The URL can be used to link to this page

Home My Public Portal Aboutr 09:122 ~eznIl1tton of f~e 'l@oro1t:S~ of QIarferd) ~~. 3J ~ No. C9-12;2 Date of Adoption ~T 19 J ?ff1) RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEEIUNG SERVICES WITH T &M ASSOCIATES - NEW JERSEY ENVIRONMENTAL INFRASTRUCTURE TRUST PROJECTS SCOPE AND FEE ESTIMATE \VHEREAS, the Borough of Carteret is in need of specialized engineering services with regard to the New Jersey Environmental Infrastructure Trust Projects Scope and Fee Estimate; and .WHEREAS, the Borough's Consulting Engineers, T&M Associates, possess the requisite skill and expertise to provide said services; and \VHEREAS T &M Associates has submitted a nro 05a1 tn nrnv;rl", .,,,,;,.1 engineering services at a total cost not to exceed $285,000.00; and \VHEREAS, the Mayor and Council have reviewed said proposal; \VHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough ofCarteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from T &M Associates for engineering services related to the New Jersey Environmental Infrastructure Trust Projects Scope and Fee Estimate at a total cost not to exceed $285,000.00 at the rate set forth in T & M's existing contract with the Borough is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:1l-5(1)(a) in accordance with the Borough's Pair and Open Process as authorized by law. Adopted this 19i1i day of May, 2009 and certified as a true copy of the original on May 20, 2009. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE CQUNCILi\fAN YES NO NY A,B. COUNCILMAN YES NO NY A,B, BELLINO 'y """"i' " COLON .y MAPT~< " orA7 v <T'PAP7 " X-IndicateVcte AS-Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting oflhc Municipal Council ~~~~;~A-?h . o 1373 BROAD STREET, SUITE 306, CLIFTON, NJ 07013-4231 (973) 614-0005 * fax (973) 614-0025 * www.landmassociates.com t965...W~ CART-01810 CART-01820 CART-01830 April I , 2009 Mayor Daniel J. Reiman Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Re: New Jersey Environmental Infrastructure Trust Projects Scope and Fee Estimate for Professional Services Dear Mayor Reiman: As requested, we are pleased to submit this scope and fee estimate for professional services associated with the following projects: Roosevelt Avenue Pump Station Improvements Capacity upgrades to the Roosevelt Avenue Pump Station including new sewage pumps, VFDs, generator, and piping modifications to accommodate the larger pumps. Turnpike Sanitary Sewer Crossin!! Construction of a parallel interceptor sewer across the Turnpike and lining of the existing interceptor which will remain as a backup pipeline. Note that during January and February, T&M performed pre-design tasks as well as preliminary design for each of the above projects as well as the Waterfront Park Water and Sewer Extension project for submittal to the NJDEP and NJEIT prior to the March 2, 2009 deadline. Tasks that were performed for the three projects included the following: 1. Pre-application Meeting Attendance at the January 29, 2009 pre-application meeting with the NJDEP representatives to present the proposed projects and review project eligibility. 2. Commitment Letters Preparation and submission of pre-application and letters of commitment for the projects along with project funding requests. 3. Loan Applications Preparation and submission of formal Loan Applications under both the Drinking Water and Clean Water programs. ENGINEERS * PLANNERS * LANDSCAPE ARCHITECTS * ENVIRONMENTAL SCIENTISTS * SURVEYORS CIVIL' ELECTRICAL' ENVIRONMENTAL' MECHANICAL' MUNICIPAL' SITE' SOLID WASTE' STRUCTURAL' TRAFFIC' TRANSPORTATION CORPOPATE HEADQUARTERS IN MIDDLETOWN. NJ / REGIONAL OFFICES IN MOORESTOWN AND TOMS RIVER. NJ; NORRISTOWN, PA; and SAN JUAN, PUERTO RICO Le: Mayor Daniel J. Reiman 11M ASSOCIATES CART-0!81O CART-01820 CART-01830 April!, 2009 Page 2 Re: New Jersey Environmental Infrastructure Trust Projects Scope and Fee Estimate for Professional Services 4. Planning Documents Three (3) environmental planning documents were required for the projects. A Level I Planning Document was submitted for the Turnpike and Pump Station projects and two Level II Documents were required and submitted for the Waterfront Park utility service project. 5. SED Plans Preparation of proposed SED Utilization Plans along with specification sections related to SED Utilization and submission to the Office of Equal Opportunity. 6. Preliminary Design Preliminary plans and specifications were prepared for the three above noted projects and were submitted to the NJDEP and NJEIT. In addition, pennit applications were prepared and filed as required for each of the projects. A. DESIGN In order to move forward with final design of the Roosevelt Avenue Pump Station Improvements and the Turnpike Sanitary Sewer Crossing projects (the Waterfront Park Sewer and Water project has been placed on hold at this time), we propose the following scope of services: 1. Roosevelt Avenue Pumn Station Imnrovements 1.1 Perfonn a series of site visits to meet with the Borough and review surcharging problems and observe pwnp station operation. Gather information for the design including: . Confirmation of high water mark elevation in wet well . Additional daily flow data . Circular flow charts . Pwnp station plans to determine approximate volume of sewage stored 1.2 Review available flow infonnation including historical daily flows recorded at the Roosevelt Avenue Pwnp Station, weekly flow charts from the pump station, and the proposed Borough Redevelopment Plans to detennine estimated future needs of the Borough. 1.3 Estimate total wet weather peak flow into the station. During periods of intense rain, the existing pumps are unable to keep up with the flow entering the station. This excess flow fills the pipes and structures in portions of the surrounding sanitary sewer system which leads to system surcharging and perfonnance problems. The stonn event from April 2007, where the -aM Le: Mayor Daniel J. Reiman ASSOCIATES CART-0181O CART-O I 820 CART-01830 April I , 2009 Page 3 Re: New Jersey Environmental Infrastructure Trust Projects Scope and Fee Estimate for Professional Services Borough's pumps were at capacity (9,600 gpm +/-) for approximately 36 hours, will be used in the estimation of peak wet weather incoming flows and required additional pump capacity. The following is proposed: a) Determine the high water mark elevation in the pump station wet well resulting from April 2007 storm event. This mark will be considered the maximum elevation of sewage in the system and will enable an estimate of volume of excess sewage stored in the system while the pumps were at capacity. b) Review capacity of the existing sewer pipes on Roosevelt Avenue under head conditions to determine potential flow rates surcharging the system. c) . Using the available flow data and flow chart, graphically estimate the incoming flow rates. d) Estimate the additional pump capacity required at the pump station to meet the incoming flow during extreme storm events and the future total flow resulting from redevelopment. 1.4 There are two potential limitations on the sizing of the pumps that will be evaluated. First, the existing 27" force main is approximately 3 miles long and is not intended to be replaced. Flow through the force main will be limited by the maximum acceptable velocity this line can handle and an assumed 200' TDR. Secondly, the available capacity of the downstream gravity line at the discharge point in Woodbridge will impact the maximum flow that can be pumped from the station. Depending on existing flow in the downstream line, the sewer could be upgraded to provide sufficient size trunk line, however that design, if necessary, is being the scope of this project. 1.5 Once the above information has been obtained and reviewed, site visits have been made, and the required pump capacity has been estimated, a design concept will be developed to include selection of larger capacity sewage pumps, review of available space, confinnation of force main and downstream gravity sewer capacity, electric service, VPD and generator upgrades, and detennine whether wet well or dry well modifications are required. This proposal assumes the upgraded pumps will not require expansion of either the dry or wet well. However, should final design show modifications are required we will provide a revised scope and fee. 1.6 For the NJDEPINJEIT submittal, T&M completed layout and preliminary design of replacement of the existing IS" trunkline on Roosevelt Avenue -eM Le: Mayor Daniel J. Reiman ASSOCIATES CART-0181O CART-01820 CART-01830 AprU I, 2009 Page 4 Re: New Jersey Environmental Infrastructure Trust Projects Scope and Fee Estimate for Professional Services from the Pump Station upstream to the point where Roosevelt Avenue bends to the north. This proposal does not include any further design work related to the trunk1ine replacement nor any further plans or specifications related to the trunk1ine replacement, since the element of the design has been removed form the project to reduce total project costs. 1.7 To prepare the pump station upgrade construction plans, it is proposed to use the existing Schoor-DePalma plans, the previous T&M VFD drawings, existing DPW building site plans, and existing Borough ai\rial. fo" basemapping. The plans will depict the proposed pump replacement work, and VFD, generator and electrical replacements or upgrades. 1.8 Electrical and HV AC tasks will include modifications of the electric service due to the additional pumping capacity proposed. A site visit will be conducted to collect existing data. Service size calculations and generator size calculations will be perfonned, a one-line diagram will be prepared, and plans will depict upgraded service equipment arrangement. PSE&G coordination will be necessary. Once the pumping equipment has been selected, electrical staff will proceed with VFD and Emergency Generator selection and arrangement, feeder sizing and arrangements, and control integration. With the larger pumps and motors, HV AC modifications will be required. Tasks include ventilation calculations, heat calculations, and duct and equipment arrangement. 1.9 Structural design services will be required to accommodate new HV AC equipment and anticipated cuts in pump station roof and floors for new ductwork due to larger motors. Structural design tasks include a site visit, preparation of drawings, calculations, and details and preparation of structural specifications. I. I 0 Contract specifications including technical specifications (CSI fonnat), front end and proposal forms will also be prepared along with the plans. 2. Turnpike Sanitary Sewer Crossin!!: 2. I We will utilize the Borough aerial mapping for this project as a basemap. The aerial basemap will be supplemented with additional ground survey on both sides of the Turnpike where the proposed micro tunneling and receiving pits will be located and where sewer realignment is required. A topographic survey will be perfonned in an approximate 200' x 200' area in each of these locations. One day of survey was perfonned during the initial phase and one additional day is anticipated to complete the survey. 11M Le: Mayor Daniel J. Reiman ASSOCIATES CART-OI810 CART-01820 CART-OI830 April!, 2009 Page 5 Re: New Jersey Envh'onmental Infrastructure Trust Projects Scope and Fee Estimate for Professional Services 2.2 We will perform a series of site visits to identifY potential conflicts, construction issues, and confirm where additional ground survey is required. 2.3 Review proposed plan with NJ Turnpike Authority, Consolidated Rail Corporation, PSE&G Colonial Pipeline, and Fiber Optics line owner to obtain design and appl'Oval requirements for the sanitary sewer occupancy crossing their properties and facilities. 2.4 Coordination with utilities and agencies, which will include sending plans to the .alieus ntiI;!;"" ;."., g"', !d"phull", wat",!, caolt>, electric, A I &I, WiIliams- Transco Pipelines and any other utilities that may be present to request location depths, sizes, and requirements on crossing of their utilities. 2.5 The pl'Oposed sanitary sewer will be constructed by microtunneling. A large diameter casing will micl'Otunneled between Minue St. and Oak St for the sanitary sewer. The plans will reflect a microtunneling and receiving pit on each end. Traffic control and staging areas will be coordinated with the BOl'Ough to minimize impacts in the area of construction. 2.6 The existing 24" sanitary sewer will be left in place as an emergency back- up while all incoming flow will be re-directed to the proposed 30" sanitary sewer via a diversion chamber. The existing 24" sanitary sewer will be lined after all flows are redirected to the 30" sanitary sewer as part of this project. 2.7 Contract specifications including technical specifications (CSI) format, front end and proposal forms will be prepared and assembled. B, GEOTECHNICAL INVESTIGATION 1. Roosevelt Avenue Pumn Station Imnrovements One soil boring is proposed in the vicinity of the generator. Melick-Tully will be requested to provide a soils report which will include recommendations for dewatering and building foundation. Melick-Tully will coordinate with East Coast Drilling during the soil boring work to obtain samples for evaluation and testing for possible contamination. At this time, it is anticipated that the boring will be advanced to approximately 25 feet below grade. 2. Turnnike Sanitary Sewer Crossin!! It is proposed to advance one soil boring on either side of the Turnpike at the approximate locations of the ends of the parallel trunk line. Melick-Tully again will Le: Mayor Daniel J. Reiman -mM A$SOCIATE.S CART-0181O CART-01820 CART-01830 April 1, 2009 Page 6 Re: New Jersey Environmental Infrastructure Trust Projects Scope and Fee Estimate for Professional Services be requested to provide a soils report which includes recommendations for de- watering, pipe foundation, and trench protection and additional recommendations as required by proposed construction method. Melick-Tully will coordinate with East Coast Drilling during the soil boring work to obtain samples for evaluation and testing for possible contamination. At this time, it is anticipated that the borings will be advanced to approximately 20 to 25 feet (approximately 10 feet below the proposed pipeline invert). C. PERMaTSANDLICENSES 1. Roosevelt Avenue Pump Station Improvements The NJDEP Treatment Works Approval application and fee have been prepared and submitted. 2, Turnpike Sanitary Sewer Crossin!!: The following pennit applications and/or licenses are required: · NJ Turnpike Authority - License to Cross · NJDEP - Treatment Works Approval · Consolidated Rail- Pipe Occupancy · PSE&G - License Agreement Preliminary pennit and license applications and required supporting documents and fees have been prepared and submitted for the NJDEP and Conrail and will be prepared for the other agencies. rt is anticipated there will be follow up with the various agencies on the pennlt applications and revisions as required. D. EASEMENTS 1. Roosevelt Avenue Pump Station Imorovements No easements are anticipated for this project. Le: Mayor Daniel J. Reiman -aM ASSOCIATES CART-01810 CART-01820 CART-01830 Aprll I, 2009 Page 7 Re: New Jersey Environmental Infrastmcture Trust Projects Scope and Fee Estimate for Professional Services 2. Turnnike Sanitary Sewer Crossin!! Easement maps and descriptions will be prepared for the PSE&G property to encompass the existing and proposed sewers. It is anticipated 2 parcel maps will be required. Once maps and descriptions are prepared, they will be sent to the Borough and its Attorney. E. FINANCIAL DOCUMENTATION \V e will proyidc assistance to the CPO and BOllJ Cowl~",l ""ia!t:d to financlng of ihe projects through the NJDEP EIT Program. This includes support with the required Financial Addendum Fonus and revised application forms and Local Finance Board Submission, as required. Based on the above final design scope of services, we propose a fee of $21 0,000 to be added to the initial $75,000 fee that was previously authorized for pre-design services for the submittal of documents to the NJDEP and NJEIT in March 2, 2009. Fees will be billed monthly utilizing our current billing rate schedule. Thank you for the opportunity to assist the Borough with these important projects. If you have any questions concerning the infonuation provided herein, please call. Very truly yours, T&M ASSOCIATES DJN;JJM:JKK;kim '~ 1\1;(bvh NALD J. NORBUT.~ C.M.E. CARTERET BOROUGH ENGINEER cc; Patrick DeBlasio, CFO H:\Cart\0181 O\Correspondence\Relman_DJN_Fee Estimate EIT Projects. doc Bcc; DBC, JJM, GD, KWH, JKK, JRV, KFT