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HomeMy Public PortalAbout07/11/1997MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON FRIDAY, JULY 11, 1997, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wilson called the meeting to order at 8:30 A.M. II. Present and Howard E.N. Wilson Participating: Fred Devitt III Perry O'Neal Absent with Hewlett Kent Notice: Marjorie McGraw Sara Winston Also Present and E. Scott Harrington Participating: Rita L . Taylor Thomas McMurrain William Wietsma Tom Murphy Joyce Harvey Chairman Board Member Alternate Member Board Member Board Member Board Member Town Manager Town Clerk Agent for Walsh Agent for Heilakka Chairman -Driftwood Ld. Homeowners Assoc. Resident -Driftwood Ld. III. Minutes of the Regular Meetincr of June 16. 1997, Mr. Devitt moved and Mr. O'Neal seconded that the minutes be approved as circulated and all voted AYE at Roll Call. IV. Additions_,-withdrawals,—deferrals_, arrangement of aaenda items. Town Manager Harrington advised that a request had been received from H. Frank Lahage & Associates to continue the consideration of the Malnove Application to the meeting of September 24, 1997 as revisions are in progress. Mr. Devitt moved and Mr. O'Neal seconded that this matter be deferred to September 24, 1997 without prejudice. Roll Call: Mr. Devitt; AYE, Mr. O'Neal; AYE, and Chairman Wilson; AYE. V. A. Meeting Dates 1. Regular Meeting/Public Hearing on 9-24-97 at 8:30 A.M. 2. Regular Meeting/Public Hearing on 10-22-97 at 8:30 A.M. 3. Regular Meeting/Public Hearing on 11-26-97 at 8:30 A.M. Chairman Wilson announced these dates. Regular Meeting & Public Hearing -July 11, 1997 Architectural Review & Planning Board page 2 VI. Election of a Vice Chairman. The members of the Board agreed that this matter should be decided with a full board present. VII. PUBLIC HEARING. A. Applications for Development Approval Chairman Wilson asked all who intended to speak to stand and take the Cf oath whereupon Town Clerk Taylor administered the oath to Thomas McMurrain, William Wietsmea, Tom Murphy and Joyce Harvey. 1. Continued from June 16. 1997 -An application submitted by H. Frank Lahage of H. Frank Lahage & Associates, Inc., as agent for Mr. & Mrs. Paul Malnove, the owners of the property located at 1555 N. Ocean Blvd., Gulf Stream, Florida, which is legally described in metes and bounds in Section 10, Township 46 South, Range 43 East. a. SPECIAL EXCEPTION -To exclude 296 square feet of roof projections from the maximum floor area calculations. b. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW -To permit the addition of two breezeways, roofed and unenclosed, to the dwelling under construction at the location stated herein. This matter was deferred to September 24, 1997 previously on the agenda. 2. An application submitted by Thomas McMurrain of Ocean Properties, Ltd., as agent for Thomas T. and Linda R. Walsh, the owners of the property located at 3030 N. Ocean Blvd., Gulf Stream, F1., which is legally described as a portion of Lot 37 and all of Lot 38 in Gulf Stream Properties subdivision. Mr. McMurrain displayed a color rendering of the proposed structure and explained that they had originally submitted a different design only to learn that there had been revisions to the Design Manual. He stated that the applicant had agreed on the design being presented and that they had read the recommendations of the Town Manager and were in agreement with them. Town Manager Harrington explained that the applicant proposes to demolish the existing dwelling but retain the existing garage and guest quarters. He further explained that the garage and guest house is a non -conforming structure in that it encroaches 9.7' into the minimum 22.5 foot north side setback and 3.9' into the minimum 30' west side setback. He advised that it has some features of the Gulf Stream Bermuda style and that the applicant would paint the building to match the dwelling. Mr. Harrington stated that the proposed dwelling is a two-story structure with 7,438 square feet that includes a one -car garage and covered loggia and entry, with the living area being 6,632 square feet. Regular Meeting & Public Hearing -July 11, 1997 Architectural Review & Planning Board page 3 He pointed out that the design shares some elements with the Gulf Stream -Bermuda style. He pointed out that the first floor elevation of the proposed structure will be 2.5' higher than the existing dwelling in order to bring the floor 1.5' above AlA and Gulf Stream Road. He stated that the front and rear yards will slowly rise to the new elevations and swales will be provided to deflect stormwater from flowing onto neighboring properties. Mr. Harrington noted that the applicant had wanted to reconfigure the driveway off AlA but that would have made it necessary to cut some of the Australian pine trees. The applicant agreed to leave the access as it currently exists and reconfigure the driveway within the property. He advised that he had been concerned with the proposed rear parking lot off Gulf Stream Road and the removal of a portion of the existing ficus hedge on the west property line that would expose the wall of the garage/guest house. Mr. McMurrain called attention to a supplemental drawing of this area showing that a triple layer of vegetation would be planted in front of the garage/guest house to soften the appearance of the structure. He then circulated photos of other homes adjacent to Gulf Stream Road. He advised that the rear parking lot and driveway would be pavers like the driveway in the front of the home. Mr. Harrington called attention to the supplemental drawing of the wall that indicates a 12 foot height and no finish detail. He stated that he believed this was the wall of the courtyard which can be 12 feet height, since it is out of the setback. He added that the site plan shows a 6' wall on the perimeter of the property which could be a maximum of 8' but that the 6' would be preferred. The Town Clerk advised that no correspondence had been received regarding this application. The members of the Board complimented Mr. McMurrain on the design. a. NORTH OCEAN BOULEVARD VEGETATIVE DISTURBANCE PERMIT -To change the configuration of the driveway and add plant material within the first 50 feet of property adjacent to AlA. Mr. Devitt moved and Mr. O'Neal seconded that it be recommended to the Town Commission that the North Ocean Boulevard Vegetative Disturbance Permit be approved based on a finding that the plans and documents submitted by the applicant meet all applicable permit standards with the condition that the driveway be composed of pavers. Roll Call: Mr. Devitt; AYE, Mr. O'Neal; AYE, and Chairman Wilson; AYE. Regular Meeting & Public Hearing -July 11, 1997 Architectural Review & Planning Board page 4 b. LAND CLEARING PERMIT -To permit construction of a single family dwelling, which includes the addition of fill material. Mr. Devitt moved to recommend approval of a Land Clearing Permit based on a finding that the plans and documents submitted by the applicant meet all applicable permitting standards with the condition that all remaining or relocated vegetation shall be adequately protected during construction. Mr. O'Neal seconded the motion. Roll Call: Mr. Devitt; AYE, Mr. O'Neal; AYE, and Chairman Wilson; AYE. c. VARIANCE -To maintain a non -conforming guest house which encroaches 9.7' into the minimum 22.5 foot north side setback and 3.9' into the minimum 30' west side setback. Mr. Devitt moved to recommend the granting of a Variance to maintain the non -conforming guest house structure as requested based on a finding that the plans and documents submitted by the applicant are consistent with all applicable review criteria with the condition that sufficient landscape screening be provided along the back of the guest house to achieve an appropriate appearance from Gulf Stream Road compatible with other properties along the same stretch of road. Mr. O'Neal seconded the motion. Roll Call: Mr. Devitt; AYE, Mr. O'Neal; AYE, and Chairman Wilson; AYE. d. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW -To permit the demolition of the existing primary structure and patio, the retention of the existing non -conforming guest house, and the construction of a two-story single family dwelling consisting of 7,438 square feet at the location described herein. Mr. Devitt moved and Mr. O'Neal seconded to recommend approval of a Level 3 Architectural/Site Plan Review for the demolition of the existing residence, maintenance of the existing guest house and construction of a new home and accessory structures based on a finding that the plans and documents submitted by the applicant are consistent with all applicable review criteria with the following conditions: 1) The elevation and slope of the driveway along the north side of the property be designed so as to direct stormwater away from the property to the north; 2) Sufficient landscape screening be provided along the back of the guest house to achieve an appropriate appearance from Gulf Stream Road compatible with other properties along the same stretch of road; 3) A detail of the privacy wall be provided that is consistent with the preferred wall design standards listed in the Design Manual; 4) The design of the perimeter wall be kept simple and not exceed 81, but 6' being preferred; and 5) The rear parking lot and driveway be constructed of pavers to match the front driveway. Roll Call: Mr. Devitt; AYE, Mr. O'Neal; AYE, and Chairman Wilson; AYE. Regular Meeting & Public Hearing -July 11, 1997 Architectural Review & Planning Board page 5 3. An application submitted by William Wietsma, as agent for Leslie and Ann Heilakka, owners of the property located at 3 Driftwood Landing, Gulf Stream, F1., which is legally described as Lot 7, Driftwood Landing subdivision. Mr. Wietsma began by advising that he had met with the Driftwood Landing Homeowners Association the previous day and as a result, he is C requesting a few changes be permitted for this project. He explained that Mr. Murphy's back yard looks directly into the side of the proposed structure and he requested that the site plan be amended to show the proposed dwelling moved 5' to the east to create a 25' setback. He further asked to make a part of the record the fact that there will be acceptable privacy landscape material retained and supplemented along the east side where necessary. Mr. Wietsma advised that the home is of a one-story, Gulf -Stream Bermuda design and that the driveway surface would be pea gravel. Mr. Harrington explained that the roof extends to 24' in height and the chimney 281, placing them in the "discouraged" classification, with these being the only discouraged elements on the structure. He further explained that he believed this to be justified in that the applicant believes that a 6/12 roof slope is necessary to maintain the integrity of the Gulf Stream -Bermuda design and the slope to be consistent with other homes in the immediate area. He noted that the peak is only 36' long and is located in the middle of the property. Mr. Harrington stated that staff concurs with the applicant's justification in that the front and rear elevations are 118 feet wide and the higher roof helps to maintain an appropriate vertical/horizontal proportion. He pointed out that the lot is almost square as opposed to a rectangular shape that is customary in Gulf Stream, resulting in a wider design. Town Manager Harrington pointed out that a significant amount of fill will be needed to accommodate the proposed first floor elevation of +7 feet NGVD, that being the minimum elevation required by the flood codes. He advised that the applicant has used slopes and terraces to avoid a "pedestal" type appearance. Mr. Tom Murphy, Chairman of the Driftwood Organization stated that there is no doubt that the structure will be more visible than most others in the subdivision but believed that the existing large trees will soften the appearance. He added that he was pleased that the owners and Mr. Wietsma are sensitive to keeping as much vegetation as possible. MrS. Joyce Harvey was concerned that an existing storm drainage problem would be increased with the addition of fill material on this property. Mr. Harrington and Mr. Wietsma explained that swales are planned in order to retain the first 1" of storm water on the property, and that it Regular Meeting & Public Hearing -July 11, 1997 Architectural Review & Planning Board page 6 is not legal to permit storm water to drain directly into the storm sewers and into the Waterway without first being filtered. Mrs. Harvey then requested that trucks involved with this project travel Pelican Lane to the site to avoid damaging lawns on the interior C\ streets. Mr. Harrington advised that the Town has regulations to protect and/or restore public and private property. Mr. Murphy stated that he is certain there will be some damage due to the conditions in the area but he is certain that Mr. Wietsma will see that property is restored upon completion of the project. a. LAND CLEARING PERMIT -To permit construction of a single family dwelling, which includes the addition of fill material. Mr. Devitt moved acid Mr. O'Neal seconded to recommend approval of a Land Clearing Permit based on a finding that the plans and documents submitted by the applicant meet all applicable permitting criteria with the condition that all plant material to be saved or relocated be adequately protected during construction. Roll Call: Mr. Devitt; AYE, Mr. O'Neal; AYE, and Chairman Wilson; AYE. b. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW -To permit construction of a one-story, single family dwelling consisting of 5,899 square feet and a pool and spa at the location described herein. Mr. Devitt moved to recommend approval of a Level 3 Architectural/Site Plan Review for construction of a new home (including the incorporation of discouraged roof and chimney heights) and accessory structures based on a finding that the plans and documents submitted by the applicant are consistent with all applicable review criteria with the following conditions: 1)The driveway surface material be pea gravel; 2) an amended site plan is submitted to show the proposed structure moved 5' eastward of the original proposed location; and 3) An amended landscape plan is submitted to clearly show how privacy will be achieved with landscape material. Mr. O'Neal seconded the motion. Roll Call: Mr. Devitt; AYE, Mr. O'Neal; AYE, and Chairman Wilson; AYE. �- VIII. Items by Staff. A. Construction in Progress in June, 1997 Town Manager Harrington advised that due to this meeting being held earlier in the month than usual, the Construction in Progress Report for June has not been completed and will appear on the next agenda. Regular Meeting & Public Hearing -July 11, 1997 Architectural Review & Planning Board page 7 IX. Items by Board Members, Chairman Wilson, on behalf of the Board Members and himself, expressed regrets regarding the resignation of Town Manager Harrington but wished him much success in his new position in Colorado. Mr. Wilson stated that the excellent preparation Mr. Harrington does on these applications, and the prior negotiations he has with the applicants, certainly has made the Board's job much easier. X. Public. There was no comment from the public. XI. Adjournment. Chairman Wilson adjourned the meeting at 9:45 A.M. Rita L. Taylor, T n Clerk