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HomeMy Public PortalAboutMIN-CC-2016-08-23MOAB CITY COUNCIL REGULAR MEETING August 23, 2016 The Moab City Council held its Regular Meeting on the above date in the Council Chambers at the Moab City Center, located at 217 East Center Street, Moab, Utah. Mayor David Sakrison called the Pre -Council Workshop to order at 6:00 PM. In attendance were Councilmembers Heila Ershadi, Rani Derasary, Kyle Bailey and Kalen Jones. Also in attendance were City Manager Rebecca Davidson, City Recorder/Assistant City Manager Rachel Stenta, City Treasurer Jennie Ross, Planning Director Jeff Reinhart, Community Services Director Amy Weiser and City Engineer Phillip Bowman. During the Pre Council Workshop a discussion was held regarding Affordable Housing. City Community Services Director Weiser informed the Council of Affordable Housing Programs that are available in Moab, including Federal Programs, Section Eight Housing, Mutual Self Help and Housing Vouchers. City Community Services Director Weiser also listed the State Programs available which are the Crown Homes or Rent to Own and a Low Income Tax Credit which funds a new development. City Community Services Director Weiser shared the definition of Affordable Housing for our area: a household cannot spend more than 30% of their Gross Annual Income on rent, and utilities; and for home owners that would be 30% for a mortgage payment, property taxes, insurance and utilities. City Community Services Director Weiser defined Inclusionary Housing for the Council which would be for a developer to include a percentage of Affordable Housing, typically 10%— 30%, with Deed Restrictions and Rent Increase Caps. City Community Services Director Weiser encouraged City Council to discuss Goals and Policy that they would like the Staff and Planning August 23, 2016 Page 1 of 9 REGULAR MEETING & ATTENDANCE PRE COUNCIL WORKSHOP Commission to implement by Ordinance creation. Councilmember Jones suggested a deeper breakdown of the types of housing that would fit the needs of our community. City Manager Davidson questioned Council about where they think the 500 needed housing units should be located and what type of housing. Councilmember Ershadi stated that she would like to hear more information and suggestions from the Housing Task Force. A discussion regarding Sexually Oriented Businesses (SOBs) was also held during the Pre Council Workshop. City Community Services Director Weiser reported to the Council that Attorney David Church is helping to draft an ordinance for regulating Sexually Oriented Businesses for the City. City Community Services Director Weiser informed the Council that some items to be included in the Ordinance will be location, licensing, design and operational requirements and that when is it received it will be presented to the Council for review. Jared Lundell and Ashley Long of the Bureau of Land Management presented the design of the Interpretation Sign for Civilian Conservation Corps Barracks at Rotary Park. Mayor Sakrison called the Regular City Council Meeting to order at 7:00 PM and led the pledge of allegiance. Sixteen (16) members of the audience and media were present. Councilmember Derasary moved to approve the minutes of July 22, July 26, and July 29, 2016 minutes as written. Councilmember Bailey seconded the motion. The motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and Derasary voting aye. Under Citizens to be Heard, Bill Topper spoke on behalf of Dave McLean and Citizens for Community Collaboration (www.sees.com website). Mr. Topper followed up on an email invitation he sent to City Council regarding the September 19, 2016 visit from Ogden, Utah Council members. Mr. Topper stated that the presentation will be four parts August 23, 2016 Page 2 of 9 PRESENTATION BY BLM REGULAR MEETING CALLED TO ORDER APPROVAL OF MINUTES CITIZENS TO BE HEARD with input from the Moab City Council, a tour on the morning of September 19, 2016 followed by a luncheon and a formal presentation. Kelly Green commented on the revisions to the Procurement Policy and feels it is good language, commended Council on that. Mr. Green noted concern on the requirements for businesses providing employee housing and stated that he feels it may have a negative outcome and cautions the Council on requiring businesses to provide employee housing. Councilmember Ershadi moved to approve a Special Event License for the Grand County High School 2016 Homecoming Parade to be held September 16, 2016. Councilmember Jones seconded the motion. The motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and Derasary voting aye. Councilmember Bailey moved to approve a Park Use Permit and a Special Event License for Recovery Day to be held on September 17, 2016 at the Center Street Ballfield. Councilmember Derasary seconded the motion. The motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and Derasary voting aye. Councilmember Jones Approval of Permits for Moab Craggin Classic to be held on October 28 and 29, 2016 at the Center Street Ballfield as follows: 1) Approval of Park Use Permit; 2) Approval of Special Business Event License; 3) Approval of Special Event Beer License; 4) Granting of Local Consent for a Single Event Liquor Permit. Councilmember Derasary seconded the motion. The motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and Derasary voting aye. Councilmember Ershadi moved to approve Proposed Ordinance #2016- 09 - An Ordinance of the Governing Body of Moab Annexing Property to the City of Moab located at Approximately 400 East and Raspberry Lane. Councilmember Jones seconded the motion. The motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and Derasary voting aye. Councilmember Derasary moved to approve Awarding the 2016 Downtown Plan Project to CRSA Planning in the amount of $28,988.00 August 23, 2016 Page 3 of 9 APPROVAL OF SPECIAL EVENT LICENSE FOR GRAND COUNTY HIGH SCHOOL HOMECOMING PARADE APPROVAL OF PERMITS FOR RECOVERY DAY APPROVAL OF PERMITS FOR MOAB CRAGGIN APPROVAL OF ORDINANCE #2016-09 APPROVAL OF DOWNTOWN PLAN Councilmember Bailey seconded the motion. Councilmember Ershadi asked withy CRSA Planning being the lowest bid would we be getting what the City wants. City Manager Davidson explained that this was actually a Request For Proposal (RFP) and not a bid. Councilmember Ershadi stated that she hopes there will be enough public input. Community Services Director Weiser explained that the committee liked the CRSA proposal because CRSA puts together groups and panels of stakeholders as well as community forums for input. Councilmember Jones asked if there is enough budgeted. Community Services Director Weiser replied that as long as CRSA is sticking to the plan and scope then we should be fine. Community Services Director Weiser mentioned the committee would come back to council if necessary. Councilmember Ershadi asked how the stakeholders are determined. Community Services Director Weiser explained that the Executive Team would include staff, a Planning Commission member as well as a City Councilmember. Community Services Director Weiser mentioned that CRSA will reach out to the community as well as the City identifying key businesses along that street. Councilmember Ershadi asked if the Chamber of Commerce had weighed in on this plan. City Manager Davidson mentioned that Jodie Hugentobler, the Chamber of Commerce Director will be part of the team. The motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and Derasary voting aye. Under First Reading and Consideration of Proposed Ordinance #2016- 05, an Ordinance to Amend the Home Occupation Regulations in Moab August 23, 2016 Page 4 of 9 FIRST READING OF PROPOSED ORDINANCE # 2016-05 Municipal Code Section 17.09.540, Home Occupations, and the Business Licensing Section, MMC 5.80.010, Home occupation permits, by Repealing the Home Inspection and Clarifying Existing Text, as Referred to the City Council by the Planning Commission, City Planner Reinhart explained striving to remove inspections from code for Home Occupancy Permits and instead have a floor plan of exactly where the business would conducted in the home. Councilmember Derasary asked if a woodworking type businesses would still need some sort of inspection possibly for fire hazards. City Planner Reinhart stated he is unsure if the Fire Department would require those. Councilmember Ershadi stated she is still unclear as to what type of business is or is not allowed and that may prohibit economic opportunities. Councilmember Ershadi suggested getting examples from other places, for example distinctions and levels, daycare being one, so a layperson can understand what is allowed or is not. Councilmember Jones mentioned a duplication of wording in enforcement areas. Community Services Director Weiser explained that the duplication is due to there being different areas of code one being permitting and another being land development sections. Mayor Sakrison mentioned that there will be a second reading of these changes at a future Council Meeting. Councilmember Derasary asked City Planner Reinhart for a list of common home occupancy businesses. City Planner Reinhart stated that he will produce a list for the Council. Under Discussion Regarding Draft Purchasing Policy Revision Councilmember Derasary mentioned that small purchases changed from $7,000.00 to $10,000.00 as well as changes in all thresholds and is wondering why. City Manager Davidson stated that she had requested the $1.0,000.00 August 23, 2016 Page 5 of 9 DISCUSSION REGARDING PURCHASING POLICY REVISION change and she had asked the City Attorney to review other agencies as to their criteria and that the value of items has increased over time. City Manager Davidson also mentioned doing more outsourcing for items like more sewer connections and as items come up we can process things like that more quickly and get those processes through. City Manager Davidson mentioned how we are going to change how we operate. Councilmember Ershadi suggested changing domestic partner to housemate so it is less neutral but factual. Councilmember Bailey asked as an example if a rooming house would need to declare everyone living there. Councilmember Ershadi replied yes that it would be prudent to do that and asked if that is a problem. Councilmember Bailey replied that he feels it depends on the number of people and that he thinks that it would be over restrictive. Councilmember Bailey asked how often Disclosure Statements would be required. City Recorder/Assistant City Manager Stenta stated that it would be once a year or at any time that something new needs to be disclosed. Councilmember Ershadi stated that she feels it is better to err on the side of disclosing than not disclosing. Councilmember Bailey commented that he feels that it would be too intrusive into people's private lives. Councilmember Jones commented that he thinks it would be less intrusive than domestic partner because it does not disclose an economic interest or benefit. Councilmember Ershadi commented that if people living in the same household may have a mingling of finances and disclosure may prevent public speculation. Councilmember Bailey reiterated it would be too intrusive into people's lives. August 23, 2016 Page 6 of 9 Councilmember Derasary suggested that the council decide what the priority is. Councilmember Derasary stated that the public suggestions have been that if any City employees have any economic ties that there is an obligation to disclose. Councilmember Ershadi suggested checking with the attorney on potential liability. Mayor Sakrison questioned why it matters, if there is a conflict you have to just disclose it. Councilmember Ershadi mentioned changing to household member instead of Domestic Partner. Councilmembers Ershadi and Jones stated that they support replacing Domestic Partner with Household Member. Councilmember Derasary asked what would need to be disclosed if spouses are separated. Councilmember Derasary also supports attorney reviewing and giving advice. Councilmembers Ershadi, Jones and Derasary would like advice from the attorney. Under Administrative Reports, City Manager Davidson reviewed the parameters of the 1982 agreement with Spanish Valley then gave an overview of the January 2016 Memorandum of Understanding. City Manager Davidson then outlined aspects of the proposed agreement as well as an overview of the upcoming process for agreement discussion. In Mayor and Council Reports, Councilmember Jones reported that he attended a Solid Waste District Meeting and mentioned that the cardboard baler is now working and that the district is waiting for a State permit for composting. Mayor Sakrison reported the he and City Manager Davidson attended a Short Term Rental meeting with the Utah League of Cities and Towns. Mayor Sakrison also met with the Department of Environmental Quality and had a good meeting. Mayor Sakrison mentioned an article in the Huffington Post that reported Moab being the most "hippy" city in the August 23, 2016 Page 7 of 9 ADMINISTRATIVE REPORTS MAYOR AND COUNCIL REPORTS state. Mayor Sakrison commented on attempting to fly out of Moab on Boutique Airlines. Councilmember Ershadi mentioned attorney services to be discussed at another time. There was no Correspondence to be read. City Manager Davidson distributed a written report. There was no Public Outreach Report given. Councilmember Derasary moved to approve payment of bills against the City in the amount of $145,289.42. Councilmember Bailey seconded the motion. The motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and Derasary voting aye. Councilmember Bailey moved to enter Executive Session to Discuss the Character, Professional Competence, or Physical or Mental Health of an Individual at 8:47 pm. Councilmember Jones seconded the motion. The motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and Derasary voting aye. Councilmember Bailey moved to close Executive Session at 9:05 pm. Councilmember Ershadi seconded the motion.. The motion carried 4-0 aye, with Councilmembers Bailey, Ershadi, Jones and Derasary voting aye. The meeting was adjourned at 9:05 PM. APPROVED: ATTEST: David L. Sakrison Rachel E. Stenta Mayor City Recorder August 23, 2016 Page 8 of 9 READING OF CORRESPONDENCE ADMINISTRATIVE REPORT PUBLIC OUTREACH REPORT APPROVAL OF BILLS EXECUTIVE SESSION ENTERED EXECUTIVE SESSION CLOSED ADJOURNMENT August 23, 2016 Page 9 of 9