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HomeMy Public PortalAbout1/13/2004Citv of Greencastle City Hall to One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765 -653 -3100 Greencastle Common Council Regular Session Minutes Tuesday, January 13, 2004 7:00 PM City Hall I. Call to Order; Roll Call A. Mayor Nancy Michael called the meeting to order at 7:OO PM. On the roll call all councilmen were found to be present: Council President Tom Roach, Councilor Mark Hammer, Councilor Bob Sedlack, Councilor John Lanie and Councilor Russ Evans. It was noted that Laurie Robertson, City Attorney was also present. II. Public Petitions and Comments A. Mayor Michael read a memo dated January 13, 2004 from Petitioner indicating his desire to withdraw Ordinance No. 2004 -1. It was agreed by this council to do so. The original committee overseeing the Indianapolis Street Project will reconvene to discuss overlay issue and then take to Planning Commission with recommendation. Council agreed to allow this request. Committee will try to meet last week of January in a public meeting with public and neighbors welcome to attend. B. Mayor Michael asked to take a moment to remember the Baugh family at this time. She also shared the tragic loss of one of our city employees, Scott Bond. A moment of silence was observed for these families. III. Department Reports A. Cemetery — Randy Robinson (Att. A) B. City Engineer — Glen Morrow (Att. B) 1. Morrow stated that there is concern regarding the Jaycee Park Dam. DNR will inspect and report back 2. Councilor Sedlack commended Glen on the old park water tower regarding the removal. Morrow stated the final grading will take place as soon as weather permits. Councilor Sedlack also commended Morrow on the demolition of the Old City Hall Building. Morrow shared to be completed this Saturday. 3. Morrow continued that the Columbia Street issue has been resolved and should be finalized between the County and City with Board of Works approval. C. Fire Department — Bill Newgent (Att. C) 1. Newgent thanked all for attending the recent retreat. D. Park & Recreation — Rod Weinschenk (Att. D) 1. Mayor asked regarding agreement to maintain county annexed area. Rod reported that he and Leslie will draft agreement and send to County ® Attorney Bookwalter for approval regarding the Old Jones School Green Area. Rod asked for improvement agreement to go ahead with park area development. 2. Rod shared upcoming events planned through Park & Rec E. Planner — Lisa VonTress (Att. E) 1. Lisa shared upcoming retreat with Board of Zoning Appeals and Planning Commission in near future. 2. Lisa also reported on Building Inspector interviews, 12 candidates interviewed and a recommendation is forthcoming to Board of Works. F. Police Department — Tom Sutherlin (Att. F) 1. Advertising for crossing guard position. 2. Councilor Sedlack asked regarding abandoned vehicles in the city. Chief Sutherlin will provide a copy of this list. G. Street Department — Tom Miles (Att. G) 1. Not present H. Wastewater Department — Mike Neese (Att. H) 1. Mike reported annual retreat will be held later this month 2. Mike also shared that due to some "snags" with the sewer line under a house, the DePauw Street project ran into more expense than originally expected. I. Water Works — Terry Dale (Att. 1) 1. Terry reported that if the council would like to know anything particularly, please email him and he will try to have that information for them. J. Attorney — Laurie Robertson 1. Laurie reported mini training on municipal purchases at Wednesday's Department Head Meeting. 2. Laurie shared that Nancy, Teresa and she will be doing training on the new personnel manual soon. IV. Approval of Minutes A. Regular Session — December 9, 2003 1. One change for December 9 regarding wording of Ordinance 2003 -54 to read "A Resolution Clarifying the Naming of a section of 10 Street from Indianapolis Road south to the Greencastle City Limits to Warren Drive in Honor of Mayor Gerald E. Warren" upon this correction it was moved by Councilor Sedlack, second by Councilor Roach and approved unanimously, duly noted that Russ Evans abstained from voting. B. Special Session — January 5, 2004 1. It was moved by Councilor Sedlack, second by Councilor Lanie and carried unanimously to approve minutes from the special session. V. General Business A. Approval of City Claims 1. Upon motion by Councilor Hammer, second by Councilor Lanie and with unanimous approval, claims were accepted for payment as presented. 2. Fire Department discussion for additional appropriation for fire department heating system. 3. Bill shared this needs to be done this summer. Laurie advised no need to get bid due to cost less than $25,000. Discussion; general consensus to move ahead with this project. L=J B. Ordinance No. 2004 -1, An Ordinance Amending the Greencastle Planning and Zoning Ordinance By Amending the Zoning Map 1. At the request of the Petitioner this item was withdrawn. C. Ordinance No. 2004 -2, An Ordinance Accepting Certain Streets into the City of Greencastle Street System. 1. Glen Morrow stated this is the first reading and with the acceptance of these streets into the city we will be adding 4.61 miles of street to the city; will resubmit to INDOT for update. With a motion, second and unanimous approval the first reading of this ordinance was passed. It was noted that Glen will get a signed letter from developer for file. D. Resolution 2004 -1, A Resolution Authorizing Funding of the Main Street Greencastle Market Analysis From Industrial Development Funds. 1. After reviewing who will provide services this item was pulled by Mayor Michael. VI. Adjournment 1. Meeting was adjourned at 7:55 PM on a motion by Councilor Sedlack, second by Councilor Hammer, unanimously approved. Nancy A. Michael, ayor Atte Teresa P. Glenn, Clerk-Treasurer