HomeMy Public PortalAbout02.17.2021_Park Commission Meeting MinutesMedina Park Commission Meeting Minutes
February 17, 2021
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The Park Commission of Medina, Minnesota met in regular session on February 17, 2021 at 7:00
p.m., which was held virtually pursuant Minn. Stat. Sec. 13D.021. Park Commission Chair John
Jacob presided.
1) Call to Order
Commissioners Present: Mary Morrison, John Jacob, Angela Bernhardt, Nila
Norman, Steve Lee, Troy Hutchinson
Commissioners Absent: Terry Sharp
Also Present: City Council member Joseph Cavanaugh, Public Works
Director Steve Scherer, Assistant City Administrator Jodi
Gallup
2) Additions to the Agenda: None.
3) Approval of the Minutes from:
January 20, 2021 Meeting
A motion was made by Jacob and seconded by Lee to approve the minutes from January
20, 2021 as presented.
A roll call vote was taken:
Park Commissioner Mary Morrison - aye
Park Commissioner Angela Bernhardt – aye
Park Commissioner Steve Lee - aye
Park Commissioner Nila Norman – aye
Park Commissioner Troy Hutchinson – aye
Park Commissioner John Jacob – aye
Motion passed unanimously.
4) Public Comments (on items not on the agenda): None.
5) City Council Update
Cavanaugh provided an update on recent City Council actions.
6) Diamond Lake Regional Trail – Update on Process
Jacob noted that the Park Commission held a concurrent meeting with the City Council on
the previous evening to hear a presentation from Three Rivers Park District on the trail route
options and preferred route based on comments received during the public
engagement/comment period. He noted this meeting will be continued to February 23rd and
potentially March 2nd to allow sufficient time to hear additional public comments. He called
for a motion to schedule the additional meetings.
Medina Park Commission Meeting Minutes
February 17, 2021
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A motion was made by Jacob and seconded by Lee to call for additional special meetings of
the Park Commission to discuss the Diamond Lake Regional Trail on February 23, 2021 at 6
p.m. and on March 2, 2021 at 6 p.m.
A roll call vote was taken:
Park Commissioner Mary Morrison - aye
Park Commissioner Angela Bernhardt – aye
Park Commissioner Steve Lee - aye
Park Commissioner Nila Norman – aye
Park Commissioner Troy Hutchinson – aye
Park Commissioner John Jacob – aye
Motion passed unanimously.
The Park Commission briefly discussed their role in recommending a trail route to the City
Council for approval. It was noted that they plan on doing their due diligence in listening to
everyone’s concerns, visiting the potential routes, and considering all options prior to making
any recommendations.
7) 2021 Park Commission Goals
The Park Commission reviewed and finalized the 2021 goals list and provided the following
direction:
The Grant Opportunities subcommittee will try to meet prior to the March 17th
meeting to provide an update on potential grants.
Lee volunteered to serve on the Lakeshore Park subcommittee with Hutchinson.
A motion was made by Morrison and seconded by Hutchinson to adopt the 2021 Park
Commission goals.
A roll call vote was taken:
Park Commissioner Mary Morrison - aye
Park Commissioner Angela Bernhardt – aye
Park Commissioner Steve Lee - aye
Park Commissioner Nila Norman – aye
Park Commissioner Troy Hutchinson – aye
Park Commissioner John Jacob – aye
Motion passed unanimously.
8) Hunter Lions Park Final Master Plan
Scherer reviewed the Hunter Lions Park Master Plan cost sheet with the Park Commission,
detailing the line items for the tennis and pickleball courts that could be completed by the
Public Works crew to reduce the overall project costs.
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February 17, 2021
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Scherer noted that the original projected total cost for the tennis court and pickleball courts
came to $347,685, which he was able to reduce by $142,236.00. These savings are captured
through public works employees completing the demolition of the old courts, earthwork,
installing sand and class 5, installing underdrainage, and planting the trees. Additional
savings were captured through a reduction in professional design costs and the contingency
line item.
The Park Commission members thanked Scherer and showed their appreciation for providing
substantial cost savings by completing sections of this project with city public works
employees rather than hiring out the work.
Gallup noted Medina’s Capital Improvement plan has budgeted approximately $100,000
each year for the next three years to begin updating Hunter Lions Park.
The Park Commission discussed the phasing plan for Hunter Lions Park noting that phase
one included reorienting the ballfield backstop to be able to begin phase two, which is the
construction of the tennis and pickleball courts. There was a consensus to reorient the
ballfield backstop if needed to be able to begin phase two, but to wait on the complete
ballfield installation in phase one until the Hamel Athletic Club can provide some cost
sharing. In the meantime, the field will be able to be used as a practice field.
A motion was made by Jacob and seconded by Lee to recommend to the City Council the
adoption of the Hunter Lions Master Plan and recommend beginning the implementation of
phase two.
A roll call vote was taken:
Park Commissioner Mary Morrison - aye
Park Commissioner Angela Bernhardt – aye
Park Commissioner Steve Lee - aye
Park Commissioner Nila Norman – aye
Park Commissioner Troy Hutchinson – aye
Park Commissioner John Jacob – aye
Motion passed unanimously.
9) Staff Report
Hamel Athletic Club – Gallup reported that this item has been moved to the
March Park Commission meeting.
Park Asset Inventory – Lee provided a brief update on the Park Asset Inventory
and volunteered to provide a more detailed review at a future meeting.
General Items – Scherer noted a few City Council members requested the Park
Commission look into adding hockey boards to Medina’s park amenities.
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February 17, 2021
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10) Adjourn
A motion was made by Morrison, seconded by Norman, to adjourn the meeting.
A roll call vote was taken:
Park Commissioner Mary Morrison - aye
Park Commissioner Angela Bernhardt – aye
Park Commissioner Steve Lee - aye
Park Commissioner Nila Norman – aye
Park Commissioner Troy Hutchinson – aye
Park Commissioner John Jacob – aye
Motion passed unanimously.
Motion passed unanimously.
The meeting was adjourned at 8:15 p.m. Minutes prepared by Jodi Gallup.