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HomeMy Public PortalAbout06/24/1999MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, JUNE 24, 1999, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wheeler called the meeting to order at 8:30 A.M II. Roll Call. Present and Participating: Chris Wheeler Hewlett Kent Muriel Anderson Douglas Hornberger Charles Frankel Absent with Notice: Also Present and Participating Perry O'Neal Marjorie McGraw Kristin K. Garrison Yvonne Chavez Clay Brooker Shane Ames Tim Diamond Ciro Gomez Mrs. Dean Dan Carter CHAIRMAN VICE CHAIRMAN BOARD MEMBER BOARD MEMBER ALTERNATE MEMBER BOARD MEMBER ALTERNATE MEMBER Town Manager Secretary Town Attorney Archit.-Ocean Estates Agent -Ocean Estates Agent for Dean Resident Landscape Architect for Gerald Urbanek III. Minutes of the Regular Meeting and Public Hearing of 5-27-99. Mrs. Anderson moved and Mr. Kent seconded that the minutes are approved as circulated and all voted AYE. IV. Additions, withdrawals, deferrals, arrangement of aqenda items. Town Manager Garrison requested Item VI.B.1.A, Revised Landscape Plan, be heard right after the announcements due to the scheduling constraints of Landscape Architect, Dan Carter. Mrs. Garrison also requested to add Item VII.A, Dean Residence minor design changes. There were no objections. V. Announcements. A. Meeting Dates 1. No meeting will be held in August 1999 2. Regular Meeting & Public Hearing 9-23-99 at 8:30 A.M. 3. Regular Meeting & Public Hearing 10-28-99 at 8:30 A.M. 4. November Meeting date to be decided Chairman Wheeler announced these dates declared he had conflict with the September 23 meeting but will discuss at the next meeting, since he did not bring his calendar. VI. PUBLIC HEARING. Chairman Wheeler asked that all persons who intended to speak at the Public Hearing please stand to take the oath. The secretary N D Regular Meeting & Public Hearing Architectural Review & Planning Board June 24, 1999 2 administered the oath to Shane Ames, Tim Diamond, Ciro Gomez, Mrs. Dean and Dan Carter. The Chairman then asked if any of the Board Members had any ex -parte communications or had visited the sites. Mr. Frankel, Mrs. Anderson and Mr. Kent advised they had discussions with Town Manager Garrison. All members including Chairman Wheeler had visited the sites of the projects under consideration at this hearing. Mr. Kent further advised that he also had discussions with Mr. Tim Diamond. B. Items related to previous applications (CONTINUED FROM MAY 27, 1999) 1. Submitted by Gerald Urbanek, 3777 Gulf Stream Road, Gulf Stream, Florida pursuant to a condition of approval a. Revised landscape plan Mr. Carter showed a rendering of the front of the garage addition and explained that the large circular area adjacent to the garage had been landscaped with Palms, Coconut and Bird of Paradise trees. Chairman Wheeler expressed that at the April Meeting Mr. Urbanek was told that these would not accomplish the softening effect that is desired and directed Mr. Urbanek to revised the landscape plan to "soften the appearance of the corner of the garage". Chairman Wheeler commented that a number of the palm trees would ultimately exceed the eave height and provide little screening. Mr. Carter added that Hawaiian palms and Gumbo -Limbo were planted at the front of the property. Mr. Kent expressed that the Board directed Mr. Urbanek on what was needed and wanted to ensure that a certificate of completion would not be granted until all the approved materials are in place. Chairman Wheeler also reminded that no certificate of completion would be issued until these items were addressed. Mr. Frankel inquired if there was a fine, and asked what action the Town could take if the materials were not submitted to properly address the condition. Mrs. Anderson inquired on how much the fine would be. The Town Manager and the attorney explained that if the Board determines that Mr. Urbanek is in violation of the condition, the matter could be referred to the Town's Code Enforcement Special Master, and that the Special Master has the ability to impose a fine of $250.00 per violation per day. Mr. Kent moved and Mr. Hornberger seconded a motion to defer the item until the July 29, 1999 meeting and direct the applicant to submit a Regular Meeting & Public Hearing 3 Architectural Review & Planning Board June 24, 1999 revised landscape plan that does a more effective job of softening the appearance of the garage, along with a color rendering that shows the proposed plantings, and Mr. Urbanek or his agent shall be present at the July 29 meeting to address issues. The certificate of completion shall not be issued until the landscape plan is approved and the requested materials are installed. Roll Call: Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, Mrs. Anderson; AYE, and Chairman Wheeler; AYE. A. Applications for Development Approval 1. An application submitted by Tim Diamond as Agent for Delray Ocean Estates, Inc., contract purchaser of the property currently owned by Bessie and John Connelly, Jr., located at 590 Wrightway, Gulf Stream, Florida, which is legally described as Lot 11, Block 3, Polo Fields Plat #1 Subdivision, Gulf Stream, Florida. Mr. Shane Aimes architect for Delray Ocean Estates, Inc. displayed a rendering and explained the need for a special exception. Chairman Wheeler asked the Town Manager to briefly explain the concerns raised at the Town Commission meeting about the design. Town Manager Garrison briefly explained the issues, including concerns regarding the similarity of the home with the neighboring home to the south, and concerns about the entry and balcony design. The Town Commission requested a report from Urban Design Studio (UDS). UDS's report indicated that the home is in compliance with the Manual. UDS found both homes to have classical building forms but that many of the architectural features are different, for example the quoins, balcony design and entry way. Mr. Aimes inquired if they have to come back to the Board for further approval or revisions. Chairman Wheeler stated the home already had a previous ARPB approval and asked if there were any comments from the board. There were none. Town Manager added that the Town Commission may require revisions when they consider the item at its July 16th meeting. , a. SPECIAL EXCEPTION to permit the addition of a balcony that exceeds the maximum Floor Area Ratio by 300 square feet, to be placed on the west elevation of a proposed two-story Bermuda style single family dwelling, which received previous Architectural approval, at the location described herein. Mr. Kent moved to recommend approval of a Special Exception to permit construction of a 300 sq. ft. porch that exceeds the maximum permissible FAR, subject to the following condition: 1) Prior to the issuance of a certificate of occupancy, the property owner shall file a restrictive covenant that prohibits the future enclosure of any portion of the 714 sq. ft. of covered, unenclosed area for as long as the structure is in existence or exceeds the permissible Floor Area Ratio. The motion was seconded by Mrs. Anderson. Roll Call: Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, Mrs. Anderson; AYE, and Chairman Wheeler; AYE. Regular Meeting & Public Hearing 4 Architectural Review & Planning Board June 24, 1999 VII. Items by Staff. A. Dean residence minor design changes Town Manager Garrison informed the Board that the changes to the window and entry design are minor enough to administratively approve but she would like to get the Board's input. Mrs. Dean indicated the windows were being changed to increase natural light in the house. The Board members reviewed the mutton design and other changes. Mr. Kent commented that the changes are attractive. The other Board members agreed and indicated support for the changes. B. Review of Design Manual and Related Codes 1. Continued discussion of roof standards The Board reviewed the roof design changes from the last meeting and found them to be acceptable, likewise, the Eave height restriction should be left as is. On traditional Bermuda homes it was agreed to delete two diagrams of Bermuda roofs that cause confusion. On the definition of "Structural Height" the Board agreed that the zoning code should be amended to add, "unless otherwise specified". 2. Consider alternative name for "RS -Fringe District" It was unanimously agreed by the Board to recommend that the Fringe District be re -named the North/South (NIS) district. 3. Miscellaneous a. Doors After much discussion, it was recommended that leaded glass panels and etched glass panels be prohibited on Bermuda style entryways, as they are not typical of the style. b. Supplemental Regulations With regard to mailboxes it was agreed that copper or brass mailboxes are preferred, unfinished metals other than copper or brass are discouraged and lighted mailboxes are prohibited. c. Front Setback requirements, Driveway Setbacks Town Manager Garrison reported that in her meeting with Urban Design Studio, they recommended no changes to the setback regulations. The Board discussed increasing the front setback requirements from 25 feet to 30 feet and creating a Special Exception for shallow lots. Pertaining to driveway setbacks, a five-foot minimum should be required except for curb returns. d. Chimney design for Bermuda Architecture The Board recommended that two items be added as prohibited features: metal spark arrestors and exposed metal capped chimneys. e. Hedges in the Core District The Board recommended specifying that a hedge height of five to eight feet is preferred in the Core District, based on the height of existing hedges. There were no objections. Regular Meeting & Public Hearing Architectural Review & Planning Board June 24, 1999 5 f. Discussion of Architectural style It was agreed that Contemporary and Meditterean Revival should be prohibited in the Core District, and Classic architectural style preferred in the North/South District to reflect the existing character of the area. S -tile roofing materials should be prohibited in the core and Ocean West Districts, as they are not indicative of the architectural style of those districts. g. Clarify 40% landscape openspace The Board agreed that pool decks and driveways should not count towards the 40% openspace area. It was determined that the remaining items planned for review at this meeting would be continued to the July meeting. 4. Revisions to Related Portions of Town's Code (TIME PERMITTING) a. Subdivision Regulations -Add provisions regarding minimum access requirements b. AlA setbacks -ensure consistency with design manual c. North Ocean Blvd. Corridor d. Pool regulations -5' barrier e. Concurrency Annual Report - make scope more practical d. Golf cart regulations - update per changes in State Law. e. Tree removal land clearing - ensure consistency between Areawide standards and code. VIII. Items by Board Members. There were no items by the Board members IX. Public. There was no comment from the public X. Adjournment. Chairman Wheeler adjourned the meeting at 10:15 A.M. on a motion to do so made by Mr. Hornberger and seconded by Mr. Kent all voting in the affirmative. V. ^� Y o ne Chavez, Secretary