HomeMy Public PortalAbout05/27/1999MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM,
FLORIDA ON THURSDAY, MAY 27, 1999, AT 8:30 A.M., IN THE TOWN HALL, 100
SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order. Chairman Wheeler called the meeting to order at
8:30 A.M.
O II. Roll Call.
Present and Chris Wheeler
Participating: Hewlett Kent
Muriel Anderson
Douglas Hornberger
Charles Frankel
Absent with Perry O'Neal
Notice: Marjorie McGraw
Also Present and Kristin K. Garrison
Participating: Rita Taylor
Mark Marsh
Shane Ames
Tim Diamond
Chairman
Vice Chairman
Board Member
Board Member
Alternate Member
Board Member
Alternate Member
Town Manager
Town Clerk
Agent for McShane
Archit.-Ocean Estates
Agent -Ocean Estates
III. Minutes of the Regular Meeting and Public Hearing of 4-22-99.
Mrs. Anderson moved and Mr. Kent seconded that the minutes be
approved as circulated and all voted AYE.
IV. Additions, withdrawals, deferrals, arrangement of agenda items.
Town Manager Garrison advised that the Agent for Delray Ocean
Estates would be asking to either postpone or withdraw Item VI.A.3. due
to an incomplete application.
V. Announcements.
A. Meeting Dates
1. Regular Meeting
2. Regular Meeting
3. No meeting will
4. Regular Meeting
5. Regular Meeting
& Public Hearing 6-24-99 at
& Public Hearing 7-29-99 at
be held in August 1999
& Public Hearing 9-23-99 at
& Public Hearing 10-28-99 at
8:30 A.M.
8:30 A.M.
8:30 A.M.
8:30 A.M.
VI. PUBLIC HEARING.
Chairman Wheeler asked that all persons who intended to speak at
the Public Hearing please stand to take the oath. The Town Clerk
administered the oath to Mark Marsh, Tim Diamond and Shane Ames.
The Chairman then asked if any of the Board Members had visited the
sites or had any ex -parte communications. All Board Members, including
Chairman Wheeler, advised that they had visited the sites of the
projects under consideration at this hearing and Mr. Kent further
advised that he had discussions with Town Manager Garrison regarding the
applications.
Regular Meeting & Public Hearing
Architectural Review & Planning Board
May 27, 1999
page 2
A. Applications for Development Approval
1. An application submitted by Mark Marsh of Digby Bridges,
Marsh & Associates as Agent for Gordon McShane, the owner
of property located at 531 Palm Way, Gulf Stream, Florida,
which is legally described as Lot 18, Polo Cove, Gulf
Stream, Florida.
Mr. Mark Marsh displayed a color rendering of the proposed structure and
explained that the existing structure is one-story and there are only
two bedrooms and a den. The applicant proposes to add a second -story
over a portion of the garage consisting of a third bedroom with a small
study and a bathroom. This would be a guestroom at this time and
possibly be used in the future for a caretaker. Mr. Marsh called
attention to the position of the addition on the garage which creates a
stepped transition from single to two-story on the south side (street
elevation) and blends with the existing high roof area centered over the
center of the main house. He added that the design blends with the
existing Gulf Stream Bermuda style by using matching materials,
fenestration and colors, and appears as part of the original design and
not a later addition.
Town Manager Garrison believed the location of the addition was the only
logical one. She added that she is recommending that the Special
Exception to permit the extension of a nonconforming wall line be
granted, explaining that the existing structure has a side setback of
only 12.5' that was conforming at the time of original construction, and
to require that the addition be set back 15' from the side lot line
would result in the addition appearing to be added and not a part of the
original structure.
Mrs. Anderson expressed concern that the addition would be slightly
higher than the existing structure.
Mr. Marsh advised that the addition is 1.5' higher and pointed out that
the difference will not be noticed due to the angle it will be viewed
from and the roof mass on the existing structure.
Mr. Kent shared the same concern as Mrs. Anderson but believed the plan
as shown is the best available for an addition.
Mr. Hornberger believed this to be an intelligent approach and has a
positive effect.
Chairman Wheeler agreed with the other Board Members adding that he felt
this was the best that could be done.
a. SPECIAL EXCEPTION to allow the extension of a non-
conforming wall line.
Mr. Hornberger moved and Mr. Kent seconded that approval be recommended
for a Special Exception to permit the addition to the existing structure
with a nonconforming side setback, based on a finding that the
application meets special exception review criteria and standards for
review. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger;
G
.J
Regular Meeting & Public Hearing
Architectural Review & Planning Board
May 27, 1999
page 3
AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE.
b. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit
construction of a 600 foot two-story addition,
consisting of a guest bedroom, bathroom and study,
over the garage of an existing single family dwelling.
Mr. Hornberger moved and Mrs. Anderson seconded to recommend approval of
a Level 3 Architectural Site Plan Review, based on a finding that the
proposed plans are consistent with special exception review criteria,
and other applicable review standards, with the following conditions:
1) The new driveway entry shall be designed to include a swale, to
prevent the run-off of drainage onto the road and to facilitate the free
flow of drainage across the front of the property. 2) A Construction
Traffic Management Plan shall be submitted prior to the issuance of a
building permit application, with the plan to be reviewed and Approved
by the Town Manager, and followed during construction. Roll Call: Mrs.
Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and
Chairman Wheeler; AYE.
Mr. Marsh advised that architects are not in a position to prepare a
traffic management plan since they have no way of evaluating the
activity on the construction site.
Town Manager Garrison stated that the condition dictates only that one
shall be submitted prior to issuance of building permit application, not
that the architect must do it.
2. An application submitted by Tim Diamond as Agent for
Delray Ocean Estates, Inc., contract purchaser of the
property currently owned by Bessie and John Connelly, Jr.,
located at 590 Wrightway, Gulf Stream, Florida, which is
legally described as Lot 11, Block 3, Polo Fields Plat #1
Subdivision, Gulf Stream, Florida.
Mr. Shane Ames, Architect for Delray Ocean Estates, Inc., advised that
all setback requirements had been satisfied and pointed out that the
main part of the structure has a front setback of approximately 50'. He
noted that the rear setback had been mislabeled as 29'4" when in fact it
should be 39'4". Mr. Ames stated that the application had not included a
request for a Special Exception that would be needed for the covered
porch that is shown on the rear of the structure. He explained that the
Special Exception request would be made at the June meeting.
Town Manager Garrison explained that Mr. Ames did not realize that the
covered porch should be included in computing the FAR and that the plan
as shown with the porch exceeds the maximum FAR permitted. She
suggested that while no decision could be made at this meeting regarding
the Special Exception, the Board may want to have some discussion in
this regard to give some direction to the applicant.
Mr. Ames advised that if the Special Exception is not approved, the
width of the porch would be reduced from 6' to 2.5' and the columns
would be eliminated.
Regular Meeting & Public Hearing
Architectural Review & Planning Board
May 27, 1999 page 4
Mr. Kent believed the porch and columns improve the design and are
needed, and Chairman Wheeler agreed. Mr. Kent felt the eave detail is
not in keeping with the Bermuda in that the rafter tails should come out
at the 6/12 pitch, and not just be blocks that are added, to appear as
rafter tails.
Mr. Ames advised that he had no problem with making that change.
Chairman Wheeler noted that a staggered quoin design is being used on
the front elevation and he questioned if the quoins on the other side of
the corner were the same lengths, noting that a true Bermuda style would
suggest the lengths be the opposite on the other side.
Mr. Ames agreed that they would be the opposite pattern on the other
side of the corner.
Mr. Kent noted that the quoins were of a straight design on the front of
the garage and Mr. Ames stated that this was done because the quoins
have been carried across the entire width of the garage, filling in
between the doors.
Town Manager Garrison called attention to the maximum eave height of the
structure being 241, which is a discouraged feature. She requested
Board comment regarding this, and condition #5 recommended by staff.
Mr. Kent stated that while it is discouraged to exceed 22.51, he
believed the 24' height, and the amount of glass on the rear elevation
that is also discouraged, to be acceptable due to the size of the
structure and the large front setback that is shown.
Chairman Wheeler polled the Board and all members were in agreement with
Mr. Kent on these issues. As such, the former condition #5 requiring
the lowering of the eave height, was deleted.
a. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the
construction of a two-story Bermuda style single
family dwelling consisting of 7,526 square feet.
Mrs. Anderson moved to recommend approval of a Level 3 Architectural
Site Plan Review, based on a finding that the proposed plans, with
revisions, are consistent with applicable review standards, subject to
the following conditions: 1) The rear setback shall be corrected to
reflect a minimum setback of 30' as required by the Design Manual; 2)
Drainage Plans, prepared by a professional engineer, shall be submitted
prior to issuance of a building permit. The driveway shall be designed
to include a swale, to prevent the run-off of drainage onto the road and
to facilitate the free flow of drainage across the front of the
property; 3) A Construction Traffic Management Plan shall be submitted
prior to the issuance of a building permit application. This plan shall
be reviewed and Approved by the Town Manager and followed during
construction; 4) Staff recommends that the owner select a primary
building color that is one or two shades lighter than that shown on the
rendering; 5) This approval is contingent on the subsequent approval of
Regular Meeting & Public Hearing
Architectural Review & Planning Board
May 27, 1999
page 5
a Special Exception to permit construction of a 300 square foot porch
that exceeds the maximum permissible FAR. In the event that the special
exception is not approved, the rear porch areas shall be reduced by 300
square feet; 6) The eave detail shall be changed to an exposed rafter
tail type of design, and a more traditional staggered quoin design shall
O be used, except for the garage elevation. The motion was seconded by Mr.
Kent. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE,
Mr. Frankel; AYE, and Chairman Wheeler; AYE.
3. An application submitted by Tim Diamond as Agent for
Delray Ocean Estates, Inc., contract purchaser of the
property currently owned by Bessie and John Connelly, Jr.,
located at 600 Wrightway, which is legally described in
metes and bounds in Sections 3 and 4, Township 46 South,
Range 43 East in Gulf Stream, Florida.
Mr. Tim Diamond requested that consideration of this application be
postponed until the meeting of June 24, 1999 at 8:30 A.M. due to having
submitted an incomplete application. The request was granted by the
Board.
a. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the
construction of a second story addition consisting of
1,562 square feet to an existing Bermuda style single
family dwelling.
B. Items related to previous applications
1. Submitted by Gerald Urbanek, 3777 Gulf Stream Road, Gulf
Stream, Florida pursuant to a condition of approval.
Chairman Wheeler noted that the applicant was not present, adding that
his absence is unfortunate as he had some questions regarding the
drawing that was submitted. The other Board Members indicated that they
also had reservations with this project and mentioned that Mr. Urbanek
had been directed to also supply a color rendering with the landscape
plan, which had not been done. Mr. Wheeler stated that the instructions
from the Board had been to "soften the appearance of the corner of the
garage" with landscape material. He pointed out that the large circles
adjacent to the garage shown on the plan are for coconut trees, which,
after two or three years, will be above the garage with no softening
effect. He further pointed out that Bird of Paradise trees were shown
on the original plan, and have been planted, and Mr. Urbanek was told at
the April meeting that these would not accomplish the softening effect
that is desired.
a. Revised landscape plan
Inasmuch as the plan was felt to be inadequate and the applicant was not
present to discuss the plan, Mr. Kent moved and Mrs. Anderson seconded
that the staff is directed to write a letter to Mr. Urbanek advising
that consideration of the landscape plan has been postponed to the
meeting of June 24, 1999 at which time his presence is required along
with revised plans and a color rendering that does a more effective job
of softening the corner of the garage; and that the approved plants
shall be in place prior to issuance of a Certificate of Completion.
Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr.
Frankel; AYE, and Chairman Wheeler; AYE.
Regular Meeting & Public Hearing
Architectural Review & Planning Board
May 27, 1999
page 6
VII. Items by Staff.
A. Minor modification to the Sargeant home: eave height, entry
design, rear windows
Mark Marsh, Agent for Mr. & Mrs. Sargeant, reminded that approval had
%1 been granted for additions and renovations to the structure at 1420 N.
�J Ocean Blvd. He advised that since that time, it has been determined
that the design can be improved by making some modifications to the
approved plans. Mr. Marsh explained that it is proposed to raise the
center roof 2' which will allow a 2' square transom to be provided above
the French doors. He stated that this will not only achieve a balance
on the ridgeline but will provide more light inside the home in this
area. He further requested that the entry portico be lowered to 11 feet
to give a straight roofline and better balance to the massing of the
buildings. To provide more natural light to the interior spaces, Mr.
Marsh is proposing to add three flat dormer windows over the east
section of the garage elevation. Mr. Marsh closed by advising that they
are also requesting to add colonial shutters to appropriate openings on
all elevations.
The Town Manager advised that this is something that she could approve
administratively without a formal review but she would appreciate
hearing any comments the Board Members might have.
The Board agreed that the suggested amendments would enhance the
project.
B. Review of Design Manual and Related Codes
1. Architectural Site Analysis Map -Update & Correct
Town Manager Garrison advised that Mr. Kent has provided the necessary
information for this and the Board felt it unnecessary to give further
consideration in this matter.
2. Roof Standards
The Board agreed to the following changes being made to the "Roofs"
section of the Predominant Architectural Styles Article: 1) Add at the
top, "REQUIRED: White flat, non -textured the"; 2) Delete "white tile"
under the preferred section; 3) Under "discouraged" change slope from
4:12 to 5:12; 4) Under "prohibited" change first bullet to read "front
gable -except for entry features". Add 2 bullets, "unnecessarily complex
roof geometry" and "monolithic roof design where no measures were taken
to reduce massing and height of roof design".
The following changes to the "Roof Design, Slope and Materials" section
of the Areawide Standards Article were agreed: 1) Add to the first
bullet under "prohibited" "except when used at peaks to reduce roof
massing"; 2) Change 4th bullet to read "metal roofs except copper when
used as a decorative accent"; 3) Change bullet number 8 to read "non-
earthtone colors (except white), for example blue, peach, teal, yellow
and pink"; 4) Add 3 bullets, "asphalt shingles except on polo cottages",
"wave -style tile" and "white barrel the". It was noted that wave -style
tile is not indicative of Gulf Stream.
Regular Meeting & Public Hearing
Architectural Review & Planning Board
May 27, 1999
page 7
It was determined that the remaining items planned for review at this
meeting be continued until the June meeting.
3. Consider alternative name for "RS -Fringe District"
4. Miscellaneous
R a. Doors
b. Supplemental Regulations
c. Front Setback requirements, Driveway Setbacks
d. Chimney design for Bermuda Architecture
e. Hedges in the Core District
VIII. Items by Board Members. Mr. Hornberger noted that some lawn
ornaments had recently appeared in a front yard and the Town
Manager advised that this has been corrected. He questioned if the
color of the home north of the school was being changed to white or if
there was just a prime coat in place. The Town Manager stated that no
contact has been made with regard to a change in color but it would be
investigated. Mr. Hornberger then inquired about the stone columns that
had been recently installed on a nearby residence.
Mrs. Garrison advised that she had a verbal agreement with the architect
on this job that the existing white barrel tile roof would be changed to
white flat tile (and it has been changed) and that the columns would be
wooden. She added that it is now obvious that the architect did not
live up to the agreement.
The Board agreed that this matter need not be pursued any further.
IX. Public. There was no comment from the public.
X. Adjournment. Chairman Wheeler adjourned the meeting at 10:10 A.M.
on a motion to do so made by Mrs. Anderson that was seconded by Mr.
Kent with all voting in the affirmative.
F, A � 0, ! �L I
Rita L. Taylor, T,6wn Clerk