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HomeMy Public PortalAbout02 27 14 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA, ON THURSDAY, FEBRUARY 27, 2014, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order: Chairman Morgan called the meeting to order at 8:30 A.M. II. Roll Call: Present and C% Scott Morgan Chairman Participating Thomas Smith Vice - Chairman Paul A. Lyons, Jr. Board Member Robert Dockerty Alternate Board Member Absent w /Notice Amanda Jones Board Member Absent W /Notice Malcolm Murphy Board Member Absent w /Notice Hewlett Kent Alternate Board Member Absentw /Notice John C. Randolph Town Counsel Also Present and William H. Thrasher Town Manager Participating Rita L. Taylor Town Clerk Mark Marsh Architect - Bridges & Marsh Christopher O'Hare Resident Martin O'Boyle Resident Tom Laudoni Developer — Harbour View Estates III. Minutes: A. Regular Meeting and Public Hearing held on Januaty 23, 2014 Vice - Chairman Smith stated that at on the fast page of the January 23, 2014 Minutes, it should state Vice - Chairman Smith, in the absence of Chairman Morgan. Vice - Chairman Smith moved and Board Member Lyons seconded to approve the amended January 23, 2014 Minutes of the Regular Meeting and Public Hearing held by the Architectural Review Board. All voted AYE. IV. Additions, Withdrawals, Deferrals. Arrangement of Agenda Items: There were none. V. Announcements: A. Meeting Dates 1. Regular Meeting & Public Hearing Dates C Chairman Morgan announced the following approved upcoming ARPB meeting dates and asked for any conflicts a. March 27, 2014 @ 8:30 A.M. b. April 24, 2014 @ 8:30 A.M. c. May 22, 2014 @ 8:30 A.M. d. June 26, 2014 @ 8:30 A.M. e. July 24, 2014 @ 8:30 A.M. f. There is no meeting in August ARPB Regular Meeting and Public Hearing Town of Gulf Stream February 27, 2014 — Page 2 Vice - Chairman Smith, Board Member Lyons and Alternate Board Member Dockery stated that they will be unable to attend the March 27, 2014 meeting. Town Clerk Taylor swore in Christopher O'Hare and Mark Marsh. OChairman Morgan asked for any ex -parte communication. Board Member Lyons stated that he stopped by the Grumney property, and the on -site supervisor pointed out some of the revisions to the property. VI. PUBLIC HEARING: A. Applications for Development Approval 1. An application submitted by Mark Marsh of Bridges & Marsh, as Agent for Mr. & Mrs. Nelson Grumney, the owners of property located 2960 Polo Drive, Gulf Stream, Florida, which is legally described as Lot 21 Gulf Stream Cove Subdivision. a. SPECIAL EXCEPTION to permit the addition of a spa, that will encroach 4.34 ft. into the west setback, which will be attached to and become a part of the existing swimming pool that encroaches 6.42 ft. into the west setback. b. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to allow the construction of a spa which will encroach 4.34 ft. into the west setback and will be attached to and become a part of the existing pool that encroaches 6.42 ft. into the west setback. Mark Marsh stated that this project was reviewed and approved a couple of months earlier with the hardscape and landscaping. He continued that inadvertently it was reported that the setback was taken from the property line and not the water line of the bulkhead. Mr. Marsh further stated they are now requesting a special exception to add a spa element to the northwest comer of the existing pool. He demonstrated in detail with his computer renderings the exact location. Board Member Lyons inquired if there were any responses from the neighbors. Town Clerk Taylor stated that the Town had a reply from Hewlett Kent, who lives next door, and he was very much in favor of the whole project. CVice- Chairman Smith inquired as to how high above the level of the pool deck the spa would be. Mr. Marsh replied that it was raised 18" above it. He continued all details were in the previous package, and it is straight forward. Board Member Lyons moved and Alternate Board Member Dockerty seconded to recommend the approval of a special exception to permit the addition of a spa that will encroach 4.34 ft. into the west setback, which will be attached to and become a part of the existing swimming pool that encroaches 6.42 ft. into the west setback. ARPB Regular Meeting & Public Hearing Town of Gulf stream February 27, 2014 — Page 3 Christopher O'Hare interjected with a point of order stating that this applicant's time was being wasted, and he read the Town's Code Section 66 -612. (There is no such number). He further stated that this request should be presented before the Board of Adjustment. Town Manager Thrasher stated that he had no comments on this application. CBoard Member Lyons read the motion again. All voted AYE. Board Member Lyons moved and Vice - Chairman Smith seconded to recommend the approval of a Level 3 Architectural Site Plan Review to allow the construction of a spa which will encroach 4.34 ft. into the west setback and will be attached to and become a part of the existing pool that encroaches 6.42 ft. into the west setback based on the findings that the proposed construction meets the minimal intent of the Design Manual standards. All voted AYE. 2. An application submitted by Mark Marsh and Nievera Williams as agents for Mr. & Mrs. Bryan Cook, owners of property located at 1226 North Ocean Boulevard, Gulf Stream, Florida, legally described as Lot 2, Hidden Harbour Estates Plat Two. a. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the construction of a partial 2 -story, Anglo Caribbean style single family dwelling with guest quarters and a three -car garage, a total of 9,403 sq. feet, and a swimming pool. Mr. Marsh described this lot as the most desirable at the end of the basin. He utilized his computer renderings to demonstrate in detail the symmetrical features of the home and the property. Mr. Marsh acknowledged that the Town has previously reviewed the other five (5) developments in the community. He stated the south side of this home will be the garage wing. Mr. Marsh further stated that the elevation is 16' with very nice views to the west He continued that all setbacks are in compliance with the code, and no variances are required. Chairman Morgan acknowledged that the Board can refer to their package for any details. Mr. Marsh continued that it is a very well- planned layout. He stated that it is a one (1) story with a two (2) story element over the main house. Mr. Marsh also reported that over the garage there is an exercise room so the house takes on a two -story form instead of one -story. He stated that although the style is listed as Anglo Caribbean is takes on the character of a Georgian theme. Mr. Marsh pointed out that the symmetry is on the front and rear of the home, the materials are stucco, and some simulated clapboard siding on the second floor. He continued that the French doors have a mahogany element, the windows are wood, and he C' displayed the colors of the shutters which is Aegean Teal. Mr. Marsh stated the roof is a 9" x 13" grey tile, and the main color is Capri Coast by Benjamin Moore, with a white trim. Vice - Chairman Smith inquired if the tile has been utilized recently in the Town. Mr. Marsh responded "Yes ", and that it is similar to many constructions in Town. He commented that he tries to be anti- subdivision with a little contrast. ARPB Regular Meeting & Public Hearing Town of Gulf Stream February 27, 2014 — Page 4 Chairperson Morgan stated that he did not receive the elevations in his packet. Mr. Marsh continuing with his use of his computer renderings discussed the golf cart structure separated from the main garage. He stated that there will be a trellis covering the air conditioner and generator in the open space between the garage and the cart structure. Mr. Marsh reported that the rear of the house is very open and transparent, which was a main criteria. He showed the open balcony on the loggia. Mr. Marsh apologized for Keith Williams, Nievera Williams Landscape Architects, not being present at this time, as he had a conflict with another meeting. He continued to describe the very simplistic landscape plan according to the renderings. Mr. Marsh stated that there will be a privacy wall on both the north and south sides of the home. He also reported that there were two (2) separate docks originally, but now there will be only be one (1) dock which will meet the setbacks. Vice - Chairman Smith inquired, from viewing the computer renderings, if the trees are presently there. Mr. Marsh responded "No ". He described the interesting pool on the west side of the home, which he refers to as an infinity edge pool. Mr. Marsh reported that there is an outdoor shower area off the master bathroom with random stone pathways. Chairman Morgan inquired how high the hedges will be. Mr. Marsh replied 'T feet ". He continued that there is an arrangement being worked out with both neighbors on either side of the house regarding a shared cost which Town Manager Thrasher is aware of Chairman Morgan also commented it is very important that the Cook's representative meet with their neighbors' representatives for them to all be on the same page with regard to landscaping. Martin O'Boyle interjected with a point of information. Town Clerk Taylor swore in Martin O'Boyle. Chairperson Morgan asked Mr. O'Boyle if the Board could complete Mr. Marsh's hearing prior to Mr. O'Boyle speaking, and Mr. O'Boyle agreed. CI Mr. Marsh stated there will be a lot of foliage and landscaping, as his clients are very concerned for their privacy. He again described the cascading pool like a sheet of water, and stated that it would be a dark pool. Mr. Marsh reported that he is using the Joseph Pike, Civil Engineer, with regard to the septic tank, and called attention to the on -site 12' drainage easement running through the south side. Vice - Chairman Smith inquired if that was the main drain for the entire property. ARPB Regular Meeting & Public Hearing Tunas of Gulf Stream February 27, 2014 — Page 5 Mr. Marsh stated he believes it is and because it is 12' and maybe even deeper. He demonstrated the area on the computer renderings, advising that it is all shell rock. Board Member Lyons inquired regarding a security enclosure around the pool area. Mr. Marsh referred to his renderings with regard to exactly where the chain link fence with a hedge will be installed. CMr. O'Boyle stated he was going to make a statement regarding landscaping at this time but will wait until later in the hearing. Board Member Lyons stated that he like the way the garage is situated and the neighbors' view. He also inquired regarding the ownership of the easement between the house and the water. Town Manager Thrasher responded it was a private roadway. Mr. Marsh stated that there is an Easement Agreement for the private roadway. Mr. O'Boyle rose to a point of order and stated that was not true. Chairman Morgan repeated he will have an ample opportunity to speak. Board Member Lyons inquired regarding lights in the pool. Mr. Marsh again utilized his computer renderings and explained where the four (4) LED small pin lights will be placed, and stated they presented no glare. Vice - Chairperson Smith inquired regarding the unprotected step, on the west side of the pool, which could create a safety issue. Mr. Marsh stated that it is under 30 ", and a handrail is required for anything that exceeds 30 ". Chairman Morgan stated that he felt the Architect did the best job with the massing he could. Mr. O'Boyle stated some of Mr. Marsh's statements were not true, and questioned Mr. Marsh's knowledge of C% easements in Hidden Harbour Estates. Chairman Morgan responded that this meeting was not for cross - examination. He stated he could ask appropriate questions to Mr. Marsh. ARPB Regular Meeting & Public Hearing Town of Gulf Stream February 27, 2014 — Page 6 Mr. O'Boyle continued to ask Mr. Marsh questions regarding Hidden View Estates and Hidden Harbour Estates. He also stated that he did not receive a notice regarding the new project being built at his neighbor's home. Marsh replied that he contacted the two (2) adjacent neighbors but not the whole neighborhood. �1 Mr. O'Boyle inquired further information on the privacy walls. Mr. Marsh repeated that it was on the north and south property lines with their property. Mr. O'Boyle reported that the first 15' on the north side should remain untouched, and must remain on its natural scene. He also felt that the height of the pool fence of 30" was not safe enough for children. Mr. O'Boyle addressed a note "Access for adjacent owners" not being true. He also commented that he did not receive any notice of this day's meeting. Town Clerk Taylor stated that a notice was sent, and she displayed a copy of the outside of the envelope. She continued that she did not have a copy of Mr. O'Boyle actually receiving it. Mr. O'Boyle further discussed the two (2) docks existing on the property, and the proposed removal of one (1) of the docks. He stated that Town Manager Thrasher does not have that right. Mr. O'Boyle felt "If it ain't broke, don't fie it ", and with only one (1) dock, it would be in direct violation of a recorded agreement made 30 years ago. Town Clerk Taylor swore in Tom Laudoni. Mr. Laudoni discussed his history with the ARPB with all five (5) homes in the Hidden View Estates, and which have all been approved. He clarified that the road going from AlA to the west was dedicated to the Town. Mr. Laudon stated that there should be only one dock on Lot 2 where there are two (2) at present. Town Manager Thrasher stated that the Code provides there may be one dock and a lift per lot. Mr. O'Boyle clarified the restriction of 15 feet on AlA and down to Hidden Harbour Estates. He stated that the number of docks should not be changed without the approval of the homeowner's approval, in Hidden Harbour Estates. Mr. Marsh stated that Mr. and Mrs. Cook are happy with one (1) dock or two (2) docks. Town Manager Thrasher reported that in the ARPB Review and Planning Report, Condition #4 provides there only be one dock as provided under Code Section 66 -369 and that currently there are two docks existing. ARPB Regular Meeting & Public Hearing Town of Guff Stream February 27, 2014 —Page 7 Chairman Morgan stated that there are grandfather clauses and since everyone seems in favor, it would be reasonable to remove that condition. Board Member Lyons commented that all impacted parties should be given prior notice. Chairman Morgan responded that notice was given to adjacent parties. CBoard Member Lyons moved and Vice - Chairman Smith seconded motion to recommend approval of a Level III Architectural /Site Plan based on a finding that the proposed partial two -story single family Angelo Caribbean style dwelling, a 3 -car garage with guest quarters and pool, a total of 9,403 SF meet the rninimum intent of the Design Manual and applicable review standards with the following conditions: 1. Any minor modifications in the landscape plan shall be submitted to the Town Manager for review and approval, and any major modifications shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. 2. Wall and /or fences will be measured from the lowest abutting grade with a maximum height of G" including any lighting fixtures that may be attached. 3. All chain link fencing will be screened from neighbor's view. All voted AYE. Chairman Morgan thanked everyone for their participation. VII. ITEMS BY STAFF: There were no comments. VIII. ITEMS BY BOARD MEMBERS: There were no comments. IX PUBLIC: Mr. O'Hare discussed how 99% of the beautiful homes described in Arebitecmin Digest could not be built in the Town of Gulf Stream due to their codes. Mr. O'Boyle stated that he is running for the Town Commission, and promised to read the Town's Code again but not follow it. He commended the persons responsible for this day's Agenda and attached documentation being placed on the website. Also Mr. O'Boyle inquired regarding the planning responsibilities of the ARPB. Chairman Morgan responded that it plans, examines and reviews in detail any architectural aspects within the code, and then refers it to the Commission. Mr. O'Boyle referred to the non - handicapped facilities incident at the previous Commission Meeting with regard to Mrs. O'Hare Sr. and inquired if the ARPB could rectify the situation. ARPB Regular Meeting & Public Hearing Town of Gulf Stream February 27, 2014 —Page 8 Chairman Morgan stated that the ARPB is not an initiating body. X. ADJOURNMENT: Chairman Morgan adjourned the meeting at 9:46 A.M. C. Sandra Fein Recording Secretary