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HomeMy Public PortalAbout05/27/1999MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, MAY 27, 1999, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wheeler called the meeting to order at 8:30 A.M. O II. Roll Call. Present and Chris Wheeler Participating: Hewlett Kent Muriel Anderson Douglas Hornberger Charles Frankel Absent with Perry O'Neal Notice: Marjorie McGraw Also Present and Kristin K. Garrison Participating: Rita Taylor Mark Marsh Shane Ames Tim Diamond Chairman Vice Chairman Board Member Board Member Alternate Member Board Member Alternate Member Town Manager Town Clerk Agent for McShane Archit.-Ocean Estates Agent -Ocean Estates III. Minutes of the Regular Meeting and Public Hearing of 4-22-99. Mrs. Anderson moved and Mr. Kent seconded that the minutes be approved as circulated and all voted AYE. IV. Additions, withdrawals, deferrals, arrangement of agenda items. Town Manager Garrison advised that the Agent for Delray Ocean Estates would be asking to either postpone or withdraw Item VI.A.3. due to an incomplete application. V. Announcements. A. Meeting Dates 1. Regular Meeting 2. Regular Meeting 3. No meeting will 4. Regular Meeting 5. Regular Meeting & Public Hearing 6-24-99 at & Public Hearing 7-29-99 at be held in August 1999 & Public Hearing 9-23-99 at & Public Hearing 10-28-99 at 8:30 A.M. 8:30 A.M. 8:30 A.M. 8:30 A.M. VI. PUBLIC HEARING. Chairman Wheeler asked that all persons who intended to speak at the Public Hearing please stand to take the oath. The Town Clerk administered the oath to Mark Marsh, Tim Diamond and Shane Ames. The Chairman then asked if any of the Board Members had visited the sites or had any ex -parte communications. All Board Members, including Chairman Wheeler, advised that they had visited the sites of the projects under consideration at this hearing and Mr. Kent further advised that he had discussions with Town Manager Garrison regarding the applications. Regular Meeting & Public Hearing Architectural Review & Planning Board May 27, 1999 page 2 A. Applications for Development Approval 1. An application submitted by Mark Marsh of Digby Bridges, Marsh & Associates as Agent for Gordon McShane, the owner of property located at 531 Palm Way, Gulf Stream, Florida, which is legally described as Lot 18, Polo Cove, Gulf Stream, Florida. Mr. Mark Marsh displayed a color rendering of the proposed structure and explained that the existing structure is one-story and there are only two bedrooms and a den. The applicant proposes to add a second -story over a portion of the garage consisting of a third bedroom with a small study and a bathroom. This would be a guestroom at this time and possibly be used in the future for a caretaker. Mr. Marsh called attention to the position of the addition on the garage which creates a stepped transition from single to two-story on the south side (street elevation) and blends with the existing high roof area centered over the center of the main house. He added that the design blends with the existing Gulf Stream Bermuda style by using matching materials, fenestration and colors, and appears as part of the original design and not a later addition. Town Manager Garrison believed the location of the addition was the only logical one. She added that she is recommending that the Special Exception to permit the extension of a nonconforming wall line be granted, explaining that the existing structure has a side setback of only 12.5' that was conforming at the time of original construction, and to require that the addition be set back 15' from the side lot line would result in the addition appearing to be added and not a part of the original structure. Mrs. Anderson expressed concern that the addition would be slightly higher than the existing structure. Mr. Marsh advised that the addition is 1.5' higher and pointed out that the difference will not be noticed due to the angle it will be viewed from and the roof mass on the existing structure. Mr. Kent shared the same concern as Mrs. Anderson but believed the plan as shown is the best available for an addition. Mr. Hornberger believed this to be an intelligent approach and has a positive effect. Chairman Wheeler agreed with the other Board Members adding that he felt this was the best that could be done. a. SPECIAL EXCEPTION to allow the extension of a non- conforming wall line. Mr. Hornberger moved and Mr. Kent seconded that approval be recommended for a Special Exception to permit the addition to the existing structure with a nonconforming side setback, based on a finding that the application meets special exception review criteria and standards for review. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; G .J Regular Meeting & Public Hearing Architectural Review & Planning Board May 27, 1999 page 3 AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. b. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a 600 foot two-story addition, consisting of a guest bedroom, bathroom and study, over the garage of an existing single family dwelling. Mr. Hornberger moved and Mrs. Anderson seconded to recommend approval of a Level 3 Architectural Site Plan Review, based on a finding that the proposed plans are consistent with special exception review criteria, and other applicable review standards, with the following conditions: 1) The new driveway entry shall be designed to include a swale, to prevent the run-off of drainage onto the road and to facilitate the free flow of drainage across the front of the property. 2) A Construction Traffic Management Plan shall be submitted prior to the issuance of a building permit application, with the plan to be reviewed and Approved by the Town Manager, and followed during construction. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. Mr. Marsh advised that architects are not in a position to prepare a traffic management plan since they have no way of evaluating the activity on the construction site. Town Manager Garrison stated that the condition dictates only that one shall be submitted prior to issuance of building permit application, not that the architect must do it. 2. An application submitted by Tim Diamond as Agent for Delray Ocean Estates, Inc., contract purchaser of the property currently owned by Bessie and John Connelly, Jr., located at 590 Wrightway, Gulf Stream, Florida, which is legally described as Lot 11, Block 3, Polo Fields Plat #1 Subdivision, Gulf Stream, Florida. Mr. Shane Ames, Architect for Delray Ocean Estates, Inc., advised that all setback requirements had been satisfied and pointed out that the main part of the structure has a front setback of approximately 50'. He noted that the rear setback had been mislabeled as 29'4" when in fact it should be 39'4". Mr. Ames stated that the application had not included a request for a Special Exception that would be needed for the covered porch that is shown on the rear of the structure. He explained that the Special Exception request would be made at the June meeting. Town Manager Garrison explained that Mr. Ames did not realize that the covered porch should be included in computing the FAR and that the plan as shown with the porch exceeds the maximum FAR permitted. She suggested that while no decision could be made at this meeting regarding the Special Exception, the Board may want to have some discussion in this regard to give some direction to the applicant. Mr. Ames advised that if the Special Exception is not approved, the width of the porch would be reduced from 6' to 2.5' and the columns would be eliminated. Regular Meeting & Public Hearing Architectural Review & Planning Board May 27, 1999 page 4 Mr. Kent believed the porch and columns improve the design and are needed, and Chairman Wheeler agreed. Mr. Kent felt the eave detail is not in keeping with the Bermuda in that the rafter tails should come out at the 6/12 pitch, and not just be blocks that are added, to appear as rafter tails. Mr. Ames advised that he had no problem with making that change. Chairman Wheeler noted that a staggered quoin design is being used on the front elevation and he questioned if the quoins on the other side of the corner were the same lengths, noting that a true Bermuda style would suggest the lengths be the opposite on the other side. Mr. Ames agreed that they would be the opposite pattern on the other side of the corner. Mr. Kent noted that the quoins were of a straight design on the front of the garage and Mr. Ames stated that this was done because the quoins have been carried across the entire width of the garage, filling in between the doors. Town Manager Garrison called attention to the maximum eave height of the structure being 241, which is a discouraged feature. She requested Board comment regarding this, and condition #5 recommended by staff. Mr. Kent stated that while it is discouraged to exceed 22.51, he believed the 24' height, and the amount of glass on the rear elevation that is also discouraged, to be acceptable due to the size of the structure and the large front setback that is shown. Chairman Wheeler polled the Board and all members were in agreement with Mr. Kent on these issues. As such, the former condition #5 requiring the lowering of the eave height, was deleted. a. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the construction of a two-story Bermuda style single family dwelling consisting of 7,526 square feet. Mrs. Anderson moved to recommend approval of a Level 3 Architectural Site Plan Review, based on a finding that the proposed plans, with revisions, are consistent with applicable review standards, subject to the following conditions: 1) The rear setback shall be corrected to reflect a minimum setback of 30' as required by the Design Manual; 2) Drainage Plans, prepared by a professional engineer, shall be submitted prior to issuance of a building permit. The driveway shall be designed to include a swale, to prevent the run-off of drainage onto the road and to facilitate the free flow of drainage across the front of the property; 3) A Construction Traffic Management Plan shall be submitted prior to the issuance of a building permit application. This plan shall be reviewed and Approved by the Town Manager and followed during construction; 4) Staff recommends that the owner select a primary building color that is one or two shades lighter than that shown on the rendering; 5) This approval is contingent on the subsequent approval of Regular Meeting & Public Hearing Architectural Review & Planning Board May 27, 1999 page 5 a Special Exception to permit construction of a 300 square foot porch that exceeds the maximum permissible FAR. In the event that the special exception is not approved, the rear porch areas shall be reduced by 300 square feet; 6) The eave detail shall be changed to an exposed rafter tail type of design, and a more traditional staggered quoin design shall O be used, except for the garage elevation. The motion was seconded by Mr. Kent. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. 3. An application submitted by Tim Diamond as Agent for Delray Ocean Estates, Inc., contract purchaser of the property currently owned by Bessie and John Connelly, Jr., located at 600 Wrightway, which is legally described in metes and bounds in Sections 3 and 4, Township 46 South, Range 43 East in Gulf Stream, Florida. Mr. Tim Diamond requested that consideration of this application be postponed until the meeting of June 24, 1999 at 8:30 A.M. due to having submitted an incomplete application. The request was granted by the Board. a. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the construction of a second story addition consisting of 1,562 square feet to an existing Bermuda style single family dwelling. B. Items related to previous applications 1. Submitted by Gerald Urbanek, 3777 Gulf Stream Road, Gulf Stream, Florida pursuant to a condition of approval. Chairman Wheeler noted that the applicant was not present, adding that his absence is unfortunate as he had some questions regarding the drawing that was submitted. The other Board Members indicated that they also had reservations with this project and mentioned that Mr. Urbanek had been directed to also supply a color rendering with the landscape plan, which had not been done. Mr. Wheeler stated that the instructions from the Board had been to "soften the appearance of the corner of the garage" with landscape material. He pointed out that the large circles adjacent to the garage shown on the plan are for coconut trees, which, after two or three years, will be above the garage with no softening effect. He further pointed out that Bird of Paradise trees were shown on the original plan, and have been planted, and Mr. Urbanek was told at the April meeting that these would not accomplish the softening effect that is desired. a. Revised landscape plan Inasmuch as the plan was felt to be inadequate and the applicant was not present to discuss the plan, Mr. Kent moved and Mrs. Anderson seconded that the staff is directed to write a letter to Mr. Urbanek advising that consideration of the landscape plan has been postponed to the meeting of June 24, 1999 at which time his presence is required along with revised plans and a color rendering that does a more effective job of softening the corner of the garage; and that the approved plants shall be in place prior to issuance of a Certificate of Completion. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. Regular Meeting & Public Hearing Architectural Review & Planning Board May 27, 1999 page 6 VII. Items by Staff. A. Minor modification to the Sargeant home: eave height, entry design, rear windows Mark Marsh, Agent for Mr. & Mrs. Sargeant, reminded that approval had %1 been granted for additions and renovations to the structure at 1420 N. �J Ocean Blvd. He advised that since that time, it has been determined that the design can be improved by making some modifications to the approved plans. Mr. Marsh explained that it is proposed to raise the center roof 2' which will allow a 2' square transom to be provided above the French doors. He stated that this will not only achieve a balance on the ridgeline but will provide more light inside the home in this area. He further requested that the entry portico be lowered to 11 feet to give a straight roofline and better balance to the massing of the buildings. To provide more natural light to the interior spaces, Mr. Marsh is proposing to add three flat dormer windows over the east section of the garage elevation. Mr. Marsh closed by advising that they are also requesting to add colonial shutters to appropriate openings on all elevations. The Town Manager advised that this is something that she could approve administratively without a formal review but she would appreciate hearing any comments the Board Members might have. The Board agreed that the suggested amendments would enhance the project. B. Review of Design Manual and Related Codes 1. Architectural Site Analysis Map -Update & Correct Town Manager Garrison advised that Mr. Kent has provided the necessary information for this and the Board felt it unnecessary to give further consideration in this matter. 2. Roof Standards The Board agreed to the following changes being made to the "Roofs" section of the Predominant Architectural Styles Article: 1) Add at the top, "REQUIRED: White flat, non -textured the"; 2) Delete "white tile" under the preferred section; 3) Under "discouraged" change slope from 4:12 to 5:12; 4) Under "prohibited" change first bullet to read "front gable -except for entry features". Add 2 bullets, "unnecessarily complex roof geometry" and "monolithic roof design where no measures were taken to reduce massing and height of roof design". The following changes to the "Roof Design, Slope and Materials" section of the Areawide Standards Article were agreed: 1) Add to the first bullet under "prohibited" "except when used at peaks to reduce roof massing"; 2) Change 4th bullet to read "metal roofs except copper when used as a decorative accent"; 3) Change bullet number 8 to read "non- earthtone colors (except white), for example blue, peach, teal, yellow and pink"; 4) Add 3 bullets, "asphalt shingles except on polo cottages", "wave -style tile" and "white barrel the". It was noted that wave -style tile is not indicative of Gulf Stream. Regular Meeting & Public Hearing Architectural Review & Planning Board May 27, 1999 page 7 It was determined that the remaining items planned for review at this meeting be continued until the June meeting. 3. Consider alternative name for "RS -Fringe District" 4. Miscellaneous R a. Doors b. Supplemental Regulations c. Front Setback requirements, Driveway Setbacks d. Chimney design for Bermuda Architecture e. Hedges in the Core District VIII. Items by Board Members. Mr. Hornberger noted that some lawn ornaments had recently appeared in a front yard and the Town Manager advised that this has been corrected. He questioned if the color of the home north of the school was being changed to white or if there was just a prime coat in place. The Town Manager stated that no contact has been made with regard to a change in color but it would be investigated. Mr. Hornberger then inquired about the stone columns that had been recently installed on a nearby residence. Mrs. Garrison advised that she had a verbal agreement with the architect on this job that the existing white barrel tile roof would be changed to white flat tile (and it has been changed) and that the columns would be wooden. She added that it is now obvious that the architect did not live up to the agreement. The Board agreed that this matter need not be pursued any further. IX. Public. There was no comment from the public. X. Adjournment. Chairman Wheeler adjourned the meeting at 10:10 A.M. on a motion to do so made by Mrs. Anderson that was seconded by Mr. Kent with all voting in the affirmative. F, A � 0, ! �L I Rita L. Taylor, T,6wn Clerk