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Home My Public Portal About20100111 - Parks & Recreation - Meeting Minutes Page: 1 Hopkinton Parks and Recreation Meeting Minutes of 01-11-10 The Parks and Recreation Meeting was called to order on Monday, January 11, 2010 at 7:00 PM. Ken Driscoll, Brendan Doyle, Pat Mahon, Bob Dobinski, Karl Morningstar, Mike Preite and Joan Bannon were present. CDM – Kim Drake and John Kissida Minutes 12-28-09 Approved Chairman’s Report  Regional Approach for P&R o Ken talked about letter from the Ashland Assistant Town Manager. Ashland is looking for a partnership with Hopkinton in P&R role. The letter is to formalize the previous discussions on regionalization. o P&R needs to come up with a vision/plan before this can be discussed  P&R Mission and Key Principals o P&R Commission needs to have a mission statement to set goals and priorities o Commission members will email each other with ideas on this o Meeting on 1/22 at 3PM to discuss this. Mike will post a meeting and get a room  Next meeting need to discuss Marathon Vendor Fees – will put on agenda CDM  Kim Drake discussed the process since the last meeting with ConCom and Planning Boards o The original documents, site plan review – Conservation had 6 pages of comments/questions  CDM produced another document /booklet with responses which the Boards received in December  New documents in response to the Jan 6th questions. These include information on the turning radius for trucks provided by Acom. New document dated January 7th  Discussion of Changes to Plan o Change the gravel road around the perimeter from 8’ to 12’ o In response to the questions about the basin  Basin is 2’ deep with a 4 to 1 slope  MA Storm Water Management Policy recommends infiltration basin  Lighting o There are not no lights on plan because lighting technology changes over time and do not want to be tied to a plan o Boards need to be made aware that there will be lights but do not have specific plan until funded  Conservation Comments o Seed mixtures – will be determined by area  Schedule o Kim handed out an updated Design Schedule for Fruit Street Athletic Fields o Schedule is tight in order to get bid documents out o Need Board Approvals as soon as possible Page: 2  Budget o CDM at end of money and need to discuss going forward o Kim handed out a FS Amended CDM Budget  Permitting process required much more work than originally planned  Flagging needs to be done again  Site Plan Review not anticipated and extent of comments that needed to be addressed very time consuming  Additional ConCom and Planning Board meetings needed o CDM agreed to provide a new letter with the breakdown of all the costs to date and data to back up costs for the Permitting Process of the Project  Turf – Turf is chosen outside of Basic Bid o P&R board needs to do this as soon as possible o CDM looking to bring in 3 different companies to get clients educated  Meeting with Conservation Commission o CDM provided documents and plans to support/answer all questions/issues brought up by FST on the permitting stage of the project in order to get approval  Conservation with FST needs time to review  8’ to 12’ gravel road around area as requested  Truck turning radius information provided by Acom  Infiltration Basin recommended  Conduit for future lighting noted on plan o P&R will be on Conservation Board Agenda for Jan 25th at 7:30 looking for approval  Meeting with Planning Board o Same questions were discussed with the Planning Board  8’ to 12’ gravel road around area as requested  Infiltration Basin recommended  Conduit for future lighting noted on plan o Other concerns of Planning Board that CDM will address  Dumpster screening on plan  Slab for dumpster and porta johns  Bike rack o P&R will be on Planning Board Agenda on Jan 25th at 8:00 looking for approval Meeting adjourned 10:00 PM Next scheduled meeting 01/25/10 at 7:00 PM Minutes Prepared by Joan Bannon