HomeMy Public PortalAboutTybee Beautification
July 24, 2012
Tybee Beautification Association
Deb Barreiro
PO Box 604
Tybee Island, Ga 31328
Re: City of Tybee Island Community Services Contract Award
Your recent application for funds from the City of Tybee Island has been evaluated by City Council and your 2012-13 award for waivers has been approved in the amount of $4500.00.
Please complete, sign, and notarize the enclosed Community Services Agreement,
and return to City Hall within 10 days.
In order to receive these benefits, you must return the Project Evaluation forms to the finance department at City Hall, along with all corresponding receipts and paperwork. The completed
project evaluation is required for compensation and verification of services provided, as well as for consideration of future funding or service requests.
Community Services Contract
PROJECT EVALUATION
Organization Name:
Individual Completing Evaluation:
Name of Event / Project:
Date(s) of Event / Project:
Date of Evaluation Submission:
Within thirty (30) days of the completion of your project / event, please complete the following and return as indicated. The completed project evaluation is required for compensation
/ verification of services provided, as well as, for consideration of future funding / service request(s).
* Attach additional pages as necessary. *
Describe each goal of the event / project and how each goal was achieved:
_______________________________________________________________________________
_______________________________________________________________________________
Indicate the percentage of attendees / participants that…:
Reside on Tybee Island
Reside within Chatham County
Are considered visitors*
*i.e. persons residing outside of Chatham County’s corporate limits
What was the average age of attendees / participants?
Number of volunteer hours spent for the event / project:
Who benefited from this event / project? Please describe the benefit.
How did the City of Tybee / Tybee Residents benefit?
Additional Comments:
* Upon completion, return two (2) copies of the evaluation to Tybee Finance Department, PO Box 2749, Tybee Island, GA 31328; ATTN: FUNDING EVALUATION .
City of Tybee Island
COMMUNITY SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this ____ day of ______________, 20__ by and between the __________________________, hereinafter referred to as “Community Service Provider”,
and the CITY OF TYBEE ISLAND, a Georgia municipal corporation, hereinafter referred to as “City.”
WHEREAS, Community Service Provider is a group or association on Tybee Island; and
WHEREAS, Community Services Provider provides community service benefits to the citizens of the City and the public in general and the City benefits from such activities; and
WHEREAS, City provides certain benefits to Community Services Provider as a result of and in consideration for the benefits to the citizens of the City; and
WHEREAS, the City has budgeted $____________ as consideration for the services provided to the community by __________________________; and
WHEREAS, the parties hereto wish to enter into an agreement to document the mutual benefits and services each provides to the other.
NOW, THEREFORE, it is hereby agreed as follows:
1. The City will pay the budgeted funds to Community Service Provider in exchange for the Community Service Provider providing the following services generally described as follows:
2. In further consideration of the provision of funds by the City to Community Service Provider, Community Service Provider warrants that it will comply with all reasonable rules and
regulations of the City with respect to providing audited financial reports as requested, evidence of insurance meeting City requirements, minutes of meetings and reports of activities.
3. This Agreement shall terminate at the end of the calendar year of its execution; however, if notice of non-renewal is not provided by the City by November 30, _____, the agreement
shall renew until the end of the City’s fiscal year, June 30, ____ at which time it will terminate. The agreement may be terminated earlier by the City upon thirty (30) days notice
to Non-Profit at the address provided below. The Non-Profit acknowledges that the City has no obligation to fund or continue funding for any additional period of time and that any and
every such decision shall be addressed on an annual basis by the City as part of its budgeting process.
4. Any special stipulations are attached hereto and made a part hereof.
5. Community Service Provider agrees to indemnify and hold harmless the City, its agents, officials, employees and representatives from any and all claims including, but not limited
to, attorneys’ fees arising from acts or omissions directly or indirectly related to Community Service Provider’s activities.
This ____ day of ______________________, 20___.
CITY OF TYBEE ISLAND, GEORGIA
By:_______________________________________
Mayor, Jason Buelterman
Signed, sealed and delivered
in the presence of:
_______________________ Attest:________________________________ Witness City Clerk, Jan LeViner
______________________
Notary
Approved as to form:
__________________________
Edward M. Hughes
City Attorney
COMMUNITY SERVICE PROVIDER:
By:_____________________________________________
Signed, sealed and delivered
in the presence of:
_________________________ Attest:___________________________________________
Witness Secretary
_________________________
Notary Public
Address: _________________________________________