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Home My Public Portal About01-21-2003LII • This Agenda contains a brief general description of each item to be considered. Copies of the Staff reports or other written documentation relating fo each item of business referred to on the Agenda are on frle in the Office of the City Clerk and are available for public inspection. A person who has a question concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200. Procedures for Addressing the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS `CHE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK -PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF T,HE COUNCIL. ,! ;; ,: P AGENDA ITEMS ON FILE FOR CONSIDERATION _ AT THE REGULAR MEETING OF CITY 4~ lYNWOpD THE LYNWOOD INFORMATION INC. CI'PY CLERKS OFFICE TO BE .HELD ON JANUARY 21, 2003 6:00 P.M JQN 1 6 2GG3 COUNCIL CHAMBERS hii 1,1330 BULLIS ROAD, LYNWOOD, CA 90262 7i8iy~~'w~~~,a,~;~3i4~5~6 FERNANDO PEDROZA /~ ~/J~ ~ / ,~ C~~`'K..c~-eA 01 r CHAIRMAN ' ~C~h f.~d ~ I ~, ; / i RAMON RODRIGUEZ LOUIS BYRD VICE-CHAIRMAN DIRECTOR ARTURO REYES DIRECTOR PAUL H. RICHARDS, II DIRECTOR CITY MANAGER FAUSTIN GONZALES CITY CLERK ANDREA L. HOOPER INTERIM CITY ATTORNEY MICHAEL B. MONTGOMERY CITY TREASURER IRIS PYGATT OPENING CEREMONIES CALL TO ORDER 2. ROLL CALL OF DIRECTORS. Ramon Rodriguez Louis Byrd Arturo Reyes Paul H. Richards, II Fernando Pedroza 3. CERTIFICATION OF AGENDA POSTING BY SECRETARY PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUNICATIONS IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT IT IS ALL RIGHT. FOR COUNCIL TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code :Section 54950-54962, Part III, Paragraph 5.) CONSENT CALENDAR 4. MINUTES OF PREVIOUS MEETING: Regular Meeting, December 17, 2002 5. APPROVAL OF CONTRACTUAL SERVICES AGREEMENT FOR THE PRINTING OF THE CITY'S MONTHLY NEWSLETTER, LYNWOOD `N PERSPECTIVE comments: To have the Lynwood Information, Inc. Board Members review the. information concerning the contractual services for printing of Lynwood `n Perspective newsletter. Recommendation: Staff respectfully requests that the Lynwood Information, Incorporated Board Members receive and file the information concerning contractual services for printing of Lynwood `n Perspective newsletter. 6. APPROVAL OF CONTRACTUAL SERVICES AGREEMENT FOR THE GRAPHIC DESIGN SERVICES OF THE CITY'S MONTHLY NEWSLETTER, LYNWOOD `N PERSPECTIVE. Comments: To have the Board of Directors of Lynwood Information, Incorporated review the information concerning the contractual services~for the graphic layout and design of Lynwood `n Perspective. Recommendation: Staff respectfully requests that the Lynwood City Council receive and file the information concerning the contractual services for the graphic layout and design of Lynwood `n Perspective. 7. APPROVAL OF THE WARRANT REGISTER Comments: City of Lynwood warrant register dated January 21; 2003 for FY 2002- 2003. - Recommendation: Staff. recommends for the Lynwood Information Inc. members to approve the warrant register. ADJOURNMENT THE NEXT REGULAR MEETING WILL BE HELD ON FEBRUARY 4, 2003 AT 6:00 P.M. IN COUNCIL CHAMBER ROOM, CITY HALL, CITY OF LYNWOOD, CALIFORNIA. • LYNWOOD INFORMATION, INC. REGULAR MEETING ` DECEMBER 17, 2002 The Lynwood Information, Inc. of the City of Lynwood met in a Regular Meeting in the Council Chambers, 11330 Bullis Road on the above date at 6:56 p.m. Chairman Pedroza presiding. Directors Byrd; Reyes, Richards, Rodriguez and Pedroza answered the joint roll call'for all agencies. Also present were City Manager Gonzales, Interim City Attorney Montgomery, City Clerk Hooper and City Treasurer Pygatt. City Clerk Hooper announced that the agenda had been posted in accordance with the Brown Act. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) NONE PUBLIC ORALS COMMUNICATIONS NONE CONSENT CALENDAR Item #5: MINUTES OF PREVIOUS MEETING: It was moved by Director Rodriguez, seconded by Director Byrd and carried to approve the minutes. Regular Meeting, November 5, 2002 Regular Meeting, November 19, 2002 Special Meeting, November 27, 2002 Item #6: APPROVAL OF THE WARRANT REGISTER It was moved by Director Byrd, seconded by Director Reyes to adopt the Resolution. RESOLUTION NO. 2002.028 ENTITLED: A RESOLUTION OF THE LYNWOOD INFORMATION INC. LYNWOOD, CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND ORDERING WARRANTS THEREFOR ROLL CALL: AYES: DIRECTORS BYRD, PEDROZA, RICHARDS, RODRIGUEZ, AND REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE ADJOURNMENT Having no further discussion, it was moved by Director Rodriguez, seconded by Chairman Pedroza and carried to adjourn at 6:58. Fernando Pedroza, Chairman Andrea L. Hooper,~itrk ~ ~e~arE;~7L1A TTh .. I .J ... . • • DATE: TO: FKOM: BY: SUBJECT: Purpose: January 21, 2003 HONORABLE CHAIRMAN AND DIRECTORS OF LYNWOOD INFORMATION INCORPORATED Faustin Gonzales, City Manager Johonna Howard, Public Relations Officer Approval of Printing Contract for City Newsletter To have the Lynwood Information Incorporated receive and file this item. Discussion: The City has published Lynwood `n Perspective since February 1993. This is the l Ocn Anniversary of the City of Lynwood's national award winning community newsletter, Lynwood `n Perspective. Lynwood `n Perspective has become both an international, national and local award-winning newsletter. In 2002, the City of Lynwood was recognized by 3CMA (City, County and Marketing Association) with a first place Savvy Award for most outstanding city newsletter publication of cities with a population of 65,650 to 86,000. Ire 1995, the city received the Award of Merit from City Hall Communications; and, in 1996 and 1997 the City of Lynwood received the Excellence In Communications Award from the California Association of Public Information Officials (CAPIO). Lynwood `n Perspective continues to provide pertinent information of interest to the public, including city services, programs, policies, codes, special announcements and events for the entire community. It is a two- color, six-page, bilingual monthly publication, mailed to 14,600 households in Lynwood. A total of 16,000 copies are printed. Analysis: Utilizing an informal bid, staff has obtained price quotes from the followingprinters based on 12 issues of Lynwood `n Perspective: Printer Per Issue Price Ouote Copy Max $4,189 ~ $50,268 Kinko's $3,360 $40,320 Colorplus $2,280 $27,360 Mybar Printing, Inc. - $2,277 $27,324 Each printer submitted price quotes for the cost of printing 12 issues of Lynwood `n Perspective. The City sent the exact Request for Proposal to each of these printers. In this case, Mybar Printing, Inc. has submitted the lowest bid. Mybar Printing, Inc. has printed the Lynwood `n Perspective newsletter and provided quality, professional service for the two years. Mybar Printing, Inc., based on the quotes indicated above, remains the lowest bidder: Mybar Printing, Inc. not only continues to provide quality service, but in a very quick turnaround. ~._-~ ~ __f_.. ~ ~ 4 ~" v • • Fiscal Impact: Funds for printing the Lynwood `n Perspective newsletter have been. identified in the City's 2002/2003 Budget for Lynwood Information Incorporated. Recommendation: Staff respectfully requests that the Board of Directors of Lynwood Information Incorporated receive and file this information. • DATE: January 21, 2003 TO: HONORABLE CHAIRMAN AND DIRECTORS OF LYNWOOD INFORMATION INCORPORATED FROM: Faustin Gonzales, City Manager BY: Johonna Howard, Public Relations Officer SUBJECT: Approval of Graphic Design Contract for City Newsletter Purpose: To have the Lynwood Information Incorporated receive and file this item. Discussion: This is the 10`h Anniversary of the City of Lynwood's national award winning community newsletter, Lynwood `n Perspective. Lynwood `n Perspective has become both an international, national and local award-winning newsletter. In 2002, the City of Lynwood was recognized by 3CMA (City, County and Marketing Association) with a first place Savvy Award for most outstanding city newsletter publication of cities with a population of 65,650 to 86,000. In 1995, the city received the Award of Merit from City Hall Communications; and, in 1996 and 1997 the City of Lynwood received the Excellence In Communications Award from the California Association of Public Information Officials (CAPIO). Lynwood `n Perspective provides coverage of pertinent information of interest to the citizens of Lynwood, including city services, programs, policies, codes, special announcements and current events for the entire community. . In 1998, Lynwood `n Perspective became an English/Spanish publication, and in 1999 it was expanded from four to six pages. Since October 1993, the City has utilized the contractual services of Brenda J. Peterson & Associates to provide graphic design services for Lynwood `n Perspective. As demonstrated by-the recent Savvy Award and other recognition over the years, the level of graphic design service remains excellent. Amalysis: The monthly production of Lynwood `n Perspective requires a speedy turnaround. Identifying a graphic design specialist willing to produce high caliber work at a reasonable cost and within a speedy turnaround is difficult. As well, bidding for these services-does not guarantee that the lowest bidder-will produce work that is comparable to the caliber of the City's existing graphic design service for the newsletter. Staff is , pleased with the level of service, professional character and accessibility of the graphic designer the City has contracted with for several ,years; therefore no bid quotes were requested. Brenda J. Peterson & Associates is a skilled expert and has done graphic design work for the cities of Chino, Cerritos, Compton, Lakewood, Lawndale, Hermosa Beach and . Huntington Beach (see attached list of client references). Brenda J. Peterson & Associates submitted a proposal to layout and design 12 issues of Lynwood `n Perspective at a cost of $13,980.00. r~ _ - ~ 2~°~~47'i~e~ ~, i v Fiscal Impact: Funds for this service are identified in the 2002/2003 Budget for the Lynwood Information, Inc. Recommendation: ' Staff respectfully requests that the Board of Directors of Lynwood Information Incorporated receive and file this information. _` ~::~~... iF,'+ ~- 1';'i ~ i - ~ - ~,. ~ _ ~i ... _. -- ~ _ - r. ~ ~ - ~ , -. -. - .. i.. - - !.l i V ._ - - I _ - G - _ _ - ~ ... - Z ~ - - - ~-' - "' _ ~ ~ - L C - - - _ U z _ H - ._. _ z r' ~ - _' ... ... J _ ... _. ... .... ~-.. ... _.. r _. . _ ._ .. .._ z - - - ~ r ^- - - - 7 •- _ _ _. L - _ .. /' .' .... .. F- - . - .. .y ~ :J - - ,- _ J - _ - _- ~: _ - - - .. - _ ~ - c - - ~ - - - - - ~ r_ J _ _ - - .... - - - - 2 r. - _. ... _. 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