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HomeMy Public PortalAbout09/25/1996MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA, ON WEDNESDAY, SEPTEMBER 25, 1996, AT 8:30 A.M. IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. In the absence of the Chairman and Vice Chairman, Mrs. Souder moved and Mrs. Smith seconded that Fred Devitt be appointed Acting Chairman for this meeting. All members of the Board voted AYE. CI. Call to Order. Acting Chairman Fred Devitt called the meeting to order at 8:32 A.M. II. Roll Call. Present and Fred Devitt III Acting Chairman Participating: Susanna Souder Board Member Sara Winston Board Member R. W. Hopkins Alternate Board Member Bettina Smith Alternate Board Member Absent with Notice: Howard Wilson Chairman William Lynch Vice Chairman Also Present and Scott Harrington Town Manager Participating: John Randolph Town Attorney Rita Taylor Town Clerk Anil Verma Applicant John Conway Agent for Mr. Malnove Guy Flora Agent for Mr. Malnove Perry O'Neal Town Resident III. Minutes of the Regular Meeting/Public Hearing of July 8, 1996. Mrs. Souder moved and Mrs. Smith seconded that the minutes of July 8, 1996 be approved as circulated and all voted AYE. IV. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes requested. V. Announcements. A. Meeting Dates 1. October 30, 1996 at 8:30 A.M. in the Town Hall (Wednesday) Acting Chairman Devitt made this announcement. 2. November, 1996 meeting to be confirmed. It was unanimously agreed that the November meeting would be held on Tuesday, November 26, 1996 at 8:30 A.M. 3. December, 1996 meeting to be confirmed. It was unanimously agreed that the December meeting would be held on Tuesday, December 17, 1996 at 8:30 A.M. VI. PUBLIC HEARING. A. Applications for Development Approval 1. Anil G. and Sneh Verma, owners of the property located at 950 Orchid Lane, Gulf Stream, Florida that is legally described as Lot 82, Place Au Soleil Subdivision. a. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW -To permit the addition of a second story and a front porch to an existing single family dwelling. At the direction of Acting Chairman Devitt, the Town Clerk administered the Oath to Anil and Sneh Verma, John Conway and Guy Flora. Regular Meeting -Public Hearing Architectural Review & Planning Board September 25, 1996 page 2 Dr. Verma explained that he has submitted an application to be permitted to add a second—story and a front porch to his existing dwelling. He circulated photographs of the existing structure, and displayed a color rendering of the structure showing the proposed improvements. C Town Manager Harrington advised that in addition, Dr. Verma is replacing all windows on the structure but that the area of the additions is less than 508 of the existing area.Therefore the ARPB will make the final decision on these improvements. Mr. Harrington stated that the significant architectural features included in this proposed improvement project include sponge finish stucco walls with a heavy stucco band separating the first and second floor; a concrete barrell tile roof with a terra cotta mix color; second floor covered porch with decorative metal railing; double, wood panel front doors with glass side lights; and a variety of window designs, all of which include muntins. Other planned improvements include replacing the existing asphalt driveway with pavers and the addition of planters in front of the house, he said. At the direction of Acting Chairman Devitt, Town Manager Harrington advised that the staff analysis of the project, and that of Hank Skokowski, consultant to the Town, finds the types and arrangement of windows on the front of the house to be somewhat awkward in that three different styles of window are used on only five openings, not including the front door, and only two of them are the same size. Further, he pointed out the heavy banding and large sills of the arched windows,noting these appear to be out of scale with the windows themselves and the surrounding wall surface. Mr. Harrington stated that the staff and Mr. Skokowski find the plans and documents are minimally consistent with all applicable review criteria, but suggest that the applicant and Board consider a redesign of most of the windows on the front elevation to provide greater continuity between them and the windows on the other elevations. Dr. Verma was adamant that the design is what he prefers and he believed that an owner should be able to build what he likes. Dr. Verma then displayed an amended design that reflected smaller banding and changes in the windows to provide more uniformity and symmetry. He added that he had no problem with the smaller banding but preferred the original window design. He felt that having window shapes that were similar are boring., r Town Manager Harrington noted that the amended design not only made window changes on the front, but on other elevations as well. All of the Board members were in agreement that the amended design was more acceptable than the original design. There was no comment from the public. Mr. Hopkins moved to approve the Level 2 Architectural/Site Plan Review based on a finding that the plans, as amended with the alternate design presented this date, and documents that were submitted by the applicant are minimally consistent with all applicable review criteria. The motion was seconded by Mrs. Smith. Roll Call: Mrs. Souder; AYE, Mr. Hopkins; AYE, Mrs. Smith; AYE, Mrs. Winston; AYE, and Acting Chairman Devitt; AYE. Regular Meeting -Public Hearing Architectural Review & Planning Board September 25, 1996 page 3 2. H. Frank Lahage & Associates, Inc., as agents for Mr. & Mrs. Paul Malnove, owners of the property located at 1535 N. Ocean Blvd., Gulf Stream, Florida, legally described as the N. 200' of the S 268' of Govt. Lot 1 east of Ocean Blvd., Section 10, Township 46 South, Range 43 East. a. SUBDIVISION REVIEW -To permit the parcel to be divided into two lots of approximately 100' frontage each. Town Manager Harrington advised that at the time Mr. Malnove purchased the property from Eva Hart, the subdivision was approved. However, this approval expired and it is now necessary to re -apply. Mr. Harrington stated that for this property, and several others along AlA, there was never a dedication made for State Road AlA right-of-way but that the applicant has agreed to dedicate 30 feet of right-of-way in front of both lots to the Florida Department of Transportation. Mr. Hopkins moved and &s..Wiaston seconded to recommend approval of a two - lot Subdivision based on a finding that the plans and documents submitted by the applicant meet all applicable Subdivision Review standards with the condition that the applicant dedicate a 30 foot right-of-way in front of both lots to the Florida Department of Transportation in a manner acceptable to the Department. Roll Call: Mrs.Souder; AYE, Mr. Hopkins; AYE, Mrs. Smith; AYE, Mrs. Winston; AYE; and Acting Chairman Devitt; AYE. b. LAND CLEARING PERMIT- To permit clearing of the north 100' to permit construction of a single family dwelling. Town Manager Harrington stated that most of the existing significant vegetation will be saved or relocated and that about 4 feet of fill will be needed in the area of the building pad. He further stated that in order to minimize the impact of the fill on neighboring properties, the applicant proposes to use gradual slopes and terracing. Mr. Harrington advised that the greatest impact will be to the south,involving the vacant lot. He stated that when that lot is developed, it will be necessary to then address the impact on the property that is already developed south of the currently vacant south 100 feet of the Malnove property. Mr. Hopkins moved and Mrs. Winston seconded that approval of the Land Clearing Permit be recommended to the Town Commission, based on the information submitted by the applicant and a finding that the proposed vegetative relocations/removals and addition of fill are consistent with all applicable Land Clearing permitting criteria with the conditions that: 1) all remaining or relocated vegetation be adequately protected during construction and; 2) prior to a Certificate of Occupancy, the applicant install and have certified by a qualified engineer,a drainage system that complies with all Town drainage regulations and which diverts stormwater away from adjacent properties. Roll Call: Mrs. Souder; AYE, Mrs. Smith; AYE, Mr. Hopkins; AYE, Mrs. Winston; AYE, and Acting Chairman Devitt; AYE. c. AlA VEGETATIVE DISTURBANCE PERMIT -To permit the alter- ation of the vegetation and driveway entrance within the 50' Historic Corridor adjacent to AlA. Mr. John Conway and Mr. Guy Flora, representing Mr. Malnove,presented a a sample of the brick pavers that will be used for the entire driveway and courtyard which are a mix of clay to grey color, that will blend with the proposed roof tile. They explained that there will be a 5' high wall with much of the existing vegetation being saved and additional added that will for the most part, obscure the wall. In addition, the gate will be set back an additional 15 feet from the wall, they said. Regular Meeting -Public Hearing Architectural Review & Planning Board September 25, 1996 page 4 The applicant's representatives then presented a large scale drawing of the proposed aluminum gate, which will be finished to give the appear- ance of aged iron work. All members of the ARPB believed the design of the gate to be too ornate to be in keeping with the existing designs located in the Historic Corridor. Mr. Conway advised that there would Cbe no problem with changing the design. Mr. Hopkins moved and Mrs. Smith seconded to recommend approval of a North Ocean Boulevard Landscape Disturbance Permit for the landscaping, wall and driveway upon a finding that all plans and documents submitted by the applicant meet all applicable permit standards, and that consideration of the gate be continued until such time as the applicant presents an amended drawing of a less ornate design. Roll Call: Mrs. Souder; AYE, Mrs. Smith; AYE, Mr. Hopkins; AYE, Mrs. Winston; AYE, and Acting Chairman Devitt; AYE. d. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW -To permit construction of a 2 -story, single family dwelling and accessory structures on the north 100 ft. of the property. Mr. Conway, representing Mr. Malnove, presented a color rendering of the front elevation of the Spanish -Mediterranean style proposed dwelling. He also presented a sample of proposed roof tile of a mixed color to give an aged appearance and to compliment the color of the courtyard and drive- way. Mr. Conway pointed out that rather than have one garage to accomodate 4 vehicles, he has designed the project with two garages of two spaces each that are placed one behind the other with the vehicles having access from a commmon motor court between the two buildings. He further pointed out that when viewed from AlA, :. neither of the garage :doors will.be visible from the street.. At the direction of Acting Chairman Devitt, Town Manager Harrington present- ed the staff comments and recommendations. Mr. Harrington reported that the Staff and Mr. Skokowski, the Town's consultant, agreed that the proposed home is minimally consistent with all applicable criteria in the Design Manual. However, they believe the front elevation is overly complex. He noted that individually, the angled walls, varying eve heights, differing eave finishes and ornamental details work very well with the overall mass and architectural style of the structure, but together, they tend to compete with one another and contribute to a "busy" appearance. Mr. Harrington suggested that eliminating or reducing the usage of one or more of these elements would work to strengthen the overall appearance of the front of the house. The members of the ARPB agreed that there was too much variety in the trim detail of the structure. Mrs. Smith asked the architect, Mr. Conway, if he could suggest some changes to reduce the "busy" appearance of the front of the structure. Mr. Conway stated that the two columns alongside the garage windows could be reduced to one column but he felt that the varying eve heights match the architect- ural style of the building. Mr. Harrington pointed out that there are two different styles of dental moulding in addition to exposed rafter tails on other portions. Mr. Conway advised that he would be agreeable to having one style of dental moulding. Regular Meeting -Public Hearing Architectural Review & Planning Board September 25, 1996 page 5 Mr. Hopkins inquired as to the type of decoration on the south end of the front of the structure. Mr. Conway advised that this is scored stucco in a diamond pattern with small tiles set in the corners of the diamonds. He stated that if it is the desire of the Board to eliminate the scoring, he would not be opposed to doing so. Mrs. Smith and Mr. Hopkins called attention to the crest on the rear elevation and asked if there was some particular significance attached. Mr. Conway advised that it is only intended to be decorative and stated that there would be no problem to eliminate that from the design. Mr. Hopkins moved to recommend approval of a Level 3 Architectural/Site Plan Review based on a finding that the plans and documents submitted by the applicant are minimally consistent with all applicable review criteria with the following conditions: 1) One of the two columns along the sides of the garage windows be eliminated. 2) Only one style of dental moulding be used on the structure. 3) The scoring on the south end of the front elevation be deleted. 4) All crests be deleted from the design. The motion was seconded by Mrs. Winston. Roll Call: Mrs. Souder; AYE, Mrs. Smith; AYE, Mr. Hopkins; AYE, Mrs. Winston; AYE, and Acting Chairman Devitt; AYE. 3. H. Frank Lahage & Associates, Inc. as agents for Mr. & Mrs. Paul Malnove, owners of the property located at 1535 N. Ocean Blvd., Gulf Stream, Florida, legally described as the S 100' of the N 200' of the S 266' of Govt. Lot 1, east of Ocean Blvd., Section 10, Township 46 South, Range 43 East. a. LAND CLEARING PERMIT -To permit clearing of the south 100' to prepare the vacant lot for future use for construction of a single family dwelling. Mr. Harrington explained that the Malnoves would like to begin preparations for future development on this lot concurrently with the land clearing and fill activities on the northern lot where construction of their home will take place. He called attention to the plan showing all of the existing significant vegetation with trunks of 4" or greater on the site along with a table indicating those trees to be saved, removed or relocated. He stated that most of the relocated plants will be transplanted along the newly created property line between the north and the south lots, and the trees to be removed are older, unhealthy,non-native species such as Norfolk Island Pine and Australian Pine. Mr. Hopkins moved and Mrs. Smith seconded to recommend approval of a Land Clearing Permit based on a finding that the plans and documents submitted by the applicant, as proposed, meet all applicable permitting standards. Roll Call: Mrs. Souder; AYE, Mrs. Smith; AYE, Mr. Hopkins; AYE, Mrs. Winston; AYE, and Acting Chairman Devitt; AYE. b. AlA VEGETATIVE DISTURBANCE PERMIT -To permit alteration of the vegetation within the fifty foot Historic Corridor adjacent to AlA in preparation for the future construction of a single family dwelling on the south 1001. Town Manager Harrington stated that the applicant proposes to clear some brush within the North Ocean Blvd. Overlay District and the remaining vegetation along AlA and within the Overlay District then will be main- tained in a natural state until the lot is developed. Mr. Hopkins moved and Mrs. Winston seconded to recommend approval of a North Ocean Blvd. Regular Meeting -Public Hearing Architectural Review & Planning Board September 25, 1996 page 6 Landscape Disturbance Permit upon a finding that the plans and documents submitted by the applicant, as proposed, meet all applicable permit standards. Roll Call: Mrs. Souder; AYE, Mrs. Smith; AYE, Mr. Hopkins; AYE, Mrs. Winston; AYE, and Acting Chairman Devitt; AYE. 4. Samuel Ogren, Jr., as agent for the Gulf Stream School Foundation, owners of the property located at 3600 Gulf Stream Road, Gulf Stream, Florida, legally described in metes and bounds in Section 3, Township 46 South, Range 43 East. a. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW -To permit the existing white cement tile roof and the proposed white tile roof on a previously approved addition to be changed to a fiberglass -reinforced asphalt shingle, the color of which is a light greyish -white shade. Acting Chairman Devitt called attention to a letter from Samuel Ogren, Jr. that was submitted prior to this hearing requesting to postpone consider- ation of this matter due to the fact that he would be out of town, and that additional time is needed to secure additional information and pictures in connection with the project. Town Manager Harrington advised that he had no problem with a continuence and called attention to his report wherein he advised that he would be unable to offer a recommendation based on the material that was submitted. He further noted that he had listed some items that he felt would assist in evaluating this request and invited the Board Members to request any- thing additional that they felt might help them make a recommendation in the future. Mr. Harrington stated that he will make the applicant aware of any requests they may have. Following discussion on what might be helpful, Town Manager Harrington listed what additional material was requested as follows: 1) Multiple pictures of the existing buildings and roof areas from different angles and distances. 2) Multiple pictures of the proposed material applied to similar structures also from different angles and distances. 3) Installation and maintenance costs and maintenance schedules for both white cement tile and the proposed shingle. 4) A presentation of what other alternatives are available other than cement tile or asphalt. 5) A report as to wheather it is possible to paint or coat asphalt. 6) Present either a fairly realistic rendering of the building with the proposed type of roof shown, or a computer generated enhancement of the existing building and the proposed type of roof. The Board members were in agreement with these requests. Mr. Hopkins moved and Mrs. Smith seconded that this matter be continued to the next meeting on October 30, 1996 at 8:30 A.M. Roll Call: Mrs. Souder; AYE, Mrs. Smith; AYE, Mrs. Hopkins; AYE, Mrs. Winston; AYE, and Acting Chairman Devitt; AYE. VII. Items by Staff. A. Construction in Progress Reports 1. July, 1996 The report showed there to be $4,446,119 worth of construction in progress. 2. August, 1996 This report reflected there to be $5,296,032 worth of construction in progress. B. Discussion Regarding Evaluation of the Design Manual. Town Manager Harrington reminded that the Design Manual had been in use for some time and during that period, it had become apparent that there are certain areas that need further review and possible amendment. He asked Regular Meeting-PUblic Hearing Architectural Review & Planning Board September 25, 1996 page 7 if the Board had any thoughts about this. All members of the Board felt a review to be necessary and agreed with Mr. Harrington that this should C be an agenda item at the meeting to be held on October 30, 1996. Mr. Harrington asked the Board Members to forward to him any issues they felt needed to addressed. VIII. Items by Board Members. There were no items from the Board Members. IX. Public. Perry O'Neal suggested that the Alternate Members of the ARPB should also have input during the review of the Manual. Mr. Harrington was in full agreement with this suggestion. X. Adjournment. Acting Chairman Devitt adjourned the meeting at 11:00 A.M. on a motion to do so made by Mrs. Winston that was seconded by Mrs. Smith with all voting in the affirmative. xcRita L. Taylor, TO Clerk