HomeMy Public PortalAbout14) 7J Petty Cash And Visa Card ReportAGENDA
ITEM ?.J.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: January 7, 2014
TO: The Honorable City Counc il
FROM: Jose E. Pulido, City Manager
Via: Tracey L. Hause , Administrative Services Director
By: Lee Ma, Accountant
SUBJECT: PETTY CASH AND VISA CARD REPORT
RECOMMENDATION:
The City Council is requested to review, receive and fi le the Petty Cash and Visa Card
Report.
BACKGROUND:
1. On August 6 , 199 1, staff began submitting the Petty Cash Report to the City Council
on a regu lar basis.
2. On June 3, 1997, staff began submitting the V isa Card Report to the City Council on
an as needed basis.
ANALYSIS:
In the in terest of full transparency, the City Council is being requ ested to review the
Petty Cash Report from November 13, 2013 to December 11, 2013. The total of petty
cash expenditures were $829.68 (Attachment "A "). The petty cash fund w i l l be
reimbursed after the City Council approves the January 7, 2014 Warrant Register.
Further, the City Council is being requested to review the Visa Card Report from
November 7, 2013 to December 6, 2013. The total of the Visa card expenditures were
$4,570 .16 (Attachment "8") and were pa id on the January 7, 2014 Warrant Reg ister.
City Council
January 7, 2014
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CONCLUSION:
As has been our past practice, the attached Petty Cash and Visa Card Reports are
being presented for Council review and for staff to answer any questions that they may
have with regards to these expenditures. This practice seeks to avoid any potential
misuse of public funds.
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2013-14 City Budget.
ATTACHMENTS:
A Petty Cash Detail
B. Visa Card Charge
Account No.
01-2302
01-910-41-4410
01-910-42-4420
01-910-45-4410
01-91 0-46-4685
01-910-46-4495
01 -920-48-4405
01-930-53-4410
01-940-57-4465
R14-10
01 -940-57-4630
R14-07
01-940-57-4690
R14-06
01-940-57-4690
R14-08
Grand Total
Attachment .. A ..
Description
$ 40.00 CSMFO Monthly meeting-Tracey
$ 40.00 CSMFO Monthly meeting-Vanessa
$ 25 .06 Name Badges (labels) for CSMFO Lun c h November 20th
$ 105.06 TOTAL
$ 43 .60 Food for Special C ity Council Meeting
$ 33.44 Dinner for Special C ity Co uncil Meeting December 10, 2013
$ 22.00 Food and Supplies for Meeting
$ 12 .38 Dinner for Special City Council Meeting December 10, 2013
$ 111 .42 TOTAL
$ 20.00 Parking for GIS Train ing
$ 20.00 TOTAL
$ 30.00 GLA Monthly ARMA meeting-Peggy
$ 30.00 GLA Monthly ARMA meeting-Marilyn
$ 60.00 TOTAL
$ 39.24 Invitations for Holiday Party
$ 16.91 Employee recognition dinner
$ 56.15 TOTAL
$ 9.30 Refreshments for Interviews
$ 9.30 TOTAL
$ 5.00 Parking
$ 5.00 Parking
$ 10.00 TOTAL
$ 40.88 Dinner with youth Committee Members before Planni ng Commission Meeting
$ 40 .88 TOTAL
$ 9.24 Cards for Volu nteers
$ 9.24 TOTAL
$ 47.89 Light on Temple City Decorations for Santas House
$ 46.76 Decoration Supplies for Lights on TC
$ 46.72 Light on Temple City Decorations for Santas House
$ 46.40 Light on Temple City Decorations for Santas House
$ 46.40 Light on Temple City Decorations for Santas House
$ 29.40 Light on Temple City Decorations for Santas House
$ 13.08 Supplies for Lights on TC
$ 6.00 Light on Temple City Decorations fo r Santas House
$ 282.65 TOTAL
$ 4000 Senior Bingo Prizes
$ 40 .00 TOTAL
$ 43.58 Youth Sports Snack Bar-Grills
$ 41.40 Youth Sports Snack Bar
$ 84.98 TOTAL
$ 829 .68 Receipt #14-5317 to 14-5349
VOID 14-5331 -14-5339
VISA CARD CHARGES Attachment "B"
11/7/13-12/6/13
11nt13 PAVI LI ONS 101.97
Food and refreshment for the Citizen's Academy
11 /8/13 SEARS ROEBUCK 300.00
Work boots for Pa rk Ma intenance W orkers Garcia and Rub idoux
11 /1 4/13 COURTYARD BY MARRIOTT 1,452.01
CSMFO Lunch Meeting -Paid by members
11/15/13 CALI FORN IA PARK & RECREATI ON SOCIETY 65 .00
Award of Excellence Entry Fee
11 /19/13 VCN*SERVICE FEE 76.75
Notice of Intent to Adopt a Mitigated Negative Decla ration Fi li ng with Los Angeles County
11 /20/13 CINTAS 155.35
Uniforms for Part Time Park Maintenance Workers
11 /21 /13 SYMPLICITY CORPORATION 48 .00
Classified advertisement for th e Pa rks & Recreation Intern Position
11 /26/13 PCI*PERSONAL CREATI ONS 1,51 1.46
Christmas Ornaments for the City Empl oyee Recognit io n Holiday D i nner Eve nt
12/4/13 UCLA EXT ENS ION CASH IER 455 .00
Annua l Land Use Law and P lanning Conference Registration f or Commun ity Deve lopment
Director Pers ico
12/4/13 99-CENTS-ONLY 141 .7 3
Supplies for holiday party
12/4/13 CALIFORNIA PARTY RENTA LS 235.00
Canopy renta l for the Ligh ts on Temple City Events
12/6/13 RALPHS 27.89
Refreshments for e vent/meet ing
I I
TOTAL
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4,570.16
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