular session on June 20, 2018 at 7:00
p.m. at Medina City Hall. Park Commission Chair Steve Lee presided.
1) Call to Order
Commissioners Present: Steve Lee, Ann Thies, Mary Morrison, John Jacob,
Elizabeth Weir, Lori Meehan
Commissioners Absent: Jeff Rumsey and youth members Lauren Lubenow and Ella
Kingsley
Also Present: Council member John Anderson, Public Works Director
Steve Scherer, and Assistant City Administrator Jodi
Gallup
2) Additions to the Agenda: None
3) Approval of the Minutes from:
April 18, 2018 Regular Meeting
A motion was made by Weir and seconded by Morrison to approve the minutes from
April 18, 2018 as presented. Motion passed unanimously.
May 16, 2018 Park Tour Meeting
A motion was made by Weir and seconded by Jacob to approve the minutes from May 16,
2018 as presented. Motion passed unanimously.
4) Public Comments (on items not on the agenda): None.
5) Maple Park Pavilion Eagle Scout Project – Mark Richelsen
Richelsen provided the Park Commission with an updated schedule of when the work
would be complete for his proposed pavilion project. He stated that he has received the
Boy Scouts’ approval for the project last Friday and plans to complete the pavilion by
mid-August.
Richelsen discussed the scope of work breaking down the City’s scope of work and his
scope of work to complete the project. The City will provide gravel, sand, edging, cement
for footings, support posts, and beam brackets. The City will prepare the site, deliver
materials, pour footings, attach posts, dig foundation, and install edging. Richelsen will
provide 2x12 beams for box frame, 2x4 for roof ribs, plywood for roof, tar paper for roof,
shingles for roof, hurricane clips for attaching roof ribs, nails, screws, bolts, washers and
Medina Park Commission Meeting Minutes
June 20, 2018
Medina City Hall
Page 2 of 4
nuts. Richelsen and BSA Troop 537 will fundraise approximately $1,500 for the project,
provide tools and equipment, lay paver bricks for the floor, build the pavilion roof.
The Park Commission commended Richelsen on his well-planned and detailed proposal
and thanked him for his willingness to build a pavilion in Maple Park.
A motion was made by Weir and seconded by Meehan to recommend approval of Mark
Richelsen’s Maple Park Pavilion Eagle Scout Project. Motion passed unanimously.
6) City Council Update
Anderson updated the Park Commission on recent City Council actions. He stated that
the City Council had a budget work session the night before and discussed allocating
annual money into the municipal park fund as a way to create a steady flow of income
dedicated toward future park and trail replacement needs.
7) Park Tour Follow-up Discussion & 2019-2023 Capital Improvement Plan
The Park Commission discussed their observations as detailed below about each park
from the May park tour to address maintenance needs and to begin thinking about future
budget needs.
Maple Park
Look into diversifying the types of trees within the park and include disease
resistant trees
Keep some open space in this park
Parking lot will be paved and pavilion will be built in 2018
Lakeshore Park
Add a bench by the water
The shoreline was littered with fish kill and did not look very appealing
Contact playground company to get ideas on equipment for older children
Part-time Public Works employee to clean-up buckthorn
Park at Fields of Medina
Replace a few melted sport court tiles
Liked rubber surface in playground area and want to look into including it in
future park improvements as needed.
Hamel Legion Park
Phase out current advertising on dugouts and set more clear standards for size,
location, and color
Medina Park Commission Meeting Minutes
June 20, 2018
Medina City Hall
Page 3 of 4
Look into a location for a Cricket Pitch
Discussed moving the batting cage closer to the Brockton Lane parking lot to
reduce noise for the nearby neighbors
Hunter Lions Park
Tennis court needs to be replaced and possibly add a second court if space allows
Wood chips need to be added to playground area
New sand needs to be added to volleyball court
Baseball association would like to eventually move the fence line to make field a
regulation little league field
Medina Morningside Park
Replace the curb around the playground
Add rubber surface under swings
Rainwater Nature Area
Trees were trimmed
Add more pollinator plants to nature area
Tomann Preserve
Aspen is rotting and needs clear area to regenerate
The trails were mowed and thistles were sprayed
Holy Name Park
The dock looks good
The raingarden looks good
A donation recently came in to place a memorial bench by the lake
City Hall
New plantings were recently added to the front and back entrances of city hall
Gallup reported that she would work with Scherer to come up with a draft 2019-2023 Capital
Improvement Plan based on the comments received at this meeting to be further discussed at
the July meeting.
8) Park Donation Program
Thies presented her draft Park Donation Program and application form. The Park
Commission discussed the program.
Medina Park Commission Meeting Minutes
June 20, 2018
Medina City Hall
Page 4 of 4
Weir questioned if the participant responsibility should be removed as she felt it was too
strict.
Morrison suggested adding language that the participant responsibility should be
determined as agreed upon by the City.
Discussion occurred on the type of bike racks to be donated and it was determined the
city would want non-rust galvanized bike racks.
Thies requested that everyone provide her additional comments on the policy and she will
rework the language for a future meeting.
9) Staff Report
Gallup reported that the city has received an increased number of cricket players on our
baseball fields, which has caused some concern from the baseball associations.
Gallup reported that she has received a few complaints about the tennis courts being
rented out and stated that she plans on proposing an increased tennis court rental fee in
future years.
10) Adjourn
A motion was made by Jacob, seconded by Thies and passed unanimously, to adjourn the
meeting.
The meeting was adjourned at 8:57 p.m.
Minutes prepared by Jodi Gallup