HomeMy Public PortalAboutTybee Island Tourism r
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j City of Tybee Island Community Services Contract Award
' z Fiscal Year 2013 -14
APPLICATION FOR CASH AWARD
This form is to be completed and submitted to Finance with your budget request.
Date: 3/5/2013
Organization requesting City of Tybee Island Community Services Contract Award:
Name of Organization: Tybee Island Tourism Council
Contact Person: Casey Slone*
Address: PO Box 491 Tybee Island, GA 31328
Contact Email: cslone @tybeevisitcom Contact Phone #: 912- 644 -6472
*Please include Lindsay Fruchtl on all correspondence regarding award.
Lindsay @tybeevisit.com - 912- 644 -6470
Is this organization an IRS approved 501(C) 3 Non - Profit? Yes X No 501c-6
If "yes ", please attach your most recent audited financial statement, a copy of your IRS
determination letter and a copy of your current budget detailing the planned use for the
awarded funds.
Amount of funds requested: $
Describe how these funds will be used and how the City and citizens of Tybee Island will benefit:
What percentage of these funds will be matched by your organization?
Will this event or program bring visitors to Tybee Island in off -peak season or months?
»Please attach a detailed budget to this request outlining how the money will be used.
P.O. Box 2749 — 403 Butler Avenue, Tybee Island, Georgia 31328 -2749
(912) 786 -4573 — FAX (912) 786 -9465
www.cityoftybee.org
City of Tybee Island Community Services Contract Award
Fiscal Year 2013 -14
1'
APPLICATION FOR WAIVERS
Date: 3/5/2013
Provide detail on any waivers (i.e. free or reduced parking, rent or utilities) or City services
(i.e. number of hours of security, city worker clean -up, trash and /or recycle bins, building
maintenance and upkeep, etc.) that you plan to request for your event(s):
TITC is requesting waivers for 2013 Labor Day Beach Bash,
Tybee Island Pirate Fest, New Year's Eve Fireworks, and 2014
Mardi Gras Tybee. Please see specific requests attached.
Additional event details will be provided upon submission of
Special Event Applications.
Value of the waivers requested: $ 8,0 00
P.O. Box 2749 — 403 Butler Avenue, Tybee Island, Georgia 31328 -2749
(912) 786 -4573 — FAX (912) 786 -9465
www.cityoftybee.org
I Affidavit Verifying Status
for City Public Benefit Application
By executing this affidavit under oath, as an applicant for a City of Tybee Island, Georgia, Business License or Occupation Tax
Certificate, Alcohol License, Taxi Permit, Contract, or other public benefit as referenced in O.C.G.A. Section 50 -36 -1, I am stating the
following with respect to my application of a City of Tybee Island:
• Business License or Occupational Tax Certificate,
• Alcohol License,
(circle all that apply)
• Taxi Permit,
• Contract
• Community Services Contract Award
for Casey scone (printed name of natural person applying on behalf of
individual, business, corporation, partnership, or other private entity).
1) x 1 am a United States citizen.
OR
2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non - immigrant under
the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. *
In making the above representation under oath, I understand that an person who knowingly and willfully makes a false, fictitious, or
fraudulent statement or representation in an affidavit shall be g • ,r, o a violation of Code Section 16 -10 -20 of the Official Code of
Georgia.
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P O � ````` * Alien Registration Number for Non - citizens
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SUBSC)ED AND SWORN BE ORE ME ON THIS O ONE
THE r /u/ DAY OF �Y C 20 / �� , S SI Oy F A R �F „ �
` MARCH To
Notary Public Y a2V-ON--e_ 1 : 24
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My Commission Expires: �a'N /� %0 co G E o \ V`
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Not O. C. G.A. § 50-36-1 (e)(2) requires that aliens under the federal Immigration c� /�tliizyAct, Title 8 U.S.C., as amended,
provide their alien registration number. Because legal permanent residents are included in the federal definition of "alien", legal
permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number
may supply another identifying number below:
Tybee Island Tourism Council
2013 -2014 Community Service Contract Award Application Supplement
1. Waiver Requests 2
2. Organization 2012 Financials 5
3. 501c-6 Status 6
4. 2012 Actuals and 2013 Budget 8
5. 2012/13 Event Evaluation Forms 11
6. 2012/13 Award Letter 15
Tybee Island Tourism Council
Community Service Contract Award Application Supplement 1
1. Waiver Requests
The Tybee Island Tourism Council estimates the following needs for its 2013/14 events:
2013 Labor Day Beach Bash
Date: Sunday, September 1, 2013
Location: Pier and Pavilion
DPW
2012 Expense $1,890.72
2013 Requests Post event clean up on South beach and around pier
Parking Services
2012 Requests 4 full day passes and use of emergency parking
2013 Requests 4 full day passes and use of emergency parking
Building and Zoning
2012 Expense N/A
2013 Requests Waiver of all fees associated with stage permits for
Beach Bash
2013 Tybee Island Pirate Fest
Date: October 11-13, 2013
Location: South End Parking Lots
DPW
2012 Expense $2,908.12
2013 Requests 25 additional trash barrels
15 recycling bins
Traffic cones, barricades, and traffic barrels for parade
Changing of the Park of the 7 Flags flags
Additional clean up support on Tybrisa and Strand Ave
Parking Services
2012 Requests Use of 16th Street Parking Lot from Oct. 1 -9
Use of NB Street Parking Lot Sat. Oct. 6 for parade
10 full day passes for set up
10 full day passes for event
10 full day passes for breakdown
2013 Requests Use of 16th Street parking lot from Tybrisa to Silver Ave.
Use of 14th Street parking lot from 15th St to Marine Sc.
Use of NB Parking lot for parade on Sat. Oct. 12
10 full day passes for set up
Tybee Island Tourism Council
Community Service Contract Award Application Supplement 2
10 full day passes for event
10 full day passes for breakdown
Building and Zoning
2012 Expense $300 (not waived)
2013 Requests Waiver of all fees associated with stage permits for
Pirate Fest, including stage and tent permits.
Tybee Police Department
2012 Expense $1800
2013 Requests Waiver of all on -duty police officers for the event. TITC
will pay additional off -duty officers for extra coverage.
2013 New Year's Eve Fireworks
Date: December 31, 2013
Location: Pier
DPW
2013 Requests Post event clean up on South beach and around pier
Parking Services
2012 Requests 3 full day passes and use of emergency parking
2013 Requests 3 full day passes and use of emergency parking
Other Requests
2012 Expense N/A
2013 Requests Waiver of all other fees associated with New Year's Eve
fireworks
Tybee Island Tourism Council
Community Service Contract Award Application Supplement 3
2014 Mardi Gras Tybee
Date: March 1 -2, 2014 (dates subject to change)
Location: South end
DPW
2013 Requests 10 trash cans
5 recycle bins
Traffic cones, barricades, and traffic barrels for parade
Post event clean up
2014 Requests 15 additional trash cans
10 additional recycling bins
On -site assistance with trash pickup
Traffic cones, barricades, and traffic barrels for parade
Post event clean up
Parking Services
2012 Requests Street closures on Butler and Tybrisa Street
2013 Requests: Street closures on Butler and Tybrisa Street
Parade route closure
Tybee Police Department
2012 Expense -
2013 Requests Waiver of all on -duty police officers for the event. TITC
will pay additional off -duty officers for extra coverage.
Building and Zoning
2012 Expense $100 (not waived)
2013 Requests Waiver of all fees associated with stage permits for
Mardi Gras, including stage and tent permits.
Tybee Island Tourism Council
Community Service Contract Award Application Supplement 4
n,R N
O O -
3 m Savannah Area Chamber of Commerce
a Tybee Statement of Revenues and Expenses - Unposted Transactions Included In Report
v, o . 2754 - Tybee Special Events E
M -+ From 12/1/2012 Through 12/31/2012 0
c
o H N
• 3 Current 0
• (0 Current Period
3 O Current Period Budget YTD Budget 0
3 Period Actual Budget Variance YTD Actual YTD Budget Variance Annual Budget =
n O
Revenues
Q Operations to
a Internet Ad Revenue 4262 0.00 0.00 0.00 25,690.00 34,000.00 (8,310.00) 34,000.00 211
D Brochure Advertising 4265 1,500.00 0.00 1,500.00 27,178.75 28,000.00 (821.25) 28,000.00 =
"0 Special Event Revenue 4916 1.922.00 0.00 1,922.00 140,548.62 0.00 140.548.62 0.00 0
•a Total Operations 3,422.00 0.00 3.422.00 193,417.37 62,000.00 131,417.37 62,000.00
n T otal Revenues 3.422.00 0.00 3,422.00 193,417.37 62.000.00 131,417.37 62,000.00
Q 0
3 Expenses N
C Personnel Costs
'0 Salaries 5010 1,523.08 0.00 (1,523.08) 14,545.40 0.00 (14,545.40) 0.00
'8 Payroll Taxes 5020 116.52 0.00 (116.52) 1,112.81 0.00 (1,112.81) 0.00
O Fringe -Group Insurance 5031 15.22 0.00 (15.22) 121.76 0.00 (121.76) 0.00
N Miscellaneous 5050 0.00 0.00 0.00 71.25 0.00 (71.25) 0.00
7 Personnel Costs
Total Personnel Costs 1,654.82 0.00 (1,654.82) 15,851.22 0.00 (15,851.22) 0.00
Advertising
Internet Marketing 5455 (75.00) 0.00 75.00 (75.00) 0.00 75.00 0.00
Special Events 5456 11,491.56 0.00 (11,491.56) 180,868.30 0.00 (180.868.30) 0.00
Total Advertising 11,416.56 0.00 (11,416.56) 180,793.30 0.00 (180,793.30) 0.00
Promotions
Festivals 5345 0.00 5.167.00 5.167.00 121.20 62,000.00 61.878.80 62.000.00
Total Promotions 0.00 5,167.00 5,167.00 121.20 62,000.00 61,878.80 62,000.00
Total Expenses 13.071.38 5,167.00 (7,904.38) 196,765.72 62,000.00 (134.765.72) 62,000.00
Excess of Revenue Over (9,649.38) (5,167.00) (4,482.38) (3,348.35) 0.00 (3,348.35) 0.00
(Under) Expenses
N
3. 501c-6 Status
1 275 Peachtree St. NE., Atlanta, Ga. 30303 4 320 S. Ashe St., Greensboro, N. C. 27401 6 400 W. By St., Jacksonville, Fla. 32202
2 2121 8th Ave. N., Birmingham, Ala. 35203 5 301 N. Lamar St., Jackson, Miss. 39202 7 801 Broad St., Nashville, Tenn. 37203
3 901 Sumter St., Columbia, S. C. 29201
[D ® thr q DpEl OM®Bn
Address any reply to DISTRICT DIRECTOR at o4rice No.
DBP®@aI?
-7 T ,^- Date: I In reply refer to:
t ' April 30, 196$ I 233=
ti
1
i 1ro S. Do Guthrie,
Executive Vices resident,
Savannah Area Chamber of Commerce
• 100 at Bay Street
Savannah, Georgia 31401
-- Dear Piro Gott..±. =e:
`tax Form Slumber:- - 990 - _
The information return which you filed should be used.only by an organization that has estab-
lished an exempt status under the provisions of the Internal Code. Our records indicate
that you have not been ruled exempt from Federal income tax.
If you have been ruled exempt, please tell us the name under which exemption was granted and
the date. Otherwise, your organization is required to file Form 1120, Corporation Income Tax
Return. You may apply for exemption by filling out and submitting the enclosed forms in. duplicate.
•
Please return the requested information or forms with this letter attached.
Very truly yours,
District Director
•
Enclosures - 2:
Forms 1120
•
•
•
•
Tybee Island Tourism Council
Community Service Contract Award Application Supplement 6
HAN.coc c, MAZ o & As KEW
CERTIFIED PUBLIC ACCOUNTANTS
308 EAST BAY STREET
JAMES W. HANCOCK, JR., C. P.A.
IRWIN MAZO, 0. P. A. SAVANNAH. GEORGIA 31401 MEMBERS
AMERICAN INSTITUTE OF
WALTER C. ASKEW 7[I, C. P. A. CERTIFIED PUBLIC ACCOUNTANTS
CLAUDE HODGES
DONALD L. JAMES. C. P.A.
May 8, 1968
TQ n 1 9 - II - 0 4 ci 13 0
District Director
Internal Revenue Service
Atlanta, Georgia
Dear Sir:
il
Your Forms FL-67 (copy attachedAe ed to the Savannah
Chamber of Commerce has been referred to me fo reply. We prepared
for the Chamber of Commerce the For' 0 referre to in your letter.
This being the first year that we ave erformed this service for
the Chamber, 1 discussed the ma', er of the exemption letter with
the Certified Public Accountant } .at . epared the Form 990 for
several prior years and his recoil ion is that an exemption
letter is somewhere in the :_ at he Chamber. The Chamber has
been in existence since 51 and` as _en annually filing Form's
990 since that date. We therefor= assumed that had an exemption
letter not been on file, the Chams-r would have been notified
years ago. If a further earth o your files does not find the
letter, please advise -the nders•geed so that we may re -apply for
an exemption letter. �`°
C.,„ ,1) iii.X ,,, t e• , / ,
Yours truly,
Walter C. Askew 111
WCA: yks
Enclosure
cc: Mr. S.D. Guthrie,
Executive Vice - President
Savannah Area Chamber of Commerce
Tybee Island Tourism Council
Community Service Contract Award Application Supplement 7
n..
0
3 m
3 f'
c y - 1
2. 6 Mardi Gras 1 Labor Dav Event 1 Pirate Fest I New Years Eve 1
y Actual Budget Variance I Actual Budget Variance 12012 Actual 2013 Budget Variance 12012 Actual Bu�daet Variance I Fo cast Budget Variance i 2012 2013
(D 0 Revenue
c Alcohol /Beer Sales 0 0 0 0 0 21,154 22,000 846 0 0 21,154 22,000 846 r
n = a. Coca-Cola Sales 0 0 0 0 0 2,840 3,000 160 0 0 2,840 3,000 160
(p 3 Merchandise/T -Shirt Sales 3,761 3,500 (2611 0 0 11,570 10,037 (1,533) 0 0 15,331 13,537 (1,794) •
Event Specific Advertising 0 0 0 0 0 3,298 0 (3,2981 0 0 3,298 0 (3,2981
o • () Parade Entry Fee 300 300 0 0 0 1,200 1,100 (100) 0 0 1,500 1,400 (100)
= 0 Promotional Sponsorship 0 0 0 0 0 0 0 0 0 0 0 0 0 .
.... c Shipping Income 0 0 0 0 0 240 200 (40) 0 0 240 200 (40)
o Sponsorships 4,670 6,500 1,830 0 5,000 5,000 43,200 47,000 3,800 0 5,000 5,000 47,870 63,500 15,630
y. n Ticket Sales 0 0 0 1,400 1,500 100 67,030 67,000 (30) 0 0 68,430 68,500 70
D Vendor Booth/ Food 0 0 0 0 0 1,317 1,000 (317) 0 0 1,317 1,000 (3171
Vendor booth /Merchandise 150 300 150 0 0 11,000 11,000 0 0 0 11,150 11,300 150 •
Vendors Compensation 0 0 0 0 0 0 0 0 0 0 0 0 0 )
a Total Event Revenue I 1
8,881 10,600 1,719 1,400 6,500 (5,100) 162,848 162,337 511 0 5,000 5,000 173,129 184,437 (11,308) )
TITC Advertising Revenue I I 57,500 62,000 4,500
Total Alternate Revenue 0 0 0 I 0 0 I 0 0 I 0 0 I 57,500 62,000 1
n
o Total Revenue 1 8.881 10.600 1.719 1 1.400 6.500 5.100 1 162.848 162.337 162.848 1 0 5 000 5.000 1 230.629 246,437 15,808
O Cost of Goods Sold
3 Cost of Alcohol /Beer 0 0 0 0 0 0 12,462 13,000 538 0 0 0 12,462 13,000 538
H
C Cost of Concessions 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
13 Cost ofSCAD 0 0 0 0 0 0 8,447 8,500 54 0 0 0 8,447 8,500 54
'c T- Shirts /Hats /Koozies 2.423 2.400 (231 0 0 0 7.909 8,000 91 0 0 0 10,332 10,400 68
N Total Cost of Merchandise I 2.423 2.400 (231 I 0 0 0 1 7.909 8.000 91 1 0 0 0 1 10.332 10.400
3 Total Cost of Goods Sold I 2.423 2.400 (231 1 0 0 0 1 28.817 29.500 683 I 0 0 0 1 31.240 31,900
Gross Profit 6,458 8,200 1,742 1,400 6,500 5,100 134,031 132,837 (1,194) 0 5,000 5,000 199,389 214,537
Expenses
FAMILY ACTIVITIES
Children's Entertainment 0 0 0 0 0 0 6,093 7,000 907 0 0 0 6,093 7,000 907
Decorations 0 0 0 0 0 0 250 300 50 0 0 0 250 300 50
Prizes and Giveaways 0 0 0 0 0 0 387 500 114 0 0 0 387 500 114
Total Children's Events 0 0 0 0 0 0 6,730 7,800 1,070 0 0 0 6,730 7,800 1,070
ENTERTAINMENT
Contest Expenses 0 0 0 0 0 0 190 200 10 0 0 0 190 200 10
Decorations 0 0 0 56 0 (56) 1,203 1,500 297 0 0 0 1,259 1,500 241
Event Entertainment 3,250 4,000 750 5,229 5,000 (229) 44,513 30,000 (145131 0 0 0 52,992 39,000 (13,992)
Accommodations /Food 0 0 0 120 150 30 0 200 200 0 0 0 120 350 230
Fireworks 0 0 0 10.185 10.200 15 0 0 0 10,185 10.200 15 20,370 20,400 30
Total Event Entertairment 3,250 4,000 750 15,591 15,350 (241) 45.905 31,900 (14.005) 10,185 10,200 15 74,931 61,450 (13,481)
PARADE
Parade 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Float Rental, Repairs 8, Decorations 0 100 100 0 0 0 0 750 750 0 0 0 0 850 850
Give -away Merchandise 0 300 300 0 0 0 649 750 101 0 0 0 649 1,050 401
Total Parade I 0 400 400 I 0 0 0 I 649 1,500 851 I 0 0 0 I 649 1,900 1,251
02
Mardi Gras Labor Day Event Pirate Fest New Yeai's Eve Total
2012 2013 Variance 2012 2013 Variance 2012 Actual 2013 Budget Variance 2012 Actual Budaet 2013
Variance 2012 Actual Variance
Actual Budaet Actual Budget Budget
Budaet
Personnel Costs
Salaries 0 0 0 0 0 0 0 0 0 0 0 0 14,469 20,295 5,826
Payroll Taxes 0 0 0 0 0 0 0 0 0 0 0 0 1,224 1,553 329
Fringe - Group Insurance 0 0 0 0 0 0 0 0 0 0 0 0 137 188 51
Fringe - Retirement 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Contract Help /Misc. Personnel Costs 0 0 0 200 250 50 6,300 5,000 (1,3001 0 0 0 6,500 5,250 (1,250)
Total Personnel 0 0 0 200 250 50 6,300 5,000 (1,300) 0 0 0 22,330 27,285 4,956
ADMINISTRATIVE COSTS
Postage & Delivery 0 0 0 0 0 0 191 200 9 0 0 0 191 200 9
Printing 8, Reproduction 0 0 0 0 0 0 549 500 (49) 0 0 0 549 500 (49)
Processing Fees 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Professional Fees- Legal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Professional Fees -Other 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Repairs 8, Maintenance 0 0 0 0 0 0 67 500 433 0 0 0 67 500 433
City Services 0 2,000 2,000 0 2,000 2,000 0 5,000 5,000 0 0 0 0 9,000 9,000
Insurance Expense 0 500 500 2,000 2,000 0 1,500 1,500 0 2,000 2,000 0 5,500 6,000 500
Licenses 8. Permits 0 150 150 50 50 0 350 500 150 50 50 0 450 750 300
Office Expense 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Operating Supplies 0 0 0 0 0 0 3,493 3,000 (493) 0 0 0 3,493 3,000 (493)
Credit Card Processing Fees 0 100 100 0 0 0 70 100 30 0 0 0 70 200 130
Bank Fees 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Sales tax expense 0 245 245 0 0 0 6,016 6,200 184 0 0 0 6,016 6,445 429
Meals and Hospitality 0 0 0 0 0 0 1,017 1,000 (17) 100 100 0 1,117 1,100 (17)
Total Admin 0 2,995 2,995 2,050 4,050 2,000 13,254 18,500 5,246 2,150 2,150 0 17,454 27,695 10,241
SITE PREP AND SECURITY
Security 500 500 0 680 700 20 3,558 2,000 (1,558) 200 200 0 4,938 3,400 (1,538)
Pier Rental 400 400 0 400 400 0 1,000 1,000 0 400 400 0 2,200 2,200 0
Communication Rentals 0 0 0 0 0 0 985 500 (485) 0 0 0 985 500 (485)
Lighting 0 0 0 0 0 0 2,257 3,000 743 0 0 0 2,257 3,000 743
Audio Rentals 250 500 250 0 0 0 7,325 4,000 (3,325) 0 0 0 7,575 4,500 (3,075)
. Stage - Projector /Video 0 0 0 0 0 0 1,615 1,500 (115) 0 0 0 1,615 1,500 (115)
Resirooms 0 0 0 0 0 0 1,680 2,000 320 0 0 0 1,680 2,000 320
Site Materials 0 0 0 0 0 0 2,794 2,500 (294) 0 0 0 2,794 2,500 (294)
Table And Chair Rental 0 0 0 208 350 142 791 1,000 209 0 0 0 998 1,350 352
Tents 0 0 0 0 0 0 32,320 18,000 (14,320) 0 0 0 32,320 18,000 (14,320)
Staging 500 3,000 2,500 751 1,200 449 9,474 7,000 (2,474) 0 0 0 10,725 11,200 475
Electrical 0 0 0 250 250 0 7,165 10,000 2,835 0 0 0 7,415 10,250 2,835
Total Site Preparation 1,650 4,400 2,750 2,289 2,900 611 70,963 52,500 (18,463) 600 600 0 75,502 60,400 (15,102)
MISC
Storage 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Telephone 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Trolley 0 0 0 0 0 0 0 1,000 1,000 0 0 0 0 1,000 1,000
Void Check 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Contingency 0 7,000 7,000 0 5,000 5,000 1,390 13,007 11,617 0 2,000 2,000 1,390 27,007 25,617
Total Misc. Exp 0 7,000 7,000 0 5,000 5,000 1,390 14,007 12,617 0 2,000 2,000 1,390 28,007 26,617
Total Expenses 7.323 21,195 13.872 20.130 27.550 7.420 174,008 160.707 (13.3011 12.935 14,950 (2.0151 1 230.225 246.437 16212
Surplus /Deficit 1,558 (10,5951 (12.1531 (18,7301 (21,050) (2,3201 (11,1591 1,630 12.789 (12,9351 (9,950) (2,985) 1 404 (0) (4051
5. 2012/13 Event Evaluation Forms
' City of Tybee Island Community Services Contract Award
Fiscal Year 2012 -13
' I y
Community Services Contract
PROJECT EVALUATION
Organization Organization Name: — t • i • .1 • '' dIm :+ nci I f
Individual Completing Evaluation: gP:L.l �_ ►i r') i P .
Name of Event / Project: L bC3012. 1 .1 )0t-1 aC,11 r �
Date(s) of Event / Project: Son. 5e_01-_. �_ 2t"! 1
Date of Evaluation Submission:
Within thirty (30) days of the completion of your project / event, please complete the following and return
as indicated. The completed project evaluation is required for compensation / verification of services
provided, as well as, for consideration of future funding / service request(s).
* Attach additional pages as necessary. *
1) Describe each goal of the event / project and how each goal was achieved:
f i^n vt2QQ P. ent iP.12 -n t Qirri sir i+7) l-i ()I'm t�l
hl )+ i (bJ 11_4 ct 1 tnr nt n 4-=r fl Y''1t I ,t ft' ! -fhet .
vcn+
Q I •• _ ' felfewi 1 h1 Glc)
) Indicate the percentage of attendees / participants that...: up Yi_ L ' ,
Reside on Tybee Island Reside within Chatham County
Are considered visitors* ( *persons residing outside of Chatham County's corporate limits)
3) What was the average age of attendees / participants? ) - �t L' I
4) What percentage of your attendees / participants stayed in overnight accomdations on .P Tybee ?���
5) What was the economic impact to Tybee of your event / project? be. 1 II
2.e i --)�+ 1 Z, v h i C P i vn
--�P
'IS 162 nci . 60 c2v •6 '1( JS
6) Number of volunteer hours spent for the event / project: i PA el OP
7) Who b nefited from tilis event / project? Please describe the benefit. ( . 1 �i' A (" 1'"t -
- ..PP( . piai •�evet� t i kg rno)
a
or r ammtoPP
8) Additional Comments: C.p f' () " ' , • • 7 Q, nor ~ P . a
r) +he- 'e - & k r .i C
* Upon completion, return two (2) copies of the evaluation to Tybee Finance epartment, PO Box 2749, T Island,
GA 31328; ATTN :• FUNDING EVALUATION . rp 12--e_ L 1 C It
P.O. Box 2749 - 403 Butler Avenue, Tybee Island, Georgia 313282 4
(912) 786 -4573 - FAX (912) 786 -9465 UA
vv 5 ww.cityofiybee.org �� I �
1Dnle
Oval l&iD
Tybee Island Tourism Council
Community Service Contract Award Application Supplement 11
-,,�` City of Tybee Island Community Services Contract Award
a Fiscal Year 2012 -13
4
Community Services Contract
(_ _ - -- - PROJECT EVALUATION
I Organization Name: Tybee Island Tourism Council
Individual Completing Evaluation: Casey Slone
Name of Event / Project: Tvbee Island Pirate Fe
Date(s) of Event / Project October 5-7, 2012
Date of Evaluation Submission: October 29. 2012
Within thirty (30) days of the completion of your project / event, please complete the following and return
as indicated. The completed project evaluation is required for compensation / verification of services
provided, as well as, for consideration of future funding / service request(s).
* Attach additionl pages as necessary. *
1) Describe each goal of the event / project and how each goal was achieved:
Pirate - themed event designed to bring visitors to the island during the shoulder
season. The festival brought 6000+ visitors to the i sl anr7 t
weekend_ Many were considered nut_nf t .T; �; ors anr7 arairo 7
--- - - -- . _ - -- -- . _ _age o f-- th-Pee-
nights.
2) Indicate the percentage of attendees / participants that...:
Reside on Tybee Island 8% Reside within Chatham County 20% (non - Tybee)
Are considered visitors* 72 % ( *persons residing outside of Chatham County's corporate limits)
3) What was the average age of attendees / participants? age brackets evenly split between 20 to 35 and 46 to 55
4) What percentage of your attendees / participants stayed in overnight accommodations on Tybee? 68%
5) What was the economic impact to Tybee of your event / project? Pirate Fest generated an estimated _
$2, 339,521 for the island. Estimated total does not vet include parking or tax revenuea _generated for the city
6) Number of volunteer hours spent for the event / project: 1000+
7) Who benefited from this event / project? Please describe the benefit. Tybee Island Pirate Fest benefited
island businesses including lodging, restaurants, bars. retail and the Pity V/icitnrc natrnni7ed Tybee Agtablishments
in addition to attending the festival. Additionally, this year's festival attracted a larva amou rnt of m ,straarn nr,s
that brought attention to the island as a whole.
8) Additional Comments:
Upon completion, return two (2) copies of the evaluation to Tybee Finance Department, PO Sox 2749, Tybee Island,
GA 31328; ATTN.' FUNDING EVALUA77ON .
P.O. Box 2749 - 403 Butler Avenue, Tybee island, Georgia 31328 -2749
(912) 786 -4573 - FAX (912) 786-9465
www.cityofiybee.org
Tybee Island Tourism Council
Community Service Contract Award Application Supplement 12
x
City of Tybee island Community Services Contract Award
Fiscal Year 2012 -13
Community Services Contract
PROJECT EVALUATION
Organization Name: Tybee Island Tourism Council
Individual Completing Evaluation: Casey Slone
Name of Event / Project: New Year's Eve Fireworks
Date(s) of Event / Project: 12/31/12
Date of Evaluation Submission: •
Within thirty (30) days of the completion of your project / event, please complete the following and retum
as Indicated. The completed project evaluation is required for compensation / verification of services
provided, as well as, for consideration of future funding / service request(s).
* Attach additional pages as necessary. *
1) Describe each goal of the event / project and how each goal was achieved:
Goal: To increase overniaht stays durinn the hnliri cPncnn
Result: We hosted fireworks at midnight and promoted snenink thrnunhni + the icinr\rl f,r 1\1A,n,
Several lodging prnvV l rc rPnnrted hir'rkPr hn�Lir c
2) Indicate the percentage of attendees / participants that...: Unknown
Reside on Tybee Island Reside within Chatham County
Are considered visitors* ( *persons residing outside of Chatham County's corporate limits)
3) What was the average age of attendees / participants? Unknown
4) What percentage of your attendees / participants stayed in overnight accommodations on Tybee? Unknown
5) What was the economic impact to Tybee of your event / project?
6) Number of volunteer hours spent for the event / project: 2
7) Who benefited from this event / project? Please describe the benefit. Lodgings providers, restaurants.
retailers, and nits nnrkinn her fittPr-I from tha fire , arks.; e e % e' - _ _ _ _ e e c O , o to ;:
island and then stay until mil light. we Pont vicitnrc tOgr, + , Ir o vI hi icir e e: :n thin
8) Additional Comments:
Upon completion, return two (2) copies of the evaluation to Tybee Finance Department, PO Box 2749, Tybee Island,
GA 31328; ATTIC' FUNDING EVALUATION .
P.O. Box 2749 - 403 Butler Avenue, Tybee Island, Georgia 31328 -2749
(912) 786 -4573 - FAX (912) 786 -9465
www.cltyoftybee.org
Tybee Island Tourism Council
Community Service Contract Award Application Supplement 13
4 , f le
City of Tybee island Community Services Contract Award
yu
Fiscal Year 2012 -13
Community Services Contract
PRO3ECT EVALUATION
Organization Name: Tybee Island Tourism Council
Individual Completing Evaluation: Casey Slone ,
Name of Event / Project: Mrirrli «Zrrvc _ T„i•,Ao
Date(s) of Event / Project: 2/9/2013 ,
Date of Evaluation Submission: 2/26/2013
Within thirty (30) days of the completion of your project / event, please complete the following and retum
as indicated. The completed project evaluation is required for compensation / verification of services
provided, as well as, for consideration of future funding / service request(s).
* Attach additional pages as necessary. *
1) Describe each goal of the event / project and how each goal was achieved:
Goal: To increase overniaht stays during the off cegcnn
Result: The event received strona Positive feedback from local husineccec gnri , acitnrc
There was high visitgtin vv ithin t , P ote.a_ola-tbe-d.Qy-Gif-the-ever t.
2) Indicate the percentage of attendees / participants that...:
Reside on Tybee Island Reside within Chatham County 14.2
Are considered visitors* 42.8 ( *persons residing outside of Chatham County's corporate limits)
3) What was the average age of attendees / participants? Unknown
4) What percentage of your attendees / participants stayed in overnight accommodations on Tybee? Unknown
5) What was the economic impact to Tybee of your event / project? Mardi Gras Tybee increased sales
in the restaurants, bars, and retailers particularly in the festival nren in nrir'JJ{ inn to inehn=hcinr-i n,rLin
revenue.
6) Number of volunteer hours spent for the event / project: 20+
7) Who benefited from this event / project? Please describe the benefit. This year the restaurants and retailers
on Tybrisa, Strand, and Butler benefited the greatest from the event.
8) Additional Comments: As a non - ticketed event much of the information above is deciphered frnm
after event surveys.
* Upon completion, return two (2) copies of the evaluation to Tybee Finance Department, FO Box 2749, Tybee Island,
GA 31328; ATTN:: FUNDING EVALUATION .
P.O. Box 2749 - 403 Butler Avenue, Tybee Island, Georgia 31328 -2749
(912) 786 -4573 - FAX (912) 786 -9465
www.cityoftybee.org
Tybee Island Tourism Council
Community Service Contract Award Application Supplement 14
6. 2012/13 Award Letter
City of Tybee Island Community Services Contract Award
Fiscal Year 2012 -13
August 2, 2012
Tybee Island Tourism Council
Lindsay Fruchtl
PO Box 491
Tybee Island, Ga 31328
Re: City of Tybee Island Community Services Contract Award
Your recent application for funds from the City of Tybee Island has been evaluated
by City Council and your 2012 -13 award for waivers has been approved in the
amount of $8,000.00.
Please complete, sign, and notarize the enclosed Community Services Agreement,
and return to City Hall within 10 days.
In order to receive these benefits, you must return the Project Evaluation forms to
the finance department at City Hall, along with all corresponding receipts and
paperwork. A completed project evaluation for each event is required for
compensation and verification of services provided, as well as for consideration of
future funding or service requests.
P.O. Box 2749 - 403 Butler Avenue, Tybee Island, Georgia 31328 -2749
(912) 786 -4573 - FAX (912) 786 -9465
www.cityoftybee.org
Tybee Island Tourism Council
Community Service Contract Award Application Supplement 15