HomeMy Public PortalAbout12-8408 Rescinding Resolution 12-8386 Regarding the Contract with LuLu's Carwash Sponsored by: Commissioner Miller
Resolution No. 12-8408
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA RESCINDING
RESOLUTION NO 12-8386,REGARDING THE CONTRACT
WITH LULU'S CARWASH, LLC FOR CITYWIDE
CARWASH SERVICES; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS,pursuant to Resolution No. 12-8386,the City Commission of the City of Opa-
locka approved utilizing the terms of an existing contract between the City of Miami Gardens and
LULU's Carwash Service, LLC, in order to provide the City of Opa-locka with citywide carwash
services; and
WHEREAS,the City Commission of the City of Opa-locka desires to rescind Resolution
No. 12-8386.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA:
Section 1. The recitals to the preamble hereby incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby rescinds Resolutions No.
12-8386.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 25th DAY OF April, 2012.
MY TAYLOR
MAYOR
Resolution No. 12-8408
,Ittest to: Approved as to form and legal sufficiency:
I /I os.. ,P
'Ioanna Flores Jo !!h S. c eller
nterim City Clerk cr Atto ey
Moved by: COMMISSIONER MILLER
Seconded by: COMMISSIONER HOLMES
Commission Vote: 4-1
Commissioner Holmes: YES
Commissioner Miller: YES
Commissioner Tydus: NO
Vice-Mayor Johnson: YES
Mayor Taylor: YES
Sponsored by: Vice Mayor Johnson
Resolution No. 12-8386
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA TO AUTHORIZE THE
CITY MANAGER TO ACCEPT AND ENTER INTO A
CONTRACT WITH LULU'S CARWASH, LLC FOR
CITYWIDE CARWASH SERVICES; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS,the City of Opa-locka desires to enter into a contract for citywide car services;
and
WHEREAS, the City of Opa-locka desires to utilize the term of an existing contract that
the City of Miami Gardens has with LULU's Carwash Service, LLC; and
WHEREAS, the City of Opa-locka will save a substantial amount of money per vehicle;
and
WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City
Manager to utilize the services of this vendor, and piggyback off an existing contract the vendor
has with Miami Gardens for carwash services.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA:
Section 1. The recitals to the preamble hereby incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby approves and authorizes
the City Manager to piggyback onto an existing contract between LULU'S Carwash,LLC and the
City of Miami Gardens, in order to enter into a contract for the vendor to provide the City of Opa-
Resolution No. 12-8386
locka with citywide carwash services.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 11th DAY OF April, 2012.
TAYLOR
MAYOR
Attest to: Approved as to fc9 and le,.al s if ci ncy:
i
oanna Flores J, :s , `.
terim City Clerk ty A tt•rney
V
J
Moved by: VICE MAYOR JOHNSON
Seconded by: MILLER
Commission Vote: 4-1
Commissioner Holmes: NO
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting April 11,2012 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(Enter X in box) Yes No (Enter X in box)
X Public Hearing: Yes No Yes No
(Enter X in box) X X
Funding Source: Police-36-521340 Advertising Yes No
(Enter Acct No.) Parks&Rec-72-572340 Requirement: X
Public Works/Other (EnterX in box)
Depts-49-541520
Contract/P.O.Required: Yes No RFP/RFQ/Bid #:
(Enter X in box) X N/A
Strategic Plan Related Yes No Strategic Plan Priority Strategic Plan Obj./Strategy: (list
(Enter X in box) Area: the specific objective/strategy this item will
address)
Enhance Organizational 0
Bus.&Economic Dev
Public Safety
Quality of Education El
Qual.of Life&City Image El
Communcation 0
Sponsor Name Department:
CITY MANAGER
Short Title:
RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FL AUTHORIZING THE
CITY MANAGER TO ACCEPT AND ENTER INTO A CONTRACT WITH LULU'S CARWASH LLC FOR
CITYWIDE CARWASH SERVICES.
Staff Summary:
Staff recommends Piggybacking on an existing contract that the City of Miami Gardens has with LULU's
Carwash. LULU's Carwash is an automatic carwash service where City vehicles from cars to 15
passenger van will be washed via a 3 minute ride-thru exterior carwash, waxed, polished, double band
bond with Teflon, vision clear for the windshield, Rain X for wheels, wheel cleaner, tire shine and
automated power dried. Free vacuum & mat cleaner.
Proposed Action:
Staff recommends approval.
AGENDA ITEM REQUEST; FLEET PROPOSAL; CONTRACT FROM MIAMI GARDENS, Resolution 11-8188
CO 64
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Memorandum
TO: Mayor Myra L. Taylor
Vice-Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Gail E. Miller
Commissioner Rose Tydus
FROM: Bryan Fin i , ity Manager
DATE: April 5, 2012
RE: Approval to Piggyback on existing Contract for Carwash Services
Request: RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FL
AUTHORIZING THE CITY MANAGER TO ACCEPT AND ENTER INTO A CONTRACT WITH
LULU'S CARWASH LLC FOR CITYWIDE CARWASH SERVICES.
Description: Staff recommends Piggybacking on an existing contract that the City of Miami
Gardens has with LULU's Carwash. LULU's Carwash is an automatic carwash service where
City vehicles from cars to 15 passenger van will be washed via a 3 minute ride-thru exterior
carwash, waxed, polished, double band bond with Teflon, vision clear for the windshield, Rain X
for wheels, wheel cleaner, tire shine and automated power dried. Free vacuum & mat cleaner.
Financial Impact: With the current vendor we pay $15.00 for cars, $20.00 for trucks, $30.00 for
large trucks, $40.00 for 15 passenger vans, and $135.00 for F350 bus (Senior's bus). With
LULU's Carwash we will pay $7.00 for vehicles from cars to 15 passenger vans. Price for F350
bus (Senior's bus) will be $30.00.
Account Number: Police Department—36-521340 — Other Contracted Services
Parks & Recreation — 72-572340 — Other Contracted Services
Public Works/Other Departments—49-541520— Operating Expenses
Implementation Timeline: Upon execution of the Contract.
Legislative History: Resolution 11-8188 —Authorization to issue RFP for car washing services.
Recommendation(s): Staff recommends approval.
Analysis: N/A.
Attachments: Proposal from LULU's Carwash
Copy of Blanket Purchase Order from Miami Gardens to LULU's Carwash
PREPARED BY: Faye Douglas, Budget Administrator
Sponsored by: City Manager
Resolution No.
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA TO AUTHORIZE THE
CITY MANAGER TO ACCEPT AND ENTER INTO A
CONTRACT WITH LULU'S CARWASH, LLC FOR
CITYWIDE CARWASH SERVICES; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS,the City of Opa-locka desires to enter into a contract for citywide car services;
and
WHEREAS,the City of Opa-locka desires to utilize the term of an existing contract that
the City of Miami Gardens has with LULU's Carwash Service,LLC;and
WHEREAS, the City of Opa-locks will save a substantial amount of money per vehicle;
and
WHEREAS,the City Commission of the City of Opa-locka desires to authorize the City
Manager to utilize the services of this vendor, and piggyback off an existing contract the vendor
has with Miami Gardens for carwash services.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA:
Section It The recitals to the preamble hereby incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby approves and authorizes
the City Manager to piggyback onto an existing contract between LULU'S Carwash,LLC and the
City of Miami Gardens, in order to enter into a contract for the vendor to provide the City of Opa-
}
Resolution No
Section 3, This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS DAY OF .2011.
MYRA TAYLOR
MAYOR
Attest to: Approved as to form d legal sufficie
j1tjisS I
Deborah S. Irby 1(', .h S. Geller
City Clerk Ci- Attorney
Moved by:
Seconded by:
Commission Vote:
Commissioner Holmes:
Commissioner Miller:
Commissioner Tydus:
Vice-Mayor Johnson:
Mayor Taylor
6137636 r!
Lulu's Carwash LLC
17551 NW 27th Ave
Miami Gardens, Fl 33056
305-621-4555 Office
305-319-19819 Cell
www.tuluscarwash.com
Fleet Proposal for the City of Opalocka
Lulu's Best Deal (Corporate Rate$6) includes:
Ride-Thru,3 minute, Exterior Carwash,Wax, Polish,Double Bond with Teflon,Vision Clear for the
windshield, Rain X for Wheels, Wheel Cleaner,Tire Shine and Automated Power Dry. Free Vacuum &
Mat Cleaners.
Dodge Stratus
Dodge Chargers-Police Cars
Ford Taurus
Ford F150
Dodge Ranger
Ford Escapes
15 passenger vans
Lulu's Best Deal with express detail (Corporate rate $16) includes:
Lulu's Best Deal,wipe down of dashboard,window cleaning,door jams, center console and air
freshener.
Dodge Stratus
Dodge Chargers-Police Cars
Ford Taurus
Ford F150
Dodge Ranger
Ford Escapes
$40 Total for any of the above vehicles to have the interior shampooed.
F350 Bus
$30-Exterior wash only.
- -$60—Exterior/Interior wash.
- $85-Exterior/Interior Shampoo
15 Passenger Vans
$6-Exterior wash only.
- -$40—Exterior/Interior wash
- -$65- Exterior/Interior Shampoo
Rose NtcKa ,
From: Lourdes Wydra[luluscarwash @aol.com]
Sent: Thursday, June 02, 2011 3:54 PM
To: Rose McKay
Cc: 'Lourdes Wydra'
Subject: Lulu's Carwash LLC
Attachments: Copy of Tabulation 1TB#09-10-043 Fleet Vehicle Carwash Services.xlsx; City of Miami
Gardens Purchase Order 11-2010.pdf
Dear Mrs.McKay:
Attached is the contract with the City of Miami Gardens.
Please note that for$6 the vehicles receive:
Wax, Polish, Rain X on the whole vehicle, Rain X on the wheels to prevent brake dust build up on the rims and wheels,
Wheel Cleaner,Tire Shine, Undercarraige rinse and Rust Inhibitor, UV Coat sealant,Teflon Double Bond and Spot Free
Rinse. Free Vacuums and Free Mat Cleaners.
We are licensed, Insured and eco-friendly.
Interior Detailing is also available, please see attached tabulation for more information.
Please let me know if you have any further questions.
Best Regards,
Lourdes Wydra (AKA Lulu)
17551 NW 27th Ave
Miami Gardens, Fl 33056
Off: 305-621-4555
Cell:305-319-1819
www.luluscarwash.com
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CITY OF MIAMI GARDENS
1515 NW 167th Street, #200 DATE PO NUMBER.
Miami Gardens, FL 33169 11/4/2010 11-00180
VENDOR: 003253 SHIP TO: CITY HALL
LULU'S CAR WASH CITY OF MIAMI GARDENS
17551 NW 27TH AVENUE 1515 NW 167TH ST. BLDG 5-200
MIAMI GARDENS, FL 33056 MIAMI GARDENS, FL 33169
Contact: HOLLIS,CARLO
Vendor Phone: (3051 319-1819
Contact Phone: (305)622-8000
Vendor Fax: Terms; Net 30 Days
E-mail: luluscarwash @aol.com FOB: Destination
Special Ins!: Contract #:
Quantity Unit Description Unit Price Ext.Price
BLANKET PURCHASE ORDER
Prices in accordance with Contract# 17,000.00
09-10-043.
Ride thru car washes @$6.00 per
vehicle(Compact thru F150 Trucks&
Passenger Vans)for City Vehicles only.
No more than 1 wash per week.Special
Interior/Exterior Carwash Services @
$16.00(Compact thru F150 Trucks)and
$40.00 Passenger vans. Hand wash-
Dual rear wheel @$6.00 ea.,Mobile
Command Center @$120.00 and El Dorado
Bus @$30.00. Interior Detail-Dual
rear Wheel trucks @510.00 ea.,Mobile
Command Center @$10.00,El Dorado Bus
@$30.00 Detail appointments are
scheduled and require approval from
Fleet Department.
Only authorized City Staff may operate
City vehicles
BILL To:Accounts Payable SUBTOTAL 17,000.00
City of Miami Gardens TAX 0.00
1515 NW 167th Street,#200 FREIGHT 0,400
Miami Gardens, FL 33169 TOTAL 17,000.00
Procurement Manager ($10,000 or over)City Manager
SEE RESERVE SIDE FOR TERMS AND CONDITIONS
VENDOR COPY
•
BY ACCEPTING THIS c .JER,VENDOR AGREES TO THE FOLLOWING TERMS.eND CONDITIONS
1. ACCEPTANCE OF PURCAHSE ORDER:A Purchase Order Is given for immediate acceptance by the VENDOR.Uniess promptly notified to the contrary,the CITY will assume the VENDOR
accepts the order as written and wit make delivery as specified on the document.
2. ENTIRE AGREEMENT:Alf specifications,drawings,and data submitted to the VENDOR with this order cr the solicitation for this order are hereby incorporated herein and made a part hereof
This contract contains the entire agreement at the parties.No change in quantities,prices,specifications,terms,or shipping Instructions will be allowed except on written authority of the CITY of Miami
Gardens Procurement Department.Any additional or different terms and conditions proposed by VENDOR are objected to and hereby rejected unless specifically agreed to in writing by the CITY.
3. INDEMNIFICATION:The VENDOR hereby agrees to indemnify,save,and hold harmless the CiTY harmless from all claims,demands,liabilities.and suits of any nature whatsoever arising out
of,because of,or due to the breath of the Agreement by the VENDOR.Its agents or employees.or due to arty ad or occurrence of omission or commission of the VENDOR.its agents or employees it
is specifically understood and agreed that this Indemnification agreement does not cover or Indemnify the CITY for Its own negligence or breach of contract.
4. MODIFICATION:The CiTY may by written Order,make changes In the specifications It such changes are within the General scope of the Contract.if such changes cause an increase or
decrease in the VENDOR's costs or in time required for performance of the Cordrach(a)the VENDOR shall promptly notify the CiTY and assert its claim for adjustment and an equitable adjustment
shall be made by the CITY and the Contract modified accordingly.Nothing in this clause shall excuse the VENDOR from perfome g herein.
5. DEFAULT:Time is of the essence in this contact and II delivery of acceptable terms or rendering services Is not completed by tare time promised or provided herein,the CITY reserves the right
without liability,in addition to its olhef rights and remedies,to terminate this contract by notice effective when delivered to the VENDOR;as to stated items not yet shipped or services not yet rendered,
and to purchase substitute Items or services elsewhere and charge the VENDOR with any and all losses incurred.
6. TRANSPORTATION CHARGES:Transportation expenses for all shipments shall be prepaid to destination.Shipments sent COD or freight collect without the CRY's written consent will not be
accepted and will,at VENDOR's risk and expense be returned to VENDOR.No charges will be allowed by the CITY for transportation.packaging,restage or containers unless otherwise authorized in
the Purchase Order.
7. UNAVOIDABLE DELAY:if the VENDOR is delayed In the delivery of goods purchased under the Purchase Order by a cease beyond its control which constitute ads of God,VENDOR must
immediately upon receiving knowledge of such delay,give written notice 10 the CITY and request an extension of time.The CITY shall examine the request and detemiine if the VENDOR Is entitled to
an extension.
8. QUANTITY:Quantities furnished In excess of those specified in the Purchase Order will not be accepted and will be held at VENDOR's risk and expanse.
9. INSPECTION:Materials or equipment purchased are subject to inspection and approval at the CIIY's destination.The CITY reserves the right to reject and refuse acceptance of Items which are
not In accordance with the instruction,specifications,drawings,or data of VENDOR's warranty(expressed or implied)or in conformance with this Agreement Rejected material or equipment shall be
removed by,or at the expense of,the VENDOR promptly after rejection.
10. WARRANTY:The VENDOR warrants that all goods and services furnished hereunder will conform m all respects lo the terms of this order.Including any drawings,specifications,or standards
Incorporated herein,and that they will be free from latent and patent defects in materials,workmanship and title,and will be free from such defects In design.in addition,VENDOR warrants that said
goods and services are suitable for,and will perform In accordance with,the purpose for which they are purchased,fabricated,manufactured and designed or for such other purposes as are expressly
specified In this order.AN work and services provided shall be done in a workman like manner.The CRiY may return any nonconforming or defective items to the VENDOR or require correction or
replacement of the Item at the time the defect Is discovered,all al the VENDOR's risk and expense.Acceptance shall not relieve the VENDOR of its responsibility.
11. REGULATORY COMPLIANCE:VENDOR represents and warrants that the goods or services furnished hereunder(including ell labels,packages,and containers for sand goods)comply with all
applicable laws,rules,regulations,ordkancss,codes,standards,rules and regulation In effect under the requirements of Federal,Slate and local laws,Including the Occupational Safety end Health
Act as amended,with respect to design,constructors,manufacture or use for their intended purpose of said goods or services.VENDOR shall furnish"Material Safety Data Sheets"In compliance with
the Florida Right To Know Law,Florida Statues.Chapter 442.0t,el.,seq
12. ROYALTIES AND PATENTS:VENDOR shall pay all royalties and license fees,VENDOR shall defend all suits or claims for infringement of arty patent,copyright or trademark rights and shall
save the CITY harmless from loss on account thereof.
13. PAYMENT:Payments will be made in accordance with the terms on the face of this order.or the VENDOR's invoice,whichever are more favorable to the CITY as determined by the CITY and
payment date therefore shall be calculated from the receipt of liwoice or final acceptance of the goods,whichever 1s later.
14. IDENTIFICATION:Invoices In duplicate with prices set out and giving the correct Purchase Order Number must be sent to the address shown on the facie of this order,otherwise payment of
VENDOR's account may be delayed.The Purchase Order Number shell appear on all invoices,boxes,packages,shipping documents and correspondence,and the list of contents shall be enclosed in
each box or package.
15. TERMINATION:CITY may.at any time,terminate this order In whole or in part by written or telegraphic notice confirmed In valence Upon termination for convenience by CITY,the CITY will
assume responsibility for specific contractual or scheduled financial commitments made prior to notice of termination.Any and all services,properly,publications,or materials provided during or
resulting from the Contract shall become the property of the Buyer.If,however,termination is occasioned by the VENDOR's breach of any condition hereof.including breach warranty,or by VENDOR's
delay,except due to circumstances beyond the VENDOR'S control and without VENDOR's fault or negligence.VENDOR shall rot be entitled to any claim or costs or to any profit referred to in said
clause,and Buyer shell have against VENDOR ail remedies provided by law and equity
16. TAXES:CITY of Miami Gardens Is exempt from State and local taxes.Exemption number is printed below,
17. LAW GOVERNING:This contract shall be governed by and construed according to the laws of the Stale of Florida.This Agreement shall not be construed against the party who drafted the
same. If any dispute arises from this Agreement venue shall Ile In Miami.Dade County.Florida
19. ASSIGNMENT:My assignment of this Purchase Order,including any performance of work hereunder,In whole or In pan,or monies due hereunder,shall be vole unless consented to by CITY In
writing and CITY shall have no obligations to any assignee of VENDOR under any assignment not consented to in writing by the CITY.
19. TERMS:The order total shall be paid by the CITY upon receipt of Invoice from VENDOR which shall be subject to verification as to quantities and quality or goods delivered or services
performed
20. TAX:VENDOR doing business with the CITY shall not be exempt from paying sates tax to their suppliers for nattiest*to fulfill contractual obligations with the CITY,nor shall arty VENDOR be
authorized to use the CiTY Tax Exemption Number in acquiring such materials.
21, PAYMENT CHANGES:Payments will only be made to the company and address as set forth on Purchase Order unless the VENDOR has requested a change thereto on official company
letterhead,signed by an authorized officer of the company.
22. UNIFORM COMMERCIAL.CODE:The Uniform Commercial Code(Chapter 672,Florida Statutes)shall prevail as the bests for contractual obligations between the VENDOR and the CITY for
any terms and conditions not specifically stated In this Purchase Order.
23. INSURANCE:In the event that insurance is required by the CiTY In connection with this Purchase Order.VENDOR shall provide an Insurance Certificate.In a form acceptable to the CITY.
naming the CITY as an additional Insured,as proof of compliance therewith which said certificate shall constitute part of this Purchase Order.
24, BONDING:The CITY reserves the right to require the VENDOR to post a performance and payment bond In the amount of One Hundred percent 1100%)cf the Purchase Order total,upon
award or at such rime deemed necessary by CITY.
CITY of MIAMI GARDENS sales exempt certificate number: 85-8012884754C-6
'Important When complete shipment Is made,mall your Invoice Itemizing all charges to:
Accounts Payable Department,1515 NW 167th Street,Bldg 5,Suite 200,Miami Gardens,FL 33169
Sponsored by: Vice-Mayor Johnson
Resolution No. 11-8188
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, TO ISSUE A
REQUEST FOR PROPOSALS (RFP) FOR CAR-
WASHING SERVICE FOR CITY OWNED-VEHICLES;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City-owned vehicles of the City of Opa-locka need to be cleaned and
washed on a regular basis; and
WHEREAS, the City Commission of the City of Opa-locka desires to issue a Request
for Proposals for car-wash service; and
WHEREAS, the City Commission of the City of Opa-locka authorizes the City Manager
to issue a Request for Proposals (RFP)for Car-wash Service.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission the City of Opa-locka authorizes the City Manager
to issue a Request for Proposals (RFP)for Car-Wash Services for city-owned vehicles.
Section 3. This resolution shall take effect immediately upon adoption.
Resolution No. 11-8188
PASSED AND ADOPTED this 23rd day of February, 2011.
ZLA\Y4/(
AYLOR
MAYOR
Attest o:
7.'
I
eborah ,. Irby
City Clerk
Approved as to form and legal suff •-ncy:
I
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� .
Jos:f S. 1,e ler
Ci Atto ey
Moved by: VICE MAYOR JOHNS S1�
Seconded by: COMMISSIONER TYD u!S
Commission Vote: 3-1
Commissioner Holmes: NO
Commissioner Miller: NOT PRESENT
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES