HomeMy Public PortalAbout12-8388 RFP for Engineering Consulting Firm for the Rehabilitation and Restoration of Historic City Hall Sponsored by: City Manager
Resolution No. 12-8388
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA TO AUTHORIZE THE CITY MANAGER TO
ISSUE A REQUEST FOR PROPOSALS FOR GENERAL
ENGINEERING SERVICES FROM QUALIFYING
ENGINEERING CONSULTING FIRMS, FOR THE
REHABILITATION AND RESTORATION OF HISTORIC
CITY HALL LOCATED AT 777 SHARAZAD BOULEVARD;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, Opa-locka Historic City Hall is in desperate need of rehabilitation and
restoration, due to the mold and moisture, the City seeks qualified, professional consultants,
experienced in servicing of historic building; and
WHEREAS, the rehabilitation will be for FY 2012, funding for the engineering services
will come from CDBG (Account 001512494) dollars assigned to Segal Park, if approved by the
City Commission; and
WHEREAS,the City Commission of the City of Opa-locka desires to authorize the City
Manager to issue a Request for Proposals(RFP) from qualifying engineering consulting firms for
engineering services for the rehabilitation and restoration of Opa-locka Historic City Hall; and
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka,hereby authorizes the City
Manager to issue a Request for Proposals(RFP) for general engineering services from qualifying
engineering consulting firms,for the rehabilitation and restoration of Opa-locka Historic City Hall,
located at 777 Sharazad Boulevard.
Resolution No. 12-8388
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 11th day of April, 2012.
(0/•
' MY' ' TAYLOR
AYOR
Attest to:
,• k -)--to„,_
Jllanna Flores
I terim City Clerk
App .ved as 'l N and leg. ii ciency:
via, 1
it ii It , 1 '
i *IL . . .„ tr_ „,,_._.
Jose. ,f . :1 r
Ci ' ttorn:
Moved by: COMMISSIONER MILLER
Seconded by: VICE MAYOR JOHNSON
Commission Vote: 4-1
Commissioner Holmes: NO
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
dereLOOk4
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting 4-11-12 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(EnterX in box) Yes No (EnterX in box)
X Public Hearing: Yes No Yes No
(EnterX in box)
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
Advertising 001512494 (EnterX in box) X
CDBG CDBG
Contract/P.O. Required: Yes No RFP/RFQ/Bid#:
(EnterX in box) N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) X specific objective/strategy this item will address)
Enhance Organizational 0
Bus.&Economic Dev 0
Public Safety
Quality of Education 0
Qual.of Life&City Image
Communcation LI
Sponsor Name City Manager Department: Building&Licensing
Short Title:
A Resolution of the City Commission authorizing the City Manager to issue a Request for Proposal from
Engineering companies to prepare documents for the rehabilitation of Historic City Hall building.
Staff Summary:
City Hall was built in 1926. The external envelop of the building including windows and roof are in poor condition
and need to be repaired.
Proposed Action:
Staff recommends approval in order to move ahead with the rehabilitation of Historic City Hall. City
Commission to approve.
Historic City Hall 1
RFP—General Engineering Services
Attachment:
1) Request for Proposal for Rehabilitaion of City Hall Building.
2) Mold & Moisture Evaluation Report prepared by Airquest Environmental, Inc. dated January 19, 2012.
3) City's inspection report dated March 2011.
4) Resolution #08-7363
5) Resolution #10-8041
6) Resolution #10-8107
Historic City Hall 2
RFP—General Engineering Services
Memorandum
TO: Mayor Myra L.Taylor
Vice-Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
Commissioner Gail Miller
FROM: Bryan.K. 'nnie,y Manager
DATE: April 02, 2 12
RE: Request for Proposal (RFP)for General Engineering Services
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
REQUEST FOR PROPOSAL (RFP) FOR GENERAL ENGINEERING
SERVICES FOR REHABILITATION OF HISTORIC CITY HALL BUILDING
TO THE CITY FROM RESPONSIVE ENGINEERING CONSULTING FIRMS
FOR THE REHABILITATION OF HISTORIC CITY HALL LOCATED AT
777 SHARAZAD BOULEVARD,OPA-LOCKA,FLORIDA 33054
Description: The purpose of this Request for Proposal is to seek Engineering services from qualified
professional consultants experienced in rehabilitation of historic buildings for rehabilitation of City Hall.
The City will select three consultants to compete in providing professional engineering services,based on
an agreed-upon specific scope of services and fees.
Financial Impact: The engineering services will be for rehabilitation of Old City Hall in FY 2012.
Funding for the engineering services will come from CDBG dollars assigned to Segal Park if approved by
the City Commission.
Implementation Time Line: As soon as possible.
Legislative History: Resolutions#08-7363, 10-8041 and 10-8107
City Hall was built in 1926. The external envelop of the building including roof are in poor condition.
Most of the stucco on exterior walls is being deteriorated because of the water infiltration through the roof
and windows. Visible mold and water damage have been observed on this building. As a result, this is
causing stucco to lose its bond and is affecting the masonry walls.
Recommendation(s): Staff recommends approval in order to move ahead with the rehabilitation of
Historic City Hall.
Analysis: The engineering services from the qualified firms, experienced in the restoration of historic
buildings, will assist City staff and contractors to rehabilitate Historic City Hall.
HCH Rehabilitation,RFP 1
General Engineering Companies
Mayor and City Commission
Page 2
April 02, 2012
ATTACHMENT(S): 1)Copy of Request for Proposal for Rehabilitation of City Hall Building.
2)Mold &Moisture Evaluation Report prepared by Airquest Environmental, Inc.
dated January 19, 2012.
3) City's Inspection report dated March 2011.
4)Resolution#08-7363
5)Resolution#10-8041
6)Resolution#10-8107
PREPARED BY: Arshad Vigor, P.E., CFM, Interim Building Director, Building & Licensing
Department
END OF MEMORANDUM
HCH Rehabilitation,RFP 2
General Engineering Companies
,„t„,„ ,k s s s■ss
AIR UEST® ENVIRONMENTAL, INC.
MOLD AND MOISTURE REPORT
COMMERCIAL BUILDING
777 SHARAZAD BOULEVARD
OPA-LOCKA, FLORIDA 33054
AIRQUEST PROJECT . 12-04-5553
PREPARED FOR:
MR.ARSHAD VIQAR, P.E.
CHIEF BUILDING INSPECTOR/PLANS EXAMINER
CITY OF OPA-LOCKA,BUILDING& LICENSING DEPARTMENT
780 FISHERMAN STREET,4TH FLOOR
OPA-LOCKA,FLORIDA 33054
PREPARED BY:
AIRQUEST ENVIRONMENTAL,INC.
5150 SOUTHWEST 48TH WAY,SUITE 610
FORT LAUDERDALE,FLORIDA 33314
JANUARY 19,2012
• w 5150 Southwest 48th Way,Suite 610,Fort Lauderdale,Florida 33314
Phone:954/792-4549,Fax: 954/792-2221, Toll Free Phone:877/247-8146,On the Web: www.AirQuestlnc.com
Asbestos Consulting Business ZA-304,Radon Business R62184&Lead Based Paint Business FL-16418-2
CERTIFICATION PAGE
MOLD AND MOISTURE REPORT
COMMERCIAL BUILDING
777 SHARAZAD BOULEVARD
OPA-LOCKA,FLORIDA 33054
AIRQUEST PROJECT#: 12-04-5553
PREPARED FOR:
MR.ARSHAD VIQAR,P.E.
CHIEF BUILDING INSPECTOR/PLANS EXAMINER
CITY OF OPA-LOCKA,BUILDING&LICENSING DEPARTMENT
780 FISHERMAN STREET,4 `FLOOR
OPA-LOCKA,FLORIDA 33054
PREPARED BY:
AIRQUEST ENVIRONMENTAL,INC.
5150 SOUTHWEST 48TH WAY, SUITE 610
FORT LAUDERDALE,FLORIDA 33314
JANUARY 19, 2012
Michael Vissa
Florida Licensed Mold Assessor MRSA1106
ii
EXECUTIVE SUMMARY
AirQuest Environmental, Inc. ("AirQuest") conducted a mold and moisture survey within the
commercial building located at 777 Sharazad Boulevard, Opa-Locka, Florida ("the site").
AirQuest Project Manager Michael Vissa, a Florida Licensed Mold Assessor, performed the
survey on January 6 and 12, 2012.
The scope of the investigation included a visual survey, a moisture survey and the collection of
readings for temperature and relative humidity.
The results of the survey indicated that temperature readings were slightly below the
recommended range at the time of the investigation, and the majority of the relative humidity
levels were elevated. However, at the time of the inspection, unusually cool conditions outside
were present. Visible mold, water damaged building materials, and elevated moisture levels were
identified throughout the site. The identification of indoor mold growth warrants remedial
action.
During the site assessment AirQuest was not able to access all of the offices, sections of the roof,
and the interior of the tower and southeast exterior storage room, due to locked doors and safety
concerns.
Contractors in the appropriate building trades (roofer, plumber, air conditioning contractor, etc.)
should be contacted to evaluate the multiple sources of water intrusion documented at the site.
iii
TABLE OF CONTENTS
PAGE
1 INTRODUCTION 1
1.1 SCOPE 1
1.2 SITE DESCRIPTION 1
2 SITE OBSERVATIONS AND MOISTURE SURVEY 2
2.1 METHODOLOGY 2
2.2 RESULTS 2
3 FIELD DATA AND DIRECT READ INSTRUMENTS 6
3.1 TEMPERATURE&RELATIVE HUMIDITY
3.2 RESULTS
4 CONCLUSIONS AND RECOMMENDATIONS 8
4.1 RECOMMENDED REMEDIATION 8
4.2 FOLLOW UP AND ROUTINE MAINTENANCE 9
5 LIMITATIONS & GUIDELINES 10
TABLES
Table 1 —Field Parameters 7
APPENDICES
Appendix I-Photographs
Appendix II—Figures
iv
1 INTRODUCTION
AirQuest Environmental, Inc. ("AirQuest") conducted a mold and moisture survey within the
commercial building located at 777 Sharazad Boulevard, Opa-Locka, Florida ("the site").
AirQuest Project Manager Michael Vissa, a Florida Licensed Mold Assessor, performed the
survey on January 6 and 12, 2012.
1.1 SCOPE
The scope of the investigation included a visual survey, a moisture survey and the collection of
readings for temperature and relative humidity.
1.2 SITE DESCRIPTION
The multi-story commercial building was located at 777 Sharazad Boulevard, Opa-Locka,
Florida. The building was constructed of a wood lathe and concrete block system finished with
stucco, on a concrete slab. Interior walls were constructed of wallboard and several areas had
plaster. The ceilings were constructed of a suspended lay-in acoustical tile system and wallboard.
The floors were finished with carpet, vinyl tile, rubber tile, and ceramic tile over concrete slab or
wood flooring. The heating, ventilation and air conditioning (HVAC) system was comprised of
multiple direct expansion air handler units (AHUs), located in closets or on the roofs. The
ductwork consisted of fiberboard and flex duct. The subject building was comprised of two
smaller buildings (east and west buildings) connected by a breezeway and an elevated walkway.
The subject building consisted of offices, lobbies, Chamber's room, storage rooms, an electrical
room, and restrooms.
The following areas were not inspected: the 3`d floor northeast office, the tower, the west
building 1St floor closet below stairs, offices 4 through 8 in the 1St floor of the east building, and
the top floor of the exterior southeast storage building.
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2 SITE OBSERVATIONS AND MOISTURE SURVEY
Site observations and moisture meter data collected at the time of the site inspection are
discussed in this section. Digital photographs taken at the time of the site inspection are included
in Appendix I.
A thorough visual inspection is the most important component of the mold and moisture survey.
Since fungi require a moist environment to thrive, a moisture survey of interior building
materials was conducted in conjunction with the visual survey as a tool to evaluate the potential
for mold growth.
2.1 METHODOLOGY
General building observations were recorded during the site walkthrough and inspection.
Observations of the conditions of building materials were recorded as well as possible moisture
sources. Particular attention was focused on areas of likely moisture intrusion such as exterior
walls, areas with plumbing and air conditioning equipment.
The moisture survey was performed utilizing a Protimeter SurveyMaster SM meter. In search
mode, the meter provides a non-invasive method to determine relative moisture levels below the
surface of the material using radio frequency emissions. In measure mode, the moisture meter
operates by measuring the electrical conductivity between twin pins inserted into the sample
substrate. Materials containing excessive moisture exhibit increased conductivity compared to a
dry sample of the same material. The meter provides a digital readout in real-time, reported in
terms of percent Wood Moisture Equivalent (WME). In wood, the instrument measures the
material's actual percent moisture content (%water). When testing material other than wood, the
meter measures the WME value of the material. WME is the moisture level that would be
attained by a piece of wood in equilibrium with the material being tested. As the critical moisture
levels for wood are known, WME measurements enable the moisture meter user to establish if
materials are in a dry, borderline or damp condition.
2.2 RESULTS
The building had several areas that were furnished, and rooms that were being used for storage,
at the time of the site inspection. Furnishings and storage contents prevented observation of
walls in some areas. The results of the moisture survey are presented as Green zone (less than
18% WME), Yellow zone (18% - 20% WME) and Red zone (>20% WME). Areas of visible
mold, water damage and/or elevated moisture readings were observed and are itemized below.
It was reported by the client that the building had multiple damaged areas along the roof, and that
some of the areas had been repaired. It was also reported that multiple AHUs that service the
building were not properly working or were not working at all.
Surface mold was observed in the following areas:
➢ 1 st floor east building-doors and furniture.
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➢ 2nd floor west building-doors.
➢ 1"floor west building-chairs and photograph.
➢ 1"floor west building exterior restrooms-doors.
Mold impacted gypsum board ceilings were observed in the following areas:
➢ 2nd floor west building-west offices.
➢ 2nd floor west building-north hallway.
➢ 1"floor west building-rear office, and vault room.
➢ 1"floor west building-exterior men's restroom.
The moisture content of the tested building materials ranged from 15%to 30%WME.
Mold impacted gypsum board walls were observed in the following areas:
➢ 3rd floor west building-west room, adjacent to the balcony door.
➢ 2nd floor west building-west offices (several locations mold located behind baseboards).
➢ 2nd floor west building-north hallway,behind baseboard.
➢ 1St floor west building-Chamber's area.
➢ 1" floor west building-rear office &rear AHU closet.
➢ 1"floor west building-exterior restrooms.
➢ 1"floor east building-IT room, lobby, office 1.
➢ Exterior electrical room.
The moisture content of the tested building materials ranged from 14%to 100%WME.
Water-stained ceiling tiles were observed in the following areas:
➢ 3rd floor west building.
➢ 3rd floor west building-stairwell.
➢ 2nd floor east building-IT room.
➢ 1"floor east building-throughout floor.
The moisture content of the tested building materials ranged from 5%to 10%WME.
Water damaged gypsum board ceilings were observed in the following areas:
➢ 2nd floor west building-north hallway.
➢ 2nd floor west building-women's restroom.
➢ 2"d floor west building-west offices.
➢ 1St floor west building-Chamber's area.
➢ 1" floor west building-restroom.
➢ 1"floor west building-rear office&vault room.
➢ 1St floor west building-exterior men's restroom.
➢ Exterior electrical room.
➢ 2nd floor west building-hallway sink cabinet area.
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The moisture content of the tested building materials ranged from 14%to 100%WME.
Water damaged gypsum board or plaster walls (majority of damaged areas include the
baseboards)were observed in the following areas:
➢ 3`d floor west building-stairwell.
➢ 2nd floor west building-stairwell.
➢ 2nd floor west building-men's and women's restroom.
➢ 2nd floor west building-west offices.
➢ 1St floor west building-Chamber's area.
➢ 1St floor west building-restroom.
➢ 1St floor west building-rear office &rear AHU closet.
➢ 1St floor west building-exterior restrooms.
➢ 1St floor west building-northeast closet.
➢ 1St floor east building-IT room, offices 1, 3, and 9.
➢ Exterior electrical room.
The moisture content of the tested building materials ranged from 10%to 25% WME.
HVAC Observations
The following was observed during the site assessment:
➢ Mold and dust accumulations were observed on multiple supply diffusers.
➢ Mold and dust accumulations were observed within the ductwork.
➢ Water damaged ductwork observed in the east building on the 1st floor.
➢ Oxidized exterior vapor barrier on the fiberboard ductwork(multiple locations).
➢ Disconnected ductwork observed in the east building on the 1st floor.
➢ Mold and dust accumulations observed on the cooling coils within the AHUs (1St floor
east building west and east units).
➢ Dust impacted AHU filters (1st floor east building west and east units).
➢ Rust was observed on the metal exterior panels of the AHUs (1St floor east building west
and east units).
Exterior Observations
The following was observed during the site assessment:
➢ Cracks in the stucco were observed.
➢ Large areas of stucco were missing or removed.
➢ Window/door frames were damaged and deteriorated.
➢ Low spots in the ground were adjacent to the building(may suggest pooling of water).
➢ Clogged roof drains were observed.
➢ Soft areas and bubbled asphalt sheeting were observed on the roof.
➢ Missing clay roof tiles were observed.
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➢ Penetrations in the exterior walls were not properly sealed.
Additional Observations
The following was observed within the subject building:
➢ Water damaged(buckled) vinyl floor tile in the 1st floor of the west building.
➢ Termite damaged building materials along the window frames and above the ceilings.
➢ Multiple broken glass window panes.
➢ Water-damaged wood window/door frames.
➢ Doors and windows not closing properly.
➢ Rust on metal doors.
➢ Water stains on the wood decks above the water stained ceiling tiles.
➢ Stains on carpets.
➢ Dust accumulations on horizontal and vertical surfaces.
➢ Water damaged building materials at the floor level within the tower entranceway.
Refer to Appendix II-Figures 1 through 7 for the locations of the impacted areas.
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3 FIELD DATA AND DIRECT READ INSTRUMENTS
Measurements for temperature and relative humidity were recorded during the site inspection.
3.1 TEMPERATURE & RELATIVE HUMIDITY
Temperature and relative humidity (rH) readings are useful in the evaluation of the efficiency of
the Heating Ventilation and Air Conditioning (HVAC) system, occupant comfort, and are
indicators of the environmental condition under which certain microbes will grow. The United
States Environmental Protection Agency (EPA) recommends rH be kept between 30% and 60%
to prevent mold growth' and ideally between 30% and 50% in spaces occupied by asthmatics2.
The Center for Disease Control also recommends rH levels be kept below 60%3. The American
Society of Heating, Refrigerating, and Air Conditioning Engineers (ASHRAE) identifies the
acceptable range of operative temperature to be between approximately 67 and 82°F, depending
upon certain activity levels and clothing variations that will impact human comfort 4.
Temperature and relative humidity readings were recorded with a FLUKE 971 Temperature
Humidity Meter. The meter provides a digital readout in real-time, reporting the temperature in
degrees Fahrenheit and the rH on a percentage basis. The FLUKE 971 meter measures
temperatures from -4° to 140°F with ± 2°F accuracy and relative humidity from 10% to 90%
with± 2.5% RH accuracy. The readings were recorded after allowing the meter to stabilize for a
period of one (1) to two (2) minutes.
3.2 RESULTS
The results of field data readings recorded during the site inspection are presented in Table 1.
The majority of the temperature readings were below the recommended range at the time of the
site inspection. The majority of the relative humidity readings were elevated. Multiple
thermostats were located within the subject building. The inspected thermostats were all on and
set to "Auto Cool". It should be noted that the readings collected were during a cold period. The
readings collected may not reflect the performance of the HVAC system during typical South
Florida weather.
United States Environmental Protection Agency.A Brief Guide to Mold, Moisture and Your Home. EPA 402-K-
02-003.
2 US EPA Asthma and Indoor Environments — Asthma Triggers — Molds available on the world wide web at
http://www.epa.gov/asthma/molds.html.
3 http://www.cdc.gov/mold/stachy.htm.
4 American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc., ANSI/ASHRAE 55-2004,
Thermal Environmental Conditions for Human Occupancy,ASHRAE,Atlanta,GA 2001.
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Table 1 —Field Parameters
Temperature Relative
Location Number&Description (Fahrenheit) Humidity
3rd Floor West Building 64.0 51.9%
2"d Floor West Building 64.8 53.1%
1s`Floor West Building 69.7 63.4%
1st Floor West Building Exterior Women's
Room 68.5 72.0%
2"d Floor East Building 70.3 70.0%
1s`Floor East Building 71.1 63.3%
Referenced Guideline (see text) 69-78 30%-60%
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4 CONCLUSIONS AND RECOMMENDATIONS
The results of the survey indicated that the majority of the temperature readings were slightly
below the expected ranges at the time of the investigation. The majority of the relative humidity
readings were elevated. However, at the time of the inspection, unusually cool conditions
outside were present. Water damaged building materials and areas of elevated moisture readings
were identified throughout the site. The identification of visible mold growth, water damaged
building materials, and elevated moisture levels warrants remedial action.
4.1 RECOMMENDED REMEDIATION
In accordance with guidance documentation published by the United States Environmental
Protection Agency (US EPA), New York City Department of Health (NYCDOH), American
Conference of Governmental Industrial Hygienists (ACGIH), American Industrial Hygiene
Association (AIHA), and Institute of Inspection Cleaning and Restoration Certification (IICRC),
AirQuest recommends:
1) An asbestos survey is required prior to the removal of building materials.
2) An industrial hygiene consulting firm (such as AirQuest) should design a remediation
work plan for the owner to use to solicit remediation quotes from abatement contractors.
3) The owner should discuss the costs and benefits of having AirQuest oversee remediation
activities.
4) Water damaged, and/or visibly mold-impacted materials should be removed by a
licensed abatement contractor, experienced and insured in handling microbial abatement
projects. Once the wall cavities, areas above hard ceilings and carpeting in these areas
have been accessed, the identification and removal of water-damaged and mold-
contaminated materials should continue until at least eighteen (18) inches of material
shows no signs of water damage or visible mold growth. The following materials
warrant remedial action or additional investigation:
➢ The impacted building materials and ductwork should be removed.
➢ The surface mold growth visible on non-porous materials should be
cleaned.
➢ Carpets should be removed.
➢ The remaining non-impacted building materials should be wiped down
and cleaned.
5) A post-remediation investigation should be conducted by an industrial hygiene
consulting firm.
6) Replacement of removed materials should not be undertaken until the sources of
moisture have been eliminated. Failure to eliminate the inappropriate moisture will only
result in return of the problem, and subsequent need for the abatement of replaced
materials. The apparent moisture sources include historical and/ or ongoing water
events, moisture intrusion at the exterior envelope and elevated relative humidity levels
resulting in condensation.
7) A licensed and experienced air conditioning contractor should be consulted to determine
the cause of the elevated relative humidity identified at the site and should inspect and
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evaluate the entire HVAC system. The relative humidity should remain below 60% in
occupied areas.
8) A licensed and experienced roofing contractor should assess and evaluate the roofs.
9) A licensed and experienced window/door contractor should assess and evaluate the
doors and windows.
10)A licensed and experienced building contractor should assess and evaluate the slope in
the ground adjacent to the building. To ensure that water will flow away from the
building. The contractor should evaluate the structure of the building due to the amount
of visible termite and water damage. Additionally, the contractor should assess and
evaluate the cracking in the exterior stucco.
4.2 FOLLOW UP AND ROUTINE MAINTENANCE
The air conditioning system should be fully inspected and serviced on a regular basis. AirQuest
recommends that the coils be cleaned at least annually.
All exterior caulking and stucco (around doors, windows, etc.) should be inspected and repaired
on an annual basis to prevent moisture intrusion. Landscaping irrigation should be directed away
from the building and not allowed to impact the building.
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5 LIMITATIONS & GUIDELINES
The information presented in this report represents conditions observed at the time of the
inspection. Microbial growth can appear within 24-48 hours of a water intrusion event
(including high humidity). Phrases such as "indoor amplification of mold was not identified",
"microbial growth was not observed", or "remediation activities were successful" do not imply
that mold was not present. Mold is ubiquitous and thus is expected to be present in some
quantity that will vary depending upon the season, humidity and numerous other factors. These
terms suggest that active microbial growth on building materials (walls, furnishings, ceilings,
floors, etc.) was not identified using the techniques described in this report. There are additional
techniques that can be used if requested by the Client. These techniques include destructive
testing (removing sections of walls) and sampling, among others, and may not have been
included in this investigation. The 3rd floor northeast office, the tower, the west building 1St floor
closet below stairs, offices 4 through 8 in the l st floor of the east building, and the top floor of the
exterior southeast storage building were not accessible during the site inspection.
There are several guidance documents published by respected organizations to address the proper
assessment and remediation of mold impacted materials, including:
➢ American Conference of Governmental Industrial Hygienists, Bioaerosols Assessment
and Control, 1999.
➢ American Industrial Hygiene Association, Assessment, Remediation, and Post-
Remediation Verification of Mold in Buildings, AIHA Guideline 3-2004.
➢ Institute of Inspection Cleaning and Restoration Certification, IICRC 5520 Standard and
Reference Guide for Mold Remediation, 2003.
➢ New York City, Department of Health, Bureau of Environmental & Occupational
Disease Epidemiology, Guidelines on Assessment and Remediation of Fungi in Indoor
Environments, 2008.
➢ United States Environmental Protection Agency, Mold Remediation in Commercial
Buildings and Schools, 2001.
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0 0
APPENDIX I
PHOTOGRAPHS
T.
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Photo 1: Mold observed along the ceiling in the west building on the 2nd floor(west office area).
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Photo 2: Mold observed along the wall in the west building on the 2"d floor(west office area).
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Photo 3: Elevated moisture observed in the wall of the west building,2nd floor(west office area).
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Photo 4: Mold observed behind the baseboard in the Chamber's room.
Photo 5: Mold and dust accumulations observed in the Chamber's room ductwork.
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Photo 6: Dust accumulations on the diffuser in the Chamber's room.
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Photo 7: Typical surface mold growth observed within the building.
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Photo 8: Typical water stained ceiling tile observed within the building.
Photo 9: Typical mold and dust impacted cooling coil observed within the AHU.
Photo 10: Typical water/termite damaged window frame.
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Photo 11: Water damaged debris in the entranceway of tower.
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Photo 12: Typical water damaged wood window frame and exterior stucco.
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Photo 13: Large hole in the exterior stucco.
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Photo 14: Typical broken clay roof tile.
APPENDIX II
FIGURES
FIGURE 1—IMPACTED LOCATIONS: 1ST FLOOR WEST BUILDING
1$1 MIEN11■11=01=1111111111011111111
Elevator Vault Room
AHU Surface mold
Water observed Closet observed on photo.
on the floor from Rear Office
the AHU.
111/
Surface mold
jj observed on chair.
jj/
Stains corved on
AHU
9Y 1 L. Closet
LEGEND:
Mold and water-damage was observed on the ceilings.The moisture
■ Water damage was observed on the ceilings. The content of the materials ranged from 10%to 15%WME.
moisture content ranged from 10%to 14%WME.
■ Water damage was observed on the walls. The moisture j Water damaged vinyl floor tile was observed.
content ranged from 8%to 100%WME.
)♦ Mold was observed on the lower walls. The moisture
content of the materials ranged from 12%to 40%WME.
PREPARED FOR: JANUARY 12,2012 PROJECT NUMBER:5553
MR.ARSHAD VIQAR,P.E. -- -------- ---- - - — -----
CHIEF BUILDING INSPECTOR/PLANS EXAMINER COMMERCIAL BUILDING AT
Air ^"s�'� CITY OF OPA-LOCKA,BUILDING&LICENSING 777 SHARAZAD BOULEVARD, THIS DRAWING IS
Environmental, Inc. DEPARTMENT OPA-LOCKA,FLORIDA NOT TO SCALE
780 FISHERMAN STREET,4-FLOOR 33054
1 OPA-LOCKA,FLORIDA 33054
FIGURE 2—IMPACTED LOCATIONS:2"n FLOOR WEST BUILDING
Flo tnor 0 I ll
IT
Closet
Surface mold observed on
multiple doors. Stains observed
on carpet in seveal areas.
—
West End
l.�,hhy Offices
Men's
111, 0 0
v Room
S4 -s
L
III/ 4 Water damage observed to the
Water damaged plaster walls tower stairwell.
LEGEND: Women's 1
Room
■ Water damage was observed on the ceilings. The
moisture content ranged from 10%to 25%WME. 0 Mold and water-damage was observed on the ceilings.The moisture
content of the materials ranged from 15%to 30%WME.
Elm Water damage was observed on the walls. The moisture
content ranged from 15%to 100%WME.
Mold was observed on the lower walls. The moisture
content of the materials ranged from 12%to 100%WME.
PREPARED FOR:
MR.ARSHAD VIQAR,P.E. JANUARY 12,2012 PROJECT NUMBER:5553
A1 //p pt's ! CHIEF BUILDING INSPECTOR/PLANS EXAMINER COMMERCIAL BUILDING AT
L {[GJ i CITY OF OPA—LOCKA,BUILDING&LICENSING 777 SHARAZAD BOULEVARD, THIS DRAWING IS
Environmental. Inc. DEPARTMENT OPA—LOCKA,FLORIDA NOT To SCALE
780 FISHERMAN STREET,4T"FLOOR 33054
OPA—LOCKA,FLORIDA 33054
FIGURE 3—IMPACTED LOCATIONS:3RD FLOOR WEST BUILDING
Elevator
0 SE
Room
Stains observed on
carpet in several
areas on floor.
West
Room
1111
0
Waiting
Room
I
i
LEGEND:
• Water-stains were observed on the acoustical ceiling tiles.
The moisture content ranged from 5%to 10%WME.
num Water damage was observed on the walls and baseboards.
The moisture content ranged from 10%to 15%WME.
MIR Mold was observed on the lower walls. The moisture
content of the materials ranged from 9%to I I%WME.
PREPARED FOR: JANUARY 12,2012 PROJECT NUMBER:5553
MR.ARSHAD VIQAR,P.E.
Air �Q�� CHIEF BUILDING INSPECTOR/PLANS EXAMINER COMMERCIAL BUILDING AT THIS DRAWING IS
L G t CITY OF OPA-LOCKA,BUILDING&LICENSING 777 SHARAZAD BOULEVARD,
Environmental,entat Inc. DEPARTMENT OPA-LOCKA,FLORIDA NOT TO SCALE
780 FISHERMAN STREET,4T"FLOOR 33054
OPA-LOCKA,FLORIDA 33054
0
FIGURE 4-IMPACTED LOCATIONS:EXTERIOR RESTROOMS WEST BUILDING
Women's
Room
Surface mold growth observed on Janitorial ..Surface mold growth
doors. Swelled doors observed on Closet observed on doors.
the.hathrnnm ctallc
I
The moisture content below the windows ranged
LEGEND: from 20%to 23%WME. The moisture content of
the remaining walls ranged from 17%to 19%WME.
. Mold and water damage was observed on the walls. The
moisture content ranged from 30%to 60%WME. • Mold and water-damage was observed on the ceilings.The moisture
content of the materials ranged from 17%to 25%WME.
um Water damage was observed on the walls. The moisture
content ranged from 19%to 40%WME.
I PREPARED FOR: JANUARY 12,2012 PROJECT NUMBER:5553
MR.ARSHAD VIQAR,P.E.
Ait ties," CHIEF BUILDING INSPECTOR/PLANS EXAMINER COMMERCIAL BUILDING AT
!r ite CITY OF OPA-LOCKA,BUILDING&LICENSING 777 SHARAZAD BOULEVARD, THIS DRAWING IS
Environmental, Inc. DEPARTMENT OPA-LOCKA,FLORIDA NOT TO SCALE
780 FISHERMAN STREET,4—FLOOR 33054
OPA-LOCKA,FLORIDA 33054
w
FIGURE 5—IMPACTED LOCATIONS:2"FLOOR EAST BUILDING
Stains were observed throughout
the carpet in both rooms.
11. South
Room
North
Baseboards below windows had Room
separated from the walls. The 4.
moisture content of the tested
materials ranged from 12%to
15%WME.
LEGEND:
• Water-stains were observed on the acoustical ceiling tiles.The
moisture content of the materials ranged from 5%to 10%WME.
PREPARED FOR: JANUARY 12,2012 PROJECT NUMBER:5553
MR.ARSHAD VIQAR,P.E. _.
Air 'lest CHIEF BUILDING INSPECTOR/PLANS EXAMINER COMMERCIAL BUILDING AT THIS DRAWING Is
CITY OF OPA-LOCKA,BUILDING&LICENSING 777 SHARAZAD BOULEVARD,
Environmental, Inc. ; DEPARTMENT OPA-LOCKA,FLORIDA NOT TO SCALE
780 FISHERMAN STREET,4 FLOOR 33054
OPA-LOCKA,FLORIDA 33054
o 0
FIGURE 6—IMPACTED LOCATIONS: 1 s I FLOOR EAST BUILDING
—
Office 7 IT
Officer k��m
Office 6 Office 5 Office 4 Office 3 Office 2
• • •
Office 8 ,
Water damaged wall
0 around the window
frame.
Surface mold observed on horizontal
Lobby and vertical surfaces. Mold and stains
Office 9
observed on carpet.
Breezeway
/ It Surface mold growth
observed on the
baseboard
LEGEND:
um Water damage was observed on the walls. The moisture ® Mold and water damage was observed on the walls. The moisture
content ranged from 15%to 40%WME. content ranged from 50%to 70%WME.
imam Mold was observed on the lower walls. The moisture
content of the materials ranged from 18%to 50%WME.
• Water-stains were observed on the acoustical ceiling tiles. The
moisture content ranged from 5%to 10%WME.
PREPARED FOR: JANUARY 12,2012 PROJECT NUMBER:5553
MR.ARSHAD VIQAR,P.E. _,..
Air uest" CHIEF BUILDING INSPECTOR/PLANS EXAMINER COMMERCIAL BUILDING AT
CITY OF OPA-LOCKA,BUILDING&LICENSING 777 SHARAZAD BOULEVARD, THIS DRAWING IS
Environmental, Inc. DEPARTMENT OPA-LOCKA,FLORIDA NOT TO SCALE
780 FISHERMAN STREET,4r"FLOOR 33054
OPA-LOCKA,FLORIDA 33054
FIGURE 7—IMPACTED LOCATIONS:EXTERIOR SOUTH ROOMS
41
Electrical Rust observed on both Stairwell/
Room entrance doors. Storage Room
Broken glass windows
observed at both
buildings.
OP
LEGEND:
® Mold and water damage was observed on the walls. The
moisture content ranged from 16%to 25%WME.
Water damage was observed on the ceiling. The moisture
content ranged from 16%to 25%WME.
PREPARED FOR: JANUARY 12,2012 PROJECT NUMBER:5553
MR.ARSHAD VIQAR,P.E.
Air Quests CHIEF BUILDING INSPECTOR/PLANS EXAMINER COMMERCIAL BUILDING AT
CITY OF OPA-LOCKA,BUILDING&LICENSING 777 SHARAZAD BOULEVARD, THIS DRAWING IS
Environmental,Inc. DEPARTMENT OPA-LOCKA,FLORIDA NOT TO SCALE
780 FISHERMAN STREET,4`a FLOOR 33054
OPA-LOCKA,FLORIDA 33054
oPP-pock
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Introduction
The historic city hall located at 777 Sharazad Boulevard, Opa-Locka, Florida, a beautiful architecture with Moorish
style built in arch with roof domes combination made it a unique heritage of the Great City of Opa-Locka.The City Hall
building was built in mid 1920's. The same Moorish style has been observed and maintained in other few surrounding
structures which carry and established the richness of the main city hall building.
The survey was conducted in the month of March 2011
This report asses visually the general existing condition of the building.
Masonry Wall
The external envelop including Roof Balcony external wall are in very poor condition
Most of the stucco wall is being deteriorated because of the water infiltration either through the roof or through the
leaking of the gutter into the building. In course of time this will be a major problem of dampness and mildew which
has already been observed in few places down stair and upstairs. As a result this is causing stucco to lose its bond and is
pulling away the masonry walls and ultimately this will reduce the strength and stability of the brick walls. The water
intrusion through the leaks may increase the crack widths of the masonry wall and may structurally unstable and may
cause the ultimate failure. Some portion of wall has been settled down though does not show immediate structural
threat.
Parapet Wall
The visible cracks and the sign of spalling have been observed in the parapet wall haphazardly showing both vertical
and also horizontal cracks.
Doors and Windows
All the windows are deteriorated and have to be replaced
Few doors also damaged and needs to be replaced
Thermal and moisture protection
In few locations the insulation is missing below roof which will reduce the efficiency of air conditioning system
Dampness, Mold and Mildew
Since there is lot places of water leaking and infiltration which has caused mild and mould dew deposition on the wall
particularly second floor which needs to be addressed.
Domes
The domes are structurally unstable and all the domes lost its aesthetic appeal.The domes are also leaking as observed
during the site visit.
Stair case
The existing spiral steel stair has been completely corroded and needs complete replacement
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Ogpo_Rpt6� ,;
Roofing system
The wooden rafters below the top roof slab has been deteriorated and may cause the structural collapse of the roof
Existing old Plumbing,electrical and mechanical system needs to be upgraded.The top roof needs to be replaced after
detailed structural analysis and design including the wooden rafters beneath it.
Balcony
Two balconies lost its structural stability on the second floor south side have been completely deteriorated.
These need to be replaced
Recommendations:
• Envelop stucco needs to be replaced and to be reinforced with wire mesh to protect future cracks and also to
prevent water intrusion into the building.
• All windows need to be replaced.
• All exterior doors need to be replaced.
• The spiral steel stair for entrance of the tower needs to be replaced with wooden stair.
• Top roof wooden rafter must be replaced based on detailed structural analysis and design.
• The existing roof should be replaced
• Domes are recommended to be reinforced with wire mesh and must be repaired with new stucco to preserve
the historic outlook.
• Balconies should be replaced based on structural engineer's detailing.
• Interior cosmetic works to be done as required.
• Ceiling to be replaced for fresh look and aesthetics.
• Mold to be treated properly.
• Restrooms to be remodel.
• Plumbing,mechanical,and electrical systems to be upgraded.
• Masonry wall at few places need to be reinforced for structural stability.
City of Opa-locks
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RFP NO: 11-XXXXXXX
REQUEST FOR PROPOSAL (RFP)
REHABILITATION OF HISTORIC CITY HALL
BUILDING
CITY OF OPA LOCKA 780 FISHERMAN STREET OPA LOCKA,FLORIDA 33054
00,4_00)4.4
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CITY OF OPA-LOCKA
Advertisement for Request for Proposal (RFP)
RFP NO: 11 -XXXXXXX
Sealed Proposals for Engineering Consultation experienced in historic buildings for rehabilitation of
City Hall building will be received by the City of Opa-Locka at the Office of the City Clerk, 780
Fisherman Street,4th Floor, Opa-Locka, Florida 33054, xxx.2012 by 1:00 p.m. Any RFP Package
received after the designated closing time will be returned unopened.
The purpose of this Request for Proposal is to seek service of qualified professional consultants with
experience in rehabilitation of historic buildings to provide engineering services for the rehabilitation
of City Hall building located at 777 Sharazad Boulevard, Opa-Locka, Florida, 33054.
An original and five (5) copies a total of six(6) plus 1 copy of the qualifications package on CD's in
PDF format shall be submitted in sealed envelopes/packages addressed to The City Clerk, City of Opa-
Locka, Florida,and marked RFP for Rehabilitation of City Hall Building.
An information meeting(pre-proposal meeting) will be hosted by the City Representative to discuss
the City's requirements under this RFP (the"Information Meeting") on moomoomocxxx,2012 at
10:00 A.M.at City Hall, 780 Fisherman Street,second Floor,Opa-Locka, Florida-33054.
The City reserves the right to accept or reject any and all proposals and to waive any technicalities or
irregularities therein. The City further reserves the right to award the contract to that proposer
whose proposal best complies with the RFP NO: 11-XXXXXXX requirements. Proposers may not
withdraw their proposal for a period of ninety(90) days from the date set for the opening thereof.
City Clerk
1.INTRODUCTION
1.1. SCOPE OF WORK
The City of Opa-Locka is currently seeking the services of qualified engineering consultants with
experience in rehabilitation of historic buildings, to provide engineering services for rehabilitation
of Historic City Hall building. Work includes to inspect and provide a detailed report consisting of
structural, electrical, mechanical, plumbing inspections, and any other inspection or testing
necessary to rehabilitate the building with recommendations to repair the building: structurally,
electrically, plumbing, mechanical system and environmentally safe for its continued use as a City
Hall.
Work includes preparation of drawings, specifications, and all necessary documents required to
obtain permits for the repairs of this building and completion of this project. Work also includes
removal of mold. Mold and Moisture Evaluation Report from Airquest Environmental Inc., and
City's inspection report are attached for review.
All information provided by the consultant will be reviewed by City staff. The consultant will be
expected to rectify any omissions and make such changes as deemed appropriate at no additional
cost.
The drawings shall be submitted in electronic format using AutoCAD with five (5) sets of signed and
sealed drawings.
The consultant is expected to start work within a two week period from receipt of a written
authorization to proceed and a work description unless an alternate time frame has been agreed
upon. The City expects the work to be actively pursued until complete.
Page 13
1.2. DEFINITIONS
In this RFP the following definitions shall apply:
"City"means the City of Opa-locka;
"City Website"means www.Opa-lockafl.gov
"Closing Time"has the meaning set out in section 2.0;
"Contract" means a formal written contract between the City and a Preferred Proponent to
undertake the Services.
"Evaluation Team" means the team appointed by the City;
"Information Meeting" has the meaning set out in section 2.1;
"Preferred Proponent(s)" means the Proponent(s) selected by the Evaluation Team to enter into
negotiations for a Contract;
"Proponent" means an entity that submits a response to this RFP;
"Proposal" means a proposal submitted in response to this RFP;
"RFP" means this Request for Proposal;
"Services" has the meaning of any and all construction and administration work necessary to
complete this project
"Site" means the place or places where the Services are to be performed;
Page 14
2. PROPOSAL SCHEDULE
Closing Time and Address for RFP Package Delivery
Proposals must be received by the office of:
Office of the City Clerk
780 Fisherman 4Th Floor
Opa-locka,Florida 33054
CONFIDENTIAL-DO NOT OPEN
Proposal Closing Date&Time:xxxxxxx,2012 at 1:00 P.M. (local time).
Submissions by fax [or email] will not be accepted.
2.1. INFORMATION MEETING
An information meeting(pre-proposal meeting) will be hosted by the City Representative to discuss
the City's requirements under this RFP (the "Information Meeting") on xxxxxxmcx,2012 at 10:00
A.M. at City Hall, 780 Fisherman Street, second Floor, Opa-locka Florida, 33054. Attendance is
mandatory for all Proponents; any proposal received that was not represented during the
Information Meeting shall be disqualified.
2.2. LATE PROPOSALS
Proposals received after the Closing Time will not be accepted or considered. Delays caused by any
delivery,courier or mail service(s) will not be grounds for an extension of the Closing Time.
2.3. AMENDMENTS TO RFP
Proposals may be revised by written amendment, delivered to the location set out above, at any
time before the Closing Time but not after. An amendment must be signed by an authorized
signatory of the Proponent in the same manner as provided in the original proposals.
All inquiries related to this RFP should be directed in writing,via fax or e-mail to the person named
below (the "City Representative"). Information obtained from any person or source other than
the City Representative may not be relied upon.
Rose A. McKay
CITY OF OPA LOCKA- PURCHASING DIVISION
Page 15
305-953-2868 EXT 1307
305-953-2900 FAX
Inquiries should be made no later than 3 days before Closing Time. The City reserves the right not
to respond to inquiries made within 3 days of the Closing Time. Inquiries and responses will be
recorded and may be distributed to all Proponents at the discretion of the City.
Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the
meaning or intent of any provision, should immediately notify the City Representative. If the City
determines that an amendment is required to this RFP, the City Representative will issue an
addendum in accordance with section 2.4. No oral conversation will affect or modify the terms of
this RFP or may be relied upon by any Proponent.
2.4. ADDENDA
If the City determines that an amendment is required to this RFP,the City Representative will post a
written addendum on the City Website at www.Opa-lockafl.gov (the "City Website") and upon
posting will be deemed to form part of this RFP. No amendment of any kind to the RFP is effective
unless it is posted in a formal written addendum on the City Website. Upon submitting a Proposal,
Proponents will be deemed to have received notice of all addenda that are posted on the City
Website.
2.5. OPENING OF PROPOSALS
The City intends to open Proposals in private but reserves the right to open Proposals in public at
its sole discretion.
2.6. STATUS INQUIRIES
All inquiries related to the status of this RFP, including whether or not a Contract has been
awarded,should be directed to the City Website and not to the City Representative.
3. PROPOSAL SUBMISSION FORM AND CONTENTS
3.1. PACKAGE
Proposals should be in a sealed package, marked on the outside with the Proponent's name,title of
the Project and reference number.
Page 16
3.2. LETTER OF INTRODUCTION
This letter should introduce the consultant's prior experience in historic buildings and in preparing
complete set of drawings.
3.3. COMPANY PROFILE
Company History; Number of Years in business; Financial Statements for the last fiscal year end and
interim year to date; copy of the consultant's license to do business in the state of Florida.
3.4. PROJECT TEAM
Please provide resumes of key proposed project personnel. Please also indicate number of years
employed by firm. Please include Project Organizational chart, and include names of sub-
consultant(s) the consultant intends to use for this RFP,
3.5. PROJECT EXPERIENCE&REFERENCES
Please provide a list of historic buildings and similar projects including project name,location,
scope of work including contract amount,and service duration. Please provide the following
information:
• Experience of your firm in performing engineering services including structural,
electrical,mechanical,plumbing, roofing,and mold remediation.
• Experience of the staff to be assigned to the project in performing similar services
• Resumes of the individuals who would be assigned to the project(s),including any
sub-consultants
• Proximity and staffing levels of the nearest company office
• Statement and explanation of any instances where your firm has been
removed from a project or disqualified from proposing on a project
• Standard hourly billing rates for consultant and sub-consultant staff
• Detailed list of services available directly from the company
• Mobilization, Bonds&Insurance
Page I 7
Provide each listed projects owner's name,address,telephone number(s),e-mail for reference
and/or performance verification. City Staff will verify and make reasonable efforts to contact
references and provide a report of the results to the evaluation team. City will have no liability for
inaccurate contact information provided by respondents or for unavailable or negative references.
3.6. SIGNATURE
The legal name of the person or firm submitting the Proposal should be included. The Proposal
should be signed by a person authorized to sign on behalf of the Proponent and include the
following:
(a) If the Proponent is a corporation then the full name of the corporation should be included,
together with the names of authorized signatories. The Proposal should be executed by all of the
authorized signatories or by one or more of them provided that a copy of the corporate resolution
authorizing those persons to execute the Proposal on behalf of the corporation is submitted;
(b) If the Proponent is a partnership or joint venture then the name of the partnership or joint
venture and the name of each partner or joint venture should be included,and each partner or joint
venture should sign personally (or, if one or more person(s) have signing authority for the
partnership or joint venture, the partnership or joint venture should provide evidence to the
satisfaction of the City that the person(s) signing have signing authority for the partnership or joint
venture). If a partner or joint venture is a corporation then such corporation should sign as
indicated in subsection (a) above; or
(c) If the Proponent is an individual, including a sole proprietorship,the name of the individual
should be included.
4. EVALUATION AND SELECTION
4.1. EVALUATION TEAM
The evaluation of Proposals will be undertaken on behalf of the City by the Evaluation Team. The
Evaluation Team may consult with others including City staff members,third party consultants and
references, as the Evaluation Team may in its discretion decide is required. The Evaluation Team
will give a written recommendation for the selection of a Preferred Proponent or Preferred
Proponents to the City.
4.2. EVALUATION CRITERIA
The evaluation team will compare and evaluate all RFP package to determine the strength and
ability of the potential consultants to provide the services required in the most advantageous
manner to the City,using the following criteria:
Page 18
Qualification Statements that satisfy the minimum requirements will be scored as follows:
• Letter of Introduction 10 points
Price Proposal 25 points
• Experience of Respondent Firm 50 points
• References 15 points
The maximum total score possible is 100. To qualify for participation in the remainder of the
selection process, a Qualifying Respondent must receive no less than 70 points. Qualifying
respondents will be invited to participate in the final selection process. The final selection process
may include the submission of additional information and/or participation in an oral interview.
(a) EXPERIENCE
The Evaluation Team will consider the Proponent's organization and proposed project team past
experience in undertaking similar construction projects in type,scope,budget and complexity.
(b) PRICE PROPOSAL
The Evaluation Team will consider the Proponent's price proposal in terms of accuracy,
completeness,value,local market,and substantiated industry standards.
(c) NOTE
Evaluation Team will not be limited to the criteria referred to above,and the Evaluation Team may
consider other criteria that the team identifies as relevant during the evaluation process. The
Evaluation Team may apply the evaluation criteria on a comparative basis,evaluating the Proposals
by comparing one Proponent's Proposal to another Proponent's Proposal. All criteria considered
will be applied evenly and fairly to all Proposals.
4.3. LITIGATION
In addition to any other provision of this RFP, the City may, in its absolute discretion, reject a
Proposal if the Proponent, or any officer or director of the Proponent submitting the Proposal, is or
has been engaged directly or indirectly in a legal action against the City, its elected or appointed
officers,representatives or employees in relation to any matter.
In determining whether or not to reject a Proposal under this section, the City will consider
whether the litigation is likely to affect the Proponent's ability to work with the City, its consultants
and representatives and whether the City's experience with the Proponent indicates that there is a
Page 19
risk the City will incur increased staff and legal costs in the administration of the Contract if it is
awarded to the Proponent.
4.4. ADDITIONAL INFORMATION
The Evaluation Team may, at its discretion, request clarifications or additional information from a
Proponent with respect to any Proposal, and the Evaluation Team may make such requests to only
selected Proponents. The Evaluation Team may consider such clarifications or additional
information in evaluating a Proposal.
4.5. INTERVIEWS
The Evaluation Team may, at its discretion, invite some or all of the Proponents to appear before
the Evaluation Team to provide clarifications of their Proposals. In such event,the Evaluation Team
will be entitled to consider the answers received in evaluating Proposals.
4.6. NEGOTIATION OF CONTRACT AND AWARD
If the City selects a Preferred Proponent or Preferred Proponents,then it may:
(a) Enter into a Contract with the Preferred Proponent(s); or
(b) Enter into discussions with the Preferred Proponent(s) to clarify any outstanding issues and
attempt to finalize the terms of the Contract(s), including financial terms. If discussions are
successful,the City and the Preferred Proponent(s)will finalize the Contract(s); or
(c) if at any time the City reasonably forms the opinion that a mutually acceptable agreement is
not likely to be reached within a reasonable time,give the Preferred Proponent(s) written notice to
terminate discussions, in which event the City may then either open discussions with another
Proponent or terminate this RFP and retain or obtain the Services in some other manner.
The City is under no obligation to accept any Proposal submitted. The City reserves the right in its
sole discretion to waive informalities in, or reject any or all Proposals, or to accept any Proposal
deemed most favorable in the interest of the City, or cancel the competition at any time without
award. Thereafter,the City may issue a new Invitation/Request,sole source or do nothing.
5. GENERAL CONDITIONS
5.1. NO CITY OBLIGATION
Page 1 10
This RFP is not a tender and does not commit the City in any way to select a Preferred Proponent,
or to proceed to negotiations for a Contract, or to award any Contract, and the City reserves the
complete right to at any time reject all Proposals,and to terminate this RFP process.
5.2. PROPONENTS' EXPENSES
Proponents are solely responsible for their own expenses in preparing, and submitting Proposals,
and for any meetings, negotiations or discussions with the City or its representatives and
consultants, relating to or arising from this RFP. The City and its representatives, agents,
consultants and advisors will not be liable to any Proponent for any claims, whether for costs,
expenses, losses or damages, or loss of anticipated profits, or for any other matter whatsoever,
incurred by the Proponent in preparing and submitting a Proposal, or participating in negotiations
for a Contract,or other activity related to or arising out of this RFP.
5.3. NO CONTRACT
By submitting a Proposal and participating in the process as outlined in this RFP, Proponents
expressly agree that no contract of any kind is formed under, or arises from, this RFP, prior to the
signing of a formal written Contract.
5.4. CONFLICT OF INTEREST
Proponents shall disclose any potential conflicts of interest and existing business relationships they
may have with the City. If requested by the City, Proponents should provide all pertinent
information regarding ownership of their company within forty-eight (48) hours of the City's
request.
5.5. SOLICITATION OF COMMISSION MEMBERS
Proponents and their agents will not contact any member of the City Commission or City staff with
respect to this RFP at any time prior to the award of a contract or the termination of this RFP, and
the City may reject the Proposal of any Proponent that makes any such contact.
5.6. CONFIDENTIALITY
All submissions become the property of the City and will not be returned to the Proponent. The
City will hold all submissions in confidence unless otherwise required by law. Proponents should
be aware the City is a "public body" defined by and subject to the Freedom of Information and
Protection of Privacy Act of the State of Florida
Page 111
OpP-LOCkq..
04 \O
Attwi
tic c
RFP NO: 11-RXXXXXX
PROPOSER QUALIFICATIONS
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Consultant's
Occupational License in the area of their fixed business location. The following information MUST
be completed and submitted with the proposal to be considered:
1. Legal Name and Address:
Name:
Address:
City,State,Zip: Phone/Fax:
2. Check One: Corporation() Partnership () Individual ()
3. If Corporation,state:
Date of Incorporation: State in which Incorporated:
•
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of
such authorization:
5. Name and Title of Principal Officers Date Elected:
6. The length of time in business: years
7. The length of time (continuous) in business as a service organization in Florida:
years
8. Provide a list of at least five commercial or government references that the bidder has
supplied service/commodities meeting the requirements of the City of Opa-Locka
specification,during the last twenty-four months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of
Opa-locka and will be a factor considered in awarding any resulting contract. The purpose is to insure
that the Consultants, in the sole opinion of the City of Opa-Locka, can sufficiently and efficiently
perform all the required services in a timely and satisfactory manner as will be required by the subject
contract. If there are any terms and/or conditions that are in conflict, the most stringent requirement
shall apply.
Page 1 12
F
JCL r'
CITY OF OPA-LOCKA
CERTIFICATION REGARDING DEBARMENT,SUSPENSION
PROPOSED DEBARMENT AND OTHER MATTERS OFRESPONSIBILITY
1.The Proposer certifies,to the best of its knowledge and belief,that the Proposer and/or any of its
Principals:
A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible
for the award of contracts by any Federal agency.
B. Have not,within a three-year period preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, state, or
local) contract or subcontract; violation of Federal or state antitrust statutes relating to the
submission of offers; or commission of embezzlement,theft,forgery,bribery,falsification or
destruction of records, making false statements, tax evasion, or receiving stolen property;
and
C. Are not presently indicted for, or otherwise criminally or civilly charged by a
governmental entity with, commission of any of the offenses enumerated in paragraph 1-B
of this provision.
2.The Proposer has not,within a three-year period preceding this offer,had one or more contracts
terminated for default by any City,State or Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners;
partners; and,persons having primary management or supervisory responsibilities within a
business entity (e.g., general manager; plant manager; head of a subsidiary, division, or
business segment,and similar positions).
Page 113
This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United
States and the Making of a False, Fictitious, or Fraudulent Certification May Render the
Maker Subject to Prosecution Under Section 1001,Title 18,United States Code.
B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any
time prior to contract award, the Proposer learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not
necessarily result in withholding of an award under this solicitation. However, the
certification will be considered in connection with a determination of the Proposer's
responsibility. Failure of the Proposer to furnish a certification or provide such additional
information as requested by the Contracting Officer may render the Proposer non-
responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render, in good faith, the certification required by paragraph
(a) of this provision.The knowledge and information of a Proposer is not required to exceed
that which is normally possessed by a prudent person in the ordinary course of business
dealings.
E. The certification in paragraph (a) of this provision is a material representation of fact
upon which reliance was placed when making award. If it is later determined that the
Proposer knowingly rendered an erroneous certification, in addition to other remedies
available to the Government, the Contracting Officer may terminate the contract resulting
from this solicitation for default.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS CONSULTANT
COMPLIES FULLY WITH THE ABOVE REQUIREMENTS.
Signature
Page 1 14
Printed Name
Os,, OOk9
� o
4">Hn
CITY OF OPA-LOCKA
DRUG-FREE WORKPLACE CERTIFICATION FORM
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are
received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a
bid/proposal received from a business that certifies that it has implemented a drug-free workplace program
shall be given preference in the award process. In order to have a drug-free workplace program, a business
shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of controlled substances is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid
a copy of the statement specified in number(1).
4. In the statement specified in number(1),notify the employees that as a condition for working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction on or plea of guilty or no contest to any
violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or
any singular state, for a violation occurring in the workplace no later than five (5) days after such
conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of
Section 287.087,Florida Statutes.
This Certification is submitted by the
(Name)
of
(Title/Position) (Company)
who does hereby certify that said Company has implemented a drug-free workplace program, which meets
the requirements of Section 287.087,Florida Statutes,which are identified in numbers(1)through(6)above.
Page 1 15
Date Signature
CITY OF OPA-LOCKA
LOC,. ...
NON-COLLUSION AFFIDAVIT
STATE OF FLORIDA- COUNTY OF MIAMI DADE
being first duly sworn,deposes and says that:
(1) He/She/They is/are the
(Owner, Partner, Officer, Representative or Agent)of
the PROPONENT that has submitted the
attached proposal;
(2) He/She/They is/are fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said PROPONENT nor any of its officers,partners,owners, agents,representatives,
employees or parties in interest, including this affiant, have in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to
submit a collusive or sham Proposal in connection with the Work for which the attached
Proposal has been submitted; or to refrain from Proposing in connection with such Work; or
have in any manner, directly or indirectly, sought by agreement or collusion, or
communication, or conference with any PROPONENT, firm, or person to fix any overhead,
profit, or cost elements of the Proposal or of any other PROPONENT, or to fix any overhead,
profit, or cost elements of the Proposed Price or the Proposed Price of any other
PROPONENT, or to secure through any collusion, conspiracy, connivance, or unlawful
agreement any advantage against(Recipient),or any person interested in the proposed Work;
(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by
any collusion, conspiracy, connivance, or unlawful agreement on the part of the
PROPONENT or any other of its agents, representatives, owners, employees or parties of
interest, including this affiant.
Signed, sealed and delivered in the presence of:
By:
Witness Signature
Page 116
Witness Print Name and Title
Date
Page 1 17
Sponsored by: City Manager
RESOLUTION NO. 0 8-7 3 6 3
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO FILE A HISTORIC PRESERVATION
SPECIAL CATEGORY GRANT APPLICATION WITH THE
FLORIDA DEPARTMENT OF STATE, HISTORICAL
RESOURCES DIVISION, REQUESTING FUNDS IN THE
AMOUNT OF THREE HUNDRED FIFTY THOUSAND
DOLLARS ($350,000.00) FOR RESTORATION OF THE
HISTORIC CITY HALL BUILDING, LOCATED AT 777
SHARAZAD BOULEVARD, OPA-LOCKA, FLORIDA;
FURTHER AUTHORIZING THE CITY TO PROVIDE
MATCHING FUNDS FOR THE GRANT AWARD IN THE
AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00),
IN ADDITION TO THE CITY PROVIDING IN-KIND
SERVICES.
WHEREAS, the Historic City Hall building ("City Hall"), located at 777 Sharazad
Boulevard, Opa-locka, Florida, was constructed in 1926 and embodies the Exotic Revival style
of 18th Century Middle-Eastern Moorish architecture; and
WHEREAS,the City Hall building is recognized as a major landmark and was placed on
the National Register of Historic Places in 1982; and
WHEREAS, the deteriorating condition of City Hall necessitates the prompt restoration
of its historic grandeur and elegance; and
WHEREAS, the City of Opa-locka (City") has the opportunity to secure grant funds
which can underwrite the cost of restoring City Hall by filing a Historic Resources Grant
application with the Florida Department of State, Historical Resources Division; and
WHEREAS,the City Commission of the City of Opa-locka("City Commission")desires
to authorize the City Manager to file a grant application with the Florida Department of State,
Resolution No. 0 8-7 3 6 3
Historical Resources Division request funds to underwrite the Historic City Hall restoration
project.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble are hereby incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes the City
Manager to file a Historic Resources Grant application with the Florida Department of State,
Historical Resources Division, requesting Three Hundred Fifty Thousand Dollars ($350,000.00)
in grant funds to be used for the restoration of the Historic City Hall building, located at 777
Sharazad Boulevard, Opa-locka, Florida.
Section 3. The City Commission further authorizes the City to provide matching
funds for the grant award in the amount of Fifty Thousand Dollars ($50,000.00), in addition to
the City providing in-kind services for the restoration project.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 8 day of OCTOBER , 2008.
JOSEPH L. L i EY
MAYOR
Attest: Approved as to form and legal suffi iency:
Deborah S. Irr :urna• -tte No ' -Weeks
City Clerk Attorney
Resolution No. 0 8—7 3 6:s
Moved by: HOLMES
Seconded by: JOHNSON
Commission Vote: 5-0
Commissioner Tydus: YES
Commissioner Holmes: YES
Commissioner Miller: YES
Vice-Mayor Johnson: YES
Mayor Kelley: YES
City of Opa-locka
ria
City Commission Agenda Item Request 0 n
C)
DATE: September 23,2008
Q
r
TO: Mayor and City Commission -'
A ff •.
FROM/PHONE: Jannie R. Beverly,City Manager/(305) 953-2821
DEPARTMENT: Office of the City Manager
PREPARED BY: Kathy A.Phillips
TITLE OF AGENDA ITEM:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA
THE CITY MANAGER TO FILE A 2009 HISTORIC PRESERVATION SPECIAL
CATEGORY GRANT APPLICATION FOR FUNDS IN THE AMOUNT OF THREE
HUNDRED 1~1FI Y THOUSAND DOLLARS ($350,000.00) WITH THE DEPARTMENT OF
STATE HISTORICAL RESOURCES DIVISION FOR RESTORATION OF CITY HALL
BUILDING, LOCATED AT 777 SHARAZAD BOULEVARD OPA-LOCKA, FLORIDA AND
AUTHORIZING MATCHING FUNDS FOR THE GRANT AWARD IN THE AMOUNT OF
F'IFT'Y THOUSAND DOLLARS ($50,000.00),IN ADDITION TO IN-KIND SERVICES.
REPORT IN BRIEF: Submit 2009 Historic Preservation Special grant application for
restoration of Historic City Hall listed on the National Register of Historic Place in 1982.
PREVIOUS ACTIONS: Resolution#07-7086
CONCURRENCES: N/A
FISCAL IMPACT:
Has request been budgeted?
If yes,expected cost:
Account Name:
Account Number:
If no, amount needed:
What account will funds be appropriated from:
RECOMMENDATI N(S): Commission Approval
ATTACHMENT(S): Grant Application and Resolution#07-7086
" THE GREAT CITY "
Jennie ►I. Beverly 305-953-2821
City lariager 305-953-2823
Fax:305-953-2870
September 23, 2008
Mr. Fred Gaske, Director
Division of Historical Resources
do Bureau of Historic Preservation,
Grants and Education Section
500 South Bronough Street, Room 402
Tallahassee, Florida 32399-0250
Re: City of Opa-Lock's Historical Resources Grants-in-Aid Application
City of Opa-locka Historic City Hall Restoration Project
Dear Mr. Gaske:
On behalf of the City of Opa-locka's application to the Florida Department of State, Historical
Resources Division, I am delighted to provide this Local Cost Share Letter for a state
matching grant for the Historic City Hall Restoration Project. The City seeks grant funding in
the amount of$350,000.00 from the division.
The Local Cost Share match is provided as follows: 1) prior restoration and repair work to the
facility in the past 5-year period (see application item #30) totals $308,038; 2) the City
Commission will pass a resolution at the October 8, 2008 meeting authorizing the City
Manager to provide $50,000 in matching funds for the proposed 2009 grant; and 3) in
addition, the Commission authorized the City to provide in-kind services as match, projected
at a cost of$32,640 (see application item #30).
In summary, a grant request of $350,000 will be matched with $82,640 pledged by the City,
resulting in a total project cost of $432,640. Prior 5-year project expenditures when
combined with the proposed match reflect a Local Share commitment and match of
$390,678.
Funding from this grant will underwrite the restorations of City Hall, and restore it to its
historical grandeur and elegance. Please don't hesitate to contact me at (305) 953-2821
should you require additional information.
Sincerely,
Jannie R. Beverly
City Manager
CITY HALL• 780 FISHERMAN STREET,4TH FLOOR,OPA-LOCKA, FLORIDA 33054 • (305)688-4611
AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF HANDICAP
W''TORJCAL RESOURCES GRANTS,S' T-A1119
Special .egory Grant Program 2010 Rollove. .pplication
Application Deadline: All Rollover Applications must be delivered to the offices of the Bureau of
Historic Preservation, 500 South Bronough Street, Tallahassee, Florida 32399-0250,by
5:00 P.M., August 15,2008, or must be clearly post marked on or before August 15, 2008, or show
evidence of submission to an express mail service on or before August 15, 2008. Failure to meet this
deadline will result in disqualification.
1)PROJECT TITLE: Opa-Locka City Hall,09R10 S 121 -SC
2)APPLICANT ORGANIZATION: City of Opa-Locka
3)RECOMMENDED GRANT AWARD AMOUNT: $350,000.00
4)RECOMMENDED LOCAL COST SHARE AMOUNT: $343,689.00
(As revised by original staff review)
5)PROJECT TYPE(CHECK ONE PLEASE):
a) 4 ACQUISITION&DEVELOPMENT PROJECT b)El MAJOR ARCHAEOLOGICAL EXCAVATION
PROJECT
c)❑MAJOR MUSEUM EXHIBIT PROJECT d)❑SPECIAL PROJECT SOLICITED BY
DIVISION OF HISTORICAL RESOURCES
6)PROJECT CHANGES:
In the space provided below,briefly describe any project changes since submission of your original application:
1) Changes in the condition of the property;
2) Changes in project progress and associated adjustments to grant project scope of work;and/or
3) Changes in threats to project.
For all of the above,include labeled photos as Attachment D illustrating the changes described.
Check this box if there is no change to your project.
Florida Department Of State
Division of Historical Resources
Form HR3E0410705
CMH-LCS Revised June 18,
2008-FINAL
HISTORICAL RESOURCES SPECIAL C.__.:.GORY GRANTS 2010 ROLLOVER APPLICATION PAGE 2
7)APPLICANT INFORMATION UPDATE:
Please make any corrections necessary to update the following applicant information:
ORGANIZATION NAME: City of Opa-Locka
ADDRESS: 780 fisherman street 4th floor
CITY: Opa Locka STATE: Florida ZIP: 33054
NAME AND TITLE OF
ORGANIZATION'S CHIEF OFFICER: Jannie .R Beverly City Manager
DESIGNATED PROJECT MANAGER: Mr.Gregory T Harris, Grant Coordinator
ADDRESS: 780 Fisherman Street 4`s floor
CITY: Opa Locka STATE: Florida ZIP: 33054
DAYTIME TELEPHONE NO: (305)953-2907 EXT.: FAX NUMBER: (305)953-2870
EMAIL ADDRESS: gharris @opalockafl.gov
YOUR ORGANIZATION'S WEBSTI'E(if available): www.opalockafl.gov
8)REVISED TENTATIVE PROJECT TIMELINE: On the graph below,indicate all major elements of the project for
which funding assistance is requested,the anticipated time required to complete each element,and the planned sequence of
these activities. Month 1 is the July 1,2009 project start date. Projects must be completed within 24 months.
PROJECT ACTIVITY MONTH 1 2 3 4 5 6 7 8 9 10 11 12 13 1516 17 18 19 20 2122 23 24
A Design Services X X
Procurement
B Plans/ X X X X
Specification/
Permits
C Award/Ground X
Breaking
D Site Work X X X X
E Selective X
Demolition
F Structural X X X X
Renovation
H Interior Repairs _ X X X
I Specialties/ X X X
Exterior Finishes
J Closeout X X
9) FOR ARCHAEOLOGY AND MUSEUM EXHIBIT PROJECTS ONLY:
UPDATED PRINCIPAL INVESTIGATOR/CONSULTANT INFORMATION:Identify the Principal Investigator
and key project personnel, if known. Include curriculum vitae or resume for key project personnel in Attachment I.
This documentation must clearly demonstrate that the Principal Investigator meets the Secretary of the Interior's
Professional Qualification Standards for Archaeologists or Historians. (Please see http://www.nps.gov/history/local-
law/arch_stnds_9.htm)
Principal Investigator/Consultant:
Key Project Personnel:
Responsibility:
HISTORICAL RESOURCES SPECIAL CAIEGORY GRANTS 2010 ROLLOVER APPLICATION PAGE 3
Responsibility:
Responsibility:
Responsibility:
HISTORICAL RESOURCES SPECIAL CATEGORY GRANTS 2010 ROLLOVER APPLICATION PAGE 4
10)UPDATED PROJECT BUDGET:
X Check this box if there is no change to your project budget. You are not required
to complete the budget below if there is no change to your project budget.
If there are any changes to your original budget for the 2010 Rollover,you must complete the updated
budget below.Please note the following:
• You must report the entire project budget below,not just the budget items that have changed.
• For each budget item below,describe the item in enough detail for BHP staff to determine that the expense is
allowable.Indicate the amount of grant funds and/or Local Cost Share to be allotted to each budget item and
calculate the subtotal amount for each budget item.
• All Local Cost Share contributions(both updated and from the original application)allotted to project budget
items must be accompanied by appropriate confirmation documentation.This documentation must be included
in Attachment B to this 2010 Rollover Application. See Pages 6 and 7.
BUDGET ITEMS UPDATED UPDATED SUBTOTALS
GRANT LOCAL COST
FUNDS SHARE
1. $ $ $
2. $ $ $
3. $ $ $
4. $ $ $
5. $ $ $
6. $ $ $
7. $ $ $
8. $ $ $
9. $ $ $
10. $ $ $
11. $ $ $
12. $ $ $
13. $ . $ $
14. $ $ $
15. $ $ $
16. $ $ $
17. $ $ $
18. $ $ $
19. $ $ $
20. $ $ $
TOTALS:
I $ $
HISTORICAL RESOURCES SPECIAL CATEGORY GRANTS 2010 ROLLOVER APPLICATION PAGE 5
11) LOCAL COST SHARE CONTRIBUTIONS:
* This section must be completed in full by ALL 2010 Rollover Applicants
regardless of whether there is any change to the original application budget.
All elements of the claimed Local Cost Share must contribute directly to the grant-assisted project work. Local Cost
Share may include in-kind services,the value of volunteer services and donated materials, as well as cash funds. In-kind
services may include salary and benefits but not overhead costs or profit. Volunteer services must be valued at the current
Florida Minimum Wage($6.79 per hour)unless a higher rate can be justified based on education,skills or training
possessed by the donor. Donated material must be valued at actual cost. Public funds must be identified by source,that
is: appropriated funds,Community Development Block Grant funds,etc. Major private donations, such as from
foundations,should be separately identified.
Each entry below(except for Prior Local Cost Share Reported in your Original Application)must be clearly
documented in Attachment B(Confirmation of Local Cost Share).See documentation requirements in
16)LOCAL COST SHARE DOCUMENTATION REQUIREMENTS FOR ATTACHMENT B on Page 7.
PLEASE ENTER THE BUDGET ITEM NUMBER(from project budget)FOR WHICH THE CONTRIBUTION
WILL BE USED.Include a brief description of each contribution.
Budget Item#(s) Description Amount/Value
A. Cash to be expended during grant period:
Budget Item# 1 General Conditions $45,000.00
Budget Item#2 Selective Demolition and Site Preparation 11,000.00$
Budget Item#3 Concrete $7,000.00
Budget Item#4 Masonry $6,500.00
Budget Item#5 Metal $16,000.00
Budget Item#6 Wood and Millwork $25,000.00
Budget Item#7 Thermal/Moisture Protection $16,000.00
Budget Item#8 Doors and Windows $9,6500.00
Budget Item#9 Finishes $30,000.00
Budget Item# 10 Special Construction $24,500.00
Budget Item# 12 Electrical $19,110.50
Budget Item# A/E Fees and Other Engineering Costs @ 18% $53,389.50
Budget Item# Local Cost Share Match from City $50,000.00
B.In-Kind Services to be contributed during grant period:
Budget Item# Local Cost Share Match from City In-Kind $31,640.00
Budget Item# $
Budget Item# $
Budget Item# $
C.Donated Materials to be contributed during grant period:
Budget Item# N/A
Budget Item# $
Budget Item# $
Budget Item# $
D. Volunteer Labor to be contributed during grant period:
Budget Item# N/A $
Budget Item# $
Budget Item# $
Budget Item# $
E. Prior Local Cost Share Reported in Original Application(May 31,2002-May 31,2007)
Budget Item# Local Cost Share Match contributed in 5 prior years $308,038.00
Budget Item# $
Budget Item# $
Budget Item# $
F.Prior Local Cost Share Expended after Original Application Submission(since May 31,2007)
Budget Item# $
Budget Item# $
HISTORICAL RESOURCES SPECIAL CA t EGORY GRANTS 2010 ROLLOVER APPLICATION PAGE 6
Budget Item# $
Budget Item# $
Total Local Cost Share(All MUST be documented in Attachment B $ 396,078.00
except prior expenditures/contributions claimed as such in your
original application.)
HISTORICAL RESOURCES SPECIAL CA i EGORY GRANTS 2010 ROLLOVER APPLICATION PAGE 7
CERTIFICATION UPDATES
(Do not resubmit your original Certifications.
Updated Certifications with original signatures are required.)
12)APPLICANT CERTIFICATION: This certification must be signed by the duly authorized
representative of the applicant organization or agency before the application will be considered for funding
assistance.
I certify that the information contained in this application is true and correct to the best of my knowledge, and
that I am the duly authorized representative of the applicant.
Name(type or print) Jannie R. Beverly Title City Manager
Agency or Orga'•zation Ci of 0 a-locka
•
Signature 4L . Date 9 ffro 6
13)OWNER C I f CURRENCE: If the applicant does not own the property, the owner of record must sign
the following statement indicating concurrence with the proposed project and this application for grant
assistance.
•
I,the undersigned,owner of the property identified in this application,hereby acknowledge my support for
and full concurrence with this application.
Name(print or type) Title
Signature Date
Address
City State Zip
Daytime Telephone FAX Number
14)Agreement to Execute Restrictive Covenants or Preservation Agreement(ACQUISITION &
DEVELOPMENT OR SITE SPECIFIC ARCHAEOLOGICAL PROJECTS ONLY):
For projects involving historic properties and those involving archaeological sites which will be maintained
subsequent to the completion of the project,the owner, long-term lessee or other responsible party must sign
the following statement indicating agreement to(a)record Restrictive Covenants running with the deed for
projects involving real property,or(b) execute to a Preservation Agreement for projects involving properties
other than real property, should a grant award be made.
I,the undersigned, am the duly authorized representative of the❑ owner, ❑ long-term lessee, or❑ other
organization or agency having responsibility for maintenance of the property identified in this application
subsequent to completion of the project for which funding is requested. I hereby indicate agreement to record
Restrictive Covenants or execute a Preservation Agreement, as applicable,through which the organization or
agency I represent will commit to maintenance of the referenced property in accordance with good
preservation practice and the applicable standards and guidelines of the Secretary of the Interior for a period
of 10 (ten) years. I further agree that the organization or agency will not make any modifications to the
property during the term of the preservation agreement(other than routine repairs and maintenance) without
review of the plans and specifications by the Bureau of Historic Preservation and that every effort will be
made to design any modifications in a manner consistent with the applicable standards and guidelines of the
Secretary of the Interior.
Name(print or pe) Jannie R. Beverly Title City Manager
i Date
Signature ,1; gAsio2
_14 �► �,y..,
Address 7:0 Fisherman Street
City Opa-locka State Florida Zip 33054
Daytime Telephone 305 953 2821 FAX Number 305 953 2870
HISTORICAL RESOURCES SPECIAL G„EGORY GRANTS 2010 ROLLOVER APPLICATION PAGE 8
15)ATTACHMENTS:
NOTE: Attachments A and B are required for all for Rollover Applications.
Attachment A: Civil Rights Assurance of Compliance form.
►� Attachment B: Updated Documentation of Confirmed Local Cost Share. A detailed description of the
documentation required for each type of Local Cost Share contribution is included 16)LOCAL
COST SHARE DOCUMENTATION REQUIREMENTS F011 ATTACHMENT on
Page 7.
NOTE: In addition to Attachments A and B,Attachments D,F,and I are required,as applicable,for
changes in the project described question 6 in this Rollover Application.
❑ Attachment D: Updated photographs illustrating the existing condition(interior,exterior, surroundings,
and problem areas) of the historical property or archaeological site. (Required, as applicable, if
additional project work has been accomplished of other changes in the condition of the property are
indicated in question 6 of this application)
❑ Attachment F(for changes to Acquisition,Acquisition&Development or Museum Exhibit projects
only): For Acquisition projects, an updated Purchase Agreement must be included in this Attachment.
For Acquisition&Development or Museum projects, if architectural project schematics, construction
documents or preliminary exhibit design documents have been completed,one set of these documents
must be included in the Attachment. (Required for all Acquisition and Development and Museum
Exhibit Applications if additional planning has been completed or if planning documents have changed)
❑ Attachment I(for personnel changes to Archaeological Excavation or Museum Exhibit projects
only): Include curriculum vitae or resume for Principal Investigator/Consultant and other key personnel
not included in the original application,if known. (Required of all Archaeological Excavation or
Museum Exhibit projects with changes in personnel).
HISTORICAL RESOURCES SPECIAL CA IEGORY GRANTS 2010 ROLLOVER APPLICATION PAGE 9
16) LOCAL COST SHARE DOCUMENTATION REQUIREMENTS FOR ATTACHMENT B
All Local Cost Share contributions for work to be completed during the grant period must be documented in Attachment
B of the Application Update. If all or a portion of the Local Cost Share cited in your original application is no longer
available,documentation of equivalent alternative resources will be necessary for application eligibility. Local Cost Share
contributions that are not adequately documented will be disallowed.
1. Resources to be Contributed During the Grant Period
For cash contributions to Local Cost Share that will be expended during the grant period,the documentation in
Attachment B of the Update must substantiate the current availability and allocation of all contributions. A resolution
from the Board of Directors of the organization confirming allocation of the funding for the grant-assisted project is
needed along with a bank statement or letter from the organization's financial institution confirming the availability of
the funds. For a local government,a resolution of the City Commission or Board of County Commissioners allocating
the funding or an adopted budget document including a line item for the contribution will be acceptable.
For commitments of in-kind services and donated materials: Letters(on letterhead)from contributors for in-kind
services and donated materials that(a)clearly describe the services or materials to be provided,(b)indicate when the
contribution(s)will be made,and(c)establish the basis for valuing their contribution(s).
For volunteer labor: Pledge forms are used to document volunteer labor contributions unless alternative documentation
is approved by the Division. The pledge form must be specific as to(a)the type of work to be accomplished,(b)the _
number of hours to be donated and the period during which the donation will be made,and(c)how the value of the
donation was determined. These forms must be signed by the individuals or entity making the commitments. Note that
the per hour rate of volunteer labor must be valued at the Florida Minimum Wage at the time of contribution unless a
higher rate can be justified based on education,skills or training possessed by the volunteer. For example,a
professional carpenter may donate time for carpentry services at his or her normal rate.
2. Previous Local Cost Share contributions documented as such in your original grant application must be listed in
the appropriate section of 11)LOCAL COST SHARE CONTRIBUTIONS on Page 4;however,documentation of
these contributions need not be included in Attachment B.
3. Project work completed since submission of your original application in May 2007 that you are claiming as a
contribution to Local Cost Share must be listed in 11)LOCAL COST SHARE CONTRIBUTIONS on Page 4 and must
be documented in Attachment B by:
a) Invoices and cancelled checks for cash expenditures;
b) Letters from contributors for in-kind services and donated materials that clearly describe and establish the basis for
valuing their contribution(s);
c) Volunteer sign-in rosters signed by both the volunteer and Project Manager or letters from individual volunteers.
Documentation must describe the work accomplished by individual volunteers and establish the basis for valuing
that work.
2010 Fiscal Year Rollover Attestation
for
Recommended 2009 Special Cateaory Grant Application
Please indicate your participation in the 2010 Special Category Grant Rollover by checking the corresponding
box, and signing and returning this sheet with all required documentation as noted below by August 15,2008.
1. ® I wish to withdraw my 2009 Special Category grant application from the 2010 Special
Category Grant Rollover process. (Please sign and date this attestation below)
2. x I wish to participate in the 2010 Special Category Grants rollover. I am submitting no changes
to my original application and am submitting the following documents to confirm my eligibility
in the 2010 rollover process:
*This attestation form
• Completed 2010 Rollover Application (check No Changes box where appropriate)
• Updated Certification Page with original signatures(in Rollover Application)
Attachment A: Civil Rights Assurance of Compliance with original signatures
• Attachment B: Updated Documentation of Confirmed Local Cost Share Match
3. ® I wish participate in the 2010 Special Category Grants rollover. I am submitting changes to
original application and am submitting the following documents to confirm my eligibility in the
2010 rollover process:
'--This attestation form
• Completed 2010 Rollover Application
• Updated Certification page with original signatures
• Attachment A Civil Rights Assurance of Compliance with original signatures
* Attachment B: Updated Documentation of Confirmed Local Cost Share Match.
Attachment D: Updated photographs describing changes to property or site (if applicable)
• Other attachments as applicable
Attestation Signature(Please sign for all participation choices.)
)( • e
Signature of aesignated Project Contact Dat
Jannie R Beverly City Manager
Designated Project Contact(Printed Name and Title)
Please return this signed form with all required documentation by August 15, 2008 to:
Sharyn Heiland, Historic Preservation Grants Supervisor
Bureau of Historic Preservation
Florida Department of State 500 South Bronough Street Tallahassee, Florida 32399
HISTORICAL RESOURCES SPECIAL CA u EGORY GRANTS 2010 ROLLOVER APPLICATION PAGE 10
ATTACHMENT A
Q _
U.S.DEPARTMENT OF THE INTERIOR
NATIONAL PARK SERVICE
CIVIL RIGHTS ASSURANCE OF COMPLIANCE
City of Opa-locka (hereinafter called"Applicant-Recipient")hereby agrees that it will comply with Title VI of the Civil
Rights Act of 1964(P.L. 88-352)and all requirements imposed by or pursuant to the Department of the Interior Regulations
(43 CFR 17)issued pursuant to that title,to the end that,in accordance with Title VI of the Act and the Regulations,no
person in the United States shall,on the grounds of race,color,or national origin be excluded from participation in,be denied
the benefits of,or be otherwise subjected to discrimination under any program or activity for which the Applicant-Recipient
receives financial assistance from the Florida Department of State and hereby gives assurance that it will immediately take
any measures to effectuate this agreement.
The Applicant-Recipient also agrees to comply with Section 504 of the Rehabilitation Act of 1973 and the Age
Discrimination Act of 1975 and all requirements imposed by or pursuant to the Department of the Interior Regulations(43
CFR 17)issued pursuant to these titles,to the end that,no person in the United States shall,on the grounds of disability or age
be excluded from participation in,be denied the benefits of,or be otherwise subjected to discrimination under any program or
activity for which the Applicant-Recipient receives financial assistance from the National Park Service and hereby gives
assurance that it will immediately take any measures to effectuate this agreement.
If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the
Applicant-Recipient by the Florida Department of State,this assurance obligates the Applicant-Recipient,or in the case of any
transfer of such property,any transferee for the period during which the real property or structure is used for a purpose
involving the provision of similar services or benefits. If any personal property is so provided,this assurance obligates the
Applicant-Recipient for the period during which it retains ownership or possession of the property. In all other cases,this
assurance obligates the Applicant-Recipient for the period during which the Federal financial assistance is extended to it by
the Florida Department of State.
This assurance is given in consideration of and for the purpose of obtaining any and all Federal grants, loans,contracts,
property discounts or other Federal financial assistance extended after the date hereof to the Applicant-Recipient by the
bureau or office,including installment payments after such date on account of arrangements for Federal financial assistance
which was approved before such date. The Applicant-Recipient recognizes and agrees that such Federal financial assistance
will be extended in reliance on the representations and agreements made in this assurance,and that the United States shall
reserve the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant-Recipient, its
successors,transferees,and assignees,and the person or persons whose signature appears below are authorized to sign this
assurance on behalf of the Applicant-Recipient.
qct3/0 o Jannie R.Beverly
Dated Applicant-Recipient
Signed By
(President, airman of Board or
Comparable authorized Official)
780 Fisherman Street,
Opa-locka,Fl 33054
Applicant-Recipient's Mailing Address
ATTACHMENT B
.Sponsored.by: City Manager
Resolution No. 0 7-708 b
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA
AUTHORIZING THE CITY MANAGER TO FILE A�
GRANT APPLICATION FOR FUNDS IN THE
AMOUNT OF THREE HUNDRED FIFTY THOUSAND
DOLLARS ($350,000.00) WITH THE FLORIDA
DEPARTMENT OF STATE, HISTORICAL
RESOURCES DIVISION, FOR RESTORATION OF
THE CITY HALL BUILDING, LOCATED AT 777
SHARAZAD BOULEVARD, OPA-LOCKA, FLORIDA;
FURTHER AUTHORIZING MATCHING FUNDS FOR
THE GRANT AWARD IN THE AMOUNT OF FIFTY-
THOUSAND DOLLARS ($50,000.00), IN ADDITION
TO THE CITY PROVIDING IN-KIND SERVICES
WHEREAS, City Hall was constructed in 1926 and has become a major
landmark, and having been placed on the National Register of Historic Places in 1982;
and
WHEREAS, the building embodies the Exotic Revival style of 18`h Century
Middle Eastern Moorish architecture;and
WHEREAS, the condition of City Hall necessitates restoration of its historical
grandeur and elegance;and
WHEREAS, the City of Opa-Locka is desirous of filing a grant application with
the Historical Resources Division to assist it in Its restoration efforts.
NOW. THEREFORE, BE IT DULY RESOLVED BY THE CITY
COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Manager is hereby authorized to file a grant application
for funds in the amount of three hundred fifty thousand dollars ($350,000.00) with the
Florida Department of State, Historical Resources Division, for restoration of the City
Hail building, located at 777 Sharazad Boulevard,Opa-Locka, Florida.
Re olanion No. 07-70 S6
Section 3• The City Commission further authorizes matching funds for the grant
award in the amount of fifty-thousand dollars ($50,000.00), in addition to the City providing in-
kind services.
PASSED AND ADOPTED this 9 day of MAY ,2007.
•
MAYOR
Attest to: Approved as to form 4 legal sufficiency:
. i ,,r
i CITY CLERK
t)7
DATE
'5//q/
Moved by: VICE MAYOR JOHNSON •
Second by; COMMISSIONER HOLMES
Commission Vote: 4_0
Commissioner Holmes: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Kelley: YES
1hiy Document itimlutionatcstoracion of City Hail Building.doc
Sponsored by: City Manager
RESOLUTION NO. 10-8041
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA, TO AUTHORIZE THE
CITY MANAGER TO APPLY FOR THE FEDERAL SAVE
AMERICA'S TREASURES GRANT PROGRAM FUNDED
BY THE NATIONAL PARK SERVICE (NPS) AND
FURTHER ENTER INTO AN INTERLOCAL AGREEMENT
WITH MIAMI DADE COLLEGE — NORTH CAMPUS -
SCHOOL OF ARCHITECTURE TO PROVIDE
TECHNICAL ASSISTANCE IN ARCHITECTURAL
DESIGN STANDARDS AND CONSTRUCTION
INSPECTION; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Save America's Treasures Program, funded by the
National Park Service (NPS) grants are available for the preservation and
conservation of historic site/properties; and
WHEREAS, the City of Opa-locka desires to enter into an Interlocal
Agreement with Miami-Dade College-North Campus School of Architectural
Designs to provide technical assistance in architectural design, standards, and
construction inspection services for the conformity to the recommended
standards for the Historic City Hall preservation; and
WHEREAS, the maximum NPS grant award is Seven Hundred Thousand
Dollars ($700,000.00), which requires a dollar-for-dollar match in non-Federal
funds, which may be cash, donated services or use of equipment; and
WHEREAS, the City Commission of the City of Opa-locka desires to
apply for a grant for preservation and rehabilitation of Opa-locka's Historic City
Hall to Save America's Treasures, funded by National Park Service (NPS):
Resolution No. 10-8041
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA:
Section 1. The recitals to the preamble are hereby incorporated by
reference.
Section 2, The City Commission of the City of Opa-locka, Florida,
directs and authorizes the City Manager to apply for the Federal Save America's
Treasures Grant, funded by the National Park Service, in the Amount of Seven
Hundred Thousand Dollars ($700,000.00), to be matched by non-Federal funds
in the form of cash, donated services or use of equipment, for Opa-locka's
Historic City Hall preservation and rehabilitation; and to enter into an Interlocal
Agreement with Miami-Dade College-North Campus, School of Architectural
Design, as set forth above.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 14th day of April, 2010.
PH L. KELLEY
MAYOR
Approved as to form and legal sufficiency:
Attes# o:
rD orah S. Irby Jo eller
City Clerk Int-ri City Attorney
2
Resolution No. 10-8041
Moved by: Holmes
Seconded by: Johnson
Commission Vote: 5-0
Commissioner Tydus: YES
Commissioner Holmes: YES
Commissioner Johnson: YES
Vice Mayor Taylor: YES
Mayor Kelley: YES
3
0.0":1OCI-d\
F tl1
u( a)
0 1
ORATE/
Memorandum
TO: Mayor Joseph L. Kelley
Vice Mayor Myra L. Taylor
Commissioner Timothy Holmes
Commissioner 'N Dorothy Johnson
Commissioner Rose Tydus
r �
FROM: Clarence ra�ttef�son, City manager
DATE: March 25,2010
RE: Historic City Hall Preservation Application for Save America's Treasures
Program funded by the National Park Service(NPS)
Request: APPROVAL OF A RESOLUTION TO AUTHORIZE THE CITY
MANAGER TO APPLY FOR THE FEDERAL SAVE AMERICA'S
TREASURES ADMINISTERED BY THE NATIONAL PARK SERVICE
(NPS) GRANT AND FURTHER ENTER INTO AN INTERLOCAL
AGREEMENT WITH MIAMI DADE COLLEGE — NORTH CAMPUS -
SCHOOL OF ARCHITECTURE TO PROVIDE TECHNICAL ASSISTANCE
IN ARCHITECTURAL DESIGN STANDARDS AND CONSTRUCTION
INSPECTION SERVICES FOR CONFORMITY TO THE RECOMMENDED
STANDARDS.
Description: Save America's Treasures grants are available for the preservation and/or
conservation work on nationally significant intellectual and cultural
artifacts and nationally significant historic structures and sites (historic
properties).
Financial Impact: An award from NPS will grant the City a maximum sum of Seven
Hundred Thousand Dollars ($700,000.00) for the rehabilitation of the
Historic City Hall. A dollar-for-dollar non-federal match is required The
non-Federal match may be cash, donated services or use of equipment
and may be raised and spent during the grant period.
Implementation Time Line: Immediately.
Legislative History: None
Recommendation(s): Staff is recommending the approval of the Resolution authorizing the
City Manager to submit an application in the amount up to Seven
Hundred Thousand dollars ($700,000.00) for the Save America's
Treasures FY 2010 Historic Preservation Fund Grant from the National
Park Service (NPS)for the rehabilitation of the Historic City Hall.
Analysis: This grant will allow the City to move forward with the restoration of
the City Hall Building
Attachment(s): FY 2010 Federal Save America's Treasures Grants Guidelines and
Application Instructions.
Prepared By: Charmaine Parchment, Grant Writer/Coordinator
Sponsored by: City Manager
Resolution No. 10-8107
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY
MANAGER TO SUBMIT AN APPLICATION FOR FUNDS TO
THE FLORIDA DEPARTMENT OF STATE, DIVISION OF
HISTORICAL RESOURCES FOR FUNDING OF OPA-LOCKA
HISTORIC CITY HALL IN THE AMOUNT OF THREE
HUNDRED FIFTY THOUSAND DOLLARS ($350,000.00),
FURTHER AUTHORIZING MATCHING FUNDS FOR THE
GRANT AWARD IN AN AMOUNT NOT TO EXCEED FIFTY
THOUSAND DOLLARS ($50,000.00), PAYABLE FROM
ACCOUNT NUMBER , IN ADDITION TO THE CITY
PROVIDING IN-KIND SERVICES; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Opa-locka desires to preserve the City of
Opa-locka Historic City Hall; and
WHEREAS,the Historic Preservation Category Grants-in-Aid Program provides assistance
with the development, fabrication and installation of major museum exhibits that promote
knowledge and appreciation of Florida's history; and
WHEREAS, the Historic Preservation Special Category Grants-in-Aid Program will grant
the City a maximum of Three Hundred Fifty thousand Dollars($350,000.00) for the rehabilitation of
Opa-locka Historic City Hall; and
WHEREAS,the City of Opa-locka will be required to provide matching funds not to exceed
$50,000.00, as well as in-kind services, volunteer labor or donated materials; and
Resolution No. 10-8107
WHEREAS, the City Commission of the City of Opa-locka authorizes the City Manager
to submit an application to the Florida Department of State, Division of Historical Resources for
funding of the City of Opa-locka Historic City Hall in the amount of Three Hundred Fifty Thousand
Dollars ($350,000.00):
NOW,THEREFORE,BE IT DULY RESOLVE BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA,FLORIDA!
Section L The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs
the City Manager to submit an application to the Florida Department of State,Division of Historical
Resources for funding of the City of Opa-locka Historic City Hall in the amount of Three Hundred
Fifty Thousand Dollars($350,000.00),further authorizing matching funds for the grant award in an
amount not to exceed Fifty Thousand Dollars($50,000.00),payable from Account Number ,in
addition to the City of Opa-locka providing in-kind services.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 28 day of July, 2010.
JtS ' L. ' EY
AYOR
Resolution No. 10-8107
Attest:
)
Deborah Irby
City Clerk
Approved as to form and legal sufficiency:■
7
, 11
1 /
A
gir
Jc6-sh S eller, =i,sq.
City A orney
Moved by: JOHNSON
Seconded by: HOLMES
Commission Vote: 4-0
Commissioner Holmes: YES
Commissioner Johnson: OUT OF ROOM
Commissioner Tydus: YES
Vice-Mayor Taylor: YES
Mayor Kelley: YES
1550351 vi
r,Lock4.
. 1I� 1rel r 0
Memorandum
TO: Mayor Joseph L. Kelley
Vice Mayor Myra L. Taylor
Commissioner Timothy Holmes
Commissioner Dorothy Johnson
0Tmissioner Rose Tydus
-LAA-.6we-ra
FROM: Clarance Patterson, City Manager
DATE: July 19,2010
RE: 2012 Historic Preservation Special Category Grants-in-Aid Application to
Florida Department of State,Division of Historical Resources for funding
for Historic City Hall.
Request: APPROVAL OF A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO
SUBMIT AN APPLICATION FOR FUNDS IN THE AMOUNT OF THREE
HUNDRED FIFTY THOUSAND DOLLARS ($350,000.00) WITH THE FLORIDA
DEPARTMENT OF STATE, HISTORICAL RESOURCES DIVISION, FOR
RESTORATION OF THE CITY HALL BUILDING, FURTHER AUTHORIZING
MATCHING FUNDS FOR THE GRANT AWARD IN THE AMOUNT OF FIFTY-
THOUSAND DOLLARS ($50,000.00), IN ADDITION TO THE CITY PROVIDING
IN-KIND SERVICES.
Description: The Historic Preservation Special Category Grants-in-Aid Program is available
for the preservation of significant historic structures and to assist with the
development, fabrication and installation of major museum exhibits that
promote knowledge and appreciation of the history of Florida.
Financial Impact: An award will grant the City a maximum sum of Three Hundred and
Fifty Thousand Dollars ($350,000.00) for the rehabilitation of the
Historic City Hall. A match greater than$50,000 or 50% of the requested
grant is required. A minimum of 25% of the match must be cash on
hand. The match may be cash, in-kind services, volunteer labor, or
donated materials.
Implementation Time Line: Immediately.
Legislative History: None
Recommendation(s): Staff is recommending the approval of the Resolution authorizing the
City Manager to submit an application.
Analysis: This grant will allow the City to move forward with the restoration of
the City Hall Building
Attachment(s): 2012 Special Category Grants-in-Aid Guidelines.
Prepared By: Charmaine Parchment