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HomeMy Public PortalAbout1981-09-29 Meetingthe Sewer Department budget was read by title. On motion of Miss Gray, seconded by Mr. Beatty and voted the ordinance was adopted on first leading. The council discussed the Tourism Department budget and noted the number of inquiries received each year and other functions of the depart- ment in relation to cooperative advertising and capital projects. The Village Clerk read the ordinance adopting the Tourism Department by title and on motion of Mr. Beatty, seconded by Miss Gray and voted the ordinance was adopted on first reading. The Village Manager and the council discussed the salary schedule for the proposed budgets and allocation of personnel. Mr. Maley also advised that our police cars would be repainted to reflect a higher visability. On motion of Miss Gray, seconded by Mr. Beatty, the meeting was ad- journed at 6:05 P.M. n Attest: Jor(ec itt-ary COUNCIL MINUTES September 29, 1981 September 8, 1981 The Council of Bal Harbour Village met Tuesday, September 29, 1981 at 9:30 A.M. in the Village of Bal Harbour. Present: Miss Gray and Messrs. Printup and Sherman Absent: Messrs. Beatty and Taplin Also present were Fred W. Maley, Village Manager, Mary T. Wetterer, Village Clerk; and Tony O'Donnell, representing the Village Attorney. On motion of Miss Gray, seconded by Mr. Sherman and voted the minutes of August 25, September 1, and September 8, 1981 were approved as submitted. Mr. Kevin McNaughton of the Dade County Traffic Department said he had talked with Mr. DeLucca of the State Road Department and the plans for the tour bus parking on Collins Avenue are acceptable to the State. Mr. Maley said Mr. DeLucca had promised to respond in writing this week. It was agreed that Mr. Maley would meet with the Sheraton representative before the October 6th meeting. Mr. Maley explained that the 1981-82 proposed Budget ord- inances were ready for final adoption. There were no comments on the budgets from those present. September 29 1981 The Village Clerk read Ordinance No. 231 adopting the General Fund budget in full. On motion of Miss Gray, seconded by Mr. Sherman and voted the ordinance was adopted on final reading. The Village Clerk read Ordinance No. 232 adopting the Water department Budget in full. On motion of Miss Gray, seconded by Mr. Sherman and voted the ordinance was adopted on final reading. The Village Clerk read Ordinance No. 233 adopting the Sewer Department budget in full. On motion of Miss Gray, seconded by Mr. Sherman and voted the ordinance was adopted on final reading. The Village Clerk read Ordinance No. 234 adopting the Tourism Department budget in full. On motion of Miss Gray, seconded by Mr. Sherman and voted the ordinance was adopted on final reading. Mr. Maley said that inasmuch as our insurance coverage is a major item of expenditure, he had asked Mr. Beckham and Mr. Swearingen from Head -Beckham Insurance Agency, our insurance broker, to review the village's coverage with the council. Mr. Swearingen and Mr. Beckham presented a schedule of the in- surance they have placed for the village and the method used to place the insurance. They recommended that the village increase our liability umbrella policy to $5,000,000 from $1,000,000. After discussion it was moved by Mr. Sherman, seconded by Miss Gray and voted the umbrella coverage be raised to $5,000,000. Mr. Maley reported on the trip he had taken to New York and the several lighting installations he had inspected with Mr. Brandston, the lighting designer. Since that meeting he said Mr. Martinez, the electrical engineer for our project, had found a more attractive lighting fixture and is going to New York to confer with Mr. Brandston about the fixture and sidewalk lighting. He said the final designs should be avail- able shortly. Mayor Printup said that the Resort Tax Advisory Committee had suggested that the Village change our advertising agency for tourism promotion. However, nothing had been done by the committee to hold interviews and he feels it is too late now to do anything for the winter season. Messrs. Bercuson, Gimel and Guttenstein from the hotels discussed the present agency, the public relations firm and our group sales consultant. It was moved by Miss Gray, seconded by Mr. Sherman and voted that Sam McCulloch and Associates, Inc. be reappointed our adver- tising agency for one year, the continuing contract to carry a ninety day cancellation clause. It was moved by Miss Gray, seconded by Mr. Sherman and voted that the firm of Bill Kofoed, Inc. be reappointed our public relations firm. Mr. John Monahan and Mr. Larry Cliff, operating as Conference Consultants September 29, 1981 International, Inc. were appointed on motion of Mr. Sherman, seconded by Miss Gray and voted. The Village Clerk read Resolution No. 275 setting the 1981 tax millage at 3.70 mills. On motion of Sherman, seconded by Miss Gray and voted the Resolution was adopted. Mr. Maley reported that before the street paving in the residential section is done, there is some storm drainage work that should be completed. It was moved by Mr. Sherman, seconded by Miss Gray and voted that Mr. Maley be authorized to advertise for bids to complete the storm drainage repairs. Mr. Maley said he believed that he can get bids for an opening on October 26, 1981. Mr. Maley explained that several projects in the 1980-81 budget were not completed and asked that the council transfer the amounts to a Reserve for Capital Improvements, namely $201,000 for engineering, the Public Works garage and Street Lighting on Collins Avenue from the General Government Dept.; $47,000 from the Street and Road Department for the storm drain work; and $330,000 from Tourism for the Fountain Park and part of the Street Lighting and engineering. On motion of Miss Gray, seconded by Mr. Sherman and voted the funds were set aside. Miss Wetterer requested the council to transfer funds between departments in the 1980-81 budgets to balance the appropriations. On motion of Mr. Sherman, seconded by Miss Gray and voted, funds were transferred from Departments 521 and 534 to balance Departments 512, 513,519, and 524. Mr. Gimel from the Bal Harbour Resort Association explained that during certain holidays, a few carnival rides have been put on the back of the beach to create publicity and for the enjoyment of the children in the community. Mr. Maley said there had been some criticism by the residents about these rides. It was the decision of the council that these rides should be permitted. Mr. Maley said that Mr. Sherman had asked him to see about installing a sound system for the council room. It was decided that Mr. Maley should get prices on a small prtable lecturn with a microphone. Mr. Printup said that the Florida League of Cities have agreed to reimburse the cities for their Director's expense to attend Board Meetings, thus saving the Village this cost. Mr. Maley said he had a meeting with our account executives at Security Trust Co., trustees for the Bal Harbour Village Employees Trust, and they are ready to start the management of the funds and diversify our investments. Mr. Sherman said he would be glad to sit down with the trustee and discuss the port- folio. On motion of Mr. Sherman, seconded by Miss Gray and voted the meeting was adjourned at 11:25 A.M. September 29, 1981 Attest: Village Clerk COUNCIL MINUTES October 6, 1981 September 29, 1981 The Council of Bal Harbour Village met Tuesday, October 6, 1981 at 9:30 A.M. in the Village hall for the purpose of discussing re-districitng, the proposed noise ordinance and other matters. Present: Messrs. Printup, Sherman, Taplin and Miss Gray Absent: Mr. Beatty Also present were Fred W. Maley, Village Manager; Mary T. Wetterer, Village Clerk; and Alan S. Gold, Village Attorney. Mr. Maley reported that he had requested Mr. Lee Voyce, sound consultant, to advise us on our proposed noise ordinance. Mr. Voyce outlined his discussions with the Sheraton and Mr. Maley. He suggested that in order to apply proper noise stand- ards for the Village it would be necessary to take numerous sound level readings at various times. This preliminary study would cost $1,500 and the cost of preparing a comprehensive ordinance would run from $15,000 to $25,000. Mr. Gold said he was not satisfied with the proposed ordinance drawn by Mr. Schulman, due to the special problems we have in Bal Harbour with our mixed zoning. The 1958 ordinance is outdated and can- not be defended. He said he needs an expert's opinion for data to revise our present standards. It was moved by Mr. Taplin, seconded by Mr.Sherman and voted that Mr. Voyce work with Mr. Gold and the expert retained by the Sheraton and obtain the data necessary at a cost not to exceed $1,500. Mr. Moss from Dade County Department of Transportation and Mr. Conklin from the State Road Department reviewed what their agencies are able to provide to alleviate the tour bus park- ing on Collins Avenue. Mr. Guttenstein of the Sheraton said that cutting a new exit driveway at the north end of their park- ing lot would be detrimental to pedestrians, hotel security and involve moving a street light and fire hydrant. It was moved by Mr. Taplin, seconded by Miss Gray and voted that the village ask Dade County to provide the engineering for a street -side bus bay at the north end of the Sheraton property and submit a rendering to show the property owners. Mr. Gold discussed his legal opinion of October 5, 1981 regarding the Bal Harbour voting districts in detail. He October 6, 1981