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HomeMy Public PortalAbout01/28/1998REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON JANUARY 28, 1998, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wilson called the meeting to order at 9:30 A.M. II. Present and Howard E. N. Wilson Participating: Muriel Anderson Hewlett Kent Perry O'Neal Sara Winston Absent with Notice: Marjorie McGraw Also Present and Kristin Garrison Participating: Rita Taylor Gordon Hamm Chairman Alternate Member Board Member Alternate Member Board Member Board Member Town Manager Town Clerk Agent for Mr. Grissom III. Minutes of the Regular Meeting and Public Hearing of 12-17-1997. Mr. Kent moved that the minutes be approved as circulated and the motion was seconded by Mrs. Anderson with all voting in the affirmative at roll call. IV. Additions, withdrawals, deferrals, arrangement of agenda items. Town Manager Garrison requested to add as Item VII.B., Discussion regarding window muntins. There were no objections. V. A. Meeting Dates 1. Regular Meeting & Public Hearing 2-25-98 at 8:30 A.M. 2. Regular Meeting & Public Hearing 3-25-98 at 8:30 A.M. 3. Regular Meeting & Public Hearing 4-22-98 at 8:30 A.M. 4. Regular Meeting & Public Hearing 5-27-98 at 8:30 A.M. Chairman Wilson called attention to the above meeting dates and advised that he may not be available for the March meeting but that he would advise the Town Clerk. He then asked if these were agreeable with the other members and they indicated they were agreeable. Town Manager Garrison advised there will be an application for an AlA Vegetative Disturbance Permit and possibly one other for the February meeting. Regular Meeting & Public Hearing Architectural Review and Planning Board January 28, 1998 page 2 VI. PUBLIC HEARING. A. Applications for Development Approval The Town Clerk administered the Oath to Gordon Hamm. There were no ex - parte communications or site visits disclosed by the members of the Board for the Grissom application. 1. An application submitted by Gordon Hamm as agent for David Grissom, the owner of the property located at 1535 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as the South 1/2 Lot 1, Section 10, Township 46 South, Range 43 East. Gordon Hamm, Agent for Mr. & Mrs. Grissom, advised that there are 3 mature trees in front of this property, on the AlA Right -of way, that they had planned to ask permission to remove. However, he further advised that since speaking with the Town Manager and the owners, they had decided to save two of them and are asking to remove the larger Ficus tree. Mr. Hamm said that the Ficus had been trimmed on one side by FP&L as it was encroaching into the wires, and that due to the location of the tree, future trimming to clear the utility wires would also be necessary. He pointed out that this is not only an unsightly tree but could also become unsafe. Mr. Hamm stated that if it is removed, the owner would plant a specimen Gumbo Limbo tree over 15' tall, and perhaps plant two of them if they could not find one as large as they wanted. Mr. Hamm circulated photos of the trees in question and advised that the Seagrape trees would be trimmed and additional Seagrape trees added to supplement the remaining Black Olive and Mastic tree. Mr. Hamm further stated that a 4' high green chain link fence would be installed inside the property line and ficus plants of at least 5' high would be planted on both sides of the fence with Ixora plants in front of the hedge and Liriope in front of the Ixora, all of which are salt tolerant. Town Manager Garrison advised that the original Site Plan Approval for this project had included a landscape plan but the owner has been reconsidering the design. With the AIA Landscaping Project in the planning stage, Mrs. Garrison was pleased to have the opportunity to coordinate the proposed change to enhance the AlA corridor. She added that this revised plan is better than the original, as the previous plan envisioned removal of a substantial Seagrape tree to accommodate the driveway while the current plan preserves the Seagrape tree by relocating the driveway. The Town Manager recommended that the land clearing permit to remove the Ficus tree at the front of the property be approved provided that the Ficus tree be replaced with a specimen tree that will be placed in the Regular Meeting & Public Hearing Architectural Review and Planning Board January 28, 1998 page 3 front southern portion of the property outside of the DOT clear zone and in a location which avoids the overhead utility lines; and provided that the two Seagrape trees, one Black Olive, and one Mastic tree at the front of the property are preserved and will be pruned and properly treated according to accepted professional standards to maximize their survival and aesthetic potential, and will be replaced with like materials in the event they do not survive. She further recommended approval of the AlA Vegetative Disturbance Permit based on a finding the application meets all applicable code requirements, and will be consistent with the AIA landscape project, provided the owner shall assume perpetual responsibility for irrigation, maintenance and replacement of landscape materials planted in the right-of-way. a. LAND CLEARING PERMIT -To permit the removal of certain existing vegetation. Mr. O'Neal moved the approval of the Land Clearing Permit to remove the Ficus tree at the front of the property subject to the following conditions: 1) Upon removal, the Ficus tree will be replaced with the specimen tree to be planted in the front southern portion of the property outside of the DOT clear zone, in a location which avoids the overhead utility lines. 2) The two Seagrape trees, one Black Olive, and one Mastic tree at the font of the property are to be preserved, pruned and properly treated according to accepted professional standards to maximize their survival and aesthetic potential, and in the event they do not survive, these trees shall be replaced with like materials. The motion was seconded by Mrs. Anderson. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. O'Neal; AYE, Mrs. Winston; AYE, and Chairman Wilson. b. AlA VEGETATIVE DISTURBANCE PERMIT -To permit the re- planting of native vegetation within the North Ocean Boulevard Overlay District. Mrs. Anderson moved to approve the AlA Vegetative Disturbance Permit as requested, based on a finding that the application meets all applicable code requirements, and will be consistent with the AlA landscape project, subject to the owner assuming perpetual responsibility for irrigation, maintenance and replacement of landscape materials planted in the right-of-way. The motion was seconded by Mr. O'Neal. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. O'Neal; AYE, Mrs. Winston; AYE, 1' and Chairman Wilson; AYE. VII. A. Construction in Progress in Fourth Quarter 1997. The report revealed there to be $10, 305,766 worth of construction during this period. B. Discussion of Windows/Muntins. Town Manager Garrison stated that inasmuch as she was not present for any discussion with regard to windows when the Design Manual was prepared, she would appreciate having some background with regard to Regular Meeting & Public Hearing Architectural Review and Planning Board January 28, 1998 page 4 what is acceptable as a glass divider. Mrs. Garrison noted that large expanses of undivided glass are not acceptable under the provisions of the Manual. She advised that in making inspections prior to issuance of Certificates of Occupancy, she has observed thin strips being glued to the glass on both sides and in some instances, on one side, as well as thin strips being attached with a double faced tape or fastener in order to divide the glass. The Town Manager circulated photos to illustrate this, adding that there is also a clip -in muntin and dimensional wooden muntins that can be glued to the glass.She asked if these methods were intended to be acceptable when the Manual was written. Mr. Kent advised that the design of some windows require thinner strips in order to allow the window to open. Mr. O'Neal commented that it appears the Town is at the mercy of the window manufacturers. Chairman Wilson reported that he had looked at some of these installations and found that it is difficult to tell the difference between the strips and the dimentional muntins from a distance. He added that what concerns him is that the strips could be easily removed after the C.O. was issued. After discussion it was agreed that if the muntins were to be removed, it would be an enforcement issue and would be handled as a violation of the plan approval. Town Manager Garrison believed that in most instances all that would be needed would be notification to the property owner advising that there is a violation and it would be corrected. The members of the Board agreed that the adhesive muntins would be acceptable but they must be placed on the outside of the glass, with an inside installation being desireable, but optional. VIII. Items by Board Members. Mrs. Winston requested that those persons who appear before the Board use compass points when referring to drawings rather than the reference being either left or right. Town Manager Garrison said she would relay this request to the applicants. IX. Public. There was no comment from the public. Regular Meeting & Public Hearing Architectural Review and Planning Board January 28, 1998 page 5 X. Adjournment. Chairman Wilson adjourned the meeting at 9:04 A.M. on a motion to do so made by Mr. O'Neal that was seconded by Mr. Kent with all voting in the affirmative. 2-/. -C�J,)-)&rL, Rita L. Taylor, T wn Clerk