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HomeMy Public PortalAbout12-8396 RFP fo rQualified Consultants for the Preparation of Water and Sewer Systems Sponsored by: City Manager Resolution No. 12-8396 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,TO AUTHORIZE THE CITY MANAGER TO ISSUE REQUEST FOR PROPOSALS (RFP) FOR QUALIFIED CONSULTANTS FOR THE PREPARATION OF WATER AND SEWER SYSTEMS ATLAS,PAYABLE FROM ACCOUNT NUMBER 64-533630; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Public Works and Utilities Department rely on human memory and staff familiarity with the City's Water and Sewer system to maintain some areas of the system, since the Water and Sewer Atlas in the City of Opa-locka is antiquated and is in need of an update; and WHEREAS,the City needs to have accurate locations of the system in order to monitor and prevent leaks and breakages, within the system; and WHEREAS, as the City of Opa-locka considers major improvement projects to its underground infrastructure, the accurate location of its physical assets will assist in sustainable managements and will bring the system into line with the current technology; and WHEREAS, the water and sewer Atlases are both funded in FY 2012, and the City Commission of the City of Opa-locka desires to authorize the City Manager to issue Request for Proposals(RFP)to qualified consultants for preparation of Water and Sewer Systems Atlases for the City of Opa-locka. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Resolution No. 12-8396 Manager to issue Request for Proposals (RFP) for qualified consultants for the preparation of Water and Sewer System Atlases, to be funded from Account 64-533630, Water Division- Improvements other than Buildings. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 25th day of April, 2012. (4":' MY TAYLOR MAYOR ttest to: ,4\., 1 s anna Flores terim City Clerk Appr.ved as to form and legal su ciency: ,i 11,1 ' Q " ' r Jos- 6 !G: er Cit, • ttorne Moved by: COMMISSIONER MIL ER Seconded by: VICE MAYOR JOHNSON Commission Vote: 4-1 Commissioner Holmes: NO Commissioner Miller: YES Commissioner Tydus: YES Vice-Mayor Johnson: YES Mayor Taylor: YES Ocp.LOCk4. F %' 0? City of Opa-Locka Agenda Cover Me mo Commission Meeting 4/25/2012 Item Type: Resolution Ordinance Other Date: X (EnterX in box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading (EnterXin box) Yes No (EnterX in box) x Public Hearing: Yes No Yes No (Enter X in box) X x Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No Ex: (Enter X in box) Account#64-533630 X Contract/P.O. Yes No RFP/RFQ/Bid#: Required: RFP#is required (Enter X in box) Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (Enter X in box) (list the specific objective/strategy this X Enhance Organizational 0 item will address) Bus.&Economic Dev Public Safety NI 1. Will help reduce man- Quality of Education El hours water and sewer Qual.of Life&City Image EN system repair and Communication p maintenance. 2. Is required per Consent Agreement with Miami-Dade County. Sponsor Name City Manager Department: Public Works Short Title: Request for Proposals(RFP)for the preparation of Water and Sewer Systems Atlas Staff Summary: The purpose of this Request for Proposal is to seek service of qualified professional consultants to provide Citywide Surveying and Preparation of Water and Sewer Systems Atlas in the City of Opa-Locka. Proposed Action: Staff recommends approval in order to comply with Consent Agreement with Miami-Dade County. Attachment: 1. Agenda Write-up 2. RFP Q..� Op f O 0y QNORAl E'? Memorandum TO: Mayor Myra L. Taylor Vice-Mayor Dorothy Johnson Commissioner Timothy Holmes Commissioner Rose Tydus Commissioner �G.1 Mile FROM: Bryan K.Fin '• tee"`' 1 anager• DATE: Apr' 012 RE: Request for Proposals(RFP)for the preparation of Water and Sewer Systems Atlas Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, REQUESTING APPROVAL TO AUTHORIZE THE CITY MANAGER TO PREPARE AND ISSUE A REQUEST FOR PROPOSALS (RFP) FOR THE PREPARATION OF WATER AND SEWER SYSTEMS ATLAS. Description: The Water and Sewer Atlases in the City of Opa-locka are over thirty (30) years old. As a result, the Public Works and Utilities Department has to rely on human memory and staff familiarity with the City's system in order to service some areas of the City utilities. Also, the Utility Crew has to react to problems such as leaks and breakages, etc. rather than monitoring and preventing them. Due to the City's ongoing aggressive Capital Projects Program, it has become critical to have accurate locations of all underground utilities; including size and capacity of sewer and water mains; location of hydrants, valves, manholes, etc. to facilitate design and limit construction costs. Ultimately, this information will become part of a Citywide Geographic Information System (GIS). As the City considers major improvement projects to its underground infrastructure, the accurate location of its physical assets will enable sustainable management of local resources. Using current technology, the City will use the GIS to map its underground utilities. For example, this will provide a visual tool for the location of a water meter, shut off valve, and sewer lateral in relation to a service address. Approval shall increased operational efficiencies, safety of staff and citizens and saving costs, as well as an overall savings over a long term outlook. Financial Impact: Both Water and Sewer Atlases are funded in Fiscal Year(FY) 2012 under the capital projects section and therefore will have no adverse financial impact. Rather, the operational costs savings with the capacity for new residences and businesses to connect to the wastewater collection system. There will be cost savings in performing maintenance and repairs which will have a great economic impact for the entire community. Account Number: 64-533630- Water Division-Improvements Other Than Buildings RFP: Water and Sewer System Atlas 1 n w Implementation Time Line: As soon as possible. Legislative History: NONE Recommendation(s): Staff recommends approval in order to comply with Consent Agreement with DERM. Analysis: This recommendation is based on the City's inaccurate existing Water and Sewer Atlas, which is over thirty (30) years old. Also, a new atlas will save man-hours in performing maintenance and repairs and the Geographic Information System (GIS) will have a positive economic impact on the entire community. ATTACHMENT(S): 1)RFP PREPARED BY: Mohammad Nasir,PE,Interim Public Works Director END OF MEMORANDUM RFP: Water and Sewer System Atlas 2 City of Opa-locka O OTC ‘o is.ti 0 n • ,,,,,r-li;,*t 4 airt,iil g ::.4 0 rri 040.1. " Ifl'It ko- r e, Z ti RFP NO: XX-XXXXXXX REQUEST FOR PROPOSAL (RFP) FOR THE PREPARATION OF WATER AND SEWER SYTEMS ATLAS CITY OF OPA LOCKA 780 FISHERMAN STREET OPA LOCKA,FLORIDA 33054 UQwt.oe 4 0 0 0� __. /' CITY OF OPA-LOCKA Advertisement for Request for Proposal (RFP) RFP NO: XX -XXXXXXX Sealed Proposals for preparation of Water and Sewer Systems Atlas will be received by the City of Opa-Locka at the Office of the City Clerk, 780 Fisherman Street,4th Floor, Opa-Locka, Florida 33054, xxx.2012 by 1:00 p.m. Any RFP Package received after the designated closing time will be returned unopened. The purpose of this Request for Proposal is to seek service of qualified professional consultants to provide Citywide Surveying and Preparation of Water and Sewer Systems Atlas in the City of Opa- Locka. An original and five (5) copies a total of six(6) plus 1 copy of the qualifications package on CD's in PDF format shall be submitted in sealed envelopes/packages addressed to Deborah S.Irby,City Clerk, City of Opa-Locka, Florida,and marked RFP for Water and Sewer Atlas. An information meeting(pre-proposal meeting) will be hosted by the City Representative to discuss the City's requirements under this RFP (the "Information Meeting") on 30000000000000C,2012 at 10:00 A.M.at City Hall, 780 Fisherman Street,second Floor, Opa-Locka,Florida-33054. The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. The City further reserves the right to award the contract to that proposer whose proposal best complies with the RFP NO: -XXXXXXX requirements. Proposers may not withdraw their proposal for a period of ninety(90) days from the date set for the opening thereof Joanna Flores Interim City Clerk 1.INTRODUCTION 1.1. SCOPE OF WORK The City of Opa-Locka is currently seeking the services of qualified consultants for the preparation of Water and Sewer Systems Atlas. The bulk of the work would be identifying water and sewer mains including pipe sizes, inverts, manholes, manhole rim elevations, cleanouts, valves, fire hydrants, meters for water and sewer Atlas, and also topographic surveys as required by the City. The City will also require locating easements and/or property line to incorporate into the Water and Sewer Systems Atlas. The consultant shall complete the necessary research where legal descriptions / property lines are involved. Where new corners are set, the proper records shall be filed and a copy delivered to the City. All information provided by the consultant will be reviewed by City staff. The consultant will be expected to rectify any omissions and make such changes as deemed appropriate at no additional cost. The Water and Sewer Atlas shall be submitted in electronic format using AutoCAD Civil 3D including point files and also shape files transferrable to GIS system. The consultant shall use the City's standard borders and layering conventions for drawings. The consultant is expected to start work within a two week period from receipt of a written authorization to proceed and a work description unless an alternate time frame has been agreed upon. The City expects the work to be actively pursued until complete. Pagel 3 1.2. DEFINITIONS In this RFP the following definitions shall apply: "City" means the City of Opa-locka; "City Website" means www.Opa-lockafl.gov "Closing Time"has the meaning set out in section 2.0; "Contract" means a formal written contract between the City and a Preferred Proponent to undertake the Services. "Evaluation Team" means the team appointed by the City; "Information Meeting"has the meaning set out in section 2.1; "Preferred Proponent(s)" means the Proponent(s) selected by the Evaluation Team to enter into negotiations for a Contract; "Proponent" means an entity that submits a response to this RFP; "Proposal" means a proposal submitted in response to this RFP; "RFP" means this Request for Proposal; "Services" has the meaning of any and all construction and administration work necessary to complete this project "Site" means the place or places where the Services are to be performed; Page l 4 2. PROPOSAL SCHEDULE Closing Time and Address for RFP Package Delivery Proposals must be received by the office of: Office of the City Clerk 780 Fisherman 4Th Floor Opa-locka,Florida 33054 CONFIDENTIAL-DO NOT OPEN Proposal Closing Date&Time:xxxxxxx,2012 at 1:00 P.M. (local time). Submissions by fax[or email] will not be accepted. 2.1. INFORMATION MEETING An information meeting(pre-proposal meeting) will be hosted by the City Representative to discuss the City's requirements under this RFP (the "Information Meeting") on xxxxxxxxx, 2012 at 10:00 A.M. at City Hall, 780 Fisherman Street, second Floor, Opa-locka Florida, 33054. Attendance is mandatory for all Proponents; any proposal received that was not represented during the Information Meeting shall be disqualified. 2.2. LATE PROPOSALS Proposals received after the Closing Time will not be accepted or considered. Delays caused by any delivery,courier or mail service(s)will not be grounds for an extension of the Closing Time. 2.3. AMENDMENTS TO RFP Proposals may be revised by written amendment, delivered to the location set out above, at any time before the Closing Time but not after. An amendment must be signed by an authorized signatory of the Proponent in the same manner as provided in the original proposals. All inquiries related to this RFP should be directed in writing,via fax or e-mail to the person named below (the "City Representative"). Information obtained from any person or source other than the City Representative may not be relied upon. Pagel 5 Rose A. McKay CITY OF OPA LOCKA-PURCHASING DIVISION 305-953-2868 EXT 1307 305-953-2900 FAX Inquiries should be made no later than 3 days before Closing Time. The City reserves the right not to respond to inquiries made within 3 days of the Closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the City. Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the City Representative. If the City determines that an amendment is required to this RFP, the City Representative will issue an addendum in accordance with section 2.4. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent. 2.4. ADDENDA If the City determines that an amendment is required to this RFP,the City Representative will post a written addendum on the City Website at www.Opa-lockafl.gov (the "City Website") and upon posting will be deemed to form part of this RFP. No amendment of any kind to the RFP is effective unless it is posted in a formal written addendum on the City Website. Upon submitting a Proposal, Proponents will be deemed to have received notice of all addenda that are posted on the City Website. 2.5. OPENING OF PROPOSALS The City intends to open Proposals in private but reserves the right to open Proposals in public at its sole discretion. 2.6. STATUS INQUIRIES All inquiries related to the status of this RFP, including whether or not a Contract has been awarded,should be directed to the City Website and not to the City Representative. 3. PROPOSAL SUBMISSION FORM AND CONTENTS 3.1. PACKAGE Proposals should be in a sealed package, marked on the outside with the Proponent's name,title of the Project and reference number. Page I 6 3.2. LETTER OF INTRODUCTION This letter should introduce the consultant's prior experience in surveying and preparation of Water and Sewer Atlas with different municipalities in South Florida. 3.3. COMPANY PROFILE Company History; Number of Years in business; Financial Statements for the last fiscal year end and interim year to date; copy of the consultant's license to do business in the state of Florida. 3.4. PROJECT TEAM Please provide resumes of key proposed project personnel. Please also indicate number of years employed by firm. Please include Project Organizational chart, and include names of sub- consultant(s) the consultant intends to use for this RFP, 3.5. PROJECT EXPERIENCE&REFERENCES Please provide a list of surveying projects completed in last three (3)years including project name, location,scope of work including contract amount,and service duration. Please provide the following information: • Experience of your firm in performing land surveying,construction surveying, filing of official maps and records, any other qualifications or specialties which you make your firm well-suited in assisting the City in survey work other similar activities • Experience of the staff to be assigned to the project in performing similar services • Resumes of the individuals who would be assigned to the project(s),including any sub-consultants • Proximity and staffing levels of the nearest company office • Statement and explanation of any instances where your firm has been removed from a project or disqualified from proposing on a project • Standard hourly billing rates for consultant and sub-consultant staff • Detailed list of services available directly from the company • Mobilization, Bonds&Insurance Page I 7 Provide each listed projects owner's name,address,telephone number(s),e-mail for reference and/or performance verification. City Staff will verify and make reasonable efforts to contact references and provide a report of the results to the evaluation team.City will have no liability for inaccurate contact information provided by respondents or for unavailable or negative references. 3.6. SIGNATURE The legal name of the person or firm submitting the Proposal should be included. The Proposal should be signed by a person authorized to sign on behalf of the Proponent and include the following: (a) If the Proponent is a corporation then the full name of the corporation should be included, together with the names of authorized signatories. The Proposal should be executed by all of the authorized signatories or by one or more of them provided that a copy of the corporate resolution authorizing those persons to execute the Proposal on behalf of the corporation is submitted; (b) If the Proponent is a partnership or joint venture then the name of the partnership or joint venture and the name of each partner or joint venture should be included,and each partner or joint venture should sign personally (or, if one or more person(s) have signing authority for the partnership or joint venture, the partnership or joint venture should provide evidence to the satisfaction of the City that the person(s) signing have signing authority for the partnership or joint venture). If a partner or joint venture is a corporation then such corporation should sign as indicated in subsection (a) above; or (c) If the Proponent is an individual, including a sole proprietorship, the name of the individual should be included. 4. EVALUATION AND SELECTION 4.1. EVALUATION TEAM The evaluation of Proposals will be undertaken on behalf of the City by the Evaluation Team. The Evaluation Team may consult with others including City staff members, third party consultants and references, as the Evaluation Team may in its discretion decide is required. The Evaluation Team will give a written recommendation for the selection of a Preferred Proponent or Preferred Proponents to the City. 4.2. EVALUATION CRITERIA The evaluation team will compare and evaluate all RFP package to determine the strength and ability of the potential consultants to provide the services required in the most advantageous manner to the City,using the following criteria: Qualification Statements that satisfy the minimum requirements will be scored as follows: • Letter of Introduction 10 points • Experience of Respondent Firm 75 points Page I 8 • References 15 points The maximum total score possible is 100. To qualify for participation in the remainder of the selection process, a Qualifying Respondent must receive no less than 70 points. Qualifying respondents will be invited to participate in the final selection process. The final selection process may include the submission of additional information and/or participation in an oral interview. (a) EXPERIENCE The Evaluation Team will consider the Proponent's organization and proposed project team past experience in undertaking similar construction projects in type,scope,budget and complexity. (b) QUALITY CONTROL The Evaluation Team will consider the Proponent's organization internal processes to implement and maintain high standards of quality control for the project. (c) NOTE Evaluation Team will not be limited to the criteria referred to above,and the Evaluation Team may consider other criteria that the team identifies as relevant during the evaluation process. The Evaluation Team may apply the evaluation criteria on a comparative basis,evaluating the Proposals by comparing one Proponent's Proposal to another Proponent's Proposal. All criteria considered will be applied evenly and fairly to all Proposals. 4.3. LITIGATION In addition to any other provision of this RFP, the City may, in its absolute discretion, reject a Proposal if the Proponent, or any officer or director of the Proponent submitting the Proposal, is or has been engaged directly or indirectly in a legal action against the City, its elected or appointed officers, representatives or employees in relation to any matter. In determining whether or not to reject a Proposal under this section, the City will consider whether the litigation is likely to affect the Proponent's ability to work with the City,its consultants and representatives and whether the City's experience with the Proponent indicates that there is a risk the City will incur increased staff and legal costs in the administration of the Contract if it is awarded to the Proponent. 4.4. ADDITIONAL INFORMATION The Evaluation Team may, at its discretion, request clarifications or additional information from a Proponent with respect to any Proposal, and the Evaluation Team may make such requests to only selected Proponents. The Evaluation Team may consider such clarifications or additional information in evaluating a Proposal. Pagel 9 4.5. INTERVIEWS The Evaluation Team may, at its discretion, invite some or all of the Proponents to appear before the Evaluation Team to provide clarifications of their Proposals. In such event,the Evaluation Team will be entitled to consider the answers received in evaluating Proposals. 4.6. NEGOTIATION OF CONTRACT AND AWARD If the City selects a Preferred Proponent or Preferred Proponents,then it may: (a) Enter into a Contract with the Preferred Proponent(s); or (b) Enter into discussions with the Preferred Proponent(s) to clarify any outstanding issues and attempt to finalize the terms of the Contract(s), including financial terms. If discussions are successful,the City and the Preferred Proponent(s)will finalize the Contract(s); or (c) if at any time the City reasonably forms the opinion that a mutually acceptable agreement is not likely to be reached within a reasonable time,give the Preferred Proponent(s) written notice to terminate discussions, in which event the City may then either open discussions with another Proponent or terminate this RFP and retain or obtain the Services in some other manner. The City is under no obligation to accept any Proposal submitted. The City reserves the right in its sole discretion to waive informalities in, or reject any or all Proposals, or to accept any Proposal deemed most favorable in the interest of the City, or cancel the competition at any time without award. Thereafter,the City may issue a new Invitation/Request,sole source or do nothing. 5. GENERAL CONDITIONS 5.1. NO CITY OBLIGATION This RFP is not a tender and does not commit the City in any way to select a Preferred Proponent, or to proceed to negotiations for a Contract, or to award any Contract, and the City reserves the complete right to at any time reject all Proposals,and to terminate this RFP process. 5.2. PROPONENTS'EXPENSES Proponents are solely responsible for their own expenses in preparing, and submitting Proposals, and for any meetings, negotiations or discussions with the City or its representatives and consultants, relating to or arising from this RFP. The City and its representatives, agents, consultants and advisors will not be liable to any Proponent for any claims, whether for costs, expenses, losses or damages, or loss of anticipated profits, or for any other matter whatsoever, incurred by the Proponent in preparing and submitting a Proposal, or participating in negotiations for a Contract, or other activity related to or arising out of this RFP. Page I 10 5.3. NO CONTRACT By submitting a Proposal and participating in the process as outlined in this RFP, Proponents expressly agree that no contract of any kind is formed under, or arises from, this RFP, prior to the signing of a formal written Contract. 5.4. CONFLICT OF INTEREST Proponents shall disclose any potential conflicts of interest and existing business relationships they may have with the City. If requested by the City, Proponents should provide all pertinent information regarding ownership of their company within forty-eight (48) hours of the City's request. 5.5. SOLICITATION OF COMMISSION MEMBERS Proponents and their agents will not contact any member of the City Commission or City staff with respect to this RFP at any time prior to the award of a contract or the termination of this RFP, and the City may reject the Proposal of any Proponent that makes any such contact. 5.6. CONFIDENTIALITY All submissions become the property of the City and will not be returned to the Proponent. The City will hold all submissions in confidence unless otherwise required by law. Proponents should be aware the City is a "public body" defined by and subject to the Freedom of Information and Protection of Privacy Act of the State of Florida Page ( 11 OPP-LOC,... fo �t� J�O 09; RFP NO: XX-XXXXXXX PROPOSER QUALIFICATIONS The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Consultant's Occupational License in the area of their fixed business location. The following information MUST be completed and submitted with the proposal to be considered: 1. Legal Name and Address: Name: Address: City, State,Zip: Phone/Fax: 2. Check One: Corporation () Partnership () Individual () 3. If Corporation,state: Date of Incorporation: State in which Incorporated: 4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such authorization: 5. Name and Title of Principal Officers Date Elected: 6. The length of time in business: years 7. The length of time (continuous) in business as a service organization in Florida: years 8. Provide a list of at least five commercial or government references that the bidder has supplied service/commodities meeting the requirements of the City of Opa-Locka specification,during the last twenty-four months. 9. A copy of County and/or Municipal Occupational License(s) Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding any resulting contract. The purpose is to insure that the Consultants, in the sole opinion of the City of Opa-Locka, can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are in conflict, the most stringent requirement shall apply. Page I 12 OQp.tOCkq o,pno CITY OF OPA-LOCKA CERTIFICATION REGARDING DEBARMENT,SUSPENSION PROPOSED DEBARMENT AND OTHER MATTERS OFRESPONSIBILITY 1.The Proposer certifies,to the best of its knowledge and belief,that the Proposer and/or any of its Principals: A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. B. Have not,within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement,theft,forgery,bribery,falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph 1-B of this provision. 2. The Proposer has not,within a three-year period preceding this offer, had one or more contracts terminated for default by any City, State or Federal agency. A. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and,persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment,and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001,Title 18,United States Code. Page I 13 B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Proposer learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Proposer's responsibility. Failure of the Proposer to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Proposer non- responsive. D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision.The knowledge and information of a Proposer is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS CONSULTANT COMPLIES FULLY WITH THE ABOVE REQUIREMENTS. Signature Printed Name Page I 14 �0\ 9,1 O, U ��. ` DI '' iii CITY OF OPA-LOCKA DRUG-FREE WORKPLACE CERTIFICATION FORM Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a bid/proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number(1). 4. In the statement specified in number(1), notify the employees that as a condition for working on the commodities or contractual services that are under bid,the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of Section 287.087,Florida Statutes. This Certification is submitted by the (Name) of (Title/Position) (Company) who does hereby certify that said Company has implemented a drug-free workplace program, which meets the requirements of Section 287.087,Florida Statutes,which are identified in numbers (1)through(6)above. Date Signature Page I 15